The SAP cash journal is a sub-ledger of Bank Accounting that is used to manage a

business's cash transactions. The Cash Journal system calculates and displays the
opening and closing balances, and the receipts and payments totals.

Advantages:
1. Number of cash journal business transactions can be created as a part of customizing.
Hence it is easy, smooth and fast to make entries in the cash journal.
2. In a two-step procedure, you save the entries in the cash journal before they are
transferred to Financial Accounting.
3. If you have the appropriate authorization, you can delete cash journal entries that have
been saved.
4. The cash journal is a single-screen transaction. This means that you can enter, display,
and change cash journal documents on one screen.
5. Cash journal entry (receipt, payment) can be printed easily. Also cash journal printing is
possible.
6. Cash journal ensures that cash balance cannot go in negative.
7. All cash transactions are available at one place.
8. Cash position can be viewed at any point of time.
9. Cash transactions (receipts, payments) can be easily analysed on daily / weekly / monthly
basis.
10. Separate cash journal has to be created for each currency petty cash.
11. Branch-wise separate cash journal can be maintained.

In order to configure SAP Cash Journal we do the following configuration:

 Create GL Account for Cash Journal

FS00 – Create G/L Account for Cash Journal: Ensure post automatically is on, so that
posting can take place automatically.

 Setup Amount Limit

SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash
Journal>Define Amount Limit
  Define Document Types for Cash Journal

OBA7 – Define Document Types for Cash Journal Documents: Standard document type
delivered by SAP is SK. New can be created suggest to copy the SK.

SPRO>IMG > Financial Accounting > Bank Accounting > Business Transactions >Cash
Journal> Define Document Types

 Define Number Range Interval for Cash Journal Document

FBCJC1 – Define Number Range Intervals for Cash Journal Documents

IMG > Financial Accounting > Bank Accounting > Business Transactions >Cash Journal>
Define Number Range Intervals

 Set up cash Journal

FBCJC0 – Set Up Cash Journal: Give a Cash Journal Code, GL account, currency, document
types.

IMG > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal>
Set Up Cash Journal

 Maintain Business Transaction

FBCJC2 – Create, Change, Delete Business Transactions: Enter business transactions based
on frequently used postings.

IMG > Financial Accounting > Bank Accounting > Business Transactions >Cash Journal>
Create, Change, Delete Business Transactions

 Set up Print Parameter for cash journal

FBCJC3 – Set up print parameters for cash journal: Enter company code, programme
RFCASH**, Variant CASH**, Correspondence SAP18

IMG > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal >
Set Up Print Parameters

 E.g. business transaction for Conveyance Expenses. Enter company code, transaction
serial number (like 1 or 2). It can be used while posting cash journal transactions in FBCJ.
For vendors & Customers GL account need not be given.
Step by step Configuration

The SAP cash journal is a sub-ledger of Bank Accounting that is used to manage a
business's cash transactions. The Cash Journal system calculates and displays the opening
and closing balances, and the receipts and payments totals.

In order to configure SAP Cash Journal we do the following configuration:

 Create GL Account for Cash Journal

 Setup Amount Limit
 Define Document Types for Cash Journal
 Define Number Range Interval for Cash Journal Document
 Set up cash Journal
 Maintain Business Transaction
 Set up Print Parameter for cash journal

Create GL Account for Cash Journal

To create GL Account for Cash Journal do the following

Execute t-code FS00 in the SAP Command field

OR follow the below SAP IMG Path:

SPRO > Reference IMG > Financial Accounting > General Ledger Accounting >
Bank Accounting >Business Transactions > Cash Journal > Create GL Account for
Cash Journal

On the next screen enter the details of the account

Note: Make this account capable of automatic posting

Once all the details are entered click on the SAVE button to save the new account

Setup Amount Limit

The next configuration step is to set the amount limit for the cash journals. To set the
amount limit follow the steps below:
Navigate to the following IMG path:

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business
Transactions > Cash Journal > Define Amount Limit

Next on the Change View "Cash Journal: Amount Limit": Overview screen you will see the list of
previously defined Amount Limits

Now click on the New Entries button to create a new Amount Limit.
On the next screen enter the details of the Company code, valid from date, and the
maximum amount that a cash journal should hold.
Now click the Save button to save the new amount limit.

Select your Customizing Request id and press enter to save the new amount limit in
your system.

Define Document Types for Cash Journal

Next, you have to define the document types configuration activity. Most of the time the user
doesn’t need to define new document types because the standard document types can be
used.

Please follow the steps below to define document types:

First, go to the following SAP IMG Path:

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business
Transactions > Cash Journal > Define Document Types for Cash Journal
Next on the Change View "Document Types": Overview screen you will see the list
of previously defined document types

Click on the New Entries button to create a new Document Types.

On the next entries enter all the details according to your requirement

Now click the Save button to save new Document Types

Define Number Range Interval for Cash Journal Document
The next step in SAP cash journal configuration is to define of number range interval for the
cash journal document. To define number ranges for cash journal documents please follow
the steps below:

Go to the following SAP IMG Path

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business
Transactions > Cash Journal > Define Number Range Interval for Cash Journal
Document

Next, click on the Company Code and click on the Change Intervals icon.
Determine whether the number range interval 01 has already been predefined by the system.

If number range interval 01 has not been predefined, define the interval in the company code
required.

Click the Save button to save the new configuration of number ranges
Setup Cash Journal
The next step is to set up the cash journal while setting up a new cash journal for a company
code, for that you must enter details like company code, cash journal number, a general
ledger account, currency, document types, numbering groups, description, text, and
authorization groups.

Please follow the steps below to set up a cash journal:

Navigate to the following SAP IMG Path

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business
Transactions > Cash Journal > Set up cash Journal

Next on the Change View "Maintain View for Cash Journals": Overview screen
you will see the list of previously cash journals
Click on the New Entries button to set up a new Cash Journal.
On the next screen enter the company code and the general ledger account for the cash
journal. Also specify the document types that will be allowed.

Create, Change, Delete Business Transaction

Now the next configuration step is to define the business transactions for the cash journal. A
user can also create business transactions online using the cash journal document entry.

Please follow the steps below o define business transaction:

Follow the below SAP IMG menu path:

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business
Transactions > Cash Journal > Maintain Business Transaction
Click on the New Entries button to maintain Business Transaction.
On the next screen enter the details like company code, business transaction number,
business transaction type, general ledger account, tax code and cash journal business
transaction as shown in the image below.

Now click the Save button to save the new configuration

Set up Print Parameter for Cash Journal
The last step to configuring the SAP cash journal is setting up printing parameters. In order
to print the cash journal and the cash journal receipts, you have to set up the corresponding
print program parameters per company code.

Please follow the steps below:

Navigate to the following SAP IMG path:

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business
Transactions > Cash Journal > Set up Print Parameter for cash journal

Click on the New Entries button to set up print parameters.

On the next screen enter the appropriate company code and specify the print program
parameters according to the company code as shown in the image below.
Click the Save icon to save the new configuration

You have successfully configured cash journal.