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    Event RFP-IEVO-2023

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    Bonzo Digolodog

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    © All Rights Reserved
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    Event RFP-IEVO-2023

    Uploaded by

    Bonzo Digolodog
    3 views5 pages

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    © © All Rights Reserved

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    3 views5 pages

    Event RFP-IEVO-2023

    Uploaded by

    Bonzo Digolodog

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 5

    Request for Proposal (RFP)

    Event Organizer Report Launching & Webinar


    Indonesia Electric Vehicle Outlook 2023

    Institute for Essential Services Reform


    Tebet Barat Dalam VIII No. 20A-B Jakarta Selatan
    Indonesia

    05 Januari 2023
    1. Background

    Institute for Essential Services Reform (IESR), is a think-tank in the field of energy and environment.
    IESR encourages transformation into a low-carbon energy system by advocating a public policy based
    on data-driven and scientific studies, conducting capacity development assistance, and establishing
    strategic partnerships with non-governmental actors.

    Transportation sector contributed to about 27% of energy sector emission or around 109 million ton
    CO2e in 2020. The number continues to grow along with the increase of transportation demand,
    number of vehicles on-the-road and the energy consumption, especially fuel. The problem is
    compounded with the fact that Indonesia has become a net oil importer since the early 2000s.
    Between 2015-2020, about half of the domestic gasoline consumption is fulfilled through import. The
    situation could also compromise the energy security aspect of the country, even further with the
    current energy/fossil fuel price spike.

    Government of Indonesia, driven by the ambition to reduce emission and reduce fossil fuel import,
    has promoted the urban public transportation and electric vehicles over the past few years. To meet
    the ambition, Indonesian Government targeted 1,2 million electric vehicles on the road in 2024 and
    also committed to subsidizing IDR 8 million/unit two wheelers and IDR 80 million/unit for electric cars
    to stimulate EV ownership. The strategy is combined with the development of electric charging
    stations in urban areas to promote the ease in owning an electric vehicle.

    With this background, Institute for Essential Services Reform is publishing an annual flagship report
    titled Indonesia Electric Vehicle Outlook 2023 (IEVO 2023) which will investigate annual progress in EV,
    its ecosystem, manufacturing and supply chain development in Indonesia as well as providing insight
    on how the development would progress in the next year.

    2. Event Description
    IESR is looking for professional event organizer for holding webinar and report launching which is
    planned to take place in

    Day, Date : Wednesday, 8 February 2023 (tentative, but will not be later than end of February)
    Time : 09.30 – 12.00 WIB/GMT+7
    Place : Zoom meetings/conference (Green Screen Studio)

    The webinar objectives are as follow


    1. To launch IESR report that could provide research-based projection of supply and demand of
    Indonesia Electric Vehicles to wider stakeholder
    2. Reviewing the readiness of Indonesia’s Electric Vehicles Development Progress
    3. To discuss the potential challenges and opportunities to overcome the future obstacle and
    echo the positive implication on developing Electric Vehicles.
    Summary of the event:
    Time Agenda
    09.25 – 09.30 Zoom room opening
    09.30 – 09.35 Opening Session and housekeeping rules
    09.35 – 09.45 Opening Remarks
    Fabby Tumiwa, Executive Director IESR
    09.45 – 10.15 Report Presentation:
    “Indonesia Electric Vehicle Outlook 2023”
    IEVO research team, IESR
    10.15 – 11.00 Panelist Commentary to the Report
    List of Panelist:
    1. Mohamad Priharto Dwinugroho, Director of Electricity
    Technology and Environment, Ministry of Energy and Mineral
    Resources (MEMR)

    2. R Hendro Martono, Director of Maritime, Transportation and


    Defense Equipment, Ministry of Industry (MoI)

    3. Zifei Yang, Passenger Vehicles Program Lead, International


    Council on Clean Transportation (ICCT)

