Sri Sivasubramaniya Nadar College of Engineering

(An Autonomous Institution Affiliated to Anna University, Chennai)

Guidelines for Preparation of B.E. / B.Tech. Project Report

1. GENERAL:
The broad guidelines to the preparation of B.E. / B.Tech. report are outlined below.

2. NUMBER OF COPIES TO BE SUBMITTED FOR EVALUATION:

B.E. / B.Tech. Report: The number copies to be submitted to the Department where the student is
studying is No. of students in the project batch / group plus two (one copy each to student(s), one
copy each to the supervisor and department library). The Report shall also be submitted in soft
copy to the Department.

3. SIZE OF REPORT:
The size of the project report should be sixty (60) pages (+/- 10%) of typed matter reckoned from
the first page of Chapter 1 to the last page including the list of References.

4. ARRANGEMENT OF CONTENTS OF REPORT:

The sequence in which the report material should be arranged and bound should be as follows:
1. Cover page & Title page
2. Bonafide Certificate
3. Abstract
4. Acknowledgement
5. Table of Contents
6. List of Tables
7. List of Figures
8. List of Symbols, Abbreviations and Nomenclature
9. Chapters
10. Appendices
11. References

The Tables and Figures shall be introduced in the appropriate places.

Guidelines for Preparation of B.E. / B.Tech. Project Report

5. PAGE DIMENSIONS, MARGIN AND BINDING SPECIFICATIONS:

The dimensions of the report should be in Standard A4 size (297mm 210mm).
The Report (at the time of submission) should have the following page margins:
Top edge : 35mm
Bottom edge : 35mm
Left side : 40 mm
Right side : 35 mm
The report should be prepared on good quality white paper preferably not lower than
75 gsm.
Tables and figures should conform to the margin specifications. Large size figures should be
photographically or otherwise reduced to the appropriate size before insertion.
Binding Specifications: The Report should be bound using flexible cover of thick white art
paper. The cover should be printed in black letters and the text for printing should be in black.

6. MANUSCRIPT PREPARATION:
The general text of the report shall be typed in font style Times New Roman and font size 13.
Same quality of paper should be used for the preparation of the entire report.
The headings of all items 2 to 10 listed in section 4 should be typed in capital letters without
punctuation and centered at the top of the page. The text should commence 2 spaces below this
heading.
6.1 Cover Page & Title Page - A specimen copy of the Cover page & Title page for the
report are given in Annexure I.
6.2 Bonafide Certificate– The Bonafide Certificate shall be in double line spacing using
font style Times New Roman and Font size 14, as per the format shown in Annexure II.
The certificate shall carry the supervisor’s signature and shall be followed by the
supervisor’s name, academic designation (not any other responsibilities of administrative
nature), department and full address of the institution where the supervisor has guided
the student. The term ‘SUPERVISOR’ must be typed in capital letters between the
supervisor’s name and academic designation.
If Joint Supervisor is involved, a third column may be added after the Supervisor with
the details as similar to that of Supervisor.
6.3 Abstract- Abstract should be synopsis of the project report (not exceeding two pages),
typed in double line spacing font style Times New Roman and Font size 14.
6.4 Acknowledgement – The acknowledgement shall be brief and should not exceed one

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Guidelines for Preparation of B.E. / B.Tech. Project Report

page, typed in double spacing. The student’s signature shall be made at the right bottom
above his / her name typed in capitals.
6.5 Table of contents - The table of contents should list all material following it as well as
any material which precedes it. The Title Page, Bonafide Certificate and
Acknowledgment will not find a place among the items listed in the Table of Contents
but the page numbers in lower case Roman letters are to be accounted for them. One and
a half spacing should be adopted for typing the matter under this head. A specimen copy
of the Table of Contents for report is given in Annexure III.
6.6 List of Table - The list should use exactly the same captions as they appear above the
tables in the text. One and a half spacing should be adopted for typing the matter under
this head.
6.7 List of Figures - The list should use exactly the same captions as they appear below the
figures in the text. One and a half spacing should be adopted for typing the matter under
this head.
6.8 List of Symbols, Abbreviations and Nomenclature- One and a half spacing should be
adopted for typing the matter under this head. Standard symbols, abbreviations etc.
should be used.
6.9 Chapters - The chapters may be broadly divided into 3 parts (i) Introductory chapter, (ii)
Chapters developing the main theme of the project work (iii) and Conclusion.
The main theme may be divided into several chapters and each chapter may be
further divided into several divisions and sub-divisions.
Each chapter should be given an appropriate title.
Tables and figures in a chapter should be placed in the immediate vicinity of the
reference where they are cited.
Footnotes should be used sparingly. They should be typed single space and placed
directly underneath in the very same page, which refers to the material they annotate.
6.10 Appendices - Appendices are provided to give supplementary information, which if
included in the main text may serve as a distraction and cloud the central theme under
discussion.
Appendices should be numbered using Arabic numerals, e.g. Appendix-1, Appendix-
2, etc.
Appendices, Tables and References appearing in Appendices should be numbered
and referred to at appropriate places just as in the case of chapters.
Appendices shall carry the title of the work reported and the same title shall be made
in the contents page also.
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Guidelines for Preparation of B.E. / B.Tech. Project Report

