Republic of the Philippines

PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
of Award (NOA) with P.R NO. 11-11 in the PhilGEPS website for the Catering Services and Venue Rental to be
served/used in the conduct of meeting re PAFES on December 15 & 18, 2023 at Calapan City.

The correct amount in words was incorrectly posted as SIX MILLION EIGHT HUNDRED TWENTY
PESOS ONLY instead of SIX MILLION EIGHT HUNDRED TWENTY THOUSAND ONLY.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the NOA, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Request for
Quotation (RFQ) with RFQ No. 2023 SVP - 021 in the PhilGEPS website for the Vehicle Repair and
Maintenance for use of Governor’s Office service vehicle palte no. SJS – 955 (Mitsubishi Montero Sports).

The correct and exact title was incorrectly posted as Vehicle Repair and Maintenance for use of
Governor’s Office service vehicle palte no. JS – 955 (Mitsubishi Montero Sports) instead of Vehicle Repair
and Maintenance for use of Governor’s Office service vehicle palte no. SJS – 955 (Mitsubishi Montero
Sports).

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the RFQ, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
of Award (NOA) with RFQ No. 2023 Shopping - 007 in the PhilGEPS website for Hospital Equipment for use in
the conduct of dental check-up of all regular employees of PGOM.

The correct and exact receipt date was incorrectly posted as March 20, 2023 instead of March 30,
2023.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the NOA, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4586073) with P.R NO. 11-11 in the PhilGEPS website for the Catering Services and
Venue Rental to be served/used in the conduct of meeting re PAFES on December 15 & 18, 2023 at
Calapan City.

The correct and exact Awardee was incorrectly posted as MONGOLIAN CATERING SERVICES instead of
MDMPM PARTY NEEDS AND CATERING SERVICES.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Purchase
Request (PR) with RFQ No. 2023 SVP - 078 in the PhilGEPS website for the Catering Services to be served in
the conduct of Training on Current Good Manufacturing Practices (CGMP) and Standard Sanitation
Operating Procedures (SSOP) at Brgy. Tacligan, San Teodoro on May 19-21.

Said error resulted from an apparent miscommunication and misinformation between the BAC staff in
charge in the preparation and posting of the RFQ and the End-user Representative who prepared the Purchase
Request.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4217407) with RFQ No. 2023 Shopping - 035 in the PhilGEPS website for General
Merchandise for used in the maintenance of Pest Clinic Laboratory.

The correct and exact receipt date was incorrectly posted as June 02, 2023 instead of April 02, 2023.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) with RFQ No. 2023 SVP - 094 in the PhilGEPS website for Airconditioning and
Airconditioning System for use at the Governor’s Office - MSSD.

The correct and exact quantity of item description was incorrectly posted as 2.5 hp instead of 1.5 hp.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No.2 in the
PhilGEPS website of Vehicle Parts and Accessories for use of Various Light and Heavy Equipment with IB
No. GSA-2023-023.

The Clarification No. 13 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Bid Bulletin in the
PhilGEPS website of Supply and Delivery of Sporting Goods to be used during the conduct of MIMAROPA
RAA Meet on May 21-27, 2023 to be held in Romblon, Romblon with ITB No. GS-2023A-017.

The Bid Bulletin was not posted due to closed opportunity in PhilGEPS website, thus it is not possible to
post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 01 in the
PhilGEPS website of Plastic Products for distribution to Farmer’s Association under HVCC program with IB
No. GSB-2023-025.

The Clarification No. 01 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4281118) with PR No. 2023-015 in the PhilGEPS website for General Merchandise to
be used during response clean up of oil spill.

The correct and exact receipt date in Notice of Award was incorrectly posted as March 20, 2023 instead
of March 13, 2023.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4327263) with RFQ No. CA-2023-099 in the PhilGEPS website for Catering Services
and accommodations to be served/used during training on the New Standards and Guidelines for the
Registration Granting of Permit to Operate and Recognition to Public and Private clinic Development
Centers on June 21-23, 2023 at Calapan City.

