2024 World Tennis Tour Organisational Requirements

ORGANISATIONAL
REQUIREMENTS
2024
George Donnelly
Head, World Tennis Tour
Operations
I am delighted to share the 2024 Organisational Requirements – the key resource to

ensure tournaments achieve the standards and services on the ITF World Tennis Tour.
I am also excited to share two significant highlights for 2024:
- A change to categories and WTA ranking points for tournaments on the women’s
World Tennis Tour. The categories will now be known by the ranking points
awarded to the winner rather than the prize money dollar amount. There are no
changes to prize money, but the new structure does mean no category offering
$80,000, and a W25 becoming a W35 to ensure the right pathway progression.
View the new structure on page 3.
- Applications and fact sheets will now be submitted online via our new Tournament
Management System – making it quicker and easier for Nations and Organisers to
apply. View page 7 for more details.
This resource is split into 3 Key sections – Before the Tournament, Tournament Site and
Personnel and During the Tournament. As you move through this document look out for:
• Useful tables at the start of each section
• Important paragraphs highlighted by green boxes
• All underlined words linking to further information
Thank you for hosting and committing to deliver these requirements on the ITF World
Tennis Tour in 2024.
Foreword
Good luck.
Team Contacts:
Womens WTT: [email protected]
Mens WTT: [email protected]
Applications: [email protected]
Officiating: [email protected]
ITF Service Bureaus
Tennis Europe: [email protected]
USTA: [email protected] – [email protected]
ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS

Index
27. Player Lounge ..............................................................................24
Introduction
28. Treatment and Fitness Room ..........................................25
1. General .................................................................................................... 1
29. On-site Anti-Doping Testing Facility ..........................26
2. Health, Safety and Security ..................................................... 2
30. Off Court Coaching .......................................................................... 27
3. ITF World Tennis Tour ................................................................... 3
31. Restaurant / Food Service .................................................28
32. Venue Access and Credential System .....................28
Before the Tournament 33. Tournament Administrator / Organiser ................... 31
4. Important Deadlines.................................................................... 6 34. Officials ............................................................................................ 32
5. Tournament Sanction Application .................................... 7 35. Tournament Doctor ................................................................34
6.Financial Guarantee .................................................................... 8 36. Sports Physiotherapist ..........................................................34
7. Tournament Sanction Fees .................................................... 9 37. Massage Therapist ................................................................. 36
8. Tournament Cancellations..................................................... 9 38. Tournament Assistants/Desk ......................................... 36
9. WTT Regulations .......................................................................... 10 39. Court Maintenance Staff ................................................... 36
10. ITF Responsibility ........................................................................ 10 40. Stringer ............................................................................................. 37
11. Fact Sheet ........................................................................................ 10 41. Accreditation Staff .................................................................. 37
12. Safeguarding Issues................................................................. 10 42. Volunteer staff ............................................................................ 37
13. Media, Commercial and Data Rights ............................ 11 43. Ball Persons ...................................................................................38
14. Insurance............................................................................................ 11 44. Press Officer................................................................................. 38
15. ITF Branding Guidelines ......................................................... 12
16. Wild Cards ........................................................................................ 13
During the Tournament
45. Tournament Entry Fees ....................................................... 40
Tournament Site and Personnel 46. Schedule of Matches ............................................................ 40
17. Venue Type ..................................................................................... 16 47. Balls ..................................................................................................... 41
18. Courts................................................................................................... 17 48. Medical Equipment/Materials.........................................42
19. Practice Courts ........................................................................... 18 49. Water, Ice and Towels (On Court Supplies)..........43
20. Court Requirements ............................................................... 20 50. Prize Money .................................................................................. 44
21. Two Tournament Sites .......................................................... 22 51. Hotels / Accommodation .................................................... 51
22. Combined Tournaments .................................................... 22 52. Hospitality ......................................................................................47
23. Lights ................................................................................................. 22 53. Transport ....................................................................................... 49
24. ITF Supervisor’s Office ................................................ 23 54. Laundry ............................................................................................. 51
25. Internet Access .......................................................................... 23 55. Invoicing Collected Monies................................................ 51
26. Locker Rooms............................................................................... 24 56. PHCP Deduction .......................................................................... 51
ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS

Introduction
1. General
World Tennis Tour (WTT) Tournaments must comply with the provisions of the 2024
WTT Regulations and the 2024 WTT Organisational Requirements (this document, also
referred to as the “Requirements”). These only refer to Men’s and Women’s WTT
Tournaments and not to WTT Junior Tournaments.
Any sanctioning National Association and the Tournament Organiser where

separate (jointly the “Applicant”) awarded a one (1) year sanction on the Men’s or
Women’s WTT Calendar shall be subject to, and shall be bound by and comply with
the WTT Regulations, ITF Return to Tennis Protocols and the ITF Guide to
Recommended Health Care Standards for Tennis Tournaments, each of which may
be amended from time to time.
Applicants are advised that this document entitled and the ITF Guide to
Recommeded Healthcare essential reading prior to completion and submission of
a Tournament application. Responsibility for ensuring compliance with these
documents lies with the National Association, which must also ensure sufficient
financial securities are in place.
ITF reserves the right to refuse approval of or cancel any previously sanctioned
tournament or series of tournaments on the grounds of health, safety, security or
any other potential risk to the successful running of the tournament(s), including
without limitation, any risk posed by the continuation and/or re-emergence of
COVID-19, with no liability to the National Association, Tournament Organiser or ITF.
The Applicant is responsible for ensuring suitable safety and security plans are put
in place for the tournament that comply with local laws, regulations and best
practice. This includes the timely completion and submittal of ITF security
documents where specifically requested by the ITF.
The ITF reserves the right to amend these Requirements at any time. Updated
versions of the document will be published on the ITF Website and National
Associations must distribute the most up-to-date document to Tournament
Organisers. Key documents regarding the organisation of Women’s and Men’s WTT
Tournaments are available on the dedicated sections of the ITF Website.
ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 1

Introduction
2. Health, Safety and Security
The health, safety and security of all persons involved in the Tournament, including
players, officials, Tournament staff and spectators, are of principal importance. The
Applicant is responsible for ensuring an adequate security plan for the protection of
all involved persons against any such problems is in place and implemented for the
Tournament.
The National Association, in association with the Tournament Organiser, must make
the ITF aware immediately of any major issues or threats (e.g. political unrest, health
epidemic, natural disaster) that could impact the progress of the Tournament or the
health, safety or security of persons involved, whether they occur in advance of or
during the Tournament.
Tournament Organisers and National Associations are advised to have preparations

in place to handle emergency situations. The ITF reserves the right to request that the
Applicant to submit security documentation for the Tournament or have additional
security measures put in place because of security concerns.
Tournament Organisers are expected to monitor weather and if necessary, with

consultation with the ITF Supervisor make modifications to play in cases of extreme
weather conditions such as heat, lightning, or other severe weather conditions. The
Tournament Organiser and ITF Supervisor must adhere to the Extreme Weather Rule
(Appendix E in the WTT Regulations) and the ITF Supervisor must have a Wet Bulb
Globe Temperature Meter to measure the Heat Index.
Security Guidelines have been sent to all National Associations and are on the ITF website.
These guidelines must be followed, and any questions directed to the ITF.

Introduction
3. ITF World Tennis Tour
The ITF World Tennis Tour or ‘WTT’ is the name for all ITF professional tournaments.
Tournament categories are listed as W15, W35 (previously W25), W50

(previously W40), W75 (previously W60), and W100 (the W80 category has
been removed for 2024) for Women’s tournaments and M15 and M25 for
Men’s tournaments. Combined tournaments of the same category should be
written as W/M15. The tournament category name indicates the number of
World Ranking points allocated to the winner of the tournament.
Each tournament will be identifiable by gender, World Ranking point allocation , host
city and colour. For example:
Single and Multiple Week Tournaments

• Single-week tournaments are considered a ‘standalone tournament week’ at a
venue.
• Multiple Week tournaments are considered tournaments hosted at the same
venue for two or more weeks consecutively. We have created the WTT Multiple
Week Resource to help manage expectations of conditions and address the
most commonly raised issues at multiple week tournaments.
WTT Tournament Structure (with WTA/ATP Challenger level tournaments)

Introduction
Comparison Chart
Category W15/M15 W35/M25 W50 W75 W100
Prize Money $15,000 $25,000 $40,000 $60,000 $100,000
Main Draw Size 32 32 48 32 48 32 48 32 48
Qualifying Draw 24/32 or

24 or 32 48 or 64 32 32 32
Size 48/64
Tournament
7 or 8 8 7 or 8 8 7 or 8 8 7 or 8 8 7 or 8 8
Days
Qualifying Days 1 or 2 2 or 3 1 or 2 2 or 3 1 or 2 1 or 2
Tournament Sunday or Sunday or Sunday or Sunday or Sunday or

Sunday Sunday Sunday Sunday
Start Monday Monday Monday Monday Monday Sunday
ITF
Sports Physio 1 1 2 ITF Grant 2 ITF Grant
Provided
Supervisor Silver or Gold Silver or Gold Gold
Umpire/Live Last Round Qualifying

