2ndquarterl 2WORD
2ndquarterl 2WORD
2ndquarterl 2WORD
Management
Quarter 2 – Module 2:
The concept and
nature of staffing.
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Team Leaders:
School Head : Carlito A. Pontillas LRMDS
Coordinator : Annie Rhose C. Rosales
Organization and
Management
Quarter 2 – Module 2:
The concept and
nature of staffing.
Introductory Message
For the facilitator:
Welcome to the Organization and Management Grade 11 Alternative Delivery Mode
(ADM) Module on The concept and nature of staffing!
As a facilitator you are expected to orient the learners on how to use this module.
You also need to keep track of the learners' progress while allowing them to manage
their own learning. Furthermore, you are expected to encourage and assist the
learners as they do the tasks included in the module.
For the learner:
Welcome to the Organization and Management Grade 11 Alternative Delivery Mode
(ADM) Module on The concept and nature of staffing!
The hand is one of the most symbolized part of the human body. It is often used to
depict skill, action and purpose. Through our hands we may learn, create and
accomplish. Hence, the hand in this learning resource signifies that you as a
learner is capable and empowered to successfully achieve the relevant
competencies and skills at your own pace and time. Your academic success lies in
your own hands!
This module was designed to provide you with fun and meaningful opportunities for
guided and independent learning at your own pace and time. You will be enabled to
process the contents of the learning resource while being an active learner.
This module has the following parts and corresponding icons:
What I Need to Know This will give you an idea of the skills or
competencies you are expected to learn in the module.
What I Know This part includes an activity that aims to check what
you already know about the lesson to take. If you get all the answers
correct (100%), you may decide to skip this module.
What’s In This is a brief drill or review to help you link the current
lesson with the previous one.
What’s New In this portion, the new lesson will be introduced to you
in various ways such as a
story, a song, a poem, a problem opener, an
activity or a situation.
What I Can Do This section provides an activity which will help you
transfer your new knowledge or skill
into real life situations or concerns.
Assessment This is a task which aims to evaluate your level of
mastery in achieving the learning competency.
1. Use the module with care. Do not put unnecessary mark/s on any part of
the module. Use a separate sheet of paper in answering the exercises.
2. Don’t forget to answer What I Know before moving on to the other activities
included in the module.
3. Read the instruction carefully before doing each task.
4. Observe honesty and integrity in doing the tasks and checking your
answers.
5. Finish the task at hand before proceeding to the next.
6. Return this module to your teacher/facilitator once you are through with it.
If you encounter any difficulty in answering the tasks in this module, do not
hesitate to consult your teacher or facilitator. Always bear in mind that you are
not alone.
We hope that through this material, you will experience meaningful learning
and gain deep understanding of the relevant competencies. You can do it!
What I Know
Read the statement below. Analyze the situation and underline the words or
phrase that you think can identify themselves to the organization.
She is always driven to study because she wants to give her family a better
life and a better future, she also wanted to know the nature of staffing, the external
and internal forces that can affect the decision and needs of the Human Resource
Officer. She has an interest in different and organization and wanted to understand
the difference between formal organization and informal organization.
Every day, when she goes to school, she walks at the street where ABC
Corporation building located, her eyes are glued for 2-3 minutes, she dreams that
she is standing in front of the building as a Human Resource Officer. It’s her
motivation for going and striving hard.
When she is at home, she read a lot about management or she will open her
laptop and search for staffing, recruitment and selection. She always looks forward
for her dreams, with passion and commitment she strives and study at her best
believing one day all her dream will come true, she knows the fruitful success are
always muddy and hard at the beginning.
Lesson
Definition and Nature of
1 Staffing.
Staffing, according to Dyck and Neubert (202), is the Human Resource function of
identifying, attracting, hiring and retaining people with necessary qualifications to
fill the responsibilities of current and future jobs in the organization. The number
of managerial personnel or non-managerial human resources needed by an
organization depends upon the size and complexity of its operations, its plan for
branching out or increasing products and turnover rates of both types of human
resources, among others. Besides considering their number, the qualifications for
the individual positions must be identified, so that the best-suited individuals for
the job positions may be selected for hiring.
Staffing has two main components: recruitment and selection. The process
of identifying and attracting the people with the necessary qualifications is called
recruitment while selection is choosing who to hire. Staffing steps include: 1.) the
identifying of job vacancies, job requirements, as well as work force requirements;
2.) checking internal environment of the organization for human resources; 3.)
external recruiting; 4.) selecting those with essential qualifications for the job
opening; 5.) placing the selected applicant; 6.) promoting; 7.) evaluating
performance; 8.) planning of employee’s career; 9.) training of human resources;
and 10.) compensating human resources.
