SECTION 5

TERMS OF REFERENCE

5.0 BACKGROUND
Bruhath Bangalore Mahanagara Palike (BBMP) is desirous of obtaining
Consulting Services for “Preparation of the JNNURM Compliant
Detailed Project Report/ High quality upgraded road network in new
zones of BBMP area”

5.1 The Proposed Study

5.1.1 Objectives
The main objectives of the study shall be:
 Preparation of DPR for comprehensive development of high quality
upgraded road net work in new zones of BBMP area in conformity with
JNNURM guidelines.
 To develop road net work with adequate width of carriageway,
pedestrian facilities, service ducts, road side drainage system, median,
street furniture, illumination, bus bays etc.
 To assist BBMP in obtaining Clarence of DPR from State Govt. and
Central Govt.
 To prepare tender documents and assist BBMP in finalization of
construction contractors.

The study has to be carried out in Phase 1. The purpose of this study is to
determine the technical, economical and environmental viability of the
project to an acceptable design standard commensurable with the forecast
traffic volume and economical activity in the project area during the next
20 years. The dimensional and structural design standard, in order to
optimise the project, may be determined from the study.
In Phase 2 detailed engineering designs will be carried out on the
proposed road net work in accordance with the recommendations of
Phase 1 as agreed with BBMP. Tender documents as required for the
implementation of the project by contract shall be prepared estimating
equipment and construction programme.
Preparation of detailed report on construction work programme and
construction schedule, assisting BBMP in the procurement of the works
contract by domestic or global competitive bidding will also form part of
Phase 2.
It is envisaged to form the work contracts in a manner such that
maintenance of the Road net work and its appurtenances is the
responsibility of the contractor for a period of 3 years after completion of
the defects liability period of 2 years.
Through all the project phases, BBMP will expect the Consultant to
illustrate his proposed methodology, the interest and commitment to utilise
the latest national and international developments in Road work designs
and construction techniques in order to promote fast, efficient and sound
completion of the works. It is the intention of BBMP to be among the
forerunners in applying modern construction techniques, and BBMP will
duly consider this aspect when evaluating the Technical Proposals.

Detailed justifications are to be provided wherever deviations from Indian

Standards Code of Practice, Indian Road Congress,Manual by Central
Public Health and Environmental Engineering Organisation, Ministry of
Urban Development and other standards are contemplated.
5.3 Description of Assignment
The Consultant's services shall consist of two main parts – Feasibility
Study and Detailed Engineering Design. The study shall be carried out in
three Phases:

Phase 1: Technical, Economical and Environmental Feasibility Study of

the Remodeling of Primary & Secondary (missing bits) and
Tertiary Storm Water Drains in Bangalore City.

Phase 2: Detailed Engineering Design, Preparation of Tender Documents,

Cost Estimates for the remodeling work, Competitive Bidding and
Assistance with establishment of one or more construction
contract as required.

5.4 Detailed Scope of Services

5.4.1 General
a) The Scope of Work of remodeling project comprises of but not limited to
the following.
 Detailed Topographical and Geo Technical Survey.
 Assessment of development of economical activity in the
influenced project area
 Analysis of the existing system.
 Traffic studies.
 Traffic net work, Road geometry, junction improvement, carriage
way, Road side drain, cross drain etc., Designs & Drawings.
 Cost Estimation and Bill of Quantities.
 Preparation of DPR in conformation with JNNURM guide lines.
 Technical Specifications.
 Cost Benefit Analysis.
 Bid Documents.
  Slicing and Packing (Phasing for Implementation).
 Assistance in inviting and evaluating Bids.

b) The Consultant shall perform all necessary planning, engineering and

economic analysis, field investigations & related works as described
herein with due care and diligence to attain the objectives of the study.
In the conduct of this work, the Consultant shall contact the BBMP,
BWSSB, BDA, Telecom, KPTCL, KFD, KPWD and other Government
Departments responsible for providing details of utility services of
Bangalore.

c) The BBMP will provide the Consultant with available reports, data and
services appropriate to achieve the objectives of the study. However,
the Consultant shall be responsible for the analysis and interpretation
of all data received, and to undertake other studies to validate the data
and give conclusions and recommendations derived from these data.

d) After being awarded the contract the Consultant shall support the
BBMP in preparing the time table required for the technical and
financial implementation of the project as soon as possible.

5.4.2 Phase 1: Technical and Economical Feasibility Study of the Project

Within the scope of the technical, economical and environmental feasibility
study, the Consultant shall conduct all necessary inventory surveys, Socio
economical survey, condition surveys, topographical surveys, Traffic
survey, meteorological, hydrological / hydraulic studies, soils, sub – soils,
materials surveys and all other related field and Laboratory investigations
required for the Project.