Main Draw All Matches All Matches
Scoring Draw & Main Draw
Financial
No Yes Yes
Guarantee
Transport - Hotel
Yes Yes Yes
to Site
Transport -
Airport/Train to Recommended if possible Yes - free or at reduced cost Yes - free or at reduced cost
Hotel
Main Main
Qualifying Qualifying Qualifying Main Draw Qualifying Main Draw
Ball Change Draw Draw
No 11/13 Yes* 9/11 9/11 9/11 7/9 7/9
ITF WTT Branding Yes Yes - sent for approval three weeks in advance Yes - sent for approval three weeks in advance
Accreditation Yes Yes Yes

Before the Tournament
Deliverables and Checklist
Before W15/M15 W35/M25 W50 W75 W100
Application 12 Weeks 16 Weeks 16 Weeks
Fact Sheet 9 Weeks 9 Weeks 9 Weeks

Officials’
8 Weeks 8 Weeks 8 Weeks
Proposal
PHCP Proposal N Y - 5 Weeks N

Financial
N Y Y
Guarantee
Draw Sizes 32/32,48,64 32/32 32/32
MD/QD 32/32,48,64
48/32 48/32 48/32
Checklist Links Pg X
Application Submitted Application Form 7
Fact Sheet Submitted Fact Sheet Form 10
Officials’ Proposal Submitted 6
PHCP Proposal Submitted PHCP Proposal Form 6
Financial Guarantee
8
Submitted
Wild Card Submission 13
Branding Created Brand Guidelines 12
6. Important Deadlines

4. Important Deadlines
Category M15/W15 M25/W35 W50 W75 W100

Prize Money $15,000 $25,000 $40,000 $60,000 $100,000
Application Submitted 12 Weeks 16 Weeks 16 Weeks
Fact Sheet 9 Weeks 9 Weeks 9 Weeks
Officials’ Proposal 8 Weeks 8 Weeks 8 Weeks
Sports Physiotherapist
N/A 5 Weeks N/A
(PHCP) Proposal
Branding N/A 3 Weeks 3 Weeks
Cancellation 60 Days 60 Days 60 Days
Wild Card Submission Named at time of draw Named at time of draw Named at time of draw
Entry Deadline- Thursday @ 14:00 GMT - 18 Days Thursday @ 14:00 GMT - 18 Days Thursday @ 14:00 GMT - 18 Days
Singles before Tournament Start before Tournament Start before Tournament Start
Withdrawal Deadline Tuesday @ 14:00 GMT - 13 Days Tuesday @ 14:00 GMT - 13 Days Tuesday @ 14:00 GMT - 13 Days
Singles - before Tournament Start before Tournament Start before Tournament Start
Tuesday @
14:00 GMT - 6
Entry Deadline – Adv. Tuesday @ 14:00 GMT - 6 Days Tuesday @ 14:00 GMT - 6 Days
N/A Days before
before Tournament Start before Tournament Start
Entry Doubles Tournament
Start
Thursday @
14:00 GMT - 4
Withdrawal Deadline Thursday @ 14:00 GMT - 4 Days Thursday @ 14:00 GMT - 4 Days
N/A Days before
before Tournament Start before Tournament Start
– Adv. Entry Doubles Tournament
Start
Thursday @ 14:00 GMT - 4 Days Thursday @ 14:00 GMT - 4 Days Thursday @ 14:00 GMT - 4 Days
Freeze Deadline
before Tournament Start before Tournament Start before Tournament Start
1 day prior to start of Qualifying 1 day prior to start of Qualifying 1 day prior to start of Qualifying
Qualifying Deadline
@ 18:00 local time @ 18:00 local time @ 18:00 local time
On-Site Doubles 1 day prior to start of Main Draw 1 day prior to start of Main Draw 1 day prior to start of Main Draw
Deadline Singles @ 14:00 local time Singles @ 14:00 local time Singles @ 14:00 local time

5. Tournament Sanction Application
In order for WTT Tournaments to be approved and sanctioned by the ITF for
inclusion on the Calendars, the Tournament must have all necessary approvals
from the relevant National Association and, if appropriate, the Regional Association.
The National Association is responsible for submitting the application and remains
ultimately responsible for the organisation and running of the WTT Tournament.
Prior to supporting and submitting a Tournament application a National
Association must be fully appraised of the proposed Tournament site and
organisation and be satisfied they meet the necessary requirements and
standards for the intended level of Tournament.
All information regarding Tournament sites, dates and draw sizes must be provided
using the new Tournament Management System (TMS). Completed Tournament
Applications, approved by the National Association and the Tournament
Organiser(s), must be submitted via TMS to the appropriate Service Bureau (Tennis
Europe for European National Associations, USTA for US Tournaments and the ITF for
National Associations from all other regions) a minimum of twelve (12) weeks for
W/M15 and W35/M25 or sixteen (16) weeks for W50, W75, and W100 prior to the start
date of the Tournament (defined as the Monday of the Tournament Week).
Draw Sizes
Category W15/M15 W35/M25 W50 W75 W100
Prize
$15,000 $25,000 $40,000 $60,000 $100,000
Money
Main Draw
32 32 48 32 48 32 48 32 48
Size
MD WC 4 4 5 4 5 4 5 4 5
Qualifying
24*/32/48/64 24*/32/48/ 32 32 32 32
Draw Size
64
QD WC 5/6/7/8 4/5/7/8 5 5 5 5 5 5 5
*for womens events only.
Approval of all draw sizes is dependent on meeting the court requirements and at
the discretion of the ITF.

Site Check
Where an application is received to hold a Tournament in a new or recently

renovated venue, approval of the application is subject to a site check and written
report being undertaken by the National Association and the report being
submitted to ITF for review. Pictures must be included with all new application for
Tournaments on the Men’s or Women’s WTT, which must include photos of each
match and practice court, the locker rooms, supervisor’s office, players’ lounge,
physio room, and fitness room. National Associations are expected to verify the
information provided by the Tournament Organiser.
Where an application is received to hold a new Women’s W50, W75 or W100

Tournament, approval of the application is subject to an independent site check,
at the expense of the applicant, prior to a sanction being awarded. Where it is
deemed necessary or appropriate the ITF reserves the right, for any category of
Tournament and prior to a sanction being awarded, to request that a site check is
conducted by the National Association.
6. Financial Guarantee for W50, W75 and W100 Tournaments

The Applicant must provide a financial guarantee, no later than 9 weeks prior to
the start of the Tournament. Failure to provide the financial guarantee by the
required deadline, may result in the ITF cancelling the Tournament without any
liability to the Applicant. The guarantee can be in the form of:
• an Irrevocable Letter of Credit from a reputable bank. The applicant must instruct their
bank to send the Letter of Credit to the ITF’s bank’s SWIFT code (NWBKGB2L) naming
themselves as the beneficiary and providing their address. SWIFT is a secure, electronic,
bank-to-bank transaction. An example letter can be found in Appendix 1 of the 2023 WTT
Application Form.
• a security deposit. This must be the full amount of the prize money deposited to the ITF’s
bank account. The deposit will be returned to the sender at the completion of the
Tournament once all the prize monies have been paid out to participants.
• a Letter of Guarantee for national associations who are due from the ITF either the share
payment from the Date Sales Activity or prize money from Davis Cup / Billie Jean King
Cup. An example letter can be found in Appendix 2 of the 2023 WTT Application Form.D

7. Tournament Sanction Fees
Sanction Fee payments in 2024 are as follows:
Sanction Fee
(10% of total prize money)
Category Men’s Tour Women’s Tour
W100 N/A $10,000
W75 N/A $6,000
W50 N/A $4,000
W35 or M25 $2,500 $2,500
W/M15 $1,500 $1,500
The appropriate Sanction Fee is to be collected by the National Association as soon

as each Tournament is approved for inclusion on the 2024 Calendar. The
appropriate Service Bureau (ITF or Tennis Europe) will issue an invoice to the
National Association for the amount due, which must be paid on receipt of the
invoice, prior to the start of the Tournament.
8. Tournament Cancellations / Organisational Change

No Men’s or Women’s WTT Tournament, may cancel, postpone, or make substantial
changes to Tournament arrangements less than 60 days prior to the scheduled
commencement of the Tournament. Violation shall subject the Tournament to a
fine of up to US $5,000, forfeiture of all sums, if any, previously paid or due to the ITF,
reimbursement of unrecoverable expenses incurred and/or denial of subsequent
applications.