The list of publications made by students during the period of research, shall be
brought in the Appendix titled, as List of Publications and the same shall be reported
in the contents. The author(s) can refer the publications mentioned in the Appendix,
in the text of the Report, by mentioning the author(s) name followed by Appendix
number and the year of publication, in brackets.
6.11 List of References – Any works of other researchers, if used either directly or indirectly,
should be indicated at appropriate places in the report. The citation may assume any one
of the following forms.
The authors’ publications during the period of research should not be included in the
references and can be separately mentioned as in 6.10.

Examples of citation
i. An improved algorithm has been adopted in literature (Tsychiya1980)
ii. Jankins and Walts (1968) have dealt at length this principle.
iii. The problem of mechanical manipulators has been studied by Shin et al (1984) and
certain limitations of the method used, has been pointed out by Shin et al (1984a).

The listing of references should be typed 2 spaces below the heading “REFERENCES”
in alphabetical order in single spacing left – justified. The reference material should be
listed in the alphabetical order of the first author. The name of the author/authors should
be immediately followed by the year and other details. A typical illustrative list given
below relates to the citation example quoted above.

REFERENCES
1. Ariponnammal S. and Natarajan S. (1994), ‘Transport Phonomena of SmSe1-x Asx’,
Pramana – Journal of Physics, Vol. 42, No.5, pp.421-425.
2. Barnard R.W. and Kellogg C. (1980) ‘Applications of Convolution operators to
Problems in univalent function theory’, Michigan Mach. Journal, Vol. 27, pp.1-94.
3. Shin K.G. and Mckay N. D. (1984), ‘Open loop minimum time control of
mechanical manipulations and its applications’, Proc. Amer. Contr. Conf., San
Diego, CA, pp.1231-1236.
6.12 Tables and Figures - By the word Table, is meant tabulated numerical data in the body
of the project report as well as in the appendices. All other non-verbal material used in
the body of the project report and appendices such as charts, graphs, maps, photographs
and diagrams may be designated as figures.

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Guidelines for Preparation of B.E. / B.Tech. Project Report

A table or figure including caption should be accommodated within the prescribed

margin limits and should appear on the page, where the first reference is made as far
as possible.
Tables and figures on half page or less in length may appear on the same page along
with the text. However, they should be separated from the text both above and below
by double spacing.
Two or more small tables or figures may be grouped if necessary in a single page.
Photographs if any, should be included as color print only. More than one photograph
can be included in a page.
Samples of Fabric, Leather, etc., if absolutely necessary may be attached evenly in a
page and fixed / pasted suitably and should be placed in Appendix only.
The caption of figure should follow sentence case, center aligned and placed below the
figure. The caption of table should be at the top of the table, left aligned and placed above
the table.

7. TYPING INSTRUCTIONS
7.1 General
This section includes additional information for final typing of the project report. Some
information given earlier under 'Manuscript preparation' shall also be referred. The
impressions on the typed/duplicated/printed copies should be black in colour. Corrections,
interlineations and crossing out of letters or words will not be permitted in any of the copies of
the project report intended for submission. A sub-heading at the bottom of a page must have at
least two full lines below it or else it should be carried over to the next page. The last word of
any page should not be split using a hyphen. One and a half spacing should be used for typing
the general text. The general text shall be typed in Font style Times New Roman and Font
size 13.
Single spacing should be used for typing:
(i) Long Tables
(ii) Long quotations
(iii) Footnotes
(iv) Multilane captions
(v) References
All quotations exceeding one line should be typed in an indented space, the indentation being
15mm from either margin.