.
a. Reconnaissance Survey

Reconnaissance survey the entire road net work in the newly added area shall
be conducted to identify the general condition of traffic, roads, road side
establishment, drains, culverts and bridges for further surveys/investigations.
Making use of the observations/data collected during reconnaissance survey
detailed schedule for surveys/investigations required for the project has been
finalised.

2.3 Road Inventory Survey

. Various data collected during the road inventory broadly include:

 Road Length and Number of Lanes

 Surface Type and Condition
 Shoulder, Median, Drain (tertiary/shoulder), Footpath - type and width
 Right of Way
 Gradient
 Land use Type
 Road Geometry
 Road Furniture
 Illumination
 Salient Buildings & Structures
 Utility data
 Trees
 Details of Major Junctions
 Bus/Auto Stops
 On Street Parking

All the above information shall be compiled and presented (road wise) in the
standard form of tables for easy understanding.

2.4 Pavement Condition Survey

The pavement condition survey shall be carried out in accordance with

AASHTO/IRC/TRL/OECD/World Bank Guidelines. The Consultants have to be
carried out all the needed surveys and investigations with the following
objectives:

 To have an up to date record of road assets;

 To have a clear understanding of road side features including land use,
drainage characteristics etc.; and
  To assess the condition and strength data for developing improvement
proposals and related designs.

2.4.1 Visual Condition Survey

Visual condition survey of the road sections shall be carried out by travelling along
the project road and noting down the pavement condition such as extent of
cracking, patching, rutting, pot holes, edge breaking etc., by visual observations
in a well structured data format. The data so collected has to be compiled and
presented (kilometre wise) in the form of tables for easy understanding.

2.4.2 Benkelman Beam Deflection Survey

Benkelman Beam Deflection survey of the road sections shall be been carried
out in accordance with the procedure given in IRC: 81-1997 “Tentative
Guidelines for Strengthening of Flexible Road Pavements Using Benkelman
Beam Deflection Technique”. Test points along the wheel paths are at 50 m
staggered interval. During the survey, pavement temperature has been
measured for correcting the deflection values to the standard temperature.
Seasonal factor has been determined from the type and moisture content of sub
grade soil.

The deflection data has been analysed for each homogeneous section and the
analysed data has been presented in tabular forms. The data so analysed form a
useful input to estimate the extent of overlay required for strengthening. The
structural evaluation especially with regard to the adequacy/inadequacy of the
road sections improved earlier in various schemes has also been assessed so as
not duplicate the same in the improvement proposals.

2.4.3 Test Pit Investigation Survey

Test pit investigation survey of the road sections has been carried out so as to have at
least one test pit for each road section. Additional test pit investigation surveys have
been assessed based on heterogeneity of road section and investigations have
been done as required. Testing has been done so as to match the location of one
of the BBD test in that road section.

For each section, test pit of size 1.0 m x 1.0 m has been dug at pavement-
shoulder interface up to sub grade level. In-situ tests to determine field density
such as core cutter test or sand replacement test depending upon the soil type
has also been done. Soil samples have been collected and tested in laboratory
for:

Field moisture content;

Classification tests;
Atterberg limits;
Compaction (heavy) test; and
CBR on 4-day soaked samples

Subgrade characteristics and strength parameters so determined are required in

respect of:

Existing subgrade for designing widening of existing road (if proposed) and for
checking strengthening requirements of existing pavement by the CBR method;
and
Prospective borrow material for use as subgrade in case of new alignment,
reconstruction and widening.

The test data has been analysed and presented in tabular form.

2.5 Material Survey

The project will require different type of construction materials, which include
mainly:

Soil for embankment, subgrade & shoulder;

Granular materials for sub-base, drainage layer and backfill;
Stone aggregate and sand for pavement courses and cement concrete; and
Water for potability and use for construction specially in case of cement concrete
The Consultants have collected information on availability and suitability of above
materials from existing sources.

Further the prevailing market rates of construction materials have been collected
through enquires at market places. Their quality, source and associated leads
(as per the approved lead distances) have also been gathered.

The findings of material survey have been presented as a part of the report,
which will include tabulated laboratory test results on the sub grade soils at the
various locations. Based on these investigations, the haulage distances for the
various materials have been determined and used in the analysis of rates for the
work items.

2.6 Traffic Survey

The programme for traffic studies and the location of traffic surveys has been
finalised after reviewing in detail the available traffic data. Particular attention has
been paid to identify gaps and further data requirements of the study. The traffic
surveys have been designed for filling up data gaps as well as updating the
information. The locations of the survey stations has been reviewed considering
the suitability of various types of traffic surveys and finalised in consultation with
Client. Traffic surveys have been carried out at selected locations for updating
the traffic information. Following surveys have been conducted:

Turning movement survey/Traffic volume count

Pedestrian Count survey
Speed and delay survey

These surveys have been carried out in accordance with IRC: SP-19-2001 and
IRC: SP-41-1994.