The correct and exact Contract amount was incorrectly posted as Php 144,000.00 instead of Php
189,000.00.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 11 in the
PhilGEPS website of Water Services Connection Materials/Fittings for use in the provision of PE Pipes
provincewide with IB No. GS-2023-014-A.

The Clarification No. 11 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4327263) with RFQ No. 2023 TB - 009 in the PhilGEPS website for Information
Technology Parts and Accessories & Perip for PTO’s use.

The correct and exact Contract amount was incorrectly posted as Php 610,069.00 instead of Php
611,489.00.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 03 in the
PhilGEPS website of Medical Supplies and Equipment to be used during the conduct of Basic Life Support
Training with IB No. GSB 2023-036.

The Clarification No. 03 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
to Proceed with RFQ No. 2023 TFB- 01 in the PhilGEPS website for Live Animals to be used in the purpose of
restocking-replacement of lost livestock due to Typhoon Quinta.

The correct and exact delivery was incorrectly posted as 7 days instead of 60 days upon receipt of
notice.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4162289) with IB No. GS 2023-013 in the PhilGEPS website for Medical Supplies to be
used at Provincial Veterinary office for the rabies prevention & programs.

The correct and exact Contract amount was incorrectly posted as Php 285,799.00 instead of Php
292,814.50.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4316283) with IB No. GS 2023-025 in the PhilGEPS website for Grocery Items for use
of Food for Works.

The correct and exact Reason for Award was incorrectly posted as Lowest Calculated and responsive
bid instead of Single Calculated and responsive bid.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

CERTIFICATION

This is to certify that the PhilGEPS Website cannot be access as of this time. Thus, postings of Contracts,
POs, NTPs were not made.

Issued this 04th day of September, 2020 in Calapan City.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request to Submit Proposal/Quatation for Accommodation and Catering Services to be used/served during
the conduct of MAKANAYON CULTURAL LEADERSHIP TRAINING on 8-12 August 2023.

The correct and exact Goods and its Specification was incorrectly posted its date as June 8-12, 2023
instead of August 8-12, 2023.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Invitation to Bid
(ITB) with IB No. GSB-2023-055 in the PhilGEPS website captioned Agricultural Products (Seeds, Seedlings,
Plants…) for distribution in the implementation of Food Security for IPs under Grain Production
Enhancement Program.

The correct and exact item description was incorrectly posted as Kadios, Patani, Kalamismis, etc.
instead of Kadios, Patani, Kalamismis only.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4352422) with RFQ No. 2023 TFB - 003 in the PhilGEPS website for General
Merchandise for used in the maintenance of Provincial Demonstration Farm – Banana Tissue Culture
Laboratory.

The correct and exact Contract amount was incorrectly posted as Php 152,500.00 instead of Php
153,500.00.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Invitation to Bid
(ITB) in the PhilGEPS website with IB No. GSB-2023-031-A captioned Supply & Delivery of General
Merchandise for distribution to Farmers under High Value Commercial Crops Production of Agro
Technology Resource Management Services.

The correct and exact Item description was incorrectly posted as Planter instead of Planted.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 14 in the
PhilGEPS website of Portland Cement for use in the provision of cement provincewide with IB No. GSA-
2023-031-A.

The Clarification No. 14 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Bid Bulletin in the
PhilGEPS website of Supply and Delivery of Portland Cement for use in the provision in the cement
provincewide with IB No. GSA-2023-031-A.

The Bid Bulletin was not posted due to closed opportunity in PhilGEPS website, thus it is not possible to
post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Bid Bulletin in the
PhilGEPS website of Catering Services to be served during the conduct of MIMAROPA RAA Meet on May
21-27, 2023 to be held in Romblon, Romblon with IB No. GS-2023A-018.

The Bid Bulletin was not posted due to closed opportunity in PhilGEPS website, thus it is not possible to
post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Bid Bulletin in the
PhilGEPS website of Pest Control Products for elementary schools in Oriental Mindoro with IB No. GSA-
2023-040.