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Guidelines for Preparation of B.E. / B.Tech. Project Report

7.2 Chapters
The format for typing chapter headings, division headings and sub division headings shall be
same as given in Table of Contents.
The word CHAPTER without punctuation should be centred 50mm down from the top of the
page. Two spaces below, the title of the chapter should be typed centrally in capital letters.
The text should commence 4 spaces below this title, the first letter of the text starting 20mm,
inside from the left hand margin.
The division and sub-division captions along with their numberings should be left-justified.
The captions should start at 20mm from left margin. The typed material directly below
division or sub-division heading should commence 2 spaces below it and should be offset
20mm from the left hand margin. Within a division or sub-division paragraphs are permitted.
The paragraph should commence 3 spaces below the last line of the preceding paragraph or
caption, the first letter in the paragraph being offset from the left hand margin by 20mm.

8. NUMBERING INSTRUCTIONS
8.1 Page Numbering
All pages numbers (whether it be in Roman or Arabic numbers) should be typed without
punctuation on the upper right hand corner 20mm from top with the last digit in line with the
right hand margin. The preliminary pages of the project report (such as Title page,
Acknowledgement, Table of Contents etc.) should be numbered in lower case Roman
numerals. The title page will be numbered as (i) but this should not be typed. The page
immediately following the title page shall be numbered (ii) and it should appear at the top
right hand corner as already specified. Pages of main text, starting with Chapter 1 should be
consecutively numbered using Arabic numerals.
8.2 Numbering of Chapters, Divisions and Sub-Divisions
The numbering of chapters, divisions and sub-divisions should be done using Arabic
numerals only and further decimal notation should be used for numbering the divisions and
sub-divisions within a chapter. For example, division / sub-division 4 under division 3
belonging to chapter 2 should be numbered as 2.3.4. The title for the division/sub-division
shall start at 20mm from the left margin, following the number assigned to it.
Every chapter beginning with the first chapter should be serially numbered using Arabic
numerals. Appendices included should also be numbered in an identical manner starting with
Appendix 1.

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Guidelines for Preparation of B.E. / B.Tech. Project Report

8.3 Numbering of Tables and Figures

Tables and Figures appearing anywhere in the project report should bear appropriate numbers.
The rule for assigning such numbers is illustrated through an example. Thus, if a figure in
Chapter 3, happens to be the fourth then assign 3.4 to that figure. Identical rules apply for
tables except that the word Figure is replaced by the word Table. If figures (or tables) appear
in appendices then figure 3 in Appendix 2 will be designated as Figure A 2.3. If a table to be
continued into the next page this may be done, but no line should be drawn underneath an
unfinished table. A table continued into the next page should have a caption like, Table 2.1
(continued), placed centrally and underlined.
8.4 Numbering of Equations
Equations appearing in each Chapter or Appendix should be numbered serially, the
numbering shall commence freshly for each Chapter or Appendix. Thus for example, an
equation appearing in Chapter 2, if it happens to be the eighth equation in that Chapter should
be numbered (2.8), while referring to this equation in the body of the project report it
should be referred to as Equation (2.8).

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Guidelines for Preparation of B.E. / B.Tech. Project Report

ANNEXURE I A: (A typical Specimen of Cover Page & Title Page)

<Font Style - Times New Roman - Bold>

TITLE OF PROJECT REPORT

<Font Size 18><1.5-line spacing>

PHASE I REPORT
<Font Size 14>

Submitted by
<Font Size 14><Italic>

NAME OF THE CANDIDATE(s)

<Font Size 16>

in partial fulfillment for the award of the degree of

<Font Size 14><1.5-line spacing><Italic>

BACHELOR OF ENGINEERING /
BACHELOR OF TECHNOLOGY /
<Font Size 16>
IN
BRANCH OF STUDY
<Font Size 16>

Name of the Department Offering the Programme

Sri Sivasubramaniya Nadar College of Engineering
(An Autonomous Institution, Affiliated to Anna University)
<Font Size 16><1.5-line spacing>
MONTH AND YEAR
<Font Size 14>

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Guidelines for Preparation of B.E. / B.Tech. Project Report

ANNEXURE I B: (A typical Specimen of Cover Page & Title Page)

<Font Style - Times New Roman - Bold>

TITLE OF PROJECT REPORT

<Font Size 18><1.5-line spacing>

A PROJECT REPORT
<Font Size 14>

Submitted by
<Font Size 14><Italic>

NAME OF THE CANDIDATE(s)

