PP Configuration Docum

Natani, Saikrishna
NTT DATA BUSINESS SOLUTIONS
Contents
1. Master Data Configuration.................................................................................................................2
1.1 BOM Usages......................................................................................................................................2
1.2 BOM Status........................................................................................................................................4
1.3 Item Category....................................................................................................................................5
1.4 BOM Applications..............................................................................................................................6
1.5 Order of Priority for BOM Usages......................................................................................................8
1.6 Material Types Allowed for BOM Header..........................................................................................9
1.7 Work center Category......................................................................................................................10
1.8 Parameters......................................................................................................................................13
1.9 Standard Value................................................................................................................................15
1.10 Shift Sequence...............................................................................................................................17
1.11 Routing Selection...........................................................................................................................20

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 1. Master Data Configuration

1.1 BOM Usages

Description: This configuration setting enables one to define Bill Of Material (BOM) usage. BOM usage
defines the usage of BOM in a specific application area in SAP.

Example, there can be a separate BOMs for Design, Production, Costing etc.

In this way, each area is dealing only with the specific data it requires.

Example:

 The design BOM includes all the components of the product and their technical data from the
design point of view. This BOM is generally not linked to any order.
 The production BOM contains all the items required from the production and assembly point of
view. Only items relevant to production, for which production data (such as the issue storage
location) can be entered, are required. A production BOM does not contain any packaging
materials required in the shipping department.

Process:

1. Path: SPRO->Production->Basic Data->Bill of Material->General Data->BOM Usage->Define

BOM Usages

2. Click on Define BOM usages

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 3. Click on New Entries

4. Enter usage value; it can be either numeric or alphabet. It is suggested to be numeric.

5. Select +,- or . to indicate to which area this BOM is meant for like Production, Engineering,
Spare, Plant Maintenance, Sales or for costing relevancy.
Note: Based on this, during BOM explosion, dependent requirements are also planned

6. Enter Usage text & Click Save

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Impact of this configuration in Master Data / Transaction: When creating the BOM, key defined here
will appear BOM Usage field. in the According to the requirement, BOM usage key has selected during
BOM Creation.

1.2 BOM Status

Description: This configuration setting enables to define BOM status. BOM status is used to define
whether the BOM can be used by any application area or not.

Example:

 In the costing areas in a company, the BOM is exploded according to the application. While
defining the BOM status, usage in costing area will be defined.
 In MRP, the following indicators are checked directly from the definition of the BOM status:
- Explosion in MRP
- Released for orders

MRP only reads BOMs whose BOM status has at least one of these indicators.

BOM status defines whether the BOM is active or inactive.

Process:

1. Path: SPRO -> Production -> Basic materials -> General data -> Define BOM status

2. Click on Define BOM Status

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 3. Click New Entries

4. Enter BOM status and click on relevant check boxes. Enter Description.

5. Click Save.

1.3 Item Category

Description: This configuration setting enables to define item category. The item category defines the
attributes and functions of a BOM item. It controls field and screen selection for detail screens in BOM
maintenance.

BOM can contain different type of items related to manufacture the finished product. There are

 Pipeline items – i.e. items which are received through a pipeline from supplier not related to
inventory
 Stock items – i.e. materials are always issued from stock which are relate to inventory
 Document item – i.e. Documents are referred in the BOM as a item trough the Document
Management System (DMS)
 Text item – i.e. brief note about the material usage can be maintained as a Text item. This will
be useful in a long BOM to indicate any specific assembly.

The above different items are defined through item category in the BOM.

Process:

1. Path: SPRO -> Production -> Basic Data -> Bill of Materials -> Item Data -> Define Item
Categories

2. Click on Define Item Categories

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 3. Click on New Entries

4. Update the following fields

 Item Category – Enter any Alphabetic
 Material Entry – Enter Relevant Material Entry (Required Entry(+)/Optional Entry(.)/No
Entry(-))
 Select the tick boxes where Item Category is relevant
 +/- Sign – Enter if Values Can be Positive or Negative or Both
 Select the Sub item tick box if it is applicable
 Item Control
 Item Category Text

5. Click Save

1.4 BOM Applications

Description: This configuration setting enables to define BOM Application. BOM application controls use
of BOM in a specific area.

Example: MRP run and cost estimate calculation will use the BOM of its own respective BOM
application.