The Bid Bulletin was not posted due to closed opportunity in PhilGEPS website, thus it is not possible to
post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4288431) with RFQ No. 2023 Shopping - 018 in the PhilGEPS website for Bed Rolls to
be used by the delegations in the MIMAROPA RAA Meet on May 1-3, 4-5 and May 21-27, 2023 to be held
in Calapan City and Romblon, Romblon.

The correct and exact receipt date in Notice of Award was incorrectly posted as May 24, 2023 instead of
April 24, 2023.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) with RFQ No. 2023 SVP - 139 in the PhilGEPS website for Garments to be used as
official costume of the TRIBUNG MA-I Cultural Group.

The correct and exact item description was incorrectly posted as 10 Chorale instead of 19 Chorale.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 15 in the
PhilGEPS website of Rescue Equipment to be used during PDRRMO operations, preparedness and
Response operations and activities with IB No. GSA-2023-031-A.

The Clarification No. 15 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) with RFQ No. 2023 SVP - 127 in the PhilGEPS website for Catering Services to be
served in programs/projects implementation (meetings, orientation, assessment) of Provincial
Agriculturist’s Office for the month of August and September 2023.

The posted item description in Request for Quotation (RFQ) dated September 29, 2023 was incorrectly
posted and will be changed its date to September 28, 2023. It was not possible to re-post it since it was already
posted.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4361107) with RFQ No. 2023 Shopping - 065 in the PhilGEPS website for Animal Feeds
for maintenance of animals of Provincial Demonstration Farm.

The correct and exact Contract amount was incorrectly posted as Php 50,050.00 instead of Php
50,020.00.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) in the PhilGEPS website for the Office Supplies for the operation & maintenance
of the Commission on Audit.

The Approved Budget for the Contract (ABC) was incorrectly posted as PhP 79,763.60 instead of PhP
79,773.60 as well as the item description in Item No. 14 was incorrectly posted as Sharpie S-gel pen Black
(.38mm; 4pcs per pack) instead of S-gel pen Black (.38mm; 4pcs per pack) as reflected in the Purchase
Request (PR).

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of RFQ in the PhilGEPS website, particularly details as to
the specific/exact amount of said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) in the PhilGEPS website for the Fireworks Display to provide entertainment
during the 73rd Founding Anniversary Celebration - #IGKO Night on 15 November 2023 at Calapan City.

The Procurement Mode was incorrectly posted as Negotiated Procurement - Two Failed Biddings
(Sec. 53.1) instead of Negotiated Procurement – Small Value Procurement (Sec. 53.9).

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of RFQ in the PhilGEPS website, particularly details as to
the specific/exact amount of said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 13 in the
PhilGEPS website of General Merchandise for distribution to Marine Protected Area Management Council
in Oriental Mindoro with RFQ No. 2023 TFB -008.

The Clarification No. 13 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Request for
Quotation (RFQ) with RFQ No. 2023 SVP - 211 in the PhilGEPS website for the Catering Services to be served
during the 73rd Founding Anniversary Celebration-Agape lunch for PGOM and LGU employees and dinner for VIPs
on November 15, 2023.

The correct and exact title was incorrectly posted as Catering Services to be served during the 73rd
Founding Anniversary Celebration-Agape lunch for PGOM and LGU employees and dinner for VIPs on November
15, 2023 instead of Catering Services to be served during the 73 rd Founding Anniversary Celebration-Agape lunch
for PGOM and LGU employees and lunch for VIPs on November 15, 2023.
This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the RFQ, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) in the PhilGEPS website for the Catering Services to be served during the
conduct of Supervisory Development Course-Track 1 on November 21-24, 2023.

Some of the Menu on the Day 1 went missing and was incorrectly posted as PM Snacks – Rice, Bagnet
Pakbet, Fried Fish, sweets, water instead of PM Snacks – Special Ensaymada, Softdrinks and Dinner - Rice,
Bagnet Pakbet, Fried Fish, sweets, water as reflected in the Purchase Request (PR).