9. WTT Regulations
The WTT Regulations are issued and maintained by the WTT Committee for the
purpose of ensuring the orderly and fair administration of WTT Tournaments. Each
Tournament Applicant and each player entrant in a WTT Tournament agrees, as a
condition of such entry, to abide by and be subject to the WTT Regulations, which
include the WTT Code of Conduct and the ITF Welfare Policy, as amended from
time to time by the WTT Committee.
10. ITF Responsibility

The ITF will assist in the overall organisation of the WTT Tournaments through
coordination of the international calendars and management of player entries.
11. Fact Sheet
Fully completed Fact Sheet must be submitted through the Tournament

Management System no later than 9 weeks before the Tournament start date to
enable such information to be published on the IPIN site.
The National Association will be held liable for any unrecoverable costs and expenses
incurred in the event that incorrect information is provided and subsequently
published.
Failure to comply with the deadline for submission of Fact Sheet information may
result in the removal of a Tournament from the ITF Calendar.
12. Safeguarding Issues

Each Tournament Organiser must submit on the Fact Sheet the name and contact
details (address, email and telephone) of the statutory authority in their country (or
state, region if appropriate) that is responsible for receiving safeguarding issues. Each
country handles these matters differently, but typically the statutory authority would
be the police or other local law enforcement agency, a child protection agency,
social services agency, national association or other similar type organisation.
In addition, each tournament must provide a contact person on-site which handles
safeguarding issues. The Tournament must provide the contact’s name, email and

telephone. On the Tournament Fact Sheet, the ITF will also provide details of the ITF’s
safeguarding reporting process.
13. Media, Commercial and Data Rights
The ITF’ s regulations regarding media, commercial and data rights are detailed in
the WTT Regulations - Appendix F.
For the avoidance of doubt no sponsorship will be permitted either as part of the
Commercial Rights or as Tour Sponsor Rights to any entity in respect of tobacco
products, hard liquor products, betting companies, political activity or other
category deemed to be detrimental to the sport of tennis, as reasonably
determined by ITF in consultation with the applicable National Associations. It is
permitted to appoint casinos or national, regional or state sports lotteries as part of
the above rights (with the prior approval of the ITF) provided they do not offer
tennis betting as part of their business activity.
14. Insurance
The Applicant is responsible for taking out a suitable insurance policy which is
compliant with local laws and regulations and which insures against claims made
for damage to property and for death/injury caused to people at the event for
which the Applicant is legally liable. “ITF Ltd” and “ITF Licensing (UK) Ltd” must be
named in the policy and on the certificate of insurance, and a copy must be
provided to the ITF on request.
The Applicant is encouraged to take out those insurance policies that safeguard
against employer’s liability, business interruption and personal injury as well as any
other appropriate insurance policies recognised under local law. In addition, it is
strongly recommended that the Applicant obtain and maintain event cancellation
and abandonment insurance which insures against all reasonably known financial
risks arising from the rescheduling, cancellation and/or abandonment in whole or
in part of a Tournament due to force majeure.

15. ITF Branding Guidelines
Tournament Organisers will be provided with an individual WTT Branding Pack in
advance of the tournament.
Tournament Organisers are required to follow the WTT Brand Guidelines which
includes the production and use of the WTT Logo on and off court.
Simplified WTT Branding requirements are available HERE.
Advertising guidelines can be found in the Rules of Tennis Appendix IV.
Court Banners
For W/M15 and W35/M25 Tournaments

As a minimum WTT logos are required in line with both singles side-lines so as to be
visible for broadcast/live streaming on at least one court.
However, for each court that is broadcast/live streamed the WTT Logo must also be
included in at least two positions.
For W50,W75,W100 Tournaments
All match courts must include the WTT logo in two positions in line with both singles
side-lines.
Proposed branding samples/images must be sent to the ITF for approval no later than three
weeks prior to the tournament start date. These should be sent to [email protected] and
[email protected].
Net Banners
W100 tournaments must only use net banners as provided by the ITF.
In addition, W/M15 – W75 tournaments wishing to display branding on the net of a

match or practice court (net banners) must be sent to the ITF for approval no later
than three weeks prior to the tournament start date. These should be sent to
[email protected] and [email protected].

Tournament Promotion
Tournaments are encouraged to promote their events within the local community
and on social media. To promote your tournament on our international channels:
• Send content to the ITF by emailing both [email protected] and

[email protected] or [email protected].
• Email subject line to be ‘Tournament Media: tournament name, host nation, w/c
date’ (e.g. Tournament Media: W75 Faro, Portugal, June 6th).
• Please add the ITF emails above to your tournament media distribution list.
Videos – We welcome clips of match celebrations, key match or championship

points or short player interviews. Videos must be clear, both visually and audibly, no
more than 60 seconds and free of embedded advertising. If you are using music
accompaniment within videos, please ensure the music is either royalty free or you
have obtained the necessary licence to use it, and confirm this in the email.
Photos – if you are considering sending photos to us, focus on the venue or host
city pre-tournament, and the winning player(s) in action / with trophy during the
tournament. Please ensure photos are of high quality resolution, feature ITF WTT
branding in the background and limit to sending ten. Provide the name of the
photographer if credit is to be given.
Social Media – Join our official ITF World Tennis Tour Facebook Group. We
encourage you to mention @ITFTennis and use the hashtags #ITFWorldTennisTour
and #ITFTennis on your Twitter, Instagram and Facebook. This will help our media
team identify your posts for possible interactions.
16. Wild Cards

Tournament Organisers on approval from the host National Associations are
responsible for the selection and the awarding of the Wild Cards. If required by the
ITF, National Associations and Tournament Organisers are obliged to provide an
explanation of how the Wild Cards were selected at any Tournament in their
nation.
Tournaments must send written confirmation of the offer and acceptance of a Wild
Card to players. Players and Tournament Organisers may not offer and/or receive
any compensation for receiving or awarding a wild card. Acceptance of the offer of
a Wild Card constitutes a player’s Commitment to the Tournament.
The Tournament Organiser with the approval of the sanctioning National

Association and the ITF may hold a Pre-Qualifying/Wild Card events to determine
the selection of Wild Cards. Pre-Qualifying/Wild Cards for any WTT Tournament
must take place prior to the Tournament Week. Tournament Organisers may not
require players to stay in the tournament hotel, be a member of a club or similar
type condition in order to compete in a Pre-Qualifying/Wild Card tournament.

Tournament Organisers must submit Pre-Qualifying/Wild Card tournament
conditions to the ITF for approval and the ITF has the right to reject any
tournament conditions created by the Tournament Organiser/National
Association.

Tournament Site and Personnel
Site W15/M15 W35/M25 W50 W75 W100

Artificial
Y Y N
Grass/Clay
Supervisor Silver/Gold Silver/Gold Gold

Designated
Chair
White Bronze/Gold Bronze/Gold Bronze/Gold
Umpire/s
Level
Ball Persons Should Must - Min 3 / Rec 6 Must - Min 3 / Rec 6

Sports
Physiotherapist
1 2 2 – ITF Appointed
Stringing Fee $15 $15 $15
Checklist Links Pg. X

Required Courts Sizes 17
Accreditation ITF UNO 26
Tournament Personnel 29
Lounge/Notice Board 24
Treatment Room Setup 25
Restaurant 26

17. Venue Type

The Tournament should be held at a single venue in either an indoor or outdoor
location and must be defined as such on the Application Form. A combination of
indoor and outdoor locations is not permitted for a single Tournament unless
circumstances out of the Tournament’s control, e.g. bad weather, require matches
to be moved to an alternative location. Tournament conditions on all match courts
must be the same.
Tournaments held outdoors are advised to create a “bad weather” plan for staging
the Tournament in the case of bad weather, e.g. identifying nearby locations with
indoor facilities that may be used.
Tournament matches may not be played on some courts that are covered and
some courts that are not covered, except when weather disrupts the schedule.
The overall venue should be free of distractions from excessive noise from other
events, such as other sports games, matches, tournaments, concerts, etc.
Tournament Organiser must make best efforts to ensure all matches are free from
outside distractions.
Definition of an indoor court
An indoor court is one which is completely covered by a roof, and for which playing
conditions are largely artificial.
Note: Artificial playing conditions would include artificial light, protection from rain,
and little or no wind. Courts housed under a permanent structure (including ‘air
halls’) but without walls may be defined as ‘indoor’ if the playing conditions are still
largely artificial and temperature and/or humidity can be manipulated. Covered
courts (including courts with retractable roofs) may be defined as ‘outdoor’ – even
if artificial lighting is required – if they are exposed to other environmental factors
or the roof is open by default.

18. Courts
Draw Outdoor Indoor
Match Practice Match Practice

MD QD Match Practice T T Match Practice T T
[C] [C] [C] [C]
32 24/32 3 1 4 6 2 8 2 1 3 4 2 6
48 4 1 5 8 2 10 3 1 4 6 2 8
64 5 1 6 10 2 12 4 1 5 8 2 10
48 32 4 1 5 8 2 10 3 1 4 6 2 8
[c] = Combined Tournaments T = Total Courts Required
Multiple-week Outdoor Indoor

Match Practice Match Practice
MD QD Match Practice T T Match Practice T T
[C] [C] [C] [C]
32 24/32 3 1 4 6 2 8 2 1 3 4 2 6
48 4 2 6 8 4 12 3 1 4 6 2 8
64 5 2 7 10 4 14 4 1 5 8 2 10
48 32 4 1 5 8 2 10 3 1 4 6 2 8