2.6.1 Turning Movement Survey

Classified turning movement survey (traffic movement survey to identify traffic

movement in all directions) has been conducted at identified major
junctions/intersections during peak hours for collecting traffic movement on each
arm of the intersections/junctions. The traffic volume for each turning movement
has been recorded separately. Data has been analysed to identify peak hour
flows, composition and directional movement of traffic. PCU factors are as per
IRC: 106-1990 “Guidelines for Capacity of Urban Roads in Plain Areas”. Data
derived from the survey has been analysed to identify requirements of suitable
remedial measures such as junction improvements, construction of underpasses,
flyover, interchanges and pedestrian subways.

2.6.2 Traffic Volume Survey

For ascertaining the present traffic flows on various road stretches, classified
traffic volume counts has been undertaken to ascertain the type and number of
vehicles operating.

2.6.3 Pedestrian Count Survey

For ascertaining the present pedestrian flows near the junctions, pedestrian
volume counts has been undertaken to cover all the pedestrian movements
across the road near the major junctions and at locations of high pedestrian
intensity. The peak hourly directional pedestrian movement data would be used
to plan the pedestrian facilities such as, subway, zebra crossings, footpaths etc.
2.6.4 Speed and Delay Survey

Speed and delay survey has been conducted along the road section to assess
the prevailing cruise speeds, journey speeds and delays. Moving car method is
adopted for the study. Three runs has been made during both morning and
evening peak hours. Data on junction delays, mid block delays has been used to
assess the time loss and fuel loss, which form an input to economic analysis.

2.7 Inventory and Condition Survey of Bridges and CD Structures

A detailed inventory and condition survey of all bridges and cross drainage
structures along the road stretches has been carried out by the consultants team
comprising of Bridge Engineers who stopped at each structure location to record
inventory and visual survey to assess the structural condition, including any
damage by making use of well structured inventory data format. Various data
collected during the inventory include:

Type of structure
Dimensions
Total length
Carriageway width & overall width
Vent size
Height of deck from river or stream bed
Type of superstructure
Type of substructure
Type of railing
Type of bearings
Materials used in construction
Visual condition of
Superstructure
Substructure
Railing
Wearing coat
Drainage spouts
Expansion joints
Condition of protection work
Condition of vents at inlet, outlet and inside
Types and conditions of walls (headwalls, wing walls and return walls)
Information about HFL (from tell tale marks, recorded markings and local
enquiry)
Channel characteristics.
All the above information has been presented in the form of tables (structure
wise) for easy understanding.

2.8 Social and Environmental Screening and Assessment

It was ensured by BMP that on the selected roads there were no adverse social
and environmental impacts resulting from the proposed improvement. It is
ensured that the project implementation does not have any adverse
environmental impact since it does not involve any acquisition of land/demolition
of buildings, removal of encroachment or hawkers. The improvement proposals
developed are based on this guiding principle. Landscaping has been proposed
at suitable locations as an environmental enhancement measure.

2.9 Secondary Data

All the relevant secondary data from the concerned departments (as
available) has been collected. Data on economic indicators affecting traffic
growth has also been collected. Data collected include reports, maps,
traffic data etc., as available. Axle load data from the past studies have
been collected and compiled for use in pavement design. Past data of
annual sales of petroleum and diesel in Karnataka state has been
collected from IOC, Bangalore. Past accident data comprising of type,
severity, pedestrian involvement etc., have been collected for each of the
road sections from the concerned police stations. The secondary data so
collected, has been presented at appropriate places in this report.

Details of ongoing developmental works along the project roads in the city
such as road improvements, junction improvements, grade separation
schemes, footpath improvement schemes, etc., along the project roads
has been documented so as to integrate the same with the improvement
proposals suggested and also to avoid duplication which will have a direct
bearing on project cost.
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The Feasibility Study shall comprise but not be limited to the following:

5.4.2.1 Reconnaissance Survey

 The Consultant shall carry out a reconnaissance survey, ideally before he
submits his proposal, but at east in advance of submission of his Inception
Report.
The reconnaissance survey shall cover the entire storm water drains
system and shall form the basis for identification of the extent of the field
surveys. As a minimum the following features shall be identified:
 Location of the primary and secondary storm water drains and system.
 Existing condition of the storm water drains structure.
 Location of obstructions – types, causes, etc.
 Location of encroachments.
 Location of low lying areas– extent, general ground level, type of
establishment, etc.
 Identification of utilities interfering with storm water drains like WS &
UGD, power, telecom, etc.
 Social establishment on either side of the drain.
 Locations of culverts / bridges / pedestrian crossings, etc.
 Locations and conditions of the drains at tail end / termination point.

