NFSU HOSTEL RULES BOOKLET

THE HOSTEL ADMINISTRATION

NFSU Delhi Campus has a limited number of seats in the hostels for students (both
for boys and girls). The Rector and Warden shall look after the overall
administration of the hostel under the supervision of the Dean, and the DR (Acad).
At present, there is one warden for all the boys’ hostels and one warden for girls’
hostels. The warden work and act in consultation with the DR (Acad). The policy
framework/decisions regarding hostels are decided by the warden in consultation
with the DR(Acad) and Campus Director. Hostel Policies, rules and regulations are
implemented by the warden under the supervision of the AR (Acad) and DR (Acad).

DEAN
The Dean in the University shall look after the general welfare of the students and
their student life in hostels. He/She will provide general instructions and guidance
to the Rector and the Warden on matters concerning their functions.

POWERS AND FUNCTIONS OF THE DEAN:

a) The Dean in the University shall look after the general welfare of the
Students and also provide appropriate encouragement for sound and fruitful
relationship between the intellectual and social life of the students.

b) The Dean shall be the office-in-charge so far as Hostels, Mess/Canteen, Health

Centre, Sports, University Cultural Committee, and the National Social Service are
concerned.

c) The DEAN shall have the overall responsibility of all the students in matters
relating to:

1. organization and development of student bodies/clubs/committees;

2. counselling and students' guidance facilities;
3. extra-curricular and sports activities of students;
4. promotion of students participation in co-curricular and National Social
Service activities;
5. students-faculty and students-administration relationship;
6. career advice services;
7. student life of the students;
8. arranging facilities for educational tours and excursion for students;

d) Securing facilities for various clubs and cultural groups in the campus

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e) The DEAN will convene and chair the meetings of the Warden. The meeting will
be held as regularly as may be necessary, but at least twice a month

f) The Dean will exercise such powers and perform such duties in the pursuit of the
above objectives as may be assigned to him/her from time to time by the Campus
Director.

g) The Rector shall look after the affairs and advise the Warden on matters
concerning their functions.

POWERS AND FUNCTIONS OF RECTOR:

a) S/He will coordinate with warden in matters relating to the hostels' overall
functioning, the students' welfare and discipline.

b) S/He will periodically visit the hostels and be in contact with the Warden, staff
and students.

c) S/He will encourage sports, cultural and other activities at the hostel level so as
to promote inter-hostel cooperation.

d) S/He, in consultation with warden and with the approval of the Campus Director
through proper channel, can impose fines or waive fines and take other disciplinary
actions, including the ordering of eviction of a student from the hostel for reasons
to be recorded in writing.

e) S/He in consultation with the other Warden will make recommendations to the
DR (Acad)/AR (Acad) for the distribution of work between Warden in a hostel.

f) S/He will meet with Warden, which will be held as regularly as may be
necessary, but at least once in a week.

g) S/He in coordination with warden will pursue complaints relating to

civil/electrical works, repairs/replacements of furniture, fittings etc, and reports
the same to the administration.

h) Rector/Warden will discuss his/her leave with DR (Academics) and go on leave

after handing over their charge responsibly.

i) Rectors and Wardens will perform their duties as a team for the betterment of
the life of hostel students. This is a consultative team to conduct the smooth
functioning of hostel(s) and not to execute the administrative powers.

j) In the day-to-day functioning of the hostel(s) all the information should flow in the
followingfashion and vice versa;
k) Rectors may not directly entertain the hostel students as by passing warden
makes difficult to maintain discipline and smooth functioning.

l) Rectors will work as a facilitator and the Warden run the hostel(s). However,
Rectors should intervene in the day to day functioning of the hostel(s) only in the
extra-ordinary situations and take appropriate actions.

m) All complaints/incidents of indiscipline that are reported by the warden should

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be reported and submitted to the DEAN and DR(Acad) within a day for
recommending/taking further disciplinary action.

STUDENT & HOSTEL ATTENDANTS

 Warden
 Rectors
 Dean

THE WARDEN

The Warden looks after all the affairs of the hostels assigned to him/her.