19. Practice Courts

The following principles will apply at all WTT tournaments.
1. No player staying at the official hotel (a “resident”) will receive better or

greater access to practice facilities than those not staying at the official
hotel (“non-residents”) by virtue of their place of accommodation. No
differentiation can be made depending on the method of booking the
official hotel (for example, through the organiser or through a travel
website).
2. The tournament must set a designated number of courts for match play
and practice. The courts must be of equal standard and both residents
and non-residents must be granted access to the stipulated practice
courts.
3. At Single week tournaments, at least 1 practice court (2 courts for
combined events) must be available for use for a minimum of 9 hours
each day.
4. At Multiple Week tournaments at least 1 practice court (2 courts for
combined events) must be available for use for a minimum of 9 hours
each day, and from the Tuesday of each week at least 2 practice courts
(4 courts for combined events) must be available for use for a minimum
of 9 hours each day.
5. Practice courts must be of a similar speed and surface to the match
courts.
6. Practice must be free for all players from the designated start day
(minimum of one day before singles qualifying) until their elimination
from the tournament.
7. For single-week tournaments (a standalone tournament week at a
venue), there is no obligation to provide access to practice courts for
eliminated players, although it is encouraged where possible. The
opportunity to practice, if provided, must be the same for both residents
and non-residents of the official hotel. It is at the discretion of the
tournament organiser whether they wish to charge eliminated players a
fee to practise.
8. Multiple Week tournaments (tournaments hosted at the same venue for
two or more weeks consecutively) are required to provide practice

opportunities for eliminated players through each week except the last
week of the series (subject to practice priorities). At multiple Week
tournaments, tournament organisers may require a fee from non-
resident eliminated players to practise; and must waive the fee for
resident players.
9. Where a fee is administered, the fee must be the same for all players and
must be no more than [US$15 or equivalent] per court per hour (and
divided by the total number of players on the court). Increments of an
hour must be charged accordingly. Fee amounts must be detailed on the
fact sheet.
10. Eliminated players not staying at the official hotel may be asked to leave
the venue following the conclusion of their practice session at the
discretion of the tournament organiser. Failure to abide by this condition,
if applied by the tournament organiser, shall be considered a violation of
the Code of Conduct. Eliminated players not staying at the official hotel
are entitled to request stringing services, if needed.
11. On all days, a priority for practice will apply as follows:
I. First match warm-ups
II. Players scheduled to compete on that day (or the following day for
practice that takes place on the day of singles qualifying sign-in)
III. Top 5 Singles Alternates (on the day before singles qualifying and on
the first day of singles qualifying), and Top 3 Singles Lucky Losers (on
each day until the end of the Singles R32), and first Alternate Doubles
Team (on each day of Doubles R16)
IV. Main Draw players scheduled to compete on the following day.
V. Remaining Main Draw players, Alternates (singles or doubles) and

Lucky Losers.
VI. Eliminated players
Staffing and Recommendations
• A member of the tournament staff must administer the practice court schedule,
be onsite to take bookings during practice hours, and be able to apply the
priority order (see point 11 above).

• Where a fee is applied for practice courts, a receipt must be made available if
requested.
• Tournaments are encouraged to deliver more than the minimum requirements
stated above. This may include more practice courts, extended hours of
availability, and at no cost to the player.
Deviation from these principles can only be made with prior approval from the ITF.
20. Court Requirements

All Tournament courts (match play and practice) must have the same performance
characteristics – they must be of the same surface type (e.g. clay) and court pace
classification (e.g. Category 2 (medium-slow)), as defined by the ITF Technical
Centre and the court surfaces must have the same appearance, e.g. surface colours.
The courts used at a Tournament need not be the same product/brand. Where
multiple products are used and not classified, court pace testing of the courts may
be required.
All courts must be of a quality suitable for international competition, whereby court
surfaces have a uniform appearance with no cracks or gaps between joints and
court markings must be straight. Courts with blended lines may be used for match
and practice courts at W/M15 and W35M25 – such courts may not be used as match
courts at W50, W75 and W100.
No additional court markings may appear on match courts in any Tournament

category, e.g. court markings for other sports.
Courts and their fixtures must present no undue risk of injury to players, officials or
spectators. The playability of a court shall be determined by the ITF Supervisor who
may insist on work being carried out to improve the quality of court(s) before play
may begin. If there are insufficient playable courts and alternative solutions for
conducting the Tournament cannot be found, the ITF Supervisor, in consultation with
the ITF, has the right to cancel the Tournament, in which case the Tournament will pay
a minimum of first round losers prize money to all Main Draw players and will also be
responsible for the reimbursement of reasonable expenses to all players.
Court Preparation
All courts must be kept clean, well maintained throughout the competition and safe
for play. Clay surface courts shall be swept, watered (if necessary) and lines
cleaned before the start of all matches. Carpet and hard courts shall be clean and

cleared of all ball fluff, dust and debris as and when required. Grass courts shall be
cut and maintained as required – recommended play height of the grass is no
more than 8 millimetres. Court Maintenance Guidelines can be found on the ITF
Website.
All match courts must have backdrops behind the baseline.
Court Equipment
The Tournament Organiser must ensure that all match courts are equipped with the
following equipment prior to the start of play:
• Net, net posts, net straps and singles sticks, all of which must comply with the
Rules of Tennis. No advertising is allowed on the net, strap, band, net posts or
singles sticks except as provided in Appendix IV of the Rules of Tennis. The nets
and net straps must be in good/excellent condition and each tournament shall
have spare nets and net straps available.
• Measuring device – a measuring stick, tape measure or other measuring device
must be available for the measuring of the net height and location of the singles
sticks.
• Chair Umpire’s Chair – it is recommended that the height of the chair is a
minimum of six (6) feet (1.82 metres) and a maximum of eight (8) feet (2.44
metres). The chair shall be centred along an extension of the net approximately
three (3) feet (0.9 metres) from the net post. It is recommended to have a small
writing table to the right-side armrest of the Umpire’s Chair.
• Line Umpires’ Chairs (as required in accordance with the – Minimum Officiating
Requirements), all of which must be located on the extension of their respective
lines along the side fence and not closer than twelve (12) feet (3.66 metres) from
the doubles side-line.
• Players’ Chairs – each Tournament must provide chairs for the players located on
each side of the Chair Umpire.
• Umbrellas on courts are strongly recommended for players and chair umpires for
tournaments held during hot weather conditions.
• Scoreboards - Tournaments must provide scoreboards for all match courts.
• It is recommended that the Stadium court has a PA system (Microphone) for the
chair umpire to announce the matches.
• Towels are recommended for player use but are required at Women’s W50, W75
W100 events.

21. Two Tournament Sites

In the interests of players, officials, organisers and spectators and to ensure the
Tournament is run as efficiently as possible, the entire Tournament should be held
on one site only. If a second site is used only for practice courts, then that site must
be listed on the fact sheet. Please detail the site address and for which days the
site will be used.
22. Combined (Men’s and Women’s Tournaments)

If the Tournament is to be run concurrently with another professional tennis
tournament at the same venue, this must be indicated on the application form.
Applications for combined Tournaments are welcome but the combined

Tournament consequently must comply with enhanced standards in accordance
with the WTT Regulations for both Men’s and Women’s Tournaments. Any
Tournament which is combined with a WTA or ATP Tour or Challenger Tournament
shall provide a level of standards equal to or greater than the level of standards
provided for the WTA/ATP Tour or Challenger Tournament. In no instance shall
standards fall below the minimum requirements herein.
When a Men’s or Women’s WTT Tournament is combined with a WTA Tour, ATP Tour
or ATP Challenger Tournament, every effort must also be made to comply with the
ITF branding guidelines.
A combined Tournament can only be classified as such if both the Men’s and
Women’s Tournaments are played on the same site/address.
As the number of matches during Main Draw is doubled during a combined

Tournament, the stated minimum number of courts must remain available
throughout the Tournament.
23. Lights
It is recommended that all tournament organisers measure the lighting of all
match courts prior to hosting an event, so the organiser is aware in advance if the
lighting is suitable for play (weather). For all Indoor events and tournaments with
match schedule plans that require lighting the courts must meet the requirements
below.

All matches played under artificial lighting, the intensity of illumination must be
sufficient for professional tennis i.e. minimum of 500 lux and distributed evenly over
the court. The ratio of the highest to lowest light readings is recommended to be a
maximum ratio of 1.5 : 1.
Light poles should be positioned so that light is evenly distributed around the court
and the poles should be positioned not to affect player safety or match play.
The ITF Supervisor has the authority to suspend play on any court if the intensity of
illumination, in their judgment, is insufficient for professional tennis.
24. ITF Supervisor’s Office

The Tournament Organiser must ensure a private office with a desk is made
available to the ITF Supervisor. The ITF Supervisor must also be provided with:
• Wireless Internet Access - a dedicated and stable WIFI connection with direct
login, i.e. password only required, no log-in via a website, with minimum upload
speed of 5-10 Mbps;
• An international telephone line operational from the Freeze Deadline
(Thursday 14:00 GMT) until completion of the Tournament. The number must
be provided on the Tournament Fact Sheet;
• Printer and Scanner with sufficient supply of paper and ink.
• Communication devices, such as walkie-talkies, which must also be provided to
the Chief Umpire, each Chair Umpire and Sport Physiotherapist.
25. Internet Access

The ITF Supervisor and Sports Physiotherapist should be provided with a dedicated
wireless access line. The Internet access for the ITF Supervisor must be a dedicated
line with an upload speed of 5-10 Mbps.
In addition, the players should have access to wired or wireless internet. If player
Internet access cannot be provided on-site the Tournament Organiser must make
best efforts to indicate an alternative internet access location for use by players.