<Font Size 16>

in partial fulfillment for the award of the degree of

<Font Size 14><1.5-line spacing><Italic>

BACHELOR OF ENGINEERING /
BACHELOR OF TECHNOLOGY /
<Font Size 16>
IN
BRANCH OF STUDY
<Font Size 16>

Name of the Department Offering the Programme

Sri Sivasubramaniya Nadar College of Engineering
(An Autonomous Institution, Affiliated to Anna University)
<Font Size 16><1.5-line spacing>
MONTH AND YEAR
<Font Size 14>

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Guidelines for Preparation of B.E. / B.Tech. Project Report

ANNEXURE I C: (Specimen - Cover Page & Title Page – Project report)

ELECTRONIC VOTING MACHINE

WITH AUTO-VERIFICATION

A PROJECT REPORT

Submitted by
Srikanth P T (173002111)
Vaishnavi S (173002122)
Vignesh Sabarinath K M (173002133)

in partial fulfillment for the award of the degree of

BACHELOR OF ENGINEERING
in
ELECTRONICS AND COMMUNICATION ENGINEERING

Department of
Electronics and Communication Engineering
Sri Sivasubramaniya Nadar College of Engineering
(An Autonomous Institution, Affiliated to Anna University)
Rajiv Gandhi Salai (OMR), Kalavakkam – 603 110

APRIL 2021

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Guidelines for Preparation of B.E. / B.Tech. Project Report

ANNEXURE – II A: (A typical Specimen of Bonafide Certificate for Phase I Report)

<Font Style - Times New Roman >

Sri Sivasubramaniya Nadar College of Engineering

(An Autonomous Institution, Affiliated to Anna University)
<Font Style Times New Roman – Size -16>

BONAFIDE CERTIFICATE
<Font Style Times New Roman – Size -16>

<Font Style Times New Roman – Size -14>

Certified that this Report titled “TITLE OF THE PROJECT” is the

bonafide work of NAME OF THE CANDIDATE(s) (Register No......) who
carried out the work under my supervision.
Certified further that to the best of my knowledge the work reported herein
does not form part of any other thesis or dissertation on the basis of which a degree
or award was conferred on an earlier occasion on this or any other candidate.

<<Signature of the HOD >> <<Signature of the Supervisor >>

<<Name of the HOD>> <<Name of the Supervisor>>
Head of the Department <<Academic Designation >>
Name of the Department Name of the Department
SSN College of Engineering SSN College of Engineering
Kalavakkam – 603 110 Kalavakkam – 603 110

Submitted for Project Viva-Voce Examination held on....................................

EXTERNAL EXAMINER INTERNAL EXAMINER

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Guidelines for Preparation of B.E. / B.Tech. Project Report

ANNEXURE – II B: (A Specimen - Bonafide Certificate for Phase I Report)

Sri Sivasubramaniya Nadar College of Engineering

(An Autonomous Institution, Affiliated to Anna University)

BONAFIDE CERTIFICATE

Certified that this project titled “ELECTRONIC VOTING MACHINE WITH

AUTO-VERIFICATION” is the bonafide work of “Srikanth P T (173002111),

Vaishnavi S (173002122) and Vignesh Sabarinath K M (173002133)”, who

carried out the project work under my supervision.

Certified further that to the best of my knowledge the work reported herein

does not form part of any other thesis or dissertation on the basis of which a degree

or award was conferred on an earlier occasion on this or any other candidate.

<<Signature of the HOD >> <<Signature of the Supervisor >>

SIGNATURE SIGNATURE
<<Name of the HOD >> <<Name of the Supervisor >>
HEAD OF THE DEPARTMENT SUPERVISOR
Head of the Department Academic Designation
Department of Electronics and Department of Electronics and
Communication Engineering Communication Engineering
SSN College of Engineering SSN College of Engineering
Kalavakkam – 603110 Kalavakkam – 603110

Submitted for project viva-voce examination held on……………………….........

EXTERNAL EXAMINER INTERNAL EXAMINER

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Guidelines for Preparation of B.E. / B.Tech. Project Report

ANNEXURE – III: (A typical Specimen of Table of Contents)

<Font Style Times New Roman, Font Size 14>
TABLE OF CONTENTS

CHAPTER PAGE
TITLE
NO. NO.
ABSTRACT
LIST OF TABLES
LIST OF FIGURES
LIST OF SYMBOLS, ABBREVIATIONS
1 INTRODUCTION 1
1.1 GENERAL 1
1.2 NEED FOR THE STUDY 2
1.3 OBJECTIVES OF THE STUDY 3
1.3.1 Objectives of the Study 3
1.4
2 REVIEW OF LITERATURE

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