GTA POWERMECH FZE

COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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JOB PROCEDURE FOR MATERIAL TAKE OFF
DORC/EIL/GTAPM/3007/JP-002 Page 1 of 9

JOB PROCEDURE FOR MATERIAL TAKE OFF

PROCEDURE NO: DORC/EIL/GTAPM/3007/JP-002, Rev-0

NAME OF WORK COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

OWNER M/s DANGOTE OIL REFINING COMPANY LIMITED

CONSULTANT M/s ENGINEERS INDIA LIMITED

CONTRACTOR M/s GTA POWERMECH FZE

CONTRACT N0 TR__015-3007

Prepared Checked
By GTA By GTA Reviewed Approved
Rev Date
POWERMECH POWERMECH By EIL By EIL
FZE FZE

0 27.10.2018
 GTA POWERMECH FZE
COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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INDEX

S NO CONTENTS PAGE NO.

1. PURPOSE………………………………………………………………3

2. SCOPE……………………………………………………………...…..3

3. ABBREVIATIONS AND DEFINITIONS……………………………..3

4. REFERANCES…………………………………………………………3

5. PROCEDURE…………………………………………………………..4

6. KEY PERSONNAL…………………………………………………….4

7. OUTLINES OF MATERIAL HANDLING AND STORING………….5

8. COLOUR MARKING OF MATERIALS………………………………8

9. WAREHOUSE ORGANIZATION CHART……………………………9

PREPARED BY CHECKED BY REVIEWED BY APPROVED BY

(GTA Powermech FZE) (GTA Powermech FZE) (EIL) (EIL)
 GTA POWERMECH FZE
COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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JOB PROCEDURE FOR MATERIAL TAKE OFF
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1. PURPOSE

The purpose of this procedure is to identify & define the requirements of field warehousing
activities for receipts, handling, identification, traceability, storage, care, preservation and
protection from damage, during the entire phase from receipt to issue of materials for the jobs
under GTA Powermech scope of work as per contract with the EIL.

2. SCOPE

This procedure covers field warehousing activities for such materials which are to be
used for fabrication, erection, installation, pre-commissioning & commissioning activities
within GTA Powermech scope of services such as:
a. Receipts, handling, identification and traceability, inspection and acceptance of materials
b. Documentation
c. Storage & preservation
d. Material issues, return, materials reconciliation and handling over to contractors
including monitoring of scrap disposal
e. Feedback to project group for replenishment action for piping bulk & imported items.
f. Material reconciliation during the project phase.

3. ABBREVIATION AND DEFINITIONS

DORC - DANGOTE OIL REFINNING COMPANY LIMITED

EIL - ENGINEERS INDIA LIMITED
GTAPM - GTA POWERMECH FZE
MIV - MATERIAL ISSUE VOUCHER
S.O. - STORE OFFICER
MRR - MATRIAL RECEIVED REPORT
4. REFERANCES

a. EIL SPECIFICATION- A545-6-82-1010

b. APPROVED DRAWINGS

PREPARED BY CHECKED BY REVIEWED BY APPROVED BY

(GTA Powermech FZE) (GTA Powermech FZE) (EIL) (EIL)
 GTA POWERMECH FZE
COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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5. PROCEDURE

a. The procedure covers to provide sufficient covered/semi-covered/open storage & office

space (developed) with suitable racks, weigh bridge, lighting and other facilities such as:
For documentation control
i. PC (with internet facility) with printer.
ii. Photocopier machine
iii. PIM machine
b. Facilitate disposal of scrap generated at site
c. Hand over surplus material along with supporting documents to client
d. Submit and claim all damage reports for materials or equipment to the E.I.L. stores.

6. KEY PERSONNEL

6.1 STORE INCHARGE

a. Store in charge is assigned, who shall be responsible to the RCM, for overall control of
material, which includes receiving, storing, issuing, stocktaking and disposal of material
and also includes forecasting of material availability and arranging of replacement for
shortage, damaged or shortfall material.

6.2 STORE OFFICER

Sr.S.O/S.O. shall report to the warehouse incharge and be responsible to:

a. Receive M.I.V. of materials and equipment, unloading and storing in the warehouse or
open storage area and provide protection against adverse weather and / or
environmental condition, as required.

b. Prepare material requisition slip with EIL format for the required material planned
for the activities.

c. Check the arrival condition of deliveries for adequacy of the packing, for any
damage to the materials or equipment.

d. Getting materials and equipment issued from E.I.L. stores accordance with MIV,
maintain stock control records, showing quantity received, issued and the current stock
status in computer.

e. Conduct inventory checks as required, to assure the current stock status.

PREPARED BY CHECKED BY REVIEWED BY APPROVED BY

(GTA Powermech FZE) (GTA Powermech FZE) (EIL) (EIL)
 GTA POWERMECH FZE
COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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f. Prepare and submit to the warehousing in charge, all damage reports for materials or
equipments in order to expedite the remedial action and establish claim.

g. Storage, preservation of materials and equipments, in accordance with

manufacturer/vendor’s requirements.

h. Ensure general upkeep, cleanliness and good housekeeping in and around warehouse.

i. Ensure safety during material and storing.

6.3 STORE KEEPERS

Sr. Store keeper/Store keeper shall report to sr. store officer/store officer and be responsible to:

a. Receive, store, preserve and timely issue of materials from warehouse and open storage
area to sub-contractors
b. Arrange unpacking & inspection
c. Prepare MRR’s and OSRD report after correlating identification marking, inspector’s
hard stamping, heat number and other details and submit to S.O with relevant unpacking
inspection report
d. Care & protection of stored materials and handling equipment.
e. Periodic stock taking of materials
f. Ensure general upkeep, cleanliness and high degree of housekeeping in and around
warehouse
g. To receive balance material returned by sub-contractors after ensuring correct
identification marking, colour coding, heat number etc
h. Take care of HSE requirements

7. OUTLINES OF MATERIAL HANDLING AND STORING

Material handling and storing commences with receipt of the material at the site, and
includes the unloading of the material into the warehouse or open storage area, and the
issue of the material which is in the control of the GTA Powermech.

