THE ALL INDIA POLITICAL PARTIES

MEET

Rules of Procedure
Agenda : Discussing the Places of Worship(Special Provisions) act, 1991 with special
emphasis on the establishment of Ram Janmabhoomi in Ayodhya.
Rules of Procedure

The Rules of Procedure are a set of conduct and rules that every delegate must abide by
throughout the course of the committee. The Rules of Procedure are adopted at the beginning
of the committee. The flow of the committee is a timeline that is usually followed in a MUN
and consists of parts arranged in specific orders. The basic flow in any committee is as
follows:
In a MUN, you will represent a portfolio/allocation (Nation/Person). In this committee, you
will be representing one of the portfolios in the matrix.

Roll Call

Motion: "The Delegate of XYZ, would like to commence a motion to begin Roll Call Vote"

Present: A Delegate can vote in Yes, No or Abstain for a Draft Resolution when they answer
the Roll Call with Present
Present and Voting: A Delegate is bound to vote decisively, i.e., in a Yes or No only if they
have answered the Roll Call with a Present and Voting. A Delegate cannot Abstain in this
case.

Every committee has to establish Quorum before it starts session

Points

Point of Personal Privilege: Point of Personal Privilege is used whenever the delegates
experience any inconvenience, which could affect their involvement in the proceedings, so
that the discomfort may be mitigated or prevented.
Point of Order - Logical Fallacy: These points are raised if a delegate makes a point in a
speech that makes no sense logically.
Point of Order - Factual Inaccuracy: These points are raised if a delegate makes a point that is
wrong (wrong statistics, information, etc)
Point of Parliamentary Inquiry: When the Floor is open, a delegate may rise to a Point of
Parliamentary Inquiry to ask the Chair a question regarding the rules of procedure.
Point of Information: A delegate may ask a question to another delegate on the agenda topic
of discussion through the executive board when the speaker has yielded the Floor to Points of
Information.

Motions

Motions are liable to voting, and are used to shift from one form of debate to another, or to
introduce changes in the scope of debate from time to time.
Different types of Motions:
● Motion to set agenda to XYZ
● Motion to Open General Speakers List
● Motion to Suspend Debate
● Motion to Adjourn Debate or Table Debate
● Motion to Close Debate
● Motion to Suspend Meeting
● Motion to Adjourn Meeting

General Speakers List(GSL)

Motion: “The Delegate of ____________ wishes to raise a motion to Open the General
Speakers’ List”
Duration: 90s (Recommended)
All forms of debate during the conference are carried out within the GSL, and this list is open
throughout the duration of the discussion on that agenda.
After their GSL speech, a Delegate has the option to Yield their time. On conclusion of any
speech in the GSL, a Delegate can choose to Yield in any one of the following ways:

Yield To Another Delegate: In case a Delegate has some time left to speak, and does not wish
to utilise it, then they may choose to yield the remaining time to another Delegate, with their
prior permission.
Yield To Points Of Information: A Delegate may also choose to yield to Points of
Information. The Executive Board will recognise a certain number of Delegates wishing to
ask questions regarding the agenda or the speech made by the Delegate.
Yield To The Executive Board:Should a Delegate yield to the Chair, any leftover time is
considered null and the Executive Board will move on to the next speaker in the GSL.

Provisional Speakers List/ Secondary Speakers List(PSL/SSL)

Motion: “The Delegate of ____________ wishes to raise a motion to Open a Provisional
Speakers’ List”
Duration: Can be decided by the delegate
A PSL is started under 2 circumstances
● A debatable motion
● Special Procedure
A PSL is usually established only for Procedural Motions, such as Motion to Change the
Order of the Agenda or Motion to Table Debate

Moderated Caucus

Motion: “The Delegate of XYZ would like to raise a motion to suspend formal debate and
move into a moderated caucus on the topic ABC for total time period T and individual
speaker time N."
Duration: Can be decided by the delegate
Moderated Caucuses are meant to have specific topics of discussion so that one can narrow
down and try to address one sub-topic at a time.
This motion needs a simple majority vote (50%+1) in order for it to pass.
Another motion is for the extension of a moderated caucus. It may be called for if any
delegate wishes to further discuss the issue at hand.

Unmoderated Caucus

Motion: “The Delegate of XYZ would like to raise a motion to suspend formal debate and
move into an unmoderated caucus for a total time period of T."
Duration: Can be decided by the delegate
An un-moderated caucus would mean that Delegates can informally interact with their
co-Delegates without moderation by the Executive Board.
This motion needs a simple majority vote (50%+1) in order for it to pass.
This motion is used to make clarifications regarding the agenda informally or start the
process of preparing an official committee document.