Based on the above, the Consultant shall plan his field surveys and
subject to the approval of BMP initiate these. Provisions should be made
in agreements with field survey sub consultants, if such are to be utilised,
to incorporate minor adjustments as found required during the execution of
the services, i.e., when detailed inventories and condition surveys are
carried out. Such additional work shall only be initiated in agreement with
BMP.

5.4.2.2 Topographic Surveys

The Consultant shall carry out a topographic survey for the entire project
based on the requirements initiated in the Reconnaissance Survey.
The survey shall be carried out using Total Station and shall produce three
– dimensional data. The data required are
 Demarcation of catchment and establishment of valleys.
 Nomenclaturing of storm water drains based on location, valley, type,
etc.
 Details of existing condition of storm water drain structures.
 Cross section of the storm water drains at 25 m intervals and at all
other obstructions, culverts, and other critical junctions.
 Longitudinal section of the drain from starting point to the final disposal
at tank.
 Details of tertiary and other minor drains at the junctions of the storm
water drains.
 Details of encroachment.
 Details of other utilities interfering with the storm water drains.
 Details of low – lying areas.
 Details of culverts, bridges, pedestrian crossings, etc.
 Details of tail end / terminating point at tank.

The survey shall be based on a closed traverse, which, if possible, shall

be tied up to permanent control points. Benchmarks shall, if at all possible,
be tied up to permanent points.

The following accuracy shall be applicable to the topography survey.

Survey of Coordinate Control Pillars:

i. Traverse (Coordinate Close): Fractional misclosure of 1 / 5000 or
better.
ii. Levelling: Limit of accuracy to be 20 mm*(K)-1/2 (where K is the circuit
distance levelled in kilometres).
Other Surveys:
i. Traverse (co-ordinate close): Fractional misclosure of 1/2,500 or
better.
ii. Levelling: Limit of accuracy to be 50 mm*(K)-1/2 (where K is the circuit
distance levelled in kilometres).

The survey of drain structure shall include the following points.

 Centerlines, side wall edges, width, height, type and condition of side
wall, longitudinal and cross slope of existing drains.
 Shoulders, if any, on either side of the drains.
 Details of other services in the drains.

Point intervals shall not be more than 100 m on level or nearly level
reaches and 50m on other surface. Additional points shall be levelled to
describe sudden changes in elevation. Following drain structural features
shall be captured and presented in drawings. All the notations / symbols
(Legends) shall be as agreed with the Client in advance of the execution.

 Existing drain base slab, side walls, type, condition and its variation in
width along with all other pertinent drain details.
 Location and type of obstructions.
 All religious places – temples, mosques, churches, graveyards, etc.
including location, building lines and clear dimensions of compound
walls and extensions, adjacent to the drains.
 Identification of all bridges, culverts and other structures across the
drains – the details recorded shall include the chainage, width of
bridges / culverts (width of slab, type and size of the supporting pier).
 Trees (position, species and girth measured 1.2m from ground level)
Tree Species in the vicinity of the drain.
 Building fronts or outlines where they encroach within the limit of on
either end (to be classified by construction type).
 Railway bridges, if any.
  All telephone lines, OFC lines, Private OFC lines, Water Pipes above
and below the ground belonging to Towns, Villages, Zilla Panchayaths
and other bodies, Electricity lines. For this purpose, it is the
responsibility of Consultant to get details from concerned authorities.

5.4.2.3 Drain Inventory and Condition Surveys

A new inventory shall be established so that the following information is
available.

 Effective drain width.

 Side wall size, height, thickness, condition – concrete, masonry,
mortar, reinforcement, etc.
 Base slab – thickness, type and its condition – concrete,
reinforcement, BS slab, etc.
 Embankment or cut and approximate height.
 Drain side wall distance from centerline to left and right.
 Location and type of tertiary drains at the junctions.
 Water table / HFL with height above or below drain bottom slab.
 Drain side trees, numbers, name of species and girth to be given.
 Drain side land use (agriculture, barren, built – up, village, urban).
 Utility lines including type and location, each utility types to be marked
out and shown including presence of underground utility services.
 Locations of sewage and industrial wastes / effluents entering storm
water drain and its type – quantity and quality.

The inventory shall be presented in tabular format giving chainage and

length of registered features.

The Drain Condition Surveys shall include visual survey, Non Destructive
Test as per IS: 13311 (Part I & II) on RCC structure. The salient features
of the drain may be captured in video format and converted to Digital
 format and presented in 1 or 2 CDs. Photographs representing typical
issues and having a bearing on design should also be taken.

Visual Survey:
The visual survey shall record the current condition of the drain and shall
contain details of:

 Base slab dimension type and condition (extent of damage, cracks,

evenness, etc.).
 Side wall dimension type and condition (extent of damage, cracks,
etc.).

