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    Student Guild Chapter Elections Flyer 2024 2025

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    Student Guild Chapter Elections Flyer 2024 2025

    Uploaded by

    vanika wells
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    Hhwhww

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    Copyright:

    © All Rights Reserved
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    1 views4 pages

    Student Guild Chapter Elections Flyer 2024 2025

    Uploaded by

    vanika wells
    Hhwhww

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4

    UTT Student Guild Chapter Elections 2024

    Wednesday April 24th to Wednesday May 1st, 2024


    Have your Say! Be Heard! Make a Difference! Nominate Now!

    Nominations are invited for the following positions


    Position Campus
    President, Vice- President, Treasurer, Secretary, Public Less than 800 students
    Relations Officer (APA, Camden, JSDTI, Tobago, Tamana)

    President, Vice- President, Treasurer, Secretary, Public Less than 800 students
    Relations Officer, Halls of Residence (Chaguaramas, ECIAF)

    President, Vice President, Treasurer, Assistant Treasurer, More than 800 students
    Secretary, Assistant Secretary, Public Relations Officer, (Pt Lisas)
    B.E.D Representative

    President, Vice President, Treasurer, Assistant Treasurer, More than 800 students
    Secretary, Assistant Secretary, Public Relations Officer, (San Fernando)
    Sports Representative

    ELIGIBILITY CRITERIA:

    • Must have at least a cumulative GPA of 2.3.


    • Must be registered at the University in the academic year corresponding to the term of office.
    • Must not be in the last year or semester of his/her programme of study (final semester/trimester of the last year) or in a
    programme with a duration of one (1) year or less.
    • Must not hold office / an officer position in a student club or student organization.

    NOMINATIONS PROCESS:

    1. Nominations shall run from Wednesday April 24th to Wednesday May 1st, 2024
    2. Nominations are to be made on the prescribed ‘Nomination Form’ which can be completed and submitted online no later
    than 11:59 p.m. on Wednesday May 1st, 2024
    3. A student must be nominated and seconded by two (2) students who are enrolled at the University and must agree to the
    nomination.
    4. A student can only accept one (1) nomination. In an event where a student accepts more than one (1) nomination, the
    student will have to choose the position for which he / she will want to contest.
    5. The list of approved nominations shall be posted on Wednesday May 8th, 2024
    6. A meeting with candidates will be held on Wednesday May 8th, 2024
    7. Campaigning shall run from Wednesday May 8th, 2024 to Wednesday May 22nd, 2024
    8. Elections for officers shall run online from 12:01 am on Friday May 24th 2024 to 11:59pm Sunday May 26th 2024.
    9. Announcement of results shall be published on Wednesday May 29th 2024.

    Click on the link to access the nomination form: https://forms.office.com/r/FLaJyjcN3y

    For further information contact the Student Development Unit:


    APA, Chaguaramas, John Donaldson [email protected]
    ECIAF, Tamana, Tobago [email protected]
    Camden, Point Lisas, San Fernando [email protected]
    SG Roles and Responsibilities Elections 2024 – 2025

    Positions and Responsibilities

    Chapter President

    • Plan for the effective functioning of their Chapter Guild


    • Chair meetings of their Chapter Guild and Membership population.
    • Attend and perform applicable duties on all other Standing Committees of the UTTSG and the
    UTT wherever appointed.
    • Acts as an official signatory for and on behalf of their Chapter Guild.
    • Present all reports and findings to the ESG President where applicable.
    • Approve and present financial reports of their Chapter Guild to the Student Guild Finance
    Committee monthly.

    Chapter Vice President

    • Assist their Chapter President in the execution of roles and responsibilities herein described.
    • Perform all roles and responsibilities of their Chapter President in the Absence of their Chapter
    President or upon instruction.
    • Acts as an official co-signatory for and on behalf of their Chapter Guild.
    • Acts as a liaison between Clubs or similar bodies of their Membership population and the Clubs
    Standing Committee and provide Committee reports to their Chapter President.
    • Attend and perform applicable duties on all other Standing Committees of the UTTSG and the
    UTT wherever appointed.
    • Provide other reports where deemed necessary by their Chapter President prepared by other
    Chapter Guild Officers of their Chapter, sitting on Standing Committees of the UTTSG, except
    where otherwise directed.