POWERS AND FUNCTIONS OF WARDEN

The Warden of Hostel shall perform such duties as are assigned to them by the
Rector, from time to time and they shall function under the charge of the DR
(Academics). In addition to the specific duties assigned by the Rector, the
Warden shall perform the following functions:

a) The Warden shall keep close contact with the students and shall pay attention to
their general life in the hostel.

b) The Warden will function in coordination with Rector and will be collectively
responsible for the smooth functioning of the hostels.

c) He/ She will allot hostel rooms and supervise them. (This function will not be
delegated to any staff in the hostel).

d) Will check the students attendance register, conduct register, etc.

e) Will recommended disciplinary action for keeping any unauthorized guest.

f) Will order double-locking of rooms of students and their re-opening, when required.

g) Will take action for the eviction of defaulting students in consultation with the
Rector and DR(Acad) for mess bill defaulters with the approval of Campus
Director.

h) Will be responsible for the overall security of the hostel and will coordinate his/her
responsibility with the Security Officer of the University.

i) Will periodically verify the furniture and fittings of the hostel with the assistance
of the hostel staff, and take action for their repairs/replacement or for obtaining
additional furniture.

j) Each Warden shall ensure that the students in his or her charge observe the
hostel rules properly and maintain discipline and decorum and shall promptly
report to the Rector all cases of misbehaviour, and indiscipline of the students in his
or her charge. All the entries of such acts to be done in respective registers,
countersigned by the Warden, the Rector and the concerned student.
k) Warden can transfer a student from one room or wing of the hostel to another
with the approval of Competent Authority.
l) The Warden can impose fines (up to the limit set by Campus Director) upon
student.

m) The Warden should visit the hostel office at specified hours (to be notified in the
hostel office) to attend to official business and to students' problems.
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n) The Warden will monitor the proper upkeep and maintenance of such properties of the
hostel as are under his or her charge through hostel attendants.

o) All complaints/incidents of indiscipline that come to the notice of the warden

shall be forwarded to the Rector and DR (Academics) with clear observations
within a day.

p) Each hostel is managed through hostel attendant(s) who is available in the hostel in
normal working hours. S/He may be asked by Warden to report in the hostel at any
time in special situations.

q) The Warden will keep proper record of all the matters such as undertakings,
applications, and information related to the hostel room allotment, duration of the
stay of the students, hostel dues, furniture and other gadgets in the hostel, and
clearance before vacating the hostel.

r) Maintain/update record/register of all assets/fixtures and furniture,

equipments/electronic items etc.

s) Take attendance of students on specified times and report to rector if any issue is
there.

t) Ensure that the students follow hostel timings and discipline.

u) Keep record of late reporting of students to hostel and give written warning
every time to the students in consultation with the rector and keep the record of
the same and inform the same to the parents.

HOSTEL LEVEL COMMITTEES - STUDENTS' PARTICIPATION

Hostel Management Committee: For the proper integration of the students’ life,
each hostel will have a Hostel Management Committee (HMC). Each hostel will have
a HMC consisting of the following:

1. Rector (Both, Girls and Boys) –

2. Warden- Warden of all hostels – Members
3. Hostel Attendants – Members, if available.
4. Hostel Representatives (Students) 2 to 4 Members, all nominated by the
Rector of Girls and Boys Hostel.

The Mess Committee shall consist of 2 to 4 students of both the Girls’ and Boys’ hostel
nominated by the Rector. The notification of mess committee members shall be made
within 4 weeks of the start of the academic session.

FUNCTIONS OF THE HOSTEL COMMITTEE:

a) The Hostel Committee will actively participate & collaborate with the Warden in
the routine functioning and organizing of all activities of the Hostel including the Hostel
day celebration to ensure smooth running of the Hostel activities.

b) 'Swachh Bharat Abhiyan' (Clean India Mission) and other UGC/Government

directed programmes will be carried out in each hostel with the support and
supervision of the hostel committees.

c) All the hostel events like hostel day, sports and arts competitions, social and
national events etc. will be organized out of academic hours. Warden will approve
and supervise through student hostel management committee (HMC) members
with prior consultation with the Rector and approval of Campus Director.
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d) The Committee will normally meet once or twice a month to discuss and
mutually settle hostel affairs.

e) The Mess Committee will meet at least once in month and discuss the issues
related to Mess. The Mess Committee will submit its suggestions/recommendations
to the Rectors/DR (Academics) once in a month.

f) The Hostel Management Committee shall help the students during medical
emergency.

g) The Committee shall ensure that peace and order is observed at all times by the
students of the hostel if required.

h) There will be a provision for the disposal of wastes in each hostel. The protocol
issued by the Administration through the Warden for the segregated waste
management mechanism should be strictly followed by the /students of the Hostel.

i) Hostel committee is empowered to monitor the cleanliness and waste

management mechanisms in the hostel and submit any observations if required.

j) The members of the Hostel Committee will normally hold office for one year

k) The Hostel Committee and its members shall be subject to all rules/norms as
students of the hostel and shall be responsible for any violation of hostel rules, etc.

HOSTEL ALLOTMENT:

NORMS, PROCEDURE AND ADMINISTRATION ELIGIBILITY FOR HOSTEL

ALLOTMENT

a) The students admitted to only full-time programme of study are eligible to apply for
hostel accommodation.

b) Students coming from outside states (other than Delhi/NCR) shall be given
preference over the students of Delhi/NCR.

c) There is limited quota of hostel for boys and girls for each of the program. The
students shall be admitted in hostel based on the merit in common merit rank of
entrance test of the concerned program.

d) Students from Delhi/NCR (including those coming from and within the radius of
50 km), may be considered eligible for hostel accommodation provided they are in
common merit list of entrance test of respective course and provided rooms are
vacant and all the students from other states have already been accommodated.

e) An incorrect statement/address filled by the student in the hostel admission

form would result in cancellation of hostel admission and forfeiture of hostel
securities. In case of change of student’s address or contact number of guardians or
contact number to be contact during emergency, it shall be obligatory on the part of
student to inform the Hostel Administration and provide new student’s address
and new contact number. Failure to do so may result in eviction from the Hostel
and disciplinary action.

f) No student is eligible for admission to the hostel room unless he or she deposits
the currently applicable hostel dues. Receipts in respect of payment of hostel dues
must be preserved and produced by the student as and when required. The
students are supposed to deposit the entire annual fee of the hostel at the
beginning of the semester without fail.
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 PROCEDURE FOR ADMISSION INTO HOSTELS:

Hostel residence is a facility offered by the NFSU-DC to the student which will be
provided on the basis of requisition and acceptance to follow all rules, regulations,
bye-laws, circulars regarding Hostel affairs.

I. There are limited seats available in Hostels, for both Girls and Boys, on
twin sharing basis only.
II. Thus, it cannot be claimed as a matter of right but certainly due care shall
be taken to address the challenges being faced by students on equitable and
fair treatment basis.
III. Allotment of hostel does not mean arising out of relationship of lessor and
lessee.
IV. The student shall be treated mere as an allottee having the permission to
stay in the hostel subject to the obedience of rules, regulations, bye-laws
and norms of the University.
V. Failure to obey the norms or breach of any rule may result into withdrawal
of admission from the hostel.
VI. The new admission in the Hostels for the students of 1st year will be based
on the sequential counseling and its merit.
VII. There are few Air conditioned & non Air conditioned rooms available in
campus and AC / Non-AC rooms shall be allotted to the students as per the
requests of students. AC/Non AC rooms shall be allotted by the university to
the students subject to availability of AC or Non AC rooms.
VIII. The hostel accommodation shall be provided based on the merit of entrance
test only. Admission in the hostel is in accordance with the merit secured in
the Entrance Examination held by the University in the respective
programme of study.
IX. The Hostel Accommodation to each and every student shall be allotted in NFSU
Campus only for one year period. After completion of two semesters, after
which the students must vacate the rooms, so that the rooms can be
allotted to newly admitted students of next year.
X. A student seeking admission into a hostel should apply in the prescribed
format as shared through registered email. It is compulsory to fill the form to
apply for the hostel within the timeline.
XI. No student shall be entitled to go to a particular hostel or room as a matter
of right. The allotment of rooms will be made by the respective hostel
Warden/ Rector as per the rules.
XII. The students are expected to take possession of the allotted room soon after
the allotment of hostel after depositing of the prescribed dues, but not later than
seven days of such allotment.
XIII. There are double-seater rooms in the hostels. These will be allotted on the
basis of the common merit rank as per the admission merit.

ENTRY INTO THE HOSTEL ROOM:

A. The student must submit the receipt of the payment of hostel fees and
undertaking forms duly signed by the student and parent to the respective
warden.
B. The warden must fill in the name in the list of the students Register of
Students against the room allotted; and obtain an acknowledgment from the
student listing the furniture and fixtures handed over;

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C. When the students vacate the room or hostel, the No Dues Certificate will be
given only after receiving back all the items/amount for damages and clearing
the complete payment of the hostel, if any. The student will be required to pay
the fine amounting to the amount required to replace the item, and the same
may be forfeited from the hostel security.
D. Hand over the key of the room to the student
E. Prepare and maintain the personal/individual file of the student in
Personal/Individual Student's File with full and updated information by the
warden
NORMS GOVERNING HOSTEL LIFE

1 The students are expected to display acceptable form of behavior,

courteous to other students, staff of the hostel and mess, Modesty indress
sense in the common dining area representing an institute of national
importance, maintain discipline and decorum in the Campus. Being a
student of Central Government Institution, the students must present an
example of discipline and self-restraint in their conduct.
2 The NFSU-DC main campus is spread over in 3 Acres of land that
may have Insects/Mosquitoes etc. Therefore, it is advised to cover their
bodies properly in order to avoid any vulnerability or inviting illness.
Besides, the students are advised not to roam on the outside roads of the
campus area. The University administration shall not bear any liability
where any injury or bodily harm is caused in consequence.
3 The University equally respects the rights of all and promote healthy
interaction provided no physical affection between the opposite genders is
shown at public places and may invoke legal action in case any
complaint is filed. Where the students have any grievance, it should be
resolved in a peaceful, dignified and amicable manner through the
redressal mechanism of the University. The students should not involve
themselves or participate in any strike, dharnas or protests etc. Any
violation of this rule may make them liable under respective Act of the
Delhi Government.
4 Allotment of a hostel room/seat shall not confer on the allottee (student)
any right to tenancy or subletting and the University shall have every
right to have the accommodation vacated/evicted in the event of breach
of rules by the allottee.
5 Violation of any such rules may result in disciplinary action.

SUMMER BREAK FOR STUDENTS:

1) The hostels (including mess/canteen and common room) shall remain

closed especially for the Students during the summer vacation for a
period as specified in the Academic Calendar or Administration , if
required.
2) The students must mark their ‘in and out’ entry in the Register kept at
the Security Check Point. The University shall not bear any responsibility
for any loss or injury to the student while travelling to their native place.
3) The University shall not be responsible for the safety of the students who
are out of campus.
4) The students after completion of the final examination of second semester
shall vacate the hostel rooms within 2 days after completion of their second
semester examination.
5) No responsibility shall be borne out by the University for the stay of

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 students during vacations (if permitted on the request of the students)
after the termination of the exam or completion of the Semester.
6) In case the room is not vacated, it will be locked by the hostel authorities.

EXTENSION OF DURATION OF STAY IN HOSTEL:

1) Except Ph.D. students, all other students, who have to continue their projects,
dissertations etc. may be permitted to stay in the hostels during summer
vacation on specific recommendation of the Dean/HoD on guest charges. The
students will have to vacate their hostel room within 2 days from the
officially notified date for submission of the dissertation or the completion of
the semester as specified in academic calendar.
2) Regular students/Day-scholars who are to undertake summer
training/summer placements/internship as a part of their course
requirement during the summer vacation (if rooms are available) can stay in
the Hostel on Guest Charges on production of a certificate to that effect from
their respective Dean/HoD.
3) Notwithstanding mentioned hereinbefore, the students having been granted
the permission to stay in the hostel beyond the duration of their course or
after the submission of their dissertation, shall pay the Guest Charges
subject to availability and approval of the Competent Authority.
4) Allotment of hostel room after the due date shall be subject to the prior
permission of Campus Director.
5) Discontinuation of Studies: Those students who discontinue their studies in
the middle of a semester should submit an application for vacating the hostel
in the prescribed form to the Warden concerned at least 07 days in advance
of the date of leaving the hostel. Permission for vacating the hostel will be
accorded by the Warden concerned after the clearance of hostel and mess
dues by the student concerned is submitted.
6) Maintain the Ragging Free Hostels. NFSU Delhi is a ragging free campus. If
anybody finds involved in sort of ragging activity in the hostel, s/he will
immediately be suspended from the hostel and the information will be reported
to the DEAN/DR Academics for reporting it both to the competent authority
and to the police for further action.
7) Maintenance and up-gradation of Facilities in the Hostels:
Warden will identify the students’ problems and limitation of facilities in the
hostel through hostel attendants. Attendants will remain available in their
designated office in the stipulated hours to record all their civic problems in
a register and also their opinion about up-gradation of facilities in the hostel.
Later warden will analyze the information and propose the up-gradation of
facilities in consultation with the HMC. Warden will bring the proposal in the
meeting with the Rector and DEAN for discussion and final decision.
Thereafter, the DEAN will forward the proposal to competent authority for
approval. Now Rector will pursue with competent authority for approval,
purchase and installation.

MEDICAL FACILITIES

a) If an Emergency medical condition arises at the hostel, it should be informed

immediately to the Hostel warden. The Hostel warden will inform the Rector.
The warden will also pass the information to the Dean, DR (Academics), and the
student’s family. The student may be taken to the hospital by help attendant and
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 warden/ Rector.
b) It is expected from the Students that they understand their responsibility. They
are the best judge of their interests. Therefore, in case any student is willing to
participate in sports/training/cultural or any other activity whether it is a part
of educational framework or not, and the student voluntarily accepts the risk
associated therein by participating, s/he will bear the responsibility for the
injury caused due to the participation.
c) These activities are voluntary in nature and meant only for the providing the
recreational opportunities to the students. Henceforth, the University shall not be
liable to any damages, financial or other legal liability for injury sustained bythe
students in these voluntary activities. The students are advised to buy insurance
policy to meet out any exigency or unforeseen mishap.

Clearance before vacating the Hostel:

a) Before vacating the hostel, each student must hand over the complete charge of his or her
room with all furniture and fixtures intact, and clear all hostel and mess dues.
b) The student while vacating or on being evicted from the hostel rooms will have to pay
total cost of article(s) found either missing or damaged, allotted in his/her name keeping in
view the original price of the article(s) minus depreciation value.
c) The student(s) shall not move any furniture from its proper allotted place and also not
damage in anyway. No dues to the students shall be given only after verification of the
upkeep of room and accessories provided. In case, any of the items issued to the occupant of
the room is missing, the occupant shall be responsible for its loss or damage and pay the
cost along with the fine equivalent to the amount of cost.
d) Failure to vacate the hostel room by the due date will render the student liable to
disciplinary action or fine or both and eviction procedure shall be initiated against the
student.
e) Before leaving the hostel, every student shall obtain clearance from the Warden and
personally hand over the charge of the room and hostel property to the security guard on
duty.
f) The student will be fully responsible for any damage/loss of property. Repair charges for
any damage to the furniture will have to be paid by the student along with a minimum
penalty of Rs. 500/-.

RESPONSIBILITIES OF HOSTEL STUDENTS:

a) Stay in a university hostel requires a high degree of integrity and

consciousness as a member of academic community and demands
conformance with standards and norms of responsibility
b) Students who are found outside their respective hostel premises after the
stipulated time and involving in any violence or otherwise disturbing the
peace on campus and privacy of NFSU Delhi community will be evicted from
hostel forthwith apart from any other disciplinary action by the University.
c) A student who wishes to stay out late or to remain absent overnight shall do
with the prior written permission from Warden and Rector and it will be at
his/her own risk. They are the best judge of their own interests. Accordingly they
are advised to enter their in and out timings at the Hostel Security Check Point
and Main Gate of the Campus, if they are going out.
d) Only men can stay as guests in a boy’s/ men's hostel and only women can
stay as guests in girls’/women's hostel.
e) The students shall take prior permission of stay and make payment of all hostel
dues as per prescribed schedule.
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f) Stay of visitor in a hostel room in the absence of the student is strictly
prohibited. Violators shall be treated as trespassers and shall be liable to be
dealt with in accordance with the law on the subject.
g) Any student lodging an unauthorized person shall be liable to fine and such
other disciplinary action as may be decided by the Warden or higher
authorities
h) The hostel administration reserves the right to deny the entry of any visitor
into the hostel, if, in its opinion, the visit including that of any student, is likely
to disturb the peace and order in the hostel.
i) The students will be given furniture in their rooms according to the prescribed
quantity and type. Demand for additional furniture will not be entertained.
j) Every student is responsible for the care of the hostel property s/he uses.
Students found responsible for any damage or loss of the hostel property will be
charged there for, individually or collectively, as the case may be, and they will
also be liable to disciplinary action. The decision of the Warden/Rector will be
final in this regard.
k) All AC/fans, lights and electric appliances must be switched off when not in
use. In case, a AC/fan/light or any other electric appliances in room is in use in
the absence of student or locked room, the 1st time Penalty shall be Rs. 500/-
only and in case of 2nd & 3rdtime, penalty shall be Rs. 1,000/- per occasion. In
case of continuance of violation of this rule, the students shall be liable to fine
of Rs. 2,000/- and expelled from the Hostel.
l) The students must not remove any property from the hostel room, common
rooms, or any other room of the hostels.
m) The students must not tamper with the electrical fixtures in their rooms in the
hostel premises or use any unauthorized electrical appliance/gadget.
n) Any violation will amount to breach of hostel rules and all unauthorized
appliances/gadgets shall be confiscated and disciplinary action against the
student shall be taken by the warden.
o) Cooking of food in the rooms, and the use of any other electric appliance is
strictly prohibited.
p) The students should take care of their personal belongings and use their own
locks in the rooms. The University shall not be responsible for any loss or damage
of the personal belongings of the students.
q) The students must not indulge in any act of intimidation or violence and drunken
or riotous behavior.
r) Possession and use in any manner of drugs/narcotics, consumption of
alcoholic beverages, card playing and gambling in the hostel are prohibited. If
an inmate is suspected of consuming alcoholic beverages or narcotics, or any
such substance the following procedure shall apply:
I. Warden will call Security Officer to handle the incident.
II. The warden and rector will prepare a report and submit it to the Dean
within a day, and Dean with his/her recommendations would forward
the report to the Administration, for taking further disciplinary action.
III. Recovery of Cigarettes, Tobacco, Alcohol Beverages or any other
drug, or prohibited item, or its residue in any form shall be
punishable with a fine of Rs. 1000/- only at the 1st instance. In case
of 2nd time, penalty shall be Rs. 2,000/- only. In case of continuance
of violation of this rule, the students shall be liable to fine of Rs.
5,000/- and also expelled from the Hostel.
s) Acts of indiscipline and misbehavior shall be severely dealt with. Any act of
sexual harassment or public display of affection or involving in indecent
representation bringing disrepute to the University shall amount to act of
indiscipline. Furthermore act of ragging, stalking, mental agony to others,
intrusion upon the privacy of others, misuse of university internet resources or
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 any act amount to contradiction to laws of the land. In such cases, 1st time
Penalty shall be Rs. 1000/- only and in case of 2nd time, penalty shall be Rs.
5,000/- only. In case of continuance of violation of this rule, the students shall be
liable to fine of Rs.10,000/- and also expelled from the Hostel.
t) Any student found in possession of any weapon shall be liable for expulsion from
hostel and the Rector shall report the matter to the Police after the approval of
Campus Director.
u) Late night Birthday Parties, Social or Political gatherings or Processions in the
hostel complex or within the campus premises are not permitted without the
prior written permission of the University authorities. Such parties shall be
organized only between 8.00 p.m.-9.30 p.m. with the permission of the
appropriate authority. In case of violation or anycomplaint of physical discomfort
or intrusion upon the privacy of other students in peace hours (9.30 p.m. to 6.00
a.m.) is received, it will be the collective responsibility of the hostel students
involved in any such endeavour and will be proceeded accordingly for
disciplinary action.
v) The hostel administration reserves the right to take disciplinary action,
including eviction from the hostel, for violation of any of the rules.
w) The Warden or the Rector or the DEAN reserves the right to inspect the hostel
rooms at any time.
x) Pets are not allowed within the Hostel, and in Hostel premises. Additionally,
students should not feed to stray dogs/cats.
y) The University reserves the right to close any or all hostels suo motto.
z) Students/Students shall not hold any meetings within the hostel premises unless
with the prior permission of the Warden of the Hostel concerned and such
permission should normally be obtained at least 48 hours in advance of the
meeting.

SECURITY OF VALUABLE STUFFS:

Students are advised not to keep cash or jewellery or other valuables in their
rooms. The responsibility for the safety of their belongings including Mobile
Sets/Laptop/Desktop/Audio system/vehicles etc. will be entirely that of the
students. Use of strong and reliable lock is recommended.
If any student is found guilty of stealing or doing act of similar nature,
he/she will be imposed a fine of Rs.1,000/ for first time, and on repetition
may be expelled from the hostel.

