Photo Upload Guide

Guideline for Scanning the Photograph & Signature
Before applying online, a candidate will be required to have a scanned (digital) image of
his/her photograph and signature as per the specifications given below.
Photograph Image: (4.5cm × 3.5cm)

 Photograph must be a recent passport style colour picture.
 Make sure that the picture is in colour, taken against a light-coloured, preferably white
background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade,
so that you are not squinting and there are no harsh shadows
 If you have to use flash, ensure ’there's no "red-eye"
 If you wear glasses make sure that there are no reflections, and your eyes can be clearly
seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must
not cover your face.
 Dimensions 200 x 230 pixels (preferred)
 Size of file should be between 20kb–50 kb
 Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more
than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of colours
etc., during the process of scanning.
Signature, Left Thumb (LT) impression and Handwriting declaration Image:
 The applicant has to sign on white paper with Black Ink pen:
o Dimensions 140 x 60 pixels (preferred)
o Size of file should be between 10kb – 20kb for signature and 20kb - 50kb for left thumb
impression.
o Ensure that the size of the scanned image is not more than 20kb
 The applicant has to put his left thumb impression on a white paper with black or blue ink:
o File type: jpg / jpeg
o Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e 3 cm * 3 cm
(Width * Height)
o File Size: 20 KB – 50 KB
 The applicant has to write the declaration in English clearly on a white paper with black ink:
o File type: jpg / jpeg
o Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e 10 cm * 5 cm
(Width * Height)
o File Size: 50 KB – 100 KB
 The text for the handwritten declaration is as follows –

“I, _______ (Name of the candidate), hereby declare that all the information submitted
by me in the application form is correct, true and valid. I will present the supporting
documents as and when required.”
 The above-mentioned handwritten declaration has to be in the candidate’s handwriting and
in English only. If it is written and uploaded by anybody else or in any other language, the
application will be considered as invalid. (In the case of Visually Impaired candidates who
cannot write may get the text of declaration typed and put their left-hand thumb impression
below the typed declaration and upload the document as per specifications.)
 The signature, left thumb impression and the hand-written declaration should be of the
applicant and not of any other person.
 The signature will be used to put on the Call Letter and wherever necessary.
 If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the
examination does not match the signature uploaded, the applicant will be disqualified.
 Signature / Handwritten declaration in CAPITAL LETTERS shall NOT be accepted.
Scanning the documents:
 Set the scanner resolution to a minimum of 200 dpi (dots per inch)
 Set Colour to True Colour
 File Size as specified above
 Crop the image in the scanner to the edge of the photograph/signature/ left thumb impression
/ handwritten declaration, then use the upload editor to crop the image to the final size (as
specified above).
 The image file should be JPG or JPEG format. An example file name is: image01.jpg or
image01.jpeg. Image dimensions can be checked by listing the folder files or moving the
mouse over the file image icon.
 Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format by
using MS Paint or MSOffice Picture Manager. Scanned documents in any format can be
saved in .jpg / .jpeg format by using ‘Save As’ option in the File menu. Size can be adjusted
by using crop and then resize option.
Procedure for Uploading the documents
 While filling in the Online Application Form the candidate will be provided with separate links
for uploading Photograph, signature, left thumb impression and handwritten declaration
 Click on the respective link “Upload Photograph / signature / Upload left thumb impression /
handwritten declaration”
 Browse and select the location where the Scanned Photograph / signature / left thumb
impression / handwritten declaration file has been saved.
 Select the file by clicking on it
 Click the ‘Open/Upload’
 If the file size and format are not as prescribed, an error message will be displayed.
 Preview of the uploaded image will help to see the quality of the image. In case of unclear /
smudged, the same may be re-uploaded to the expected clarity /quality.
Note: Your Online Application will not be registered unless you upload your Photograph, signature,
left thumb impression and handwritten declaration as specified.
I. In case the face in the photograph or signature or left thumb impression or the hand-written
declaration is unclear / smudged the candidate’s application may be rejected.
II. After uploading the Photograph / signature / left thumb impression / handwritten declaration
in the online application form, candidates should check that the images are clear and have
been uploaded correctly. In case the photograph or signature or left thumb impression or the
hand-written declaration is not prominently visible, the candidate may edit his/ her application
and re-upload his/ her photograph or signature, prior to submitting the form.
III. Candidate should also ensure that photo is uploaded at the place of photo and signature at
the place of signature. If photo in place of photo and signature in place of signature is not
uploaded properly, candidate will not be allowed to appear for the exam.
IV. Candidate must ensure that Photo and signature to be uploaded are of required size and
clearly visible.
V. If the photo is not uploaded at the place of Photo Admission for Examination will be
rejected/denied. Candidate him/herself will be responsible for the same.
VI. After registering online candidates are advised to take a printout of their system generated
online application forms.

Photo Upload Guide

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Guideline for Scanning the Photograph & Signature

Photograph Image: (4.5cm × 3.5cm)

Signature, Left Thumb (LT) impression and Handwriting declaration Image:

 The text for the handwritten declaration is as follows –

Scanning the documents:

Procedure for Uploading the documents

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