5.4.2.4 Culvert and Bridge / Structures Inventory and Condition Survey

If an existing inventory is available then this shall be verified and updated.
Otherwise, a new inventory shall be made in accordance with IRC – SP:
35 – 1990. The inventory, updated or new, shall be presented in tabular
form as suggested by Appendix 3 of IRC – SP: 35.

Culvert and Bridge structures condition shall similarly be recorded from

routine inspection in accordance with IRC SP: 35. The following performa
should be used:

CD Works & Minor bridges : SP: 35 App. 4

Major Bridges and ROBs : SP: 35 App. 5

Each structure shall be assessed for its need for possible rehabilitation /
remodeling works. If the above inspections are inconclusive, then
recommendations for further testing should be made, and such
supplementary test carried out subject to BMP's approval, as part of the
detailed design.
5.4.2.5 Hydrology Survey and Investigations
The Consultant shall conduct all necessary prerequisite hydrological
surveys and investigations for framing of the preliminary report and
preparation of detailed project report. The problems which are likely to be
faced during the various phases of implementation of the project are to be
identified / analysed.

The hydrological surveys and investigations include but not be limited to

the following.

 Existing storm water drains and facilities relating to them.

 Topography / elevation differences needed for design of storm water
drains and location of outfall.
 Intensity of precipitation and duration of storm.
 Characteristic of drainage area, storm water run – off and intensity
relationship.
 Design storm water frequency.
 Time of concentration.
 Coefficient of runoff.
 High flood levels.
 Flood history, ground and underground water table, area characteristic
at low lying areas.
 The inconveniences likely to be caused to the community during
execution and feasibility of minimising them.
 Consultant has to use advanced hydraulic modelling software for the
purpose of design and selection of the best option.
 Consultant shall review trench less technology for laying of storm water
drains in critical crossings and junctions.
 Consultant shall review solution for diversion of dry weather sewage
flow from storm water drains.
 Consultant shall adopt suitable empirical, rational and assumptions based
on the type of proposed structure, characteristic of area as per the
guidelines given by Central Public Health and Environmental Engineering
Organisation, Ministry Of Urban Development in concurrence with BMP to
arrive at cost effective, environmental friendly drainage system.

a) Information about soils vegetation and drainage pattern along the

storm water drains, flooding of low lying areas, etc.
b) All necessary hydrological and other data for storm water and sub
surface drainage systems design.
c) Characteristics of water crossings and hydrological structures.

The hydraulic investigations shall be carried out in accordance with IRC –

SP: 13 and IRC: 5 – 1985, Section I, and supplemented by other relevant
sources of information. Hydraulic calculations shall be made following
these Guidelines in order to verify dimensions of present storm water
drain, sidewall heights, culvert vent, etc. to justify and provide the basis for
the Preliminary Engineering design / checking at all section of storm water
drain including preliminary costing.

5.4.2.6 Soil Investigations

Test bore shall be sunk by augering along the drains which requires
realignment / restructuring. Widening the minimum distance within such
stretches shall be 2 km, but closer interval shall be used where swelling,
filled up and others unsuitable soils are present. While augering standard
penetration test shall be conducted at regular intervals as per IS: 2131 –
1981. The soil strata shall be recorded and shall be presented in the form
of bore log. The following laboratory tests shall be conducted on the soil
samples recovered from bores as per the guidelines mentioned in relevant
parts of IS: 2720.
  Atterberg limits and grain size.
 Liquid and Plastic Limit.
 Triaxial shear test on undisturbed samples.
 NMC and Bulk Density.
 Swelling Index.
 Porosity.

The bore shall also be dug where culverts / bridges are to be provided /
modified / reconstructed.

5.4.2.7 Materials Investigation

The Consultant shall identify sources of suitable materials for the works
involved in remodelling such as embankment fill, sand, cement, steel,
quarry products and water of adequate quantity and quality to meet the
demand for the project. The Consultant shall present test reports and
sketches / maps showing locations of material sources. The test on
materials should be planned to document the quality as per relevant IS.

5.4.2.8 Studies on Environmental and Socio – Economical Impact

Consultant shall analyse environmental and socio – economical impact on
the following aspects.

 Storm water hydrology and quality.

 Infiltration of sewerage.
 Ground water quality in the vicinity of storm water drains.
 Physical Environment of the project area.
 Odour and Mosquito nuisance.
 Public Health.
  Existing population, physical distribution and socio – economical
analysis.
 Identification of project component with alternative, if any.
 Analysis of the project fitness with the National / Regional sector and
with the general overall development.

The above studies shall be carried out as per the guidelines given in
relevant IS Standards and Manual by Central Public Health and
Environmental Engineering Organisation, Ministry of Urban Development.

Based on the above studies the consultant has to workout type, degree of
treatment required, and other process for the storm water treatment if
required.