    4. Toto Nugroho, President Director, Indonesia Battery


    Corporation

    5. Neneng Goenadi, Country Managing Director, Grab Indonesia

    Moderator: Deon Arinaldo, Program Manager, IESR


    11.00 – 11.50 Discussion between Presenter, Panelist, and Audiences
    Moderator: Deon Arinaldo, Program Manager, IESR
    11.50 – 12.00 Closing Remarks and Report Launching
    Fabby Tumiwa, Executive Director, IESR

    Please note that the invited speakers and panelists could change depending on the availability of the
    person, but the overall event rundown would stay similar.
    With the Request for Proposal (RFP), IESR is soliciting proposals from event organizers to host the
    webinar. IESR will evaluate all proposals that have been submitted. After reviewing all proposals, IESR
    will select the company/institution that brings the appropriate expertise and best fits the objectives
    of the event, and articulates a clear and achievable production plan to meet those objectives within
    the specified timeframe.
    3. PROPOSAL GUIDELINES

    If the organizations submitting the proposal must outsource or contract any work to meet the
    requirement, this must be clearly stated in the proposal. In addition, the costs included in the
    proposal must cover the work outsourced or contracted. Each outsourcing or contracting organization
    must be identified and described in the proposal. All submissions must be signed by an authorized
    agent or representative of the company.

    Please itemize all costs and include a description of the related services. Terms and conditions of
    the contract will be negotiated upon selection of the winning bidder for this RFP.

    4. REQUEST FOR PROPOSAL AND PROJECT TIMELINE

    Proposal Timeline:

    Proposal will be accepted until 10.00 P.M on Sunday, 14 January 2023. Any proposal received after the
    deadline will be regarded as inadmissible. Please kindly send the proposal to Energy Transformation
    Program through email [email protected] and cc: [email protected] (communication manager, IESR) and
    [email protected] (program officer, IESR). Please include "RFP Response - EO IEVO 2023" in the
    email subject.

    The evaluation of the proposals and the winning bidder will be announced on Tuesday 17 January,
    2023. After notification, contract negotiations with the winning bidder will begin immediately and
    must proceed very quickly to meet the activity schedule.

    Timeline Activities
    The agreement of activities must be implemented immediately after the contract is signed.

    5. COST AND SERVICES


    All proposals must include proposed costs (in IDR) to accomplish the tasks described in the project
    scope. Costs should be expressed as one-time costs or non-recurring costs.

    Cost and Services included:


    Venue Broadcast Studio to allow for smooth execution of webinar activities
    and able to host speaker (around 3 people) and staff (around 5
    people) from IESR and other supporting crew members from the
    organizer
    Dedicated internet of 100 mbps that would allow for simultaneous
    zoom webinar and youtube broadcast
    Event promotion Three promotional material (could be in the form of carousel, or
    support short video etc)
    Supporting Event Event broadcast equipment to support webinar online activities
    (included camera, lighting, sound system, dedicated microphone)
    Sufficient number of Official Crew with excellent capacity to conduct
    webinar
    Interpreter Indonesia - English (familiar in energy issue is a must)
    General rehearsal (virtual)
    Virtual Platform Zoom Account HD Quality for 500 participants
    Digital Asset Attractive layout during the event (layout for panelist, moderator,
    etc)
    Visual asset (studio setting, video bumper, screensaver, virtual
    frame)
    Report launching video
    Post Event Final event report, video recap 3-5 minutes

    Estimated budgets from IESR for all the costs and services described above is in the range of IDR 25-35
    million. Clear description of budget breakdown would help IESR in evaluating the proposal and
    whether there are added services provided beyond the scope asked above.

    Note:
    ● All equipment and Personnel should be described on proposal.
    ● All costs must be described on proposal.

    6. EVENT ORGANIZATION QUALIFICATION


    The Provider should provide the following items as part of their proposal:
    ● Description of experience in offline events and event organization
    ● Examples of three or more similar events conducted by your organization
    ● Testimonials from previous clients about events conducted by your organization
    ● Resources you will assign to this project (total number, roles, job titles, experience)
    ● Confirmation of project completion timeframe
    ● The concept of organizing the event to be offered

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