The final operation shall be the disposal of all surplus or residual material upon
completion of the construction work by GTA Powermech. The duties and scope of the
persons of GTA Powermech involved in material handling and storing activities are listed
as follows, including Mobilization of all labour, equipment, tools and material required.

PREPARED BY CHECKED BY REVIEWED BY APPROVED BY

(GTA Powermech FZE) (GTA Powermech FZE) (EIL) (EIL)
 GTA POWERMECH FZE
COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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i. Planning and preparatory works

ii. Issuing of material request.

iii. Receiving and unloading of MATERIAL.

iv. Unpacking and inspection, which includes:

a. Issuing of Excess, Shortage or Damage Reports.

v. 7.5 Storing MATERIAL by GTA Powermech shall include

a. Securing the land area provided by DORC/EIL for MATERIAL storage.

b. Provision of suitable, weather-tight warehouse facilities.

c. Optimizing the use of available space within the STORAGE FACILITIES and
providing all racks, pallets, sleepers, natural drainage etc. necessary for the
appropriate storage of material in advance of their receipt.

d. Storing all material in accordance with the requirements.

e. Ensuring that all material stored in the open storage area are adequately
Protected, i.e., resting on sleeper by tarpaulins or the like, to
prevent deterioration.

f. Maintaining a high degree of housekeeping within the storage facilities.

g. Ensuring that all hazardous material shall be stored and handled with the utmost care
and in accordance with the laws and regulations applicable thereto.

vi. Requisition and issuing, which includes:

a. Producing and submitting requisition to the discipline coordinator for his

approval.

b. Approval of issue of material to GTA Powermech.

c. Control and co-ordination of issue of material.

PREPARED BY CHECKED BY REVIEWED BY APPROVED BY

(GTA Powermech FZE) (GTA Powermech FZE) (EIL) (EIL)
 GTA POWERMECH FZE
COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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vii. Stocktaking

viii. Return and disposal

7.1 MATERIAL HANDLING

7.11 Maximum care shall be taken during the transportation and handling of pipes,
pipe fittings, valves, structural materials, electrical materials and all kind of
materials.
7.12 Stainless steel and alloy steel pipes, flanges and fittings shall be handled,
Transported and stored separately.
7.13 Extreme care will be taken to prevent the surface of piping, fittings and valve
materials from contamination, damage and corrosion.
7.14 Nylon slings will be used for handling stainless steel materials.

7.2 MATERIAL STORAGE

7.21 stocked items shall be suitably protected from damage by providing spacers or
load distribution.
7.22 Carbon steel, alloy steel and stainless steel materials shall be properly segregated
during storage. Flange shall be kept on wooden planks in order to protect the
scratched free.
7.23 No materials shall be stocked directly on the ground.
7.24 Small materials, instruments and special items shall be stored on the shelf
classified in accordance to type, material and size identification shall be attached
in front of each material.
7.25 All stored materials, the open ends will be covered with caps etc. to avoid foreign
particles entry.
7.26 Manufacturers storage recommendations shall be followed when applicable.

8. COLOUR MARKING OF MATERIALS

Colour marking of material is for the identification and should be visible. If possible,
gaskets shall be marked to be visible after installation.

8.1 Material Storage, Handling, Receiving and Identification Control

Procedures for off-loading, storage, receiving, control, traceability and inspection

of piping material supplied for fabrication and installation shall be worked out.

PREPARED BY CHECKED BY REVIEWED BY APPROVED BY

(GTA Powermech FZE) (GTA Powermech FZE) (EIL) (EIL)
 GTA POWERMECH FZE
COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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In general, the following applies:

8.11 Storage of piping and piping equipment shall be under cover and protected against
contact with the ground;

8.12 Carbon steel and stainless steel components shall be segregated to avoid any
Cross contamination.

8.13 All fittings and equipment shall be protected against damage during handling from
supplier to fabrication yard and further to final installation plant. Especially focus shall be
made to sealing surfaces, bevelled areas, and contact between different material qualities
to avoid surface contamination. This also includes protection during erection phase in
order to protect against contamination from other activities on site.

Description Of piping Store Location Remarks

Materials
Open Yard Ware House
a) Carbon steel and Separated By size
stainless steel √ schedule and material
spec
b) Small tube for On Rack
instrumentation √
c) Fittings 4” and above 4” and below
d) Flange 4” and above 4” and below
e) manually operated 2” and above 2” and below
valves
f) Stud Bolts √
g) Gaskets √
h) Steam traps √

PREPARED BY CHECKED BY REVIEWED BY APPROVED BY

(GTA Powermech FZE) (GTA Powermech FZE) (EIL) (EIL)
 GTA POWERMECH FZE
COMPOSITE WORKS FOR –ONSHORE AND UTILITIES.

PROCEDURE NO:
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JOB PROCEDURE FOR MATERIAL TAKE OFF
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9. WAREHOUSE ORGANISATION CHART

RCM

STORE INCHARGE

Sr. Store Officer

STORE SUPERVISOR

STORE KEEPER DATA ENTRY

OPERATOR

In case of any conflict in any reference code in this procedure, EIL specification shall prevail.

PREPARED BY CHECKED BY REVIEWED BY APPROVED BY

(GTA Powermech FZE) (GTA Powermech FZE) (EIL) (EIL)