5.4.2.9 Preliminary Design

Based on hydrological, meteorological studies, the existing drain structure
conditions, present capacity of drain and geotechnical investigations, the
Consultant shall develop all possible preliminary designs and strip maps
necessary for the project. He shall establish the merits and demerits of
options considered and determine the final option to be adopted for the
remodelling works. It will be necessary for the Consultant to provide
comparative data for remodelling and subsequent maintenance costs for
the different design options considered, in order to support the final option
adopted.

The Consultant shall carry out the following activities.

i) Analyse all data collected and all available field survey data.
ii) Prepare preliminary designs for
 Drain widening and alignment adjustment.
 Drain structure rehabilitation and strengthening.
 Drain side improvement.
  Prevention of sewerage entering drains.
 Under ground water recharge points.
 Culvert and other Structure / rehabilitation / reconstruction.
 Details of litter removal devices / self cleaning screens, etc.
 Flood protection structures / system.

This will in turn include:

Definition of hydraulic design criteria and typical drains sections and the
need for sectional widening of the drainage shall be determined based on
estimated storm water run off under storm frequency and frequency of
flooding.

Proposed storm water drains dimensions and the structures shall be in

accordance with Central Public Health and Environmental Engineering
Organisation of MoUD and relevant IS code of practice.

The culvert and road works rehabilitation plan shall be drawn up and
quantities shall be established. GADs shall be included for culverts and
bridges to be widened or reconstructed and typical drawings shall be
shown for the various types of roadwork crossing the drain.

iii) The Consultant shall prepare preliminary strip maps and design
drawings for the final option selected for the remodelling of the drains
project, using the format and title sheets as follows:
a) Key map, Scale 1:50000 based on Survey of India maps and
b) Plan and Profile Drawings to A3 format, Scale: H = 1:2000 and V
= 1:200 showing the following data:

 Existing features.
 Drain center line and horizontal curve radii.
 Drain width and drain shoulder edges.
  Existing and proposed drain longitudinal section.
 Location, description and references to all drainage works, right
– of – way demarcation indicating land utilisation, other relevant
natural and cadastral information.

c) Typical cross – sections of the proposed design at scales 1:100 or

larger.

5.4.2.10 GIS

It is proposed to keep all data captured during surveys in a GIS. For this
purpose, before commencement of surveys the reference points of
Survey of India maps shall be undertaken and the storm water drain will
be plotted with various details. The entire output should be made
available to the Client to be used in MAPINFO Software. For this
purpose, Consultant must thoroughly understand the requirement of the
client and perform surveys and capture the data accordingly.

5.4.2.11 Construction Cost Estimates

The Consultant shall prepare preliminary estimates of quantities with an
accuracy of ±10% of the works under Phase 1 of the services. The
estimates shall be prepared, showing separately the quantity required and
estimated cost of each item.
Preliminary cost estimates with an accuracy of ±10% shall be based on
locally derived unit prices (Public Works Department (PWD) / Minor
Irrigation, National Highway Schedule of rates applicable to Bangalore),
but shall consider actual lead distances for materials, as appropriate for
the previously estimated quantities. The estimates will also indicate tax
and duty components of the costs of works and provision shall be made
for unforeseen contingencies and for costs of Consultant's fees and
project administration. All cost estimates shall be expressed in Indian
Rupees at price level July 2007.
5.4.2.12 Utility Lines & Permission (Shifting of utility lines, forest &
environment permission)
All details of utility lines should be captured in required format. For each
utility, applications on behalf of BBMP in relevant forms with shifting fee
should be filed with relevant authorities / local offices. Similarly, for tree
cutting, application with details and annexures shall be filed with local RFO
along with fees. All such fees shall be reimbursed at actual.

5.4.2.13Land Acquisition
All lands required for temporary or permanent acquisition for Road,drain
bridge diversion, road diversion, drainage and culvert widening, etc. shall
be clearly marked on BBMP / BDA / CMC Survey Maps with Survey
numbers, Part numbers, Structure details, Khata holder so that land
acquisition can be speedily proceeded with. Consultants may specifically
note this.

5.4.3 Phase 2: Detailed Engineering Design, Tender Documents and

assistance for Tendering, Tender Evaluation and Contract Negotiations

5.4.3.1 General
The Consultant shall provide detailed engineering design for the project
together with cost estimates, prequalification and bidding documents
prepared on the basis of the findings of the Feasibility Study, as agreed
with BMP. The Tender Documents shall be suitable for calling tenders by
Domestic / Global Competitive Bidding and be in such detail so as to
enable the remodelling works to be satisfactorily implemented by contract
in recommended packages. The Consultant shall detail out flow diversion
plans, sections to be completed and handed over at intervals. The borrow
areas, borrow pits, quarries, quantity and quality of each material available
to be detailed out.
 The tender document shall include provisions for maintenance of the road
and other work for a period of 3 years after completion of the defect
liability period of 2 years. A suitable scheme, either performance based or
item rate should be worked out for maintenance.

