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Functions of Project Planning
The following ñlnctions are to be performed carefully in the

Project Planning process.
1. It should provide a basis for organizing the work on the project and allocating
responsibilities to individuals.
2. It is a means of communication and co-ordination between all those involved in the

project.
3. It induces the people to took ahead.
4. It instills a sense of urgency and time consciousness.
5. It establishes the basis for monitoring and control.
In planning a project, the project manager must structure the work into small elements
that are: Manageable, independent, integate and also measurable in terms of
progress.
Project planning must be systematic and flexible enough to handle unique activities,
disciplined through reviews and controls and capable of accepting multifunctional
inputs.
What Is Scheduling in Project Management?

Scheduling in project management is the listing of activities, deliverables, and
milestones within a project. A schedule also usually includes a planned start and
finish date, duration, and resources assigned to each activity. Effective project
scheduling is a critical component of successful time management.
When people discuss the processes for building a schedule, they are usually referring to
the first six processes of time management:
How to do scheduling in project management
There are three main types of schedules:
1. Master project schedule: A master schedule tends to be a simplified list of tasks

with a timeline or project calendar.
2. Milestone schedule or summary schedule: This type of schedule tracks
major milestones and key deliverables, but not every task required to complete the
project.
3. A detailed project schedule: This is the most thorough project schedule, as it
identifies and tracks every project activity. If you have a complex, large, or lengthy
project, it’s important to have a detailed project schedule to help track everything.
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4. The most common form of project schedule is a Gantt chart. Both a milestone
schedule and a detailed project schedule can be created as a Gantt chart. When
choosing a scheduling software, look for tools that allow you to create different
views from the same schedule. Benefits of project scheduling in project management
Project scheduling provides the following benefits:

1. Assists with tracking, reporting, and communicating progress
2. Ensures everyone is on the same page with tasks, dependencies, and
deadlines
3. Highlights issues and concerns, such as a lack of resources
4. Identifies task relationships
5. Monitors progress and identify issues early
Seven tips for creating a solid project schedule
The time management processes identified above are the key steps to creating a project
schedule. However, keep these seven tips in mind to make sure your schedule is
realistic.
1. Get input from stakeholders: Don’t create your schedule in isolation. It’s
important to use your team and other stakeholders to identify tasks, resources,
dependencies, and durations.
2. Reference past projects: Looking at previous projects with similar scope and
requirements can help create realistic estimates and ensure you haven’t forgotten
any tasks.
3. Keep risk in mind: Identify and document any factors that pose a risk to staying
on schedule. This will help your risk management efforts.
4. Consider any non-work time: For example, make sure vacations and holidays
are reflected in your schedule so that you’re not assuming people will be working
when they’re not.
5. Define the critical path on your project: Identifying your project’s critical
path allows you to prioritize and allocate resources to the most important tasks in
the project.
6. Record scheduling assumptions: Write down the logic behind your
scheduling predictions. For example, if you assume it will only take 10 hours to
complete a task because you have a senior engineer. Then, if you end up with a
junior engineer, you can understand and explain why it took twice as long as
planned.
7. Include project milestones: Milestones are events or markers that stand for an
important point in your project. They’re useful for creating a summary schedule,
reporting to executives, and identifying problems early. Here are some milestone
examples:
01. Project kickoff
02. Design approvals
03. Completion of requirements
04. Product implementation
05. Project closeout
Project Monitoring and Control
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The main purpose of monitoring and controlling activities is to be proactive in
finding issues ahead of time and taking corrective action. Corrective action can
require revisiting Planning Process Group and updating the Project Management
Plan as needed with the ultimate goal of bringing the project back in line with
project objectives and constraints and improving future execution to avoid repeating
the same issues.
Monitoring and Control Processes

Monitoring and Control processes include:
1. Monitoring and Controlling Project Work

This includes monitoring project risks and ensuring that they are being managed
according to the project’s risk plans.
Outputs include:
1. Recommended corrective actions

2. Recommended preventive actions
3. Forecasts
4. Recommended defect repair
5. Requested changes
2. Integrated Change Control

Integrated change control takes place throughout the project, from project initiation through
project closure.
Outputs include:
1. Approved change requests