EXTERNAL AND INTERNAL FORCES AFFECTING PRESENT AND
FUTURE NEEDS FOR HUMAN RESOURCES.
Present and future needs for managers and other human resources are
affected by both external and internal forces. External forces include economic,
technological, social, political and legal factors. For example, economic progress in
a particular country may bring about increased needs and wants among people,
resulting, in turn, in increased demand for certain products, followed by the
expansion of the company and its workforce, as well as increase or a decrease in
demand for managers and other human resources.
The firm’s goal and objectives, technology, the types of work that have to be
done, salary scales and the kinds of people employed by the company are among
the internal factors or forces that affect staffing. For example: salary scales offered
by a company may not be high enough to attract personnel who are really qualified
for the job. Also, this may encourage fast managerial and labor turnover.
RECRUITMENT
In the event of a job opening, administrators must be careful when recruiting and
choosing who to bring into the organization. They must see to it that their new
recruit processes the knowledge and skills needed to be successful in helping their
company achieve their set goals and objectives and the he/she is suited for the job
position and the job design.
Internet recruiting – independent job boards on the Web commonly used by job
seekers and recruiters to gather and disseminate job opening information.
Executive search firms – also known as “head hunters” help employers find the
right person for a job. Such firms seek out candidates with qualifications that
match the requirements of the job openings that their client company hopes to fill.
Labor unions- possible sources of applicants for blue-collar and professional job
jobs.
Both external and internal recruitment have their own advantages and
disadvantages.
EXTERNAL RECRUITMENT ADVANTAGES
4. Executive search firms usually refer highly qualified applicants from outside
sources because they make an effort to check applicants’ qualifications before
recommending them to client firms who pay for their services.
1. The cost and time required by external recruitment are the typical
disadvantages of suing this recruitment method. Advertising job openings and the
orientation and training of newly hired employees from outside sources, as well as
sorting out large volumes of solicited or unsolicited job applications present
challenges in budgeting time and money.
3. The process of recruitment and selection is faster because the candidate for
transfer or promotion is already part of the organization.
INTERNAL RECRUITMENT DISADVANTAGES
3. It may result in jealousy among other employees who were not considered for
the position. Some may also accuse the management of bias for choosing an
employee who is perceived to be less qualified for the job opening.
SELECTION
3. Screening by listing applicants who seem to meet the set criteria – This
involves the preparation of a shortlist of applicants who meet the minimum
requirements of the job position to be filled. It is done to avoid wasting of time by
conducting interviews who do not meet the set criteria for the job opening.
4. Screening interview to identify more promising applicants – Here, a shortlist
of applicants is prepared. Included in the list are applicants who will be asked to
undergo formal interview by the supervisor/manager; applicants who are deemed
to be most fitted for the job opening to this shorter list.
8. Informing the applicant that he or she has been chosen for the position
applied for – Informing the applicant may be done verbally or in writing by the
managers who give the final decision regarding the company’s rules and
regulations for hiring an applicant must be given in this step.
Unstructured Interview – The interviewer has no interview guide and may ask
questions freely.
Types of employment test are 1. intelligence test, 2. proficiency and aptitude tests,
3. personality tests, 4. vocational tests.
What’s In
What’s New
What is It
SELECTION – is the process of choosing individuals who have the required
qualifications to fill present and expected job openings.
If the statement is correct, write True. If not, underline the word which
makes the statement incorrect, then write the correct answer on the blanks
provided before each number.
FILL IN the blanks with WORDS that will complete the statements below.
Rearrange the jumbled letters to form the correct words that fit to the
meaning of the statement for every number. Write your answer to the space
provided after each statement.
SNOITASOSIAC NALPROSSEFIO
1. May offer placement service to their members who seek employment. Employers
may make use of the listings that they publish in their journals regarding members
who are available for possible recruitment or hiring.
2. Also known as “head hunters” help employers find the right person for a job.
EEYPLOME SLARRREFE
SIONNU RLOAB
NETNIRET CRREUIGINT
5. Independent job boards on the Web commonly used by job seekers and
recruiters to gather and disseminate job opening information.
Assessment
IDENTIFICATION: Write the correct answer on the space provided before the number.