5.4.3.2 Detailed Engineering Design

The Consultant shall carry out detailed engineering design of the project of
remodelling of the storm water drains using technically and economically
sound engineering practices. While performing the detailed engineering
design, the Consultant shall interalia carry out
i) Supplementary field surveys, as described under Phase 1.
ii) Detailed alignment and cross sections each 50m, including levels,
shifting / modification of other features.
iii) Determination of the adequacy of the existing drain dimension,
based on estimated storm water runoff & flood frequency and design of
required improvements to drainage section.
iv) Determination of existing drain structure condition, detailed drain
structure design including identification of needs for repair /
reconstruction.
v) Identification of inadequate culvert / bridge vents locations and
provision of required improvement, detailed design.
vi) Determination of low – lying areas, flood protection system /
structural detailed design.
vii) Determination of other utilities interfering with drains and its
relocation / rehabilitation. Diversion of sewerage entering into drain.

5.4.3.3 Technical Specifications

The Consultant shall develop technical specifications for the
recommended remodelling works including specifications for materials,
products and methodology of work. The Consultant will take into account
the relevant IS code of practice specifications, make modifications where
 appropriate, based on careful assessment of locally available materials
and will determine the technically acceptable and the most cost – effective
technical specifications and construction / improvement methods.

5.4.3.4 Cost Estimates

The Consultant shall develop cost estimates based on Bill of Quantities
(BOQ) within a level of accuracy of ±10% of true cost. The base prices
shall be based on Public Works Department, Minor Irrigation, National
Highway Schedule of Rates applicable to the Bangalore City updated up
to July 2001, as applicable should be adopted. Provision shall be made for
items such as relocation of utilities, compensation for property, drainage
structures, culverts, pavement, treatment of road, slope protection, flood
protection structure, construction of temporary diversion of drains and
roads wherever needed.

5.4.3.5 Project Reports and Drawings

The Consultant shall prepare the following.

i. Comprehensive plan and profile drawings on A1 paper to the scale of

1:1000 and longitudinal sections 1:1000 / 1:100 for all drain
improvement works indicating relevant landmarks, reference points,
bench mark locations of maintenance activities, culverts facilities and
their required improvements.
ii. Schedule of proposed bridges, culverts, retaining walls, stone pitching
and other protective works describing location, waterway dimensions,
designed invert levels, deck levels, bed slopes and parapet levels.
iii. General Alignment Drawing (GAD) and construction drawings.
iv. Bill of Quantities and cost estimates for the Remodelling Project.
v. Typical drawings for drains, junction of drains, flood protection devices,
safety devices, etc.
 vi. Synthesised reports of all field investigations, hydraulic, meteorological
and other data collected during the study.
vii. The results of the study shall be presented in the form of

 Main Report comprising of the methodology adopted for

improvements, design, estimation and costing.
 Soils and Materials Report.
 Drawings as described above.
 Data collected.

5.4.3.6 Tender & Contract Documents and Pre – contract Services

i. Pre-Qualification of Contractors
The Consultant will examine the list of pre – qualified Contractors of
BMP or others and give a report and prepare pre – qualification
documents and evaluation criteria for contractors, if required. This
document shall be prepared well before finalisation of tender
documents. Consultant will examine and give a report on short – listed
pre – qualified Contractors and the pre – qualification process must be
completed well in advance.

ii. Evaluation of tenders

The Consultant will evaluate the tenders and give recommendation in
the form of a report to the BMP.

iii. Tender Documents

Tender documents based on KPWD / FIDIC as directed by the BMP
shall be prepared.
 Necessary amendments shall be made in order to provide for
maintenance of the storm water drains for a period of 3 years after defects
liability period of 2 years.

The Consultant shall prepare three (3) sets of tender documents for
approval, which shall consist of the following sections.

 Invitation of Tender.
 Instructions to Tenderer.
 General Conditions of Contract.
 Forms of Tender, Appendix to Tender and Tender Guarantee.
 Bill of Quantities.
 Forms of Performance Guarantee and of Bank Guarantee for Advance
Mobilisation Payment.
 Technical Specifications for the execution of the works.
 Drawings.
 General Conditions for Work.
 Special Conditions for Work.

The tender and contract documents shall, after approval by the BMP, be
submitted in required sets.
The Consultant shall assist BMP in evaluating the tenders for the selection
of a contractor for the works and shall assist in the contract negotiations.

5.5. REPORTS AND TIME SCHEDULE FOR PHASE 1 AND 2

5.5.1 Reports
The Consultant shall submit Phase I Reports both in hard and soft copies
in English and in MS – WORD / MS – EXCEL / MS – ACCESS format and
presented on metric A4 size paper. Each of the reports will be presented
to BMP as an audio – visual presentation as and when requested.
The consultant shall assist BMP in obtaining the financial assistance from
institutions by preparing required reports, analysis and audio – visual
presentations if necessary whenever required.