Process:

1. Path: SPRO -> Production -> Basic Data -> Bill of Materials -> Alternative Determination ->
Define Applications

2. Click on Define Applications

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 3. Click on New Entries

4. Update the following fields

 BOM Application – Enter any four digit BOM Application are
 Description
 Selection ID – Selection ID through which BOM Selected
 Alternative Det.Multi.BOM - To select for alternative BOM if multiple BOM is available.
Tick this check box
 Production Version – Select this If there is a production version, that is used as a
selection criteria.
 Minimum BOM Status Requirements – Select Relevant Check Boxes

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 5. Click Save

Impact of this configuration in Master Data / Transaction: When displaying the BOM through
transaction code CS12, Right BOM usage will be displayed according to the settings maintained here.

1.5 Order of Priority for BOM Usages

Description: In this step, you can define different priorities for BOM usages.

Process:

1. Path: SPRO -> Production -> Basic Data -> Bill of Materials -> Alternative Determination ->
Define Order Priority for BOM Usages

2. Click on Define Order Priority for BOM Usages

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 3. Click on New Entries

4. Update the following fields

 Selection ID - This key defines the order of priority of BOM usages for application-
specific alternative determination.
 Selection Priority - When a BOM is exploded, priority is given to the alternative that has
the greatest available significance according to the order of priority defined for the
selection ID.
 BOM Usage - This key defines the area (such as engineering/design or production) where a
BOM can be used.

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 5. Click Save

1.6 Material Types Allowed for BOM Header

Description: In this step, Define the material types in conjunction with BOM usages that are allowed for
the BOM header material.

Process:

1. Path: SPRO -> Production -> Basic Data -> Bill of Materials -> General Data-> BOM Usage ->
Define Material Types allowed for BOM header

2. Click on Define Material Types allowed for BOM header

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 3. Click on New Entries

4. Enter BOM Usage, Material type allowed for that BOM usage

5. Click Save

1.7 Work center Category

Description: This configuration setting enables to define work center category. Work center category is
the major classification of work center by SAP. E.g. Machine, processing unit, labor are defined as a
different work center category. Work center category controls the field selection inside the work center.

Process:

1. Path: SPRO -> Production -> Basic Data -> Work Center -> General Data-> Define Work Center
Category

2. Click on Define Work Center Category

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 3. Click on New Entries

4. Update the following fields

 Cat - Capacity category. Any new value may be entered. E.g. ZLAB
 Description - Description of the desired capacity category
 Field Selection - Contains the fields required to this capacity category. Enter standard
SAP value according to the capacity category
 Screen sequence - Sequence of tab screen to be appeared in the work center master
data. Enter standard SAP value.

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 5. Click Enter

6. Select Created capacity category and Double click on Application

7. Click New Entries

8. Enter Application – Area in SAP where this work center category can be used. E.g. P – Routing; C
- Master Recipe; Q - Quality task list etc.

9. Note:- If this work center category is to be applicable to all, maintain all the entry in this
application field.

10. Click Save.

Impact of this configuration in Master Data / Transaction: When creating the work center for skilled
labor, work center category is to be mentioned as it is a mandatory entry

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1.8 Parameters

Description: This configuration setting enables to define Parameter (activities) for formula. Parameter is
one of the required settings to calculate the conversion cost incurred in the manufacturing.

Work center while in use can consume

 Power
 Labor
 Setup time
 Depreciation
 Steam etc.

The above costs incurred during conversion will be captured through the activity. Parameter is the
structure to capture this activity.

Link to the Master data is established as below:

 Parameter will be assigned to the standard value key.

 Standard value key will be assigned in the work center.
 Work center will be assigned to the task list (Routing or Master Recipe).
 Data of planned duration of these activities will be maintained in the task list (Routing or
Master recipe)

Process:

1. Path: SPRO -> Production -> Basic Data -> Work Center -> General Data-> Standard Value ->
Define Parameters

2. Click on Define Parameters

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 3. Click on New Entries

4. Update the following fields

 Parameters - Parameter to hold the value. Any alphanumeric six digit may be entered.
E.g. LABOUR
 Origin - Place where from the value is to be taken. E.g. To indicate value to be taken
from task list maintain 2 in this field.
 Short Key Word - Short description
 Key Work - Key word to identify
 Dimension - Dimension of the parameter. E.g. Anything related to Duration may have
TIME as dimension.
 Standard Value Unit - Unit of this parameter.