26. Locker Rooms

Suitable and separate locker rooms for men (male players) and for women
(female players) must be available, preferably adjacent to the Tournament courts.
The locker rooms must not be accessible by the public. Personal coaches must not
be provided access to the same locker room as players. Other player guests must
not be provided access to the locker room. Player locker rooms must include
toilets, showers and hand washing facilities (all cleaned multiple times on a daily
basis), an adequate supply of toilet paper and wastepaper/sanitary bins.
A parent may be given access to the locker room if the player is under 17 years of
age, but the parent may only be in the locker room when the underaged player is in
the locker room.
There must be sufficient security to prevent public access and unauthorized entry,
protect the players’ personal belongings, protect players from corruptors, prevent
unwanted/harmful interactions.
For further information please see Safeguarding Guidance and Security Guidance.
27. Player Lounge

Each Tournament must provide a suitable Player Lounge area on-site for the
duration of the Tournament for use by all players and their guests. This lounge
must be an indoor space, unless otherwise approved by the ITF in advance of the
Tournament. If an outdoor tent with walls is used for the players’ lounge, then it
must have portable heating (winter) or fans (summer) provided. This area must
not be accessible by the public. The area should be equipped with a television and
sofas/comfortable chairs and be supplied with fruit and water. It is also
recommended to be supplied with non-carbonated soft drinks, including sports
drinks – please consult Recommended Food and Drink. The players’ lounge must
be freely available to all players still in competition. Tournaments are encouraged
to allow eliminated players access to the lounge, lounge facilities and
refreshments although this remains at the discretion of the Tournament Organiser.
A notice board must be placed in the Player Lounge or near the Tournament Desk.
All player information must be clearly displayed and updated daily. This
information must include the following day’s Order of Play; updated draw sheets;
transportation information; player notices, and other notices as required by the ITF.

28. Treatment and Fitness Room

A separate treatment room must be made available, preferably located near the
courts. Alternatively (but not recommended) a partitioned area of the locker room
may be suitable (for privacy reasons), provided this is equipped with a wash hand
basin, is well-ventilated and is of a suitable temperature.
The room must include:
• One adjustable (including variable height down to 60 cm) padded treatment

table per Sports Physiotherapist in good repair and sanitary condition
• A desk, table or countertop for medical supplies
• Three chairs and/or rolling stools
• Lockable cupboard for storage of paperwork and medications
• Adequate supply of clean towels and sheets
• Ice and non-carbonated water (still) in sealed containers
• Dispensed soap (or the equivalent) and paper towels
• Automatic External Defibrillator (AED)
W100 tournaments must provide to all players, free of charge, a fully equipped gym
(with equipment as specified in table below as a minimum) either onsite at the
tournament venue, at the official tournament hotel or off site at a reasonable
walking distance from the tournament venue/official hotel. If the gym is not
located onsite at the tournament venue, then the tournament must provide an
‘onsite warm-up and recovery fitness area’ with equipment as specified in table
below as a minimum. The area should be large enough to allow for stretching,
functional exercise, as well as to use the cardio equipment.
For W75 and W50 tournaments – if it is not reasonably practical to have a fully
equipped gym located onsite at the tournament venue, then the tournament must
provide the ‘onsite warm-up and recovery fitness area’ with equipment as
specified in table below as a minimum.
For W35, M25 and W/M15 tournaments – if it is not reasonably practical to have a
fully equipped gym located onsite at the tournament venue, the tournament
should provide an ‘onsite warm-up and recovery fitness area’ with equipment as
specified in table below as a minimum.
Tournaments should provide hand sanitizer (at least 60% alcohol) throughout the
fitness area and provide disinfecting wipes for individuals to wipe down equipment
surfaces.

Fully Equipped Gym Warm-up and Recovery

Equipment Item
Fitness Area
2 2 in total
Treadmills
(at least 1 bike, but can be 2)

Stationary Bikes 2
Elliptical machine
[Cross trainer / 1
Rowing machine]
Free weights
1 set (set = 1,2,4,6,8,10,15kg (2 of each 1 set (set = 1,2,4,6,8,10,15kg (2
weight) of each weight)
Smith, knee extension, leg curl, leg press

Strengthening
and hip machine(in the absence of these
machines
machines then a cable machine)
Stretching mats
4 4
Resistance bands
(set = light, medium, 2 sets 2 sets
heavy)
Foam roller 2 2
Rubber medicine
ball
1
(weight range 1kg-
4kg)
Swiss balls 1
Balance pad 1
Skipping rope 1
29. On-site Anti-Doping Testing Facility

If required and when requested, each Tournament is obligated (unless indicated
otherwise) to provide the following facilities:
• A private room with separate toilet; or, at the discretion of the ITF or Anti-Doping
authorities an alternative on-site location.
• The room/location must have/contain:
• A lock on either the door or the fridge
• A desk and two chairs
• Lockable cabinet (if the room is not private and lockable)

• Access to the internet (if possible)
In addition, the Tournament is required to provide staff assistance for site set-up
and facility maintenance during the Tournament.
30. Off Court Coaching (OCC)
Of Court Coaching (OCC) was trialled in 2023 on the World Tennis Tour. This trial will
continue at all tournaments taking place from 1st April onwards in 2024.
The majority of the process will be managed by the WTT and Officiating Teams along
with the ITF Supervisors on-site, however we will need the Tournaments support in the
provision of accreditation (as required by the ITF Org Requirements) and the placing
of ‘Coach Seats’ in areas designated by the Supervisor for each court. Tournaments
should have at a minimum four (4) ‘Coach Seats’ available for each match court – 4
Match courts = 16 ‘Coach Seats’ required. The ITF Supervisor will provide further detail
in advance and on their arrival. The OCC Trial Proceducres also provide additional
information.

31. Restaurant / Food Service

Each Tournament must ensure there is a food station on-site at the Tournament
where players can buy, at a reasonable cost, various types of food and drink
suitable for athletes. It is strongly recommended that the food station is open
throughout the day and evening to accommodate players involved in late evening
matches. At Tournaments not offering complimentary hospitality, it is
recommended that bottled water in sealed containers and fruit is available free of
charge, particularly where tap water is not recommended. The system by which
players are to obtain food (i.e. vouchers, tickets, or cash) should be made known to
the players before the start of the Tournament. Please see Recommended Food
and Drink for a list of recommended foods and drinks.
Tournament organisers must make reasonable efforts to ensure that all food and
drink items provided for players are free of all substances listed in the prevailing
version of the WADA Prohibited List.
Players must be allowed to bring food on-site to accommodate special dietary

restrictions or other dietary needs.
32. Venue Access and Credential System

ITF Player Only Areas
Tournaments must provide adequate player-only areas/facilities. Access to these

areas must be prohibited from non-credentialed persons. Tournament security
personnel are responsible for preventing non-credentialed access to minimise any
possible interaction between players and any potential courtsiders, corruptors
and/or gamblers.
These areas must be designated “authorised access only”. Players and their
nominated coaches must be issued with accreditation/credentials clearly
displaying access rights and must be presented to Tournament personnel to gain
access to these areas. The locker-room must be limited to players only and those
staff that need access to do their job. It is recommended that personal coaches be
provided access to an alternate locker-room/facilities away from players locker-
room.

ITF UNO Accreditation System
ITF UNO is an accreditation platform provided by the ITF to all World Tennis Tour
tournaments completely free of charge.
Tournaments should use ITF UNO for accreditation purposes. ITF UNO helps provide:
• Security: Enhanced security at the tournaments, complete access control.

• Integrity: All requests are automatically checked against ITIA Non-Credential List
• Efficiency: All players in the Main and Q draw will have their accreditation
requests automatically created and approved reducing administration
You can find more details about ITF UNO and if you would like to use ITF UNO at your
tournament, please contact [email protected].
Accreditation/credentials must be issued to all participants of an ITF tournament

including, without limitation, all players, related persons (coaches, guests etc),
Officials (ITF Supervisor, Chair and Line Umpires) and Tournament
staff.
Other Systems
Tournaments not using ITF UNO must receive approval of the accreditation to be
used in advance of each tournament by emailing [email protected] or
[email protected]. Failure to provide samples may result in the non-
payment of data rights money for the tournament; fines; or future tournament
applications not being sanctioned. The following Terms & Condition’s should be
included on the back of all printed accreditation for Players/Staff and Media.
Accreditation must display:
• Full name of the person

• Nationality
• Role/Category (i.e. Player, Coach, Stringer, Chair Umpire etc)
• List of areas with access Rights (i.e. Venue, Courts, Player Lounge etc)
Accreditation should display:
• Headshot/passport style photo

Accreditation must be provided to:
• All Main Draw and Qualifying • One guest, who shall be the
Singles and Doubles player player’s coach or guest.
• Lucky Losers losing in the Last • All tournament support personnel
Round of Qualifying valid until all (Volunteers, staff, press,
first round Main Draw matches contractors, and officials)
have been played. • Every person collecting their
• At least the first three alternates in accreditation must show a photo
qualifying singles and main draw ID, preferably passport, to confirm
doubles valid until all first-round their identity
matches have been played.
The granting of access/accreditation
This is a matter for the Tournament Organiser /National Association.
However, accreditation provided by the tournament is subject to the following:
• All players who meet applied equally to both qualifying

eligibility/entry requirements must and main draw players.
be given access, unless • Compliance with ‘non-credential”
determined otherwise by the ITF or and “banned’ lists distributed by
the ITF Supervisor in accordance the ITF or ITIA, and any other
with the Regulations/Code of reasonable instructions from the ITF
Conduct. on restriction of access.
• Policies regarding access to • No discrimination towards any
practice facilities and locker room individual, as per item a) ii. of the
for players after they have been ITF Welfare Policy
eliminated from the event shall be
Non-Credential List
The ITF Supervisor will receive a non-credential list after the Freeze Deadline, who
must then provide it to the Tournament personnel that oversee the issuing of
credentials. Anyone with access to the list must not discuss or share the
information provided on these lists to any individuals not involved with the
operation of the tournament. ITF UNO system has these lists incorporated -

individuals on these lists will be flagged and they should not be issued with any
credentials (if in doubt, please contact the ITF).
Any suspicious interaction between players, officials or Tournament staff must also
be reported to the International Tennis Integrity Agency (ITIA) at [email protected] &
the ITF at [email protected] or [email protected].
33. Tournament Administrator / Organiser / Director