Special Motions and Rights

Motion To Table Debate: During the discussion of any matter, the committee may consider a
motion to table debate on the item under discussion at the recommendation of the Chair or
any Delegate. Requires 2/3 rd majority
Right Of Reply: A right to reply is a point that is raised by a delegate when they are
extremely offended or insulted by a statement/speech of another delegate. Each of the
delegates must make a short speech in which they defend their stance.
Appeal To A Chair's Decision: An appeal is made when a delegate feels that a member of the
Executive Board has made an incorrect ruling.
Motion To Present The Resolution: Usually, the end goal of a MUN conference is to present a
resolution (document that details solutions and a plan of action regarding the agenda) to the
committee. In a motion to present the resolution, the entire document is read out.
Motion To Start Q&A Session: Following the presentation of the resolution/s, a motion to
commence a question and answer session can be raised. In this part of formal debate,
delegates and EB may ask any and all questions regarding the resolution. Amendments will
also be discussed and voted upon in the formal session.
Motion To Begin Voting: This motion is raised to vote upon the presented resolution. A point
to note is that delegates who are marked as ‘present’ in the roll call may abstain from voting
whereas the delegates marked as ‘present and voting’ are mandated to vote. A simple
majority is usually followed to pass a resolution. Motion To Adjourn Formal Session:
Adjournment of formal session for the day or for the conference is done by raising this
motion.

Question Hour And Zero Hour

The Question Hour is an essential component of the Lok Sabha where politicians can
question each other their duties, duties, responsibilities or even on any of their allegations. It
is the first proceeding conducted in committee after roll call, the questions are usually
pre-decided and authorised by the Executive Board. The Zero Hour is very similar to the
Question hour, in that it is also a platform for questions to be asked. However, the Zero Hour
happens in an All India Political Parties Meet and is more informal, with more time and
leeway present for questioning and follow-ups to questioning.

Joint Press Release

The Joint Press Release is a committee wide collective effort to make a change in the legal
system or an issue related to the Agenda. As the All India Political Party Meet is an advisory
body, There will be Sponsors and Signatories and find solutions to bring into the change.
Since it's an AIPPM with no mandate, the resolution doesn't follow specific format. The Joint
Press Release needs to address the Qarma Topics given to you. The Joint Press Release will
be needed to have the following: Author, Sponsor, Signatories.
Format
Title: Joint Press Release
Sponsors:
Subject: (1 or 2 Sentences)
Content: (In paragraphs)

Crisis and Crisis Tools

A key component of a crisis committee is that the actions of the representatives of portfolios
are immediately taken into account by the Executive Board and shown as a result. Crisis
updates can be announced at any time in the session. When they are announced, the
representatives must plan and take responding actions. Point of orders shall be suspended
during this time period.

Directives

The representatives shall write requests or commands to their respective portfolio’s associates
or subordinates. The directives are to be sent to the emails of the EB with instructions about
what they want to have happen in the crisis. Directives are how representatives impact the
crisis. A directive should have a goal and an explanation of how the action will be
implemented. Directives should also explain any associated costs and how long this process
will take. Directives should clearly lead to an outcome. However, the directive should not
assume or decide the outcome.
The EB decides if to accept the directive and, if they do, what type of impact the directive
will have. It is advisable to be as specific as possible in order to achieve your goals.
Remember that if your action is logistically complicated or otherwise difficult to achieve,
your directive must be accordingly detailed. It is recommended to split up such plans into
‘crisis arcs’ – various individual directives that achieve a difficult goal with far-reaching
impact. Directives can be classified into the following types:
1. Covert directives: these directives are secretive in nature and seen by only the EB.
Private covert directive (sent by only 1 representative)
Joint covert directive (sent by multiple representatives)
2. Overt directives: these directives are non-secretive in nature and seen by the entire
committee.
Private overt directive (sent by only 1 representative)
Joint overt directive (sent by multiple representatives)
3. Committee-wide directive: a plan of action taken up by the entire committee
Committee-wide directives are a crisis committee’s closest analogue to a resolution. They
may use the resources of the entire committee in their plan of action. They can have no more
than 3 authors and must have at least 1/3rd of the committee as signatories in order to be
introduced for debate. Once introduced, the committee can discuss committee-wide directives
through a Q&A with the panel of authors. Amendments will be suggested and voted upon.
Finally, the entire committee shall vote on the directive. It will pass if it receives an absolute
majority of 50%. Committee-wide directives are the only kind of directive that requires
preambulatory clauses. In this committee, committee-wide directives can be sent by any one
cabinet, or by both cabinets combined. No more than 3 committee-wide directives will be
passed over the course of the conference.

Format
Type of Directive:
Directive Name (optional):
From: (Your Portfolio)
Objective: (1-2 Sentences)
Plan of Action: (In Points)
Expected Outcome: (1-2 Sentences)

Communiques

A representative or the committee can send a formal message to representatives who are not
part of the committee. The formal message can be sent to the emails of the EB, and will then
be handled by the EB.
The EB will also send communiqués to representatives with new information or other
intelligence, along with instructions on how to use that information. Communiqués sent by
the entire committees must first be approved through a vote (⅔ majority needed).

Format
Type of Communiqué:
From: (Your Portfolio)
To:
Subject: (1-2 Sentences)
Content: (In Paragraphs)
Press Release

These are official written statements made by representatives via the executive board, and
may be released anonymously.

Format
From: (Your Portfolio)
Medium of distribution: (Newspaper/Radio/etc...)
Content: