Department of Education

Grade 11: EAPP

Summarizing Findings and Executing the
Report throughSecondNarrQuartertive-
WeekandVisual/Graphic8 Forms and Writing Reports
Second Quarter- WEEK 8

Bernadette S. Mabolo
Writer

Glendle Lunar
Dr. Florante C. Marmeto
Validators
Josephine M. Montero
Cecilia Teresa C. Claudel
Marie Ann R. Esmeria
Dr. Ma. Carmen Solayao
Quality Assurance Team

Schools Division Office – Muntinlupa City

Student Center for Life Skills Bldg., Centennial Ave., Brgy. Tunasan, Muntinlupa City
(02) 8805-9935 / (02) 8805-9940
 This module was designed and written with you in mind. It is here to help you
summarize findings and execute report through narrative and visual/graphic forms
and write various reports. The scope of this module permits it to be used in many dif-
ferent learning situations. The language used recognizes the diverse vocabulary level of
students.
After completing this lesson, you are expected to:
1. Present the given data through graphical and tabular presentation;
2. Make a good analysis of the tabulated or graphically presented data;
3. Construct effective interpretation of the data/findings/results;
4. Compose a comprehensive summary of results/findings; and
5. Write an organized and well-structured report

A. Read the items carefully and encircle the letter of the best answer.

1. This presentation refers to the systematic organization of data in columns

and rows.
a. Textual c. Graphical
b. Tabular d. None of the above
2. This kind of graphical presentation is used to show relationships/ comparison between groups.
a. Bar Graph c. Line Graph
b. Pictograph d. Circle Graph
3. It is a presentation that shows a combination of texts and figures.
a. Tabular c. Textual
b. Graphical d. All of the above
4. It is most useful in displaying data that changes continuously over time.
a. Pie Graph c. Pictograph
b. Line Graph d. Bar Graph
5. It is the part of a statistical table that shows the classifications or categories
which are found at the left side of the body of the table.
a. Stubs b. Box Head c. Footnotes d. Source Note
B. Identify the factual statements about a report by ticking the box.
6. A report acts as an effective means of communication within the
organization.
7. It provides reliable data which can be used in the planning and decision
making process.
8. Report does not provide a feedback to employees and are useful for their
self-improvement.
9. It acts as a treasure house of reliable information for long term planning and
decision making.
10. It is not that prepared for the information and guidance of others
connected to the problem.
https://www.slideshare.net

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Activity 1: Identify the method of gathering information that many people have used
in research. Choose your answer from the word box and write it on the line provided
before the number.

Focus Group Discussion Personal Interview Case Studies

Questionnaires Documentation Review Observation

___________1. It is used to explore a topic in depth with key stakeholders to learn

what the common understanding is on various issues.
___________2. This method is used when you want to gather information on current
practices without interrupting the program by examining
program monitoring reports, program statistics, learner progress
reports, annual reports, performance appraisals, etc.
___________3. This refers when you want to collect a lot of information from people
in a non-threatening way.
___________4. This is done to depict experiences, processes or practices with a view
to developing understanding through examination and
cross comparisons.
___________5. This method is used to watch the program in operation to gather
information about what actually happens on a day-to-day basis.
___________6. This is used by the researchers if they want to fully understand a
person’s opinions or point of view to get additional information to a
questionnaire.
http://literarybasics.ca/strategic-planning/strategic-planning-assessment/overview-and-
information-gathering-tools/

Activity 2
Use the graphic organizer below to make a comparison between the formal and in-
formal reports.
FORMAL REPORT INFORMAL REPORT

Activity 3
Here is the contingency table for the opinion of viewers on the TV program, “Ang
Probinsyano”. Study the table below and answer the questions that follow.

Choice/Sample Men Women Children Total

Like the
50 56 45 151
program
Indifferent 23 16 12 51
Do not like the
43 55 40 138
program
Total 116 127 97 340

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 Source: MCPegollo/Basic Statistics/SRS THS (https://www.slideshare.net)
Questions:
1. What is the title of the given table? _______________________________________
__________________________________________________________________________
2. What might be is the reason of those respondents who feel indifferent with the
TV program? __________________________________________________________
___________________________________________________________________________
3. Why do you think women like the program more than men?
___________________________________________________________________________
4. What is your assumption about the given data?
___________________________________________________________________________
5. How does the demographic profile of the respondents being classified?
___________________________________________________________________________
6. Give your personal view about the said program.
___________________________________________________________________________

Presentation of Data
The presentation must be clear and in an attractive manner which can be easily
understood and analyzed.

Textual
Presentation

Presentation
of data
Tabular Graphical
Presentation Presentation

1. Tabular Presentation
 Method of presenting data using the statistical table.
 A systematic organization of data in columns and rows.
Parts of a Statistical Table:
 Table Heading- consists of table number and title
 Stubs- classifications or categories which are found at the left side of
the body of the table
 Box Head- the top of the column
 Body- main part of the table
 Footnotes- any statement or note inserted
 Source note- source of the statistics

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Example:
TABLE 1: TOTAL POPULATION DISTRIBUTION BY REGION: 2000

REGION POPULATION PERCENT

NCR 9,932,560 12.98
CAR 1,365,412 1.78
REGION 1 4,200,478 5.49
REGION 2 2,813,159 3.68
REGION 3 8,030,945 10.50
By: Ruby Ocenar, Instructor at Notre dame of dadiangas university (https://www.slideshare.net)
2. Textual Presentation
 The data gathered are presented in paragraph form.
 Data are written and read.
 It is a combination of texts and figures.
Example:
Of the 150 sample interviewed, the following complaints were noted: 27 for lack
of books in the library, 25 for a dirty playground, 20 for lack of laboratory equipment,
17 for a not well maintained university buildings.
3. Graphical Presentation
Kinds of Graphs/ Diagrams
 BAR GRAPH- used to show relationships/ comparison between groups
 PIE OR CIRCLE GRAPH- shows percentages effectively
 LINE GRAPH- most useful in displaying data that changes continuously over
time
 PICTOGRAPH- It uses small identical or figures of objects called isotopes
in making comparisons. Each picture represents a definite quantity.
EXAMPLE:
By: Ruby Ocenar, Instructor at Notre dame of dadiangas university (https://www.slideshare.net)

REPORTS
 “A report is a statement of the result of an investigation or of any matter on
which definite information is required.”
(Oxford English Dictionary)
 A report is written for a clear purpose and to a particular audience. Specific in-
formation and evidence are presented, analyzed and applied to a particular
problem or issue. The information is presented in a clearly structured format
making use of sections and headings so that the information is easy to locate
and follow. (https://www.scribd.com)

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The Structure of a Report
1. Title Page- This should briefly but explicitly describe the purpose of the report. Other
details you may include could be your name, the date and for whom the report is written.
2. Summary (Abstract)- The summary should briefly describe the content of the report. It
should cover the aims of the report, what was found and what if any action is called. It
also provides the reader with a clear, helpful overview of the content of the report.
3. Introduction- This sets the scene for the main body of the report. The aims and objectives
of the report should be explained in detail.
4. Discussion- The main body of the report is where you discuss your material. The facts
and evidence you have gathered should be analyzed and discussed with specific reference
to the problem or issue.
5. Conclusion- The conclusion should summarize the central points made in the discussion
section, reinforcing for the reader the value and implications of the work. The conclusions
should never contain “surprises”. Therefore, any conclusions should be based on
observations and data already discussed.
6. References
 Bibliography- Your bibliography should list, in alphabetical order by author, all
published sources referred to in your report.
 Acknowledgements- Where appropriate you may wish to acknowledge the
assistance of particular organizations, or individuals who provided information,
advice or help.
https://www.scribd.com
Types of Reports
A. Informal Report
- it functions to inform, analyze, and recommend
- it differs from the formal report in length and formality
- it is usually more controversial in tone and typically deals with everyday problems and issues
addressed to a narrow leadership inside the organization.
B. Formal Report
-It is the collection and interpretation of data and information.
- The formal report is complex and used at an official level.
- It is often a written account of a major project.

Survey Reports- make recommendations based on a careful analysis of data tallied and
organized from survey findings. A good survey report requires you to systematically move from a
big-picture summary down to your specific recommendations.
Field Reports – require the researcher to combine theory and analysis learned in the classroom
with methods of observation and practice applied outside of the classroom.
Laboratory Reports- A lab report is written to describe an experiment that a student performed
or a process that a student has observed.
Research Reports- A research report is an outcome of a scientific investigation and its purpose
is to convey information contained in the report to the reader or audience.
HOW TO WRITE A SURVEY REPORT
A survey report is a formal piece of writing based on research.
I. Structure:
INTRODUCTION: (State the purpose/aim of the report, when and how the information was
gathered.
MAIN BODY: (All the information collected and analyzed are presented clearly and in
detail); (break down the respondents into groups according to sex, age and place of residence,
state the main differences between groups).
Sub-headings, numbers or letters can be used to separate each piece of information.
CONCLUSION: (Sum up the points mentioned above. If necessary, a recommendation can be
included as well)

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SAMPLE OF SURVEY REPORT:
Survey of Academic and General Reading in English
On 8th February 1999, a survey was conducted among 16 overseas post-graduate
students at the University of England. The purpose of the survey was to discover the
reading habits in English of the students.
The survey was conducted by means of a questionnaire given to the students to
complete. The first part of the questionnaire dealt with the type of reading and its
frequency. The second section was concerned with newspapers: the type of items read and
those that were read first.
From the table of data, the most significant items are as follows. In the first section
81% of the students regularly read academic books while 44% regularly read academic
journals. Nothing else is read regularly or often by 40% or more of the students. The
following comment can be made about the reading of newspapers, magazines and fiction.
75% sometimes read regional or local newspapers, 69% sometimes read books of fiction,
62% sometimes read general magazine, and 56% sometimes read national daily
newspapers. On the other hand, 37% never read Sunday newspapers and 31% never read
fiction.
In the second section, not surprisingly, 100% read news about their own country in
newspapers and 56% read this first. 94% read international news, 25% read this first.
81% read about Britain and look at radio and TV information. The only other item that is
usually read by more than 50% of the students is current affairs (read by 56%).
If any conclusions may be drawn from the data, they are, perhaps, as follows.
Overseas students presumably have little time for general reading: most of their reading
time is spent on books and journals on their own subject. Outside their studies, apart
from reading news, and news about their own country, international news, and news
about Britain, they probably spend most time watching TV and listening to the radio.
/from Academic Writing Course by R.R. Jordan/

A. Below is a sample of summary of findings and reports of a certain research.

Make a table for this textual presentation for a better understanding of this
summary. You may use a separate sheet of paper for your answer.
Table 1.1 shows the distribution of the respondents according to their school.
It shows the population of 188 BS Accountancy students in Santa Maria. Ac-
cordingly, 39 of the respondents are from St. Joseph College of
Bulacan which constitutes 20.74% of the total population and 149 students
are from Polytechnic University of the Philippines – Santa Maria Bulacan
Campus which constitutes 79.26%of the total population.
https://www.coursehero.com.ph

B. Construct a textual presentation out of the given table.

Table 1: Reaction of the Children of Alcoholics to Paternal Alcoholism
Reaction f %
Anger 16 32
Avoidance 8 16
Silence 21 42
Nurture 5 10
Total 50 100
Source: Dr. Arlene S. Opina,Centro Escolar University,Philippines (https://www.slideshare.com.ph)

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 C. Write a summary of results from the given bulletin of Muntinlupa
City government concerning Covid-19 cases in a certain barangay.

http://www.muntinlupacity.gov.ph

Fill in the blanks with what you have learned.

Presentation of _________ refers to an exhibition or putting up data in an
attractive and useful manner such that it can be easily interpreted. Data can be pre-
sented in three forms such as: ___________, __________, and ___________
presentations. However, reports can be academic, technical, or _____________, and
feature recommendations for specific actions. These are written to present __________
about a situation, _________, or process and will define and analyze the issue at hand.
____________ reports are used to present and discuss the results of an experiment,
survey, or other research method. These reports often require a specific layout and
the inclusion of a certain set of sections.

PERFORMANCE TASK: Directions: Follow the instructions stated below. Use a

separate sheet of paper for your answer,
1. In this activity, you are required to write a report survey.
2. The basis of this report are the perceptions of the students about the distance
learning being offered by the Department of Education.
3. It should follow the format and the research process presented during the
discussion.

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4. The rubrics given below will be the basis in rating the output.

Name:
Strand and Section:
Title of the Report:

Rubrics for Writing a Report Survey

Category Points/
Scoring Criteria Score
Ideas (40%) Has a well-developed thesis that conveys a perspective on the subject.
Poses relevant and tightly drawn questions about the topic; excludes
extraneous details and inappropriate information.
Records important ideas, concepts, and direct quotations from a variety of
reliable and appropriate information sources.
Paraphrases and summarizes various perspectives on the topic.
Organization (30%)  Ideas are logically grouped and sequenced within paragraphs
and across parts of the paper.
 Documents resources (e.g., bibliography, footnotes, or endnotes)
and avoids plagiarism.
 Organizes and displays information on charts, maps, and/or
graphs.
Style (30%)  Engages the reader and develops readers’ interest by
establishing context.
 The writer’s voice is distinctive; word choice is varied and precise
throughout.
 Sentences are varied in structure and length; errors are minor
and infrequent.
Total Score

Read the following questions then write the letter of the best answer.
1. _____ explains the specific feature of the table which is not self-explanatory.
a. Footnote b. Source Note c. Body of Table d. Caption
2. At the top of each column in a table, column designation is provided to explain
figures of the column which is known as _____.
a. Stub b. Caption c. Head Note d. Title 3. _____ part of table that
gives information about unit used to present data.
a. Stub b. Caption c. Head Note d. Title
4. “The findings of this study indicated stress does negatively affect the work
performance of employees.” This statement is an example of _____.

a. Results c. Conclusion b. Recommendation d.

Introduction
5. To put up data in an attractive and useful manner, this should be presented in
different ways such as: tabular, graphical, and _____ presentation.
a. textual b. biological c. philosophical d. ideal
6. This type of report is usually more controversial in tone and typically deals with
everyday problems and issues addressed to a narrow leadership inside the
organization.

a. formal report c. research report b. business report d.

informal report
7. “As part of an on- going program to assess the responsiveness of health systems to
the population, WHO undertook a Key Informants Survey of Health and
Responsiveness in 2001…” is what part of the report?
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 a. Introduction b. Results c. Background d. Methods
8. “The universal study of all adults 18 and older in the continental U.S. living in
telephone-equipped households…”is an example of _____.
a. Methodology c. Conclusion
b. Results d. Recommendation
9. It is an outcome of a scientific investigation and its purpose is to convey infor-
mation contained in the report to the reader or audience.
a. Field Report c. Laboratory Report
b. Survey Report d. Research Report
10. This summarizes the central points made in the discussion section and based
from the observations and discussions of data.
a. Introduction c. Recommendation
b. Discussion d. Conclusion

References:

1. MCPegollo/Basic Statistics/SRS THS (https://www.slideshare.net)

2. Dr. Arlene S. Opina,Centro Escolar
University,Philippines (https://www.slideshare.com.ph)
3. Ruby Ocenar, Instructor at Notre dame of dadiangas
university (https://www.slideshare.net)
4. https://www.muntinlupacity.gov.ph
5. http://literarybasics.ca/strategic-planning/strategic-planning-assessment/overview-
and-information-gathering-tools/

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