Automatic Account Determination: Valuation Area

AUTOMATIC ACCOUNT DETERMINATION
This is a process by which system will find G/L account when we do GR/IR postings. It’s MM-FI
integration
Valuation area
It is the place where you valuate your materials. System having 2 valuation levels
1. Company code level
2. Plant level
Plant level always recommended
Account category reference
It is use to link material type and valuation class
Valuation class
Grouping of similar types of materials for accounting purposes is the Valuation class. It helps to
determine which material must go to which account based on the settings done in OBYC. Generally
3000 is for raw materials, 7900 for semi finished.
Valuation grouping code/ valuation modifier
Valuation grouping code is for used when same set of G/L accounts have to be hit for multiple
plants under one company code during GR/IR postings
Valuation string
It’s for system internal processing it’s a just pointer towards particular transaction event key
It’s always recommended to use standard provide by SAP
Transaction event key
A transaction/event key is a key to differentiate account determination by business transaction.
EX: BSX Inventory accounting
WRX GR /IR Clearing account
6360959192 www.tagskills.com [email protected]
Linked In | Ameersuhil Dafedar
(SAP MM Associate)
Steps involved
1. Define valuation control
2. Define valuation classes
3. Configure automatic postings
4. Group together valuation area valuation grouping code
5. Define account grouping for movement types
1. Define valuation control
(SAP MM Associate)
2. Define valuation classes
(SAP MM Associate)
Account Category Reference
Valuation Class
Assign material type to account category reference
(SAP MM Associate)
3. Configure automatic postings T code: OBYC
Before this let’s create PO in ME21N
Material 20000122
Vendor 2310000679
For material valuation class assigned is  4200
(SAP MM Associate)
Standard PO created under the number 4500025450
Now do GR for this PO in MIGO
Error during MIGO Account determination for entry INT BSX __ __ 4200 not possible
(SAP MM Associate)
TO get it solved we have to assign G/L account to our valuation class through automatic postings in
OBYC
After assigning we can Post the Goods in MIGO
Material document 22000095 posted
(SAP MM Associate)
Accounting entries
Print preview of accounting entries
(SAP MM Associate)
(SAP MM Associate)
4. Group together valuation area to valuation grouping code
We have created new valuation grouping code A000
(SAP MM Associate)
Assigning Valuation grouping code to multiple valuation areas
Test it by creating Purchase order in AB01 plant
Material 20000123
Vendor 2310000356
For material valuation class assigned is  4200
(SAP MM Associate)
Standard PO created under the number 4500025452
Goods receipt for PO
Material document 22000096 posted
Accounting entries
(SAP MM Associate)
(SAP MM Associate)
5. Define Account grouping for movement type
Note: There is no need to configure anything here we recommend that you use the default setting
(SAP MM Associate)
Test case
Material 20000122
Let’s do initial stock entry with movement type 561 in MB1C
We can see the Error  Account determination of entry GBB ___ BSA 4200 not possible
To get it solved In OBYC assign BSA to 4200 valuation class and G/L accounts
(SAP MM Associate)
After mapping G/L account Post in MB1C
Document 20000356 created
Accounting entries
(SAP MM Associate)
(SAP MM Associate)
How Automatic Account Determination Works
It works based on 3 layers
1. Organization structure
2. Material data
3. Business transaction
(SAP MM Associate)
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is vested in TagSkills. Please note and abide by
copyright laws. This presentation is for
educational purposes only, all logos, photos, and
information, etc used in this Presentation is the
property of TagSkills. SAP is a registered
trademark of SAP AG in Germany and many
other countries. We are NOT
ASSOCIATED with SAP.
(SAP MM Associate)

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AUTOMATIC ACCOUNT DETERMINATION

1. Company code level

Plant level always recommended

Account category reference

It is use to link material type and valuation class

Valuation grouping code/ valuation modifier

It’s always recommended to use standard provide by SAP

Transaction event key

A transaction/event key is a key to differentiate account determination by business transaction.

EX: BSX Inventory accounting

WRX GR /IR Clearing account

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

1. Define valuation control

2. Define valuation classes

3. Configure automatic postings

4. Group together valuation area valuation grouping code

5. Define account grouping for movement types

1. Define valuation control

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

Assign material type to account category reference

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

Before this let’s create PO in ME21N

For material valuation class assigned is  4200

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

Now do GR for this PO in MIGO

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

After assigning we can Post the Goods in MIGO

Material document 22000095 posted

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

Print preview of accounting entries

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

Linked In | Ameersuhil Dafedar

We have created new valuation grouping code A000

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

Test it by creating Purchase order in AB01 plant

For material valuation class assigned is  4200

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

Goods receipt for PO

Material document 22000096 posted

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar

Let’s do initial stock entry with movement type 561 in MB1C

6360959192 www.tagskills.com [email protected]

Linked In | Ameersuhil Dafedar