2. Rejected change requests
3. Updates to the Project Management Plan
4. Updates to the Project Scope Statement (and requirements)
5. Approved corrective and preventive actions
6. Approved defect repair
7. Validated defect repair
8. Deliverables
3. Scope Verification
The scope verification process ensures that project deliverables are formally accepted.
Outputs include:
1. Accepted deliverables
4. Scope Control
The Scope Control process ensures that changes to project scope are controlled.
Outputs include:
1. Updates to the Project Scope Statement and Scope baseline (this includes
requirements)
2. Updates to the Work Breakdown Structure (WBS) and the WBS Dictionary
5. Updates to organizational process assets
5. Schedule Control
The Schedule Control process monitors and controls changes to the project schedule.
Outputs include:
1. Updates to the schedule model data and baseline

2. Performance measurements
6. Activity list and activity attribute updates
6. Cost Control
The Cost Control process monitors and controls costs and changes to the project budget.
Outputs include:
1. Cost estimate updates

2. Cost baseline updates
3. Performance measurements
4. Forecasted completion
7. Performing Quality Control

The quality control performance process measures specific project results to determine
whether the project is meeting quality standards.
Outputs include:
1. Quality control measurements

2. Validated defect repair
3. Updates to the quality baseline
4. Recommended corrective and preventive actions
6. Recommended defect repair
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8. Validated deliverables
8. Managing the Project Team

This process tracks team member performance, provides feedback, resolves issues and
coordinates changes to maintain and improve project performance.
Outputs include:
2. Recommended corrective and preventive actions
9. Performance Reporting
The Performance Reporting process collects and distributes performance information —
including status reports, progress reports and forecasts.
Outputs include:
1. Performance reports
2. Forecasts
10. Managing Stakeholders
This process manages stakeholder communications and works with stakeholders to

ensure that requirements are satisfied and issues are proactively resolved.
Outputs include:
1. Resolved issues
2. Approved change requests
3. Approved corrective actions
Project Evaluation
Programme & Project Evaluation and Assessment focuses on three main project
stages defined below. At each stage we focus on identifying how projects can deliver
value for money whilst delivering intended business case benefits. An important
aspect of the service is that information from past projects is translated into lessons
learned to improve current and future programmes.
ASSAy (Assessments Structured Approach)

An ASSAy is a structured review of a project or programme. We make use of tools and
techniques appropriate to the project and consultants with direct experience of the
field under review.
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Our ASSAy toolkit can be applied in the planning, delivery and post project phases:
1. Pre Project Evaluation: ASSAy can be used to assess if a project or intervention

is worthwhile in a broad sense i.e. will it have the social and economic benefit
expected. ASSAy can establish if the "business case" is justified, achievable and,
given the planned approach to delivery, will deliver the intended benefits.
2. Project in Progress Evaluation: ASSAy can be used to assess and evaluate a
project that is currently underway, its impact to date, providing an assessment of the
project's likelihood of achieving its original objectives. Lessons learnt may be
applied to ensure that the project meets its original goals or seeks to meet modified
goals. Assessment may support a decision to continue with delivery or to curtail
delivery at an earlier stage on failing projects where recovery is no longer achievable
within project budgets or timescales.
3. Post Project Evaluation: ASSAy can be used to evaluate projects for their actual
economic and social benefit as against the original objectives set for the project.
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www.mathswithme.

The following ñlnctions are to be performed carefully in the

2. It is a means of communication and co-ordination between all those involved in the

3. It induces the people to took ahead.

4. It instills a sense of urgency and time consciousness.

5. It establishes the basis for monitoring and control.

What Is Scheduling in Project Management?

How to do scheduling in project management

There are three main types of schedules:

1. Master project schedule: A master schedule tends to be a simplified list of tasks

Project scheduling provides the following benefits:

Seven tips for creating a solid project schedule

Project Monitoring and Control

Monitoring and Control Processes

1. Monitoring and Controlling Project Work

1. Recommended corrective actions

2. Integrated Change Control

1. Approved change requests

1. Updates to the schedule model data and baseline

1. Cost estimate updates

7. Performing Quality Control

1. Quality control measurements

8. Managing the Project Team

10. Managing Stakeholders

This process manages stakeholder communications and works with stakeholders to

ASSAy (Assessments Structured Approach)

1. Pre Project Evaluation: ASSAy can be used to assess if a project or intervention

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