Phase 1: Feasibility Study

(a) Inception Report – 4 copies to be submitted

This shall summarize

 The initial findings of the Consultant based on Reconnaissance
Survey.

Give defined proposals

 for preliminary engineering study.
 for the detailed work plan to conduct the Phase 1 study.

(b) Monthly Progress Reports – 4 copies to be submitted

This shall detail all work performed during the reporting period including
utilisation of the study, personnel and provide details of planned activities
for the following reporting period. It shall also identify actual and
anticipated difficulties and delays in the work, causes and the remedies
proposed to solve them.

(c) Draft Feasibility Report – 4 copies to be submitted

This shall summarise the findings, analysis, results and recommendations
of the Phase 1 study with all supporting materials.

(d) Final Feasibility Report – 10 copies to be submitted

This shall incorporate all revisions deemed necessary arising from
comments received from the BMP.
 Phase 2: Detailed Engineering Design, Preparation of Tender
Documents and Evaluation of Tenders

a) Monthly Progress Report

These shall be prepared at monthly intervals as described under
Phase 1.
b) Draft Project Report – 4 copies to be submitted
This shall summarise the findings, analysis, results, and
recommendations of the detailed engineering design and shall contain
Draft of Tender Documents and all supporting materials.
The Consultant shall make a presentation of the design at this stage of
the study before submitting the final report.
c) Final Project Report – 10 copies to be submitted
This shall incorporate all revisions deemed necessary arising from
comments received from the BMP.
d) Final Tender Documents – minimum 30 copies to be submitted
This shall incorporate all revisions deemed necessary arising from
comments received from the BMP.
e) All Applications with annexures filled in with all details for utility shifting,
land acquisition, tree cutting permission and other statutory
permissions shall be submitted.

All reports and documents relevant to the project, maps, field survey notes
/ calculations, computer programmes, etc. shall become the property of
the BMP. The Consultant shall provide the original and soft copies of
maps, plans and all drawings with final tender documents.

5.5.2 Time Schedule

The proposed time frame fixed for the Phase 1 and Phase 2 is 9 (Nine)
months including pre – qualification of the contractors and inviting tenders,
 etc. The tenders for the first package should be invited by the end of sixth
months and all the packages by nine months.

The following maximum time schedule shall be in weeks from the date of
issue of LOA observed in carrying out the study for the drain remodelling
works.

a. Commencement of the Services: 0W

b. Inception Report: 4W
c. Draft Feasibility Report: 16 W
d. Comments and Approval by BMP: 18 W
e. Feasibility Report: 20 W
f. Draft Project Report and Draft Tender Documents: 24 W
g. Comments and Approval by the BMP: 26 W
h. Final Project Report and Tender Documents:
For the first package: 28 W
For all packages: 36 W

Note: The progress will be reviewed fortnightly at all stages of work.

5.5.3 Key Professional Staff

Key personnel for the study shall include
 Drainage / Hydrological Engineer cum Team Leader.
 Public Health / Environmental Engineer.
 Transport Economist cum Traffic Engineer.
 Soils and Materials Engineer.
 Structural Engineer.
 Contracts and Quantity Engineer.
 The Senior Drainage / Hydrological Engineer / Team Leader shall have
handled similar assignments as a Team Leader and have a minimum of
15 years' experience in the relevant engineering field.

The other key professionals are expected to be of a high technical

excellence with a minimum of 10 years experience in their fields of
specialisation. They shall also be fluent in the English language.

All key professionals are to be at least holders of a University Degree or

equivalent qualifications in their respective fields of specialisation.

5.6 SPECIFIC RESPONSIBILITIES OF THE CONSULTANT

The Consultant shall be fully responsible for collecting data and
information from Government Agencies after paying any necessary
charges. All information, data and reports obtained from the Government
Agencies in the execution of the services shall be properly reviewed and
analysed by the Consultant. The responsibility for the correctness of using
such data shall rest with the Consultant. All such information, data and
reports shall be treated as confidential.
The Consultant shall be responsible for arranging necessary living
accommodation, office facilities, transportation, equipment supplies,
surveys, investigation, testing, secretarial services and all other inputs
required for the purpose of the services.
The Consultant shall make his own arrangements for document
reproduction, printing and reproduction of all study reports during the
course of the study.

5.7 OBLIGATIONS OF THE CLIENT

5.7.1 Documents
 The BMP shall provide the Consultant with copies of all data and reports
available and considered relevant to the execution of the Consultant’s
work.

5.7.2 Liaison and Access

The BMP shall provide liaison with other Government Agencies and
Departments for the introduction of the Consultant. The Consultant shall
be given unhindered access to the relevant agencies in order to carry out
the study.