___________1. Selecting human resources in an organization requires understanding
of the nature and purpose of the job position which has to be filled. Job design
must be based on the objective analysis of position requirements and must meet
both organizational and individual needs. Skills must also be considered
depending on the job position in the organizational hierarchy.
___________2. Application forms must be completed because these provide the
needed information about the applicant. Management will find it easier to decide
whether an applicant meets the minimum requirements for experience, education,
etc., if the application forms are accurately filled out by the applicant.
___________3. To make sure that the applicant has not given false information
about himself or herself, verification is necessary. Background checking must also
be done to avoid the hiring of applicants with criminal record and to ascertain that
he or she has good moral character.
___________4. Having a healthy mind and a healthy body is important for good job
performance. Hence, applicants must be requested to undergo psychological and
physical examination.
___________5. May also be a good sources of applicants for different type of job
vacancies for they usually offer free services while private one’s charge fees from
both the job applicant and the employers soliciting referrals from them.
___________6. Good sources of young applicants or new graduates who have formal
training but with very little work experience. For technical and managerial
positions, schools may refer some of their alumni who may have the necessary
qualifications needed for the said job positions.
___________7. It is a type of interview that the interviewer asks the applicant to
answer a set of prepared questions – situational, job knowledge, job simulation,
and worker requirement questions.
___________8. It is a type of interview that one interviewer is assigned to interview
the applicant.
___________9. It is a type of interview that several interviewers or a panel
interviewer may conduct the interview of applicants; three to five interviewers take
turns in asking questions.
___________10. The process of choosing individuals who have the required
qualifications to fill present and expected job openings.
Additional Activities
WORD POOL Complete the statements using the correct words given in the box.
Write your answer on the blank provided for every number.
Advertisement
♦ Internet Recruiting
♦ Labor Unions
♦ Panel Interview
♦ Informing the applicant that he or she has
been chosen for the position applied for.
♦
Requesting the applicant to undergo psychological and physical
♦examination.
Staffing
♦ Interview by the supervisor/manager or panel interviewers.
♦ Screening interview to identify more promising applicants.
♦ Screening by listing applicants who seem to meet the criteria.
♦
c. Leadership
d. Advertisements
3. To make sure that the applicant has not given false information about himself,
herself verification is necessary. Background checking must also be done to
avoid the hiring of applicants with criminal record and to ascertain that he or
she has good moral character.
a. Establishing the selection criteria.
b. Requesting applicants to complete the application form.
a. Online Interview
d. Panel Interview
b. Professional associations
c. Staffing
d. Interview
b. External Recruitment
c. Organization
d. Management
a. Time Test
b. Intelligent Test
c. Personality Test
d. Vocational Test
Answer Key
. Selection4
. Recruitment3 . C5
Forces . B4 . F5
. External and Internal2 . A3 . F4
. Staffing1 . B2 . T3
. C1 . T2
Know
: What I
What
: In . T1
What’s
: New
Internet Recruiting . 5
. Labor Unions4
INTERVIEW. Unsolicited Approach5 . Employee Referrals 3
UNSTRUCTURED . 5 . Internal4 Firms
. ADVERTISEMENT 4
. External3 . Executive Search2
. TRUE3
. TRUE 2
. Job design2 Associations
. TRUE 1 . Administrators 1 . Professional1
What’s More: What: I Have Learned What I Can Do:
. Selection 10
. Panel 9
one . Screening
interview -o. -One 8 by listing applicants who seem 10to meet
the
interview n 7
. Structured criteria. . 9
. Educational
interview Screening
6 interview to identify more promising
Staffing 8
Institutions applicants.
agenci the position .
.
. Public and private 5es. Requesting the applicant that he or she
applied 7 has
for. been
employment chosen exafor position applied
undergo psychological and .
m. Informing the applicant that he or she
for. 6 has
. Requesting the 4
physical . been
Screening for
bythe
listing applicants who seem 5 to meet
applicant to the the criteria Panel . 4
. Verifying information 3
applicant . Interview 3
provided by the application Advertisemen
. Labor 2
. Requesting applicants
form. 2to . Internet
Unions 1
complete
. Establishing the selection1 Additional
recruiting
criteria. Assessme Activities:
nt:
. A 10
. A9
. B8
. B7
. D6
. D5
. C4
. C3
. A2
. A1
Additional
Activity:
References
DepEd (2016). Kto12 MELC. Organization and Management
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