Each National Association must designate one or more persons (i.e. the
Tournament Administrator(s)) to be the point of contact for the ITF within the
National Association for WTT Tournaments.
The Tournament Administrator(s) is responsible for submitting the Application

and Fact Sheet to the ITF. In addition, the Tournament Administrator or their
appointee is responsible for providing letters in support of Visa Applications for
players.
The National Association must also designate a Tournament Organiser (also

known as the Tournament Director) who will be responsible for all aspects of the
organisation of the Tournament, with the exception of all matters relating to the
rules of competition as stated in the WTT Regulations, the Rules of Tennis and all
on-court issues, which are the responsibility of the ITF Supervisor and/or ITF.
The Tournament Organiser must complete two education modules in advance of

the tournament.
• The ‘Introduction to Safeguarding’ module on ITF Academy.
• The ‘ITIA Staff TIPP’ from the International Tennis Integriaty Agency (ITIA).
Click the link or copy it into your browser and use the Code WTT2024 to
complete your registration.
https://integrityprotectionprogramme.com/#/self-register
Please show the certificates of completion to the ITF Supervisor upon their arrival.
It is the Tournament Organiser’s responsibility to ensure required education
modules for staff members are completed as outlined in these Organisational
Requirements.
The Tournament Organiser must be on-site throughout the whole Tournament,

ready to solve any problems related to the organisation of the Tournament,
players, officials, media and spectators. They must be English-speaking and be
fully aware of the responsibilities of their position. They are prohibited from
competing in a Tournament for which they are undertaking this/these role(s).
The Tournament Organiser shall act in cooperation with the ITF staff and ITF
Supervisor and will be responsible for compliance with the rules and regulations.

34. Officials
Names of the designated officials must be provided to ITF Officiating -
[email protected] at least eight (8) weeks in advance of the Tournament.
Tournament Organisers and national associations are encouraged to provide this
information well in advance of the deadline. Failure to comply with this deadline
may and to meet the Minimum Officiating Requirements may result in the removal
of the Tournament from the ITF Calendar.
ITF Supervisor
Each Tournament must appoint and provide an appropriately certified official, in

accordance with the Minimum Officiating Requirements, to act as ITF Supervisor.
The ITF Supervisor must be available throughout the Tournament Week, from the
Qualifying Sign-in until after the final match of the Tournament has been
completed, unless otherwise approved by the ITF.
The ITF Supervisor is the final authority for on-site issues related to the Rules of
Tennis, the Men’s and Women’s WTT Regulations and all on-court matters.
The Tournament Organiser is obliged to enforce the ITF Supervisor’s decisions on

site if required, for example denial of accreditation and/or access to the site
following a default under the Code of Conduct.
The ITF Supervisor’s fee and all related costs are the responsibility of the
Tournament Organiser and must be paid directly to the ITF Supervisor on site.
All other expenses related to the ITF Supervisor including travel expense, hotel
(individual room of single occupancy in the official hotel), meals and any other
necessary expenses are the responsibility of the Tournament Organiser.
ITF Chair Umpires
The Tournament is responsible for paying a fee, covering travel expense, hotel
(individual room of single occupancy in the official hotel) and meals from the night
prior to commencement until the morning following the conclusion of the
Tournament for all Designated Chair Umpires (as per Minimum Officiating
Requirements). Non-designated chair umpires must be paid a fee as per their ITF
Certification or as approved by the National Association (for national chair
umpires) and must also be provided with accommodation and meals (if
required)

The ITF requires the following minimum fee levels for designated officials, in addition to
their expenses. Please see Minimum Officiating Requirements. However, since the cost
of living varies so much in different countries around the world and exchange rates
change regularly, the ITF encourages National Associations to agree fees with national
officials in local currency.
Minimum Fee Levels for Designated Officials (USD per week)
W/M15 W35/M 25 W50 - W100

Tournaments Tournaments Tournaments
ITF Supervisor $1,100 $1,100 $1,700
International $750 $750 $825

Chair Umpire
White Badge $550 $550 $550

Chair Umpire
Non-designated chair must be paid fee as per their ITF Certification or as approved
by the National Association (for national chair umpires)
All officials (Supervisor, Chair & Line Umpires, Chief of Umpires, Deputy Referees)
working the event must be paid on their last day of the event or if the Tournament is
paying by bank transfer these payments must be sent by Tuesday following the
completion of the tournament.

35. Tournament Doctor

The Tournament Organiser must appoint and pay all expenses for an English-
speaking medical doctor to be on call in proximity of the Tournament site at all
times during playing hours. If it is more practical or cost efficient for the
Tournament that the doctor conducts necessary player consultations and
treatments off-site, the expense of consultations / treatments that could
practically be conducted by the doctor on-site remain the responsibility of the
Tournament Organiser.
All players accepted and competing in the Tournament, including eligible Lucky
Losers, shall be eligible for treatment from the doctor, as a minimum for the
duration of their participation in the Tournament. The cost of hospital treatment
or any other off-site medical treatment (except as described above) is the
responsibility of participating players at all levels of Tournament.
For W100 the doctor must complete a phone call with the ITF lead
physiotherapist within 2 weeks of the tournament (which the ITF will organise)
and attend a meeting onsite with the ITF Lead physiotherapist on the Qualifying
Sign-in Deadline day of the tournament (or as agreed otherwise with the ITF
lead physiotherapist).
36. Sports Physiotherapist

All players accepted and competing in the Tournament, including eligible
Lucky Losers, shall be eligible for treatment from the Sports Physiotherapist, as
a minimum through the day of elimination. Where the Tournament Organiser
is responsible for appointing the Sports Physiotherapist, they must ensure the
Sports Physiotherapist has appropriate qualifications and experience to treat
players. See the Guide to Appointing a Sport Physiotherapist. Sports
Physiotherapists should be familiar with the ITF’s medical treatment
procedures and the general ITF Rules of Tennis.
Must also complete the ‘Introduction to Safeguarding’ and ‘ITF Physiotherapy
Education’ modules both hosted on ITF Academy, in advance of the tournament
and show the competition certificate to the ITF Supervisor upon arrival at the
Tournament Site.
W/M15 and W35/M25 Tournaments
The Tournament Organiser must appoint an English-speaking Sports

Physiotherapist to provide on-site health care services for the players
beginning one hour before matches commence until completion of all
matches. It is recommended that all reasonable off-court treatment is also
provided free of charge to players.

W50 & W75 Tournaments
The Tournament Organiser must appoint an English-speaking Sports

Physiotherapist to provide on-site health care services for the players
beginning one hour before matches commence until completion of all
matches. In addition, the tournament must appoint a second English-
speaking Sports Physiotherapist that will be available from the start of
Qualifying for the first four days of the Tournament.
The details of both proposed Sports Physiotherapists must be sent to the ITF
([email protected]) 5 weeks before the start of the Tournament using the
Sport Physiotherapist Application Form. For guidance on appointing a qualified
Sports Physiotherapist, see the Guide to Appointing a Sport Physiotherapist. The
cost of any on-site treatment administered to players by the Sports Physiotherapist
must be free of charge.
The physiotherapists must complete an education module prior to the ITF

confirming their assignment. The Lead Sports Physiotherapist must be
available to receive a call with the ITF Physiotherapist Consultant prior to the
tournament start date.
The ITF will provide a grant of USD$1,500 to the National Association to cover
the cost associated with the second Sports Physiotherapist. The Tournament
Organiser should contact the National Association regarding the grant. All
costs with hiring both Sports Physiotherapist are the responsibility of the
Tournament Organiser. The Tournament Organiser is responsible for hotel,
meals, training supplies, local transportation, etc. If the Sports
Physiotherapists are provided with hotel accommodation, then each must be
provided with their own room.
To receive the grant the National Associations must submit an invoice to the ITF for
USD$1500 for W50 and W75 tournaments. The invoice must be sent to
[email protected].
W100 Tournaments
The ITF will appoint two English-speaking Sports Physiotherapists. One Sports
Physiotherapist will be available on-site from the qualifying practice day for the
duration of the event. The second Sports Physiotherapist will be available from the
start of qualifying for a minimum of four days to assist with the event.
All on-site treatment will be free of charge to players. The ITF will pay the travel
expenses and fee for the Sports Physiotherapist, but all other expenses for the
two Sports Physiotherapist (individual room of single occupancy in the official
hotel, all meals, local transportation) will be the responsibility of the