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of RFQ in the PhilGEPS website, particularly details as to
the specific/exact amount of said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 10 in the
PhilGEPS website of Photographic Equipment for the use of Tax Mapping Operations Division for
Digitization of tax mapping program with GSB 2023-057.

The Clarification No. 10 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
of Award (NOA) with RFQ No. 2023 SVP - 205 in the PhilGEPS website for Vehicle Repair and maintenance for
use of services vehicle of the Provincial Government of Oriental Mindoro *TOYOTA Hi-Lux Pick Up (Plate
# A8 X754)

The correct and exact receipt date was incorrectly posted as October 21, 2023 instead of October 31,
2023.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the NOA, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Supplemental Bid
Bulletin No. 2023-003 in the PhilGEPS website of Water Service Connection Materials/Fittings for use in the
provision of Jetmatic Pumps and G.I Pipes provincewide with GS 2023A-048.

The Supplemental Bid Bulletin No. 2023-003 was not posted due to closed opportunity in PhilGEPS
website, thus it is not possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Supplemental Bid
Bulletin No. 2023-004 and Supplemental Bid Bulletin No. 2023-005 in the PhilGEPS website of Supply &
Delivery of Vehicle Parts and Accessories for use of Various Heavy Equipment with GSA 2023-062.

The Supplemental Bid Bulletin No. 2023-004 and Supplemental Bid Bulletin No. 2023-005 was not
posted due to closed opportunity in PhilGEPS website, thus it is not possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) with RFQ No. 2023 Shopping – 094 in the PhilGEPS website for Office Supplies for
use of Provincial Administrator’s Office-Admid., ODPM Division & Management Information Services
(MIS) Division.

The correct and exact item description in item No. 8 was incorrectly posted as L5290 S4 – Wigi Sll-in-
One Ink Tank instead of L5290 A4 – Wifi All-in-One Ink Tank.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 06 in the
PhilGEPS website of Vehicle Repair and Maintenance for use of Governor’s office service vehicle plate no.
SJS -955 (Mitsubishi Montero Sports) with RFQ No. 2023- SVP - 021.

The Clarification No. 06 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
of Award (NOA) with RFQ No. 2023 SVP - 164 in the PhilGEPS website for Catering Services to be served
during the conduct of Governor’s cup: 25U Intertown Basketball League on September 30 to November
28, 2023 at Sentrong Pangkabataan Complex and City/Municipal Gymnasiums.

The correct and exact receipt date was incorrectly posted as October 02, 2023 instead of September
26, 2023.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the NOA, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 10350568) with RFQ No. 2023 Shopping - 120 in the PhilGEPS website for Electrical
Supplies for use in the Procurement of Christmas Lights.

The correct and exact Contract amount was incorrectly posted as Php 995,777.23 instead of Php
999,288.63.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
to Proceed (NTP) with RFQ No. 2023 SVP - 162 in the PhilGEPS website for General Merchandise for use in
the conduct of Provincial Organic Agriculture Achievers Awards (POAAA) under Agro Technology
Resource Management on November 10, 2023 at Calapan City.

The correct and exact date of NTP was incorrectly posted as November 24, 2023 instead of October
24, 2023.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the NTP, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Supplemental Bid
Bulletin No. 2023-006 in the PhilGEPS website of Vehicle for distribution to ambulant vendors
provincewide with GSA 2023-069.

The Supplemental Bid Bulletin No. 2023-006 was not posted due to closed opportunity in PhilGEPS
website, thus it is not possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
of Award (NOA) with RFQ No. 2023 Shopping – 102 in the PhilGEPS website for Office Supplies for use of Bids
and Awards Committee (Goods) 4th quarter.

The correct and exact receipt date was incorrectly posted as October 11, 2023 instead of October 18,
2023.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the NOA, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
of Award (NOA) with RFQ No. 2023 Shopping – 099 in the PhilGEPS website for Office Supplies for use of Bids
and Awards Committee (BAC Infra) office supplies third quarter.