    Chapter Guild Treasurer

    • Keep accurate and detailed records of all financial accounts, and assets of their Chapter Guild.
    • Prepare quarterly reports on all their Chapter Guild accounts, assets and present such reports to the
    Student Guild Finance Committee or similar office as directed by the ESG.
    • Prepare annually financial reports of Account Statements of their Chapter Guild accounts, and
    their Chapter Guild assets to the to the Student Guild Finance Committee or similar office as
    directed by the ESG.
    • Acts as an official signatory and co-signatory for and on behalf of their Chapter.
    • Attend and perform applicable duties on any Standing Committees of the UTTSG and the UTT
    wherever appointed.
    • Prepares and keep records of all official documents and correspondence of financial transactions of
    their Chapter Guild, that are in keeping of good accounting practices.
    • Perform where necessary all other roles and responsibilities that may allow for the effective
    stewardship of funds and assets allocated to their Chapter Guild and various committees, clubs and
    or societies of their Membership population.

    Chapter Guild Assistant Treasurer

    • Assist their Chapter Treasurer in the execution of all roles and responsibilities herein described.
    • Perform all roles and Responsibilities of their Chapter Treasurer in the Absence of their Chapter
    Treasurer or upon instruction.
    • Provide Clerical assistance to their Chapter Treasurer.

    Chapter Guild Secretary

    • Attend where possible and record accurate minutes of all their Chapter Guild meetings to which
    invited. Delegation of duties to fulfil this role must be made by the Chapter Guild Secretary if
    absent.
    • Provide timely copies of minutes to be officiated by meeting Chair, prior to commencement of
    next scheduled meeting.
    • Prepares and keep records of all official documents and correspondence of their Chapter Guild,
    except where otherwise directed.
    • Be informed of meetings of their Chapter Guild and UTTSG general council and give notice of
    such meetings to their Chapter Guild and any other invitees of their Membership population.
    Notices includes important events, dates, deadlines and usual occurrences associated with their
    Chapter Guild.
    • Attend and perform applicable duties on any other Standing Committees of the UTTSG and the
    UTT wherever appointed.
    • Perform all other roles and responsibilities that are deemed appropriate for the effective
    functioning of clerical duties of their Chapter Guild.
    • Prepare and present all necessary reports as it relates to queries and grievances of their
    Membership, Chapter Guild and any other necessary reports to their Chapter Vice President.

    Chapter Guild Assistant Secretary

    • Assist their Chapter Secretary in the execution of all roles and responsibilities herein described.
    • Perform all roles and Responsibilities of their Chapter Secretary in the Absence of their Chapter
    Secretary or upon instruction from their Chapter Secretary.
    • Provide Clerical assistance to their Chapter Secretary.

    Chapter Public Relations Officer


    • Be the official liaison between their Chapter Guild and their Membership.
    • Promote all activities of their Membership, the UTT and other UTT clubs, societies and groups to
    the Membership and general Public as Directed by their Chapter Guild and the ESG.
    • Manage all communication portals of their Chapter Guild, keeping all communications in
    accordance to UTTSG and UTT policies. Promote to the Membership activities and concerns of
    the Public as directed by the ESG.
    • Act as the Civil outreach and engagement officer of their Chapter Guild and fulfil such duties as
    required.
    • Provide Event reports on all their Chapter Guild hosted Events, and any other reports as deemed
    necessary to their Chapter Vice President.

    Chapter Guild Hall Chairperson Chaguaramas & ECIAF

    • Be a resident on the Hall to which they represent.


    • Plan for the effective representation of their UTT Halls of Residence Membership.
    • Chair, alongside with their UTT Residence Assistants or similar office, meetings of their UTT
    Halls of Residence Membership and provide meeting reports to their Chapter Vice President

    Chapter Guild Elected Representative B.Ed. & Sport

    • Plan for the effective representation of the specific group of their UTT Membership to which duly
    elected.
    • Chair meetings of the specific group of their UTT Membership to which duly elected and provide
    meeting reports to their Chapter Vice President.
    • Act as official liaison between their Chapter Guild and their UTT Membership to which duly
    elected.
    • Prepare and present all necessary reports as it relates to queries and grievances of their UTT
    membership to which duly elected and any other necessary reports to their Chapter Vice President.

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