Tournament Organiser.The ITF will send the training supplies for these events.
As part of the ITF’s Primary Healthcare Programme (PHCP), at all Women’s WTT
Tournaments a small deduction is made from the overall players’ prize money
purse to contribute to the provision of healthcare services at each Tournament
and on the WTT in general. This is not an additional expense to the
Tournament. The Tournament Organiser will receive instructions from the ITF
(or Service Bureau) about what deductions are made.
37. Massage Therapist

The massage therapist must be a licensed/certified (or International
equivalent) and formally trained massage therapist.
It is recommended for W/M15, W35/M2525, W50 and W75 that an English-

speaking certified massage therapist is available for players to access, as a
minimum, from the first day of singles qualifying until and including the
Quarter-Finals day.
For W100 an English-speaking certified massage therapist must be available

for players to access, as a minimum, from the first day of singles qualifying
until and including the Quarter-Finals day. The service must be available from
two hours after the first match starts and for a minimum of four hours. A fee
may be charged by the therapist but must be no more than $30 for 30
minutes or $50 for 60 minutes (unless agreed otherwise with the ITF).
38. Tournament Assistants / Tournament Desk

Each Tournament must provide sufficient personnel to assist the Tournament
Organiser and the ITF Supervisor with their administrative duties, e.g. ensuring
smooth running of live scoring, payment of prize money and
IT/communications systems support. Other assistants, a number of whom
should ideally have previous Tournament support experience and be English-
speaking, must also be available to provide player support, i.e. assisting and
advising players with Tournament related issues such as practice court
bookings, hotel reservations and transport arrangements. There must be a
telephone that accepts international phone calls at the Tournament Desk.
39. Court Maintenance Staff

The Tournament Organiser must appoint and pay all costs for a sufficient
number of trained personnel responsible for the maintenance of the courts,
who must be available on-site at all times and keep all match and practice
courts to a required standard at all times. Court services personnel should be
trained and aware of local laws regarding the proper handling of
biohazardous waste.

40. Stringer
An experienced stringer must be available, preferably on-site, throughout the
Tournament Week. The stringer must be available during the scheduled
playing hours. Most players will provide their own string, therefore, a labour-
only charge option must be available. It is recommended that the tournament
stringer use an electric stringing machine.
At a minimum, stringing service must be available beginning the day prior to the start of
the qualifying competition and continue through the last day of the competition,
including any additional days due to weather or other unavoidable circumstances.
• The stringing service must be on-site a minimum of one (1) hour prior to
the start time for the first scheduled match of the day and must be
available until the completion of play for that day.
• If play is scheduled at an approved alternate site, then access to the
stringing service must be provided at such alternate site from the start of
play until play has been completed at that site.
• The recommended maximum stringing fee that can be charged when the player
is providing their own string is $15.00. It is recommended to keep the fee as low as
possible to assist players with costs.
41. Accreditation Staff

Each tournament must have at least one staff member that will oversee the
accreditation process for the tournament. This individual and any other
individuals responsible for accreditation must manage the credential process
for the tournament as per section
The credential staff must ask for a photo Id, preferably passport to confirm the
identity of every person before handing over the accreditation.
The individual responsible for accreditation must work in conjunction with the
ITF Supervisor and check the ITIA No Credential List, and ITF Banned and No
Credential List and must develop a system that meet this ITF Guidelines.
42. Volunteer staff

Tournaments can be more successful with the support of volunteers.
Volunteers can fill a number of valuable roles during a tournament, such as
credential monitors for locker rooms or facility, fitness facilities access, ball
persons monitor, player lounge monitor, photographer, player services
assistance, scoring monitor, hospitality assistance, ticket office assistance,
sponsorship hospitality, ushers, or other similar roles. It is recommended that
there is a coordinator for all volunteers is created to handle the applications. It

is important to screen these individuals and follow local laws prior to them
working. It is also important to provide clear job description and duties for all
individuals assisting with the tournament.
43. Ball Persons

All Ball Persons must be trained prior to going onto court for their first match.
Ball Persons must understand tennis scoring and specifically how tiebreakers
are played. The Ball Person should know their responsibilities and must be
trained on procedures for warm-up, change-over and ball change and
positioning. Clothing for ball persons shall not be identical to the Officials’
uniform and shall not be light coloured, particularly white or yellow. For
outdoor Tournaments played in high temperatures dark coloured clothing
must not be worn. It is recommended to have a shaded space for ball persons
to gather before the start of play and for breaks during the day.
Where possible, ball persons should be provided for matches in the Main
Draw, but only when provided for all matches from the start of a given round.
W50, W75 and W100 Tournaments
A minimum of three ball persons must be provided for all Main Draw matches
and it is recommended to have six (6) ball persons for the finals.
44. Press Officer

It is recommended that a person who has good knowledge of tennis, has public
relations or media experience and has strong local media contacts is
appointed Press Officer for the Tournament. The responsibilities of a Press
Officer may include issuing press releases about the Tournament to local media
and dealing with requests from media both in advance and during the
Tournament.

During W15/M15 W35/M25 W50 W75 W100
Balls QD 4 @ 11/13 4 @ 9/11* 4 @ 9/11 4 @ 7/9

Balls MD 4 @ 11/13 4 @ 9/11
4 @ 9/11 4 @ 7/9
Balls Practice 3 3
3 3
3 Nights – Twin Room
Hospitality – 3 Nights – Individual Room 4 Nights – Individual Room
Sharing
@ all W75 & W50+H @ all Tournaments
MD (Min) @ +H Tournaments
Tournaments
2 Nights – Twin Room
Hospitality – 2 Nights – Single or Double 2 Nights – Single or Double
Sharing
@ all W75 & W50+H @ all Tournaments
Doubles (Min) @ +H Tournaments
Tournaments
Water/Ice/
Y/Y/N Y/Y/Y Y/Y/Y
Towels
Sports
Drinks/Fruit/ N/Y/Y Y/Y/Y Y/Y/Y
Scoreboards
Transport –
Y Y Y
Hotel
Transport – Yes – free or at a reduced Yes – free or at a reduced

Recommended if possible
Airport/Station cost cost
*for any Qualifying Round that has a Chair Umpire
Checklist Links Pg. X
Balls Ordered Estimated Maximum 39
Match Schedule Plan 38
Medical Equipment 40
Hotel Reserved 43
Transport Plan 47
Prize Money Plan 42

45. Tournament Entry Fees

The following entry fees may be charged by the Tournament Organiser per player
prior to the start of the Tournament or (if applicable) deducted from prize money
at the discretion of the Tournament Organiser. The Tournament Organiser must
provide a receipt for fees collected onsite. The entry fee can be collected in US
Dollars or Euros or in local currency as stated on the Fact Sheet. Tournaments
should collect the Entry Fee from players before their first match on collecting their
required Tournament Accreditation.
Draw Maximum Fee (per player)
Qualifying (singles) or Qualifying (singles) and Doubles Up to US$40 or €36
Main Draw (singles) or Main Draw (singles) and Doubles Up to US$40 or €36
Doubles only Up to US$20 or €18
46. Schedule of Matches

Each Tournament Organiser/National Association must create a Match Schedule Plan
(MSP) and send it to the ITF Supervisor hired for their event to confirm the site can
accommodate the number of planned scheduled matches. The ITF may also require
a National Association/Tournament Organiser to send a Match Schedule Plan in
advance of an event.
Tournaments can be played over 7 or 8 days. Qualifying may start on Sunday or

Monday and can be played over 1, 2 or 3 days. Main draw should begin on a Tuesday.
Tournaments must get advanced approval for starting the Main Draw on Monday or
Wednesday. Tournament Organisers in consultation with the ITF Supervisor should
consider developing an overall match schedule plan prior to the event and they must
consider site limitations and weather restrictions when planning their schedules.
Tournaments running 48/64 qualifying draws must be played over 8 days from
Sunday to Sunday. Qualifying can be played over 2 or 3 days. If played over 2 days,
players MUST be given a rest day between qualifying and main draw (subject to
weather).
Tournaments running 32 qualifying draws can be played over 7-8 days. Qualifying
can be played over 1 or 2 days. If played over 1 day, players MUST be given a rest day
between qualifying and main draw (subject to weather).
Tournaments running 48 Main Draws with a 32 qualifying draw must be played over 8
days. Qualifying must be played over 2 days and the Singles Main Draw must start on
Monday.

Any alternate qualifying draw needs to be approved in advance of the application by

emailing - [email protected].
Doubles should begin on Tuesday unless otherwise approved by the ITF. The
doubles final must be played on Friday or Saturday, which allows the doubles
players time to Sign-In for singles qualifying at the following week’s Tournament.
Tournaments wishing to start Doubles on Monday or Wednesday need approval in

advance of the application by emailing - [email protected].
W50, W75 and W100 tournaments may schedule their doubles final on Sunday.
47. Balls
All balls used at WTT Tournaments must conform to the specifications and must have
been approved by the ITF. The Tournament Organiser must apply to the ITF for
approval at least 9 weeks in advance of the Tournament if it is proposed to use BALL
TYPES 1 or 3.
Balls used for practice must be identical to those used for matches. Players must
return practice balls.
W15/M15 W35/M25 W50 W75 W100
Balls QD 4 @ 11/13 4 @ 9/11* 4 @ 9/11 4 @ 7/9

Balls MD 4 @ 11/13 4 @ 9/11
4 @ 9/11 4 @ 7/9
Balls Practice 3 3
3 3
32/24-32 864 1296 1656 2088
48/32 N/A 1564 1800 2232
32/48 1008 1564 N/A N/A
32/64 1152 1788 N/A N/A
*for any Qualifying Round that has a Chair Umpire
The table above show’s an approximate calculation of the estimated maximum balls needed for the various
draw sizes and practice. Tournaments must ensure they have the required number of balls.

