Checklist Visa Application Diplomatic Missionsv

Checklist for visa application
Diplomatic and other official government

missions
Applications should be submitted in person (also babies and children) and the following documents
must be submitted:
 For every document, you must provide the original and one copy.
 The documents are to be presented in (or translated to) Dutch, English, French or Spanish.
 The documents submitted will not be returned. Only the travel document will be returned.
1. Application
1.1 A completed and signed Schengen visa application form.
Yes
No
Remarks
2. Travel Documents
2.1 A passport or other travel document.
Yes
No
Remarks
2.2 If the passport does not state the place of birth, a copy of ID card or a birth certificate must
be submitted.
Yes
No
Remarks
2.3 A copy of all pages of the passport.
Yes
No
Remarks
2.4 Minors (under 18) travelling without parents/ legal guardian
Original authorisation signed by their parents/legal guardian and copy of passport(s) of

parents/legal guardian.
Yes
No
Remarks
Page 1 of 4
Please note:
• Your passport or travel document must be valid for at least 3 months from the date on
which you leave the Schengen area.
• Your passport or travel document must have at least 2 empty visa pages.
• Your passport or travel document cannot have been issued more than 10 years ago.
3. Evidence of legal residence

3.1 For non-Saudi nationals:
• Iqama, valid for at least three months after the planned date of return, and one copy
thereof.
• Iqama Translation
Yes
No
Remarks
4. Photo
4.1 A passport photo that meets French passport requirements. This photo cannot have been
taken more than 6 months ago and must bear a clear resemblance.
See: photo guidelines.
Yes
No
Remarks
5. Proof of travel
Note: make travel reservations which you can cancel, in case your visa request will be refused.
5.1 Copy of flight/travel reservation/s including details of the itinerary and the flight
reservation number.
Yes
No
Remarks
5.2 Bank statements for the last six months, including the current balance, or other
verifiable evidence of sufficient means of subsistence during the intended stay, e.g. credit
card copy and credit card statement.
Yes
No
Remarks
Page 2 of 4
5.3 Original letter from employer/sponsor in Saudi Arabia stating employment status, position
held, date of recruitment, lengthof contract and whether renewable or not, as well as
salary, attested by the Chamber of Commerce.
The letter must include the purpose of the visit and cost coverage guarantee, whether it is
covered by the company or by the applicant. The letter from the sponsor must include the
name and contact details (including mobile phone number) of the responsible person from
the company.
Yes
No
Remarks
5.4 Self-employed:
Valid original trade licence and one copy thereof with translation.
Yes
No
Remarks
5.5 Valid Exit Re-Entry
Yes
No
Remarks
5.6 Verbal Note from the Ministry of Foreign Affairs of the Kingdom of Saudi Arabia stating also
the purpose of the visit.
For non - Saudi nationals:

Verbal Note from their Ministry of Foreign Affairs or Diplomatic Mission in Saudi Arabia
stating also the purpose of the visit.
Yes
No
Remarks
6. Proof of health insurance

6.1 The insurance policy has been taken out in your name.
Yes
No
Remarks
6.2 Your insurance is valid throughout the Schengen area and for the duration of your
stay.
Yes
No
Remarks
Page 3 of 4
6.3 At least € 30.000 of medical costs are reimbursed, including hospital care, emergency
treatment and repatriation (including in the event of death).
If your insurer will not provide an official document of this nature, you should take out
travel insurance with appropriate medical coverage for this trip with one that does.
Yes
No
Remarks
7. Visa
7.1 A visa, residence permit or passport which gives entry to your final destination after your
visit to the Schengen area.
Yes
No
Remarks
8. Payment
8.1 Payment of the visa fee.
Yes
No
Remarks
Please be aware of the following:
• You will not have your passport in your possession during the process of the visa application.
• An application without the complete set of documents according to the above mentioned checklist
may result in a rejection of your visa application.
• In case of refusal, visa fees are not refundable.
List of documents to be presented by visa applicants from Saudi Arabia according to the Commission Implementing
Decision of 24-10-2018 by the European Commission, in conformity with the list of supporting documents.
Page 4 of 4

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Checklist for visa application

Diplomatic and other official government

2.3 A copy of all pages of the passport.

2.4 Minors (under 18) travelling without parents/ legal guardian

Original authorisation signed by their parents/legal guardian and copy of passport(s) of

3. Evidence of legal residence

5.5 Valid Exit Re-Entry

For non - Saudi nationals:

6. Proof of health insurance

Please be aware of the following:

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