The correct and exact receipt date in NOA was incorrectly posted as October 11, 2023 instead of
October 17, 2023.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the NOA, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Notice
of Award (NOA) with RFQ No. 2023 SVP– 265 in the PhilGEPS website for Catering Services to be served
during the OFW Circle General Assembly on December 28, 2023 at Calapan City.

The correct and exact preparation date was incorrectly posted as December 11, 2023 instead of
December 18, 2023.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the NOA, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Clarification No. 17 in the
PhilGEPS website of Supply and Deliver of Airconditioning and Airconditioning System for Installation of
Airconditioning units at PEO, Prosecutors Office, GO-SCD & GSMAC, Capitol Complex, Calapan City with IB
No. GSB 2023-068.

The Clarification No. 17 was not posted due to closed opportunity in PhilGEPS website, thus it is not
possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Request for
Quotation (RFQ) with RFQ No. 2023 SVP - 256 in the PhilGEPS website for the Vehicle Repair and Maintenance
of service vehicle Toyota Hi-Lux (POB 419) and Isuzu MUX (D1N 032).

The correct and exact plate Number in the title was incorrectly posted as Isuzu MUX (D1N 032) instead
of Isuzu MUX (D1N 042).

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the RFQ, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the non-posting of Supplemental Bid
Bulletin No. 2023-006 in the PhilGEPS website of Books, Maps and Other Publication for distribution to
different public Senior High Schools provincewide with GSA 2023-068-A.

The Supplemental Bid Bulletin No. 2023-006 was not posted due to closed opportunity in PhilGEPS
website, thus it is not possible to post said document.

In response to circumstances, we recognized and accepted the responsibility for this error and took all
the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4563260) with P.R NO. 10-33 in the PhilGEPS website for the Catering Services, venue
and accommodation, to be served/used for the implementation of PAFES Projects and Activities for AY
03: Conduct of Roadmap Development for the Tilapia/Bangus Industry in Oriental Mindoro on
November 21-23, 2023 at Calapan City.

The correct and exact Project Name was incorrectly posted as Catering Services, venue and
accommodation, to be served/used for the implementation of PAFES Projects and Activities for AY 03:
Conduct of Roadmap Development for the Tilapia/Bangus Industry in Oriental Mindoro on December 5-
7, 2023 at Calapan City instead of Catering Services, venue and accommodation, to be served/used for the
implementation of PAFES Projects and Activities for AY 03: Conduct of Roadmap Development for the
Tilapia/Bangus Industry in Oriental Mindoro on November 21-23, 2023 at Calapan City.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Invitation to Bid
(ITB) in the PhilGEPS website with IB No. GSA-2023-049 captioned Supply & Delivery of Cement for
distribution to different schools provincewide.

The correct and exact fund source was incorrectly posted as General Fund instead of SEF.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

MARISSA O. ACUZAR
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Request for
Quotation (RFQ) with RFQ No. 2023 SVP - 255 in the PhilGEPS website for the Airconditioning Maintenance
Services for use of Provincial Agriculturist’s Office.

The correct and exact Description in Item # 1 was incorrectly posted as Koppel 2.5 HP Hi wall Mounted
Split Aircon instead of Koppel 2.5 HP Floor Mounted Split Aircon.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the RFQ, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Request for
Quotation (RFQ) with RFQ No. 2023 SVP - 216 in the PhilGEPS website for the Rent Expenses of tables/chairs
with covers and stage decorations to be used during the conduct of Search for “Oriental Mindoro Natatanging
Samahang Pangkabuhayan” 2023 on November 29, 2023.

The correct and exact quantity in Item # 1 was incorrectly posted as 300 instead of 200 because the PR
submitted was incorrectly typed/encoded “300” instead of “200” pcs of chairs with cover..

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the RFQ, particularly details as to the specific/exact
details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) and Award Notice Abstract with IB No. GSB-2023-112 in the PhilGEPS website for
Medical Supplies to be used at Provincial Veterinary Office for the rabies prevention & programs.