FAILURE IN DEPOSITING THE DUES:

In case of non-payment of dues in time or violation of any hostel rule by a

student, the warden may get his/her room locked or opened for possession
without any liability whatsoever. The belongings shall be transferred to the
store. If the dues are not cleared within 3 months of the taking of possession
of the room, the belongings may be auctioned off and the proceeds be
adjusted against the payment of the hostel, after one year. The student will
not get his/her no dues from the university if the hostel dues are not cleared.

VISITORS AND GUESTS:

1) A register will be maintained at the reception of each hostel to regulate

outsiders’ entry.
2) As a rule, guests are not permitted to stay overnight in any hostel. However,
the PARENTS of students may be permitted to stay in university guest house
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 with prior permission for a maximum period of 2 days on payment basis
(subject to availability of room).
3) No Guest is allowed to stay in a Hostel without the prior permission ofthe
Rector. The name of the Guest must be entered in the Guests Register as
well as with the Security officers.
4) Any student having a guest without prior permission of the Warden or
without proper entry in guest register will be liable to minimum fine of Rs.
1000/- and disciplinary action, in addition to the guest charges.
5) Entry in the guest register maintained in the Hostel is mandatory by the
student. Students not obeying this shall pay fine or/and face expulsion
from the hostel.
6) Normally, permission for staying as a guest shall be granted only by the
Administration.
7) Day scholars are not permitted to enter into hostel rooms.

IN AND OUT TIMINGS OF BOYS HOSTEL

a. General entry (except in case of arrival after travelling, with prior

intimation to warden) of male students in the Campus shall be closed at
10.00 p.m.
b. Hostel gate will be closed at 10.00 PM before attendance and shall re-
open at 6.00 A.M..
c. Disciplinary action will be taken against the students if they are found to
be entering the hostel after 10 PM without prior permission of the
authorities.
d. Late entry into the hostel more than three time without the prior
permission of the authorities will lead to expulsion of the students from
the hostel. At each instance written warning is to be given by the warden
to such student.
e. Any student found absent from the hostel for more than one week without
prior written permission from the Warden is liable to be evicted. His hostel
allotment shall be cancelled along with a minimum fine of Rs. 1000/- only
and hostel fee will be forfeited.

IN AND OUT TIMINGS OF GIRLS' HOSTELS

1) In order to ensure the safety and security of the students of Girls’ hostels,
the University is committed to take pro-active steps in accordance with
the UGC guidelines and other relevant directives and orders of the
judiciary. The following are the guidelines regarding the In and Out
timings of Girls’ Hostel:
a) Students of girls’ hostels shall present themselves for daily roll call at
10.00 P.M. No girl students entry will be allowed after 10.00 P.M.
b) Hostel gate will be closed at 10.00 PM before attendance and shall re-
open at 6.00 A.M.
c) Disciplinary action will be taken against the students if they are found
to be entering the hostel after 10 PM without permission of the
authorities.
d) Late entry into the hostel more than three times without the prior
permission of the authorities will lead to the expulsion of the students
from the hostel. At each instance, a written warning is to be given by
the warden to such student.
e) Any student found absent from the hostel for more than one week
without prior written permission from the Warden is liable to be evicted.
Her hostel allotment shall be canceled along with a minimum fine of Rs.
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 1000/- only and hostel fee will be forfeited.

FOR BOTH GIRLS AND BOYS

a. Students of Hostels will be allowed to visit/sit in the reading room

at night at 10.00 p.m.
b. Students of hostel may be allowed to use their laboratory or to
carry out any work assigned by the university during the library time
on the recommendation of concerned faculty after the approval of
competent authority.
c. Only in case of emergency (Emergency shall mean ‘any unforeseen
or unexpected event that is beyond control of a student requiring
immediate travel’) hostel inmates may visit warden’s premises for
seeking permission, if they are required to seek permission to leave
the hostel after 10.00 p.m. In such cases, the consent of the parents
through SMS for permitting their ward to leave the hostel after
10.00 p.m. is mandatory.
d. Student requiring permission to leave the hostel for participation in
an academic event representing the University like Seminar or
Conference, the applicant shall have to get the application
recommended by the program coordinator or Dean Academics.
e. Any student found absent from the hostel for more than one week
without prior written permission from the Warden is liable to be
evicted. His/her hostel allotment shall be cancelled along with a
minimum fine of Rs. 1000/- only.

