Archive Managem WPS Office

Archive Management
Types of Archival Institutions
Archival institutions refer to the institution or organization that is responsible or is taking

responsibility for preservation and management of archival records or records with enduring value. In
government this is the kind of institutions that are charged with central responsibility to ensure that
records across different records creating organisations, especially government institutions are
properly managed throughout their life cycle.This overview explores nine prominent types of archival
institutions:
1. Institutional Archives:
These archives are dedicated to preserving the records and history of a specific institution, such as a
university, college, corporation, or government agency. They serve the needs of the parent institution,
its alumni, and the public.
- Examples: Stanford University Archives and Mount Holyoke College Archives.
2. Hybrid Archives:
Hybrid archives combine elements of different archival types, often blurring the lines between
traditional institutions. They might integrate aspects of special collections, community archives, or
digital repositories into their operations. This flexibility allows them to cater to diverse research needs
and preserve a wider range of materials.
3. Collecting Archives:
Collecting archives focus on acquiring and preserving materials related to specific themes, topics, or
subjects. They might specialize in areas like art, literature, medicine, law, or technology. These
archives often serve as repositories for rare manuscripts, books, and local history collections.
- Examples: Special Collections Research Center at the University of Chicago and American
Philosophical Society Library.
4. Community Archives:
Community archives are grassroots organizations that collect, preserve, and oversee materials related
to a specific region, community, or group. They often focus on marginalized communities, such as
racial and ethnic groups, LGBTQ+ individuals, or immigrant communities, ensuring their histories are
documented and represented.
- Examples: The San Fernando Valley Historical Society.
5. Museum Archives:
While museums primarily focus on exhibiting artifacts and artwork, they often maintain archives that
preserve related documentation, records, and research materials. These archives are crucial for
understanding the context and history of the museum's collections.
- Examples: The Metropolitan Museum of Art and Smithsonian National Air and Space Museum.
6. Integrated Institutions:
Integrated institutions combine multiple functions within a single organization, often encompassing
archives, libraries, museums, and other cultural heritage resources. This approach provides a holistic
view of history and culture, facilitating interdisciplinary research and public engagement.
Example: Smithsonian Institution, The library of Congress, The National Museum of Natural History
(US).
7. Indigenous Archives:
Indigenous archives are crucial for preserving the cultural heritage, languages, traditions, and histories
of Indigenous peoples. They often hold a wide range of materials, including oral histories, traditional
knowledge, artwork, and historical documents. Access to these archives is often restricted to
members of the community, respecting their cultural protocols for knowledge sharing.
- Examples: Tribal libraries, archives, and museums.
8. Activists’ Archives:
Activists' archives document the struggles, movements, and achievements of social justice
movements and activism. They preserve materials such as pamphlets, newsletters, photographs, and
personal papers, providing valuable insights into the history of social change.
-Example:The Martin Luther king Jr. Center for Nonviolent Social Change, The Women's History
Museum
9. Online and Trusted Digital Repositories:
The rise of digital technology has led to the emergence of online archives and trusted digital
repositories. These platforms provide access to a vast array of digitized materials, often
supplementing traditional physical archives. They offer advantages like global accessibility,
searchability, and preservation of digital formats.
- Examples: Access to Memory (AtoM).

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Archive Management

Types of Archival Institutions

Archival institutions refer to the institution or organization that is responsible or is taking

- Examples: Stanford University Archives and Mount Holyoke College Archives.

- Examples: The San Fernando Valley Historical Society.

9. Online and Trusted Digital Repositories:

- Examples: Access to Memory (AtoM).

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