5. Click Save.

Impact of this configuration in Master Data / Transaction: Link between the parameter and the master
data is as below.

 This parameter will be assigned to the standard value key.

 Standard value key will be attached with the work center.
 Work center will be attached in the task list. I.e. in the routing or in the master recipe.
 Standard value (i.e. duration of labor hours required) will be maintained in the task list as a
master data.

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1.9 Standard Value

Description: The standard value key determines the meaning of the six standard values in the operation.
The SAP System assigns a parameter ID to the standard values of the operation and the work in network
activities.

The parameter ID in turn determines:

 the key word displayed for the standard value on the screen, for example, setup, machine,
labor, teardown etc.
 the dimension (for example, time, quantity, volume) of the standard value.

At the same time, the parameter IDs are the names used for the standard values in formulas for the
calculation of

 execution time
 capacity requirements
 costs

Process:

1. Path: SPRO -> Production -> Basic Data -> Work Center -> General Data-> Standard Value ->
Define Standard Value Key

2. Click on Define Standard Value Key

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 3. Click on New Entries

4. Update the following fields

 Standard Value Key - Enter any alpha numeric to indicate standard value key.
 Description – Maintain Standard Value Key description
 Parameter - Maintain the parameters. Up to six parameters can be maintained.

5. Click on Save

Impact of this configuration in Master Data / Transaction: When creating the work center, standard
value key will be assigned to the work center.

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1.10 Shift Sequence

Description: Shift sequence is used to define the specific working pattern. I.e. weekly holidays, number
of shift and working hours of each shift.

Work center capacity is calculated from its working hours defined in the capacity header details of the
work center.

There are mainly three ways to define capacity for each work center.

 Normal capacity - Normal capacity is defined through the working hrs and break in the capacity
header Available
 Available Interval capacity - Interval capacity is the capacity available for any specific duration; it
is defined at the capacity header detail
 Interval and shifts - Interval and shifts is defining the shifts in which the machine or industry
works.

Process:

1. Path: SPRO->SAP Reference IMG ->Production -> Basic Data -> Work center -> Capacity
Planning -> Available capacity -> Define Shift Sequence

2. Click on Define Shift Sequence

3. Click on New Entries

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 4. Update the following fields
 Grouping – Enter shifting grouping Eg-ZH
 Description - Enter description Eg-Shift

5. Click Enter

6. Select the Grouping we created and click on Work Break Schedules

7. Update the following fields

 Break – Enter Break Name
 Break Number - Enter the break number E.g. 1
 Description - Description of break. E.g. First shift break
 Start - Break start time
 End - Break end time

8. Click Enter

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 9. Select the Break line and click on Shift Definitions

10. Update the following fields

 Shift - Enter shift name
 Shift text - Enter shift definition
 Start date - Starting date of the shift
 End date - End date of the shift
 Start time - Starting time of the shift
 End Time - End time of the shift
 Break - Enter the Break schedule

11. Click Enter

12. Select the shift and click on shift sequences. And click on New Entries

13. Update the following fields

 Sequence - Enter the sequence No.
 Shift No. - Shift number in the sequence.
 Description - Description of the shift sequence.
 Day1 to Day 7 - Maintain definition the desired shift the day to follow.

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 14. Click Save.

Impact of this configuration in Master Data / Transaction: This shift sequence can be maintained as an
interval of available capacity. This can be maintained in the work center capacity header detail. Once
this is assigned, working days and hours to this work center will be as per this shift sequence.

1.11 Routing Selection

Description: This configuration setting enables to configure the automatic selection of routing (Task list).
Task list must be selected automatically during,

 Production order creation (Routing)

 Process order creation (Master recipe)
 Cost estimate calculation
 MRP run

Routing is essential to

 Calculate the conversion cost

 Calculate the capacity requirements
 Schedule the operation
 To schedule the material at right time in MRP

Process:

1. Path: SPRO->SAP Reference IMG ->Production -> Basic Data -> Routing -> Routing Selection ->
Select automatically

2. Click on Select Automatically

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 3. Click on New Entries.

4. Update the following fields

 ID - Selection id. E.g. 01
 Selection Priority - Priority of selection in this ID. E.g. enter from 1,2 …
 Task List type - Mention the task list type. E.g. N for routing, 2 for master recipe
 Usage - Enter the Usage of this task list. E.g. 1
 Status - Enter the status of this task list E g 4

5. Click Save.

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