Late entries beyond 10.00 p.m for both girls and boys:
o The students will be required to intimate in writing to the Warden
concerned about the reason for late entry. The Warden or the Hostel
Office will take the suitable measures and if required, will inform the
parents of the defaulter by mail.
o For Laboratory or any academic activity within the campus, a student
can be permitted by the Warden to enter the hostel after 10.00 p.m.
on prior specific recommendation of the Dean Academics, approved by
Campus Director. Such information must be brought to the notice of the
respective Warden, well in advance, during the office working hours. In
case of failure on the part of the student to follow this channel, the
Warden shall have discretionary power to take any disciplinary action
against the defaulter.
o Students must enter a valid contact number and address in the home
going register before proceeding on leave. It must be ensured that
before the Student proceeds to their native places, it is their duty to
enter their ‘in and out timings and details of place to visit’ in the
Register at the Main Gate. They are advised to inform their parents
before leaving the campus. It is assumed that the students having
attained maturity of understanding are expected to behave
responsibly. In no case, the University Administration shall bear any
liability for any acts, omission, negligence or absence of the Hostel
Students from the University Campus.
o Any student, who is present in the room but does not come for
attendance at the time stipulated by Warden, will be fined Rs. 100/-
for each default.
o Students returning from home must report themselves before the roll call
time. Violators will be fined as decided by the Warden. The Timings
given above may be changed by the Administration in view of weather
conditions or other urgencies by issuing a notice to the stakeholders.
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 o Possession of electrical appliances: If found in the room the same may be
confiscated and a fine of Rs. 500 may be charged for the first time, 2 nd
time 1000Rs, and third time, expulsion from the hostel.

Violation of Rules
o Any violation of rules and directions will be subject to strict
disciplinary action, which in extreme case/s may lead to expulsions,
forfeiture of the Hostel fee, securities of such student/s and his/her
right to future admission.
o All students of hostels in whatever capacity they may be staying in the
hostel shall be bound to observe hostel rules and shall be liable tofine
or other disciplinary action for any violation of the hostel rules similar
to that of regular students.
o Rules of Interpretation- In case of any inconsistency or difference of
difficulty in understanding of the rules, the rule of Harmonious
Construction shall be applied.
o Besides, the Dean, DR (Academics) will have the authority to
restructure the rules and notify it to remove difficulties.
o The hostel room rent for entire year need to be paid to the University in
advance/beginning of the semester..
o The room rent is non-refundable and non- transferable. However, in
exceptional cases if the student wishes to leave hostel within one
month from the date of occupation of hostel room, it can be refunded
proportionately as per the discretion of Campus Director.

Note- The university has right to change or update any of the rules and regulation from time to
time as and when required. The students have to comply with the same.
The university possess the right to revise any fees structure of hostel time to time if required.

❖ Students / parents can send their requests & queries related to

hostel accommodation to: [email protected]
HOSTEL CHARGES ( Excluding Food charges)

1. *Non-AC Room Rs 57,000/- Per year

• Rs 50,000/-per year (The

charges are exclusive of
current mess charges of Rs.
4500/- per month and
exclusive of transportation
charges from sec 5 to sec 3).
• 7000 (one-time security
deposit, refundable) Payable in advance at
the beginning of the
2. AC Room Rs 102,000/- Per year
semester.
• Rs 95,000/-per year (The
charges are exclusive of
current mess charges of Rs.
4500/- per month and
exclusive of transportation
charges from sec 5 to sec 3).
• 7000/ (one-time security
deposit, refundable)

(*Additional Rs. 500 per month per person will be electricity charges for cooler)

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Contact Numbers for Hostel Authorities: Office Residence/Mobile

1 Dr.Rakhi Agarwal Dean Academics 9428813591

2 Ms. Nisha Rector for Girls Hostel 8005908198
3 Ms. Nisha Panwar Hostel Warden (Girls 9810861091
Hostel)
4 Dr. Hiranmayakaparthi R Hostel Warden (Boys 9052888858
Hostel)

Important of Senior Authorities:

Dr Purvi Campus Director Delhi campus [email protected]

Pokhriyal
Mr C D Jadeja Executive Registrar, Gandhinagar [email protected]

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