The correct and exact Control Number and Solicitation number on the said posting in PhilGEPS was
incorrectly posted as IB No. GSB-2023-012 instead of IB No. GSB-2023-112.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the RFQ and Award Notice of Abstract, particularly
details as to the specific/exact details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 4553173) with RFQ No. 2023 SVP-239 in the PhilGEPS website for the Vehicle Repair
and maintenance for PHRMO service vehicle ISUZU MUX D1N072.

The correct and exact receipt date was incorrectly posted December 23, 2023 instead of December 21,
2023.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract (Ref No. 10350568) of Purchase Order and Notice to Proceed (NTP) with RFQ No. 2023
Shopping-120 in the PhilGEPS website for the Electrical Supplies for use in the Procurement of Christmas
Lights.

The correct and exact date of Purchase Order and receipt date was incorrectly posted as December 06,
2023 and December 07, 2023 instead of November 29, 2023 while date of Notice to Proceed and its receipt
date was also incorrectly posted as December 11, 2023 instead of November 29, 2023.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the Invitation to Bid
(ITB) in the PhilGEPS website with IB No. GSB-2023-084 captioned Supply & Delivery of Office Supplies for
use of Governor’s Office for the 3rd quarter 2023.

The correct and exact Unit of Bond Paper A4, Long and Short was incorrectly posted as pcs instead of
reams while Signpen – Gel Impact 1.0 black and blue, and .5 was also incorrectly posted as pcs instead of
boxes.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) with RFQ No. 2023 TFB - 003 in the PhilGEPS website for General Merchandise
for used in the maintenance of Provincial Demonstration Farm – Banana Tissue Culture Laboratory.

The correct and exact unit and item description was incorrectly posted as pcs and Cotton swabs
199pc/pack instead of packs and Cotton swabs 100pc/pack.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) and Award Notice Abstract with RFQ No. 2023-SVP – 147 in the PhilGEPS website
for Website Hosting & Software Maintenance of E-LTS for the use of Sangguniang Panlalawigan.

The correct and exact month in the item description was incorrectly posted as September-December
2023 instead of October-December 2023 while the title from the supporting documents was also incorrectly
posted as Website Hosting & Software Maintenance of E-LTS for the month of Sept to Dec 2023 instead of
Website Hosting & Software Maintenance of E-LTS for the use of Sangguniang Panlalawigan. Hence, the
Approved Budget for the Contract was reflected and incorrectly posted as Php 200,000.00 instead of Php
150,00.00.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the RFQ and Award Notice Abstract, particularly
details as to the specific/exact details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of Award
Notice Abstract with RFQ No. 2023 PR No. 61 in the PhilGEPS website for Package Deal (Venue and Board &
Lodging to be used for Digital Culture Transformation Cum Team building on December 2-3, 2023.

The correct and exact date in Project name was incorrectly posted as December 2-23, 2023 instead of
December 2-3, 2023 only.

This inaccuracy resulted from the apparent miscommunication and misinformation between the BAC
staff in charge in the separate preparation and posting of the Award Notice Abstract, particularly details as to
the specific/exact details in the said documents.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat
 Republic of the Philippines
PROVINCIAL GOVERNMENT
Provincial Capitol Complex, Calapan City, Oriental Mindoro 5200

BIDS AND AWARDS COMMITTEE (BAC)

JUSTIFICATION

This communication serves to provide justification vis a vis the error committed in the posting of
Request for Quotation (RFQ) with RFQ No. 2023 SVP - 246 in the PhilGEPS website for Repair and
Maintenance of Governor’s Office service vehicle with plate no. 1420-0025027 (Nissan Bus).

The posted item description in Request for Quotation (RFQ) was inadequately posted the Compressor
Belt and will be added in the supporting documents. The said RFQ was not possible to re-post, since it was
already posted.

In response to circumstances, we recognized and accepted the responsibility for this discrepancy and
took all the necessary measures in order to sort it out to the best of our ability, hence this justification was made
available.

We trust that you will find this representation in order and would merit your kindest consideration
about this matter.

Thank you very much.

LEILA R. CARINGAL
Head –BAC Secretariat

Kathy/BAC