W/M15 W35 and M25
In the Qualifying a minimum of four (4) new balls must be In the Qualifying a minimum of four (4) new balls
provided. must be provided, except for rounds/matches
where a Chair Umpire is present. For these
In the Main Draw a minimum of four (4) new matches the same requirements as the Main
balls must be provided for each match, Draw are in place.
which must be changed at a maximum of
eleven (11) games and thereafter every A minimum of four (4) new balls must be provided
thirteen (13) games. More frequent ball for each match in Qualifying and Main Draw,
changes are acceptable at the discretion of which must be changed at a maximum of nine
the ITF Supervisor. (9) games and thereafter every eleven (11)
games. More frequent ball changes are
A minimum of three (3) once-used balls of acceptable at the discretion of the ITF Supervisor.
the same type and brand as the match
balls must be available for practice per day, A minimum of three (3) once-used balls of the
free of charge, to any player accepted into same type and brand as the match balls must be
the Main and/or the Qualifying Draw, from available for practice per day, free of charge, to
the day prior to the commencement of the any player accepted into the Main and/or the
respective draw until they are eliminated Qualifying Draw, from the day prior to the
from the Tournament. commencement of the respective draw until they
are eliminated from the Tournament.
W50 and W75 W100 Tournaments
A minimum of four (4) new balls must be A minimum of four (4) new balls must be provided
provided for each match in Qualifying and for each match in Qualifying and Main Draw, which
Main Draw, which must be changed at a must be changed at a maximum of seven (7)
maximum of nine (9) games and games and thereafter every nine (9) games. More
thereafter every eleven (11) games. More frequent ball changes are acceptable at the
frequent ball changes are acceptable at discretion of the ITF Supervisor.
the discretion of the ITF Supervisor.
A minimum of three (3) new balls of the same
A minimum of three (3) new balls of the type and brand as the match balls must be
same type and brand as the match balls available for practice per day, free of charge, to
must be available for practice per day, free all players accepted into the Main and/or
of charge, to all players accepted into the Qualifying Draw from the day before the start of
Main and/or Qualifying Draw from the day the respective draw until they are eliminated
before the start of the respective draw until from the Tournament.
they are eliminated from the Tournament.
48. Medical Equipment/Materials

The Tournament must provide all medical equipment and materials as outlined in
the ITF Guide to Recommended Health Care Standards for Tennis Tournaments
document, for use by the Sports Physiotherapist.

Some of the items the tournament must have available for the Sport Physio are as
follows:
• Soap and water • Medical gloves

• Towels • First Aid Kit - necessary items to
• Ice for treatment treat athletes
• Automatic External Defibrillator
• Ice bags
(AED)
• Ice available on-court (as needed) • A WBGT - Wet Bulb Globe
• Drinking water in individually sealed Temperature Meter
container
49. Water, Ice and Towels (On Court Supplies)

Bottled water (in individually sealed containers) must be provided on court for
players during all matches (Recommended Food and Drink). There should not be a
limit placed on the number of bottles of water a player can have during a match.
Ice must be available to players during the tournament. Ice coolers and Ice bags
should be available on court during hot days and should be available to treat injuries
after their matches. It is recommended that ice coolers with ice bags be placed on
each match court.
At W50, W75 and W100 Women’s Tournaments, Towels must be provided and a
minimum of one fresh towel per player must be provided on-court for every match
throughout the Tournament.
Water, Ice and Towels must be routinely checked after each match, and any
unsealed bottles and drinks or other products not supplied by the Tournament must
be removed from the court/coolers.
Each Tournament must have a spill kit, which is maintained by court maintenance
staff, for the proper clean up and disposal of biohazardous material on each court
and hand sanitizer must be available for use by ball persons following handling of
used towels. In Extreme Heat Conditions it is recommended to provide umbrellas,
fans and ice towels.

50. Prize Money

Prize money must be paid in cash, by cheque on-site or by bank transfer. The ITF will
send the exchange rate for tournaments not paying in USD or Euro to the ITF
Supervisor at the Freeze Deadline.
The prize money office must be open daily during the appropriate hours of play and
for at least half an hour after the relevant matches have finished.
This section will be updated with a template Player Payment Form Shortly
If prize money is not paid in cash, arrangements must be made for players to be able
to cash prize money cheques either on-site or at a local bank.
If a cheque is provided, and the player is not from the country the cheque is written
then a local bank must be open to cash the cheque at no charge to the player.If
banks are closed on the last day of the event, the tournament must provide a
solution so players can receive their payment before leaving the
event/country.Tournaments are also requested to make players aware on-site of
any restrictions regarding the export of cash / currency.
Tournaments must consider providing an option to transfer prize money

electronically to players, e.g. bank transfer, PayPal, to avoid players having to carry
significant sums of cash on their person.
Prize money paid in cash/cheque must be available to players following the

completion of their final match.
Prize money paid electronically should be paid immediately and all transfers must
be processed by the Tuesday and completed [in a player’s account] by the Friday
[the ‘payment completion deadline’] following the completion of the Tournament
The prize money breakdown for each round is detailed in the WTT Regulations and
the information is available in Tournament Planner and the ITF Supervisor can
provide the Tournament Organiser with a spreadsheet.
Non-payment of Prize Money
• Where prize money has not been paid to a player(s) within 10 working days of the
‘payment completion deadline’ the ITF reserves the right to hold money from the
National Association.
• Where prize money has not been paid to a player(s) within 20 working days of the
‘payment completion deadline’ the ITF may consider further action against the
National Association through the WTT ITF World Tennis Tour Code of Conduct.

• The holding of money could be in relation to data rights or other ITF activity
payments and may or may not relate to the tournament in question.
• Whether the entity at fault is the National Association or a private Tournament
Organiser, it is the National Association that the ITF will deal with and reserves the
right to hold money.
51. Hotels / Accommodation

Each Tournament must appoint an official hotel, which is of a suitable international
standard, and negotiate reduced room rates for players. If rates at the official hotel
are high, details of alternative cheaper accommodation must also be provided,
which must be within reasonable distance of the site. Tournaments must reserve a
sufficient number of rooms for entered players. The reservation deadline must not
be earlier than the Withdrawal Deadline for the Tournament (i.e. 13 days prior to
Monday of the Tournament).
Players cannot be required to book hotel room through a Tournament Organiser or

National Association unless the tournament is offering free hospitality and the
tournament staff is managing those rooms. If a player makes a reservation with a
travel agent, through an alternate vendor or other legitimate retailer the
tournament organiser must be provided the same access to practice courts as to
those players who booked through alternate methods.
The Tournament Organiser must ensure the Tournament Hotel is screened prior to
being submitted on the Fact Sheet. The safety and security of players must be the
key factor in the selection of an official accommodation, and it must meet the
following standards:
A. Safety and Security B. Emergency Procedures

Reception or management staff available 24 hours Emergency and evacuation procedures in place
Separate security staff available 24 hours/day Compliant with fire codes and others as applicable
Criminal background checks or security screening (e.g. earthquake, tornado)
for all staff Hotel fitted with working smoke
Guests must show ID to get room keys detectors/alarms/sprinkler systems
Safe facilities available for guest valuables Staff trained in emergency management procedures
C. Room Standards D. Hotel Cleanliness

Guestrooms require key card entry and equipped A high standard of cleanliness maintained throughout
with deadbolts the property.
Guestrooms equipped with one-way peep holes Housekeeping/ laundry meets national hygiene
(recommended) standards
Guestrooms equipped with telephones Restaurants/ kitchens meet national food service and
Bathroom and toilet facilities in each guestroom,
storage standards
separated from sleeping area by closing/locking
door
Disabled access and facilities available

Private Housing
If private housing is provided to players from the National Association and/or

Tournament Organiser, then they must ensure that the following minimum
requirements are met:
• Each host family’s residence must be located in a safe part of the town/city;
• Criminal and other appropriate background checks must be carried out on all adult
members of host families, in accordance with the National Association’s own
procedures and local law and regulation. The National Association must ensure that its
procedures, such as the provision of references and self-disclosure of convictions,
comply with local law and regulation;
• The National Association/Tournament Organiser must produce and apply a Code of
Conduct for host families, which must be formally acknowledged and accepted by the
adult members of each host family. The National Association/Tournament Organiser
must keep records of all such acknowledgements from host families;
• The National Association/Tournament Organiser must ensure that an appropriate
tournament representative undertakes a home visit of each host family’s residence
shortly before the tournament in order to satisfy themselves as to the appropriateness
of the arrangements made by the host family for each player;
• Players must have their own bedroom, although it is acceptable for a player to share a
bedroom with another tournament player. Bathing facilities must be private.
• Tournaments intending to provide accommodation in private housing to players under
the age of 18 must contact the ITF for additional regulations.

52. Hospitality
W/M15 and W35/M25 tournaments offering hospitality (+H)
W/M15 and W35/M25 tournaments offering hospitality must meet the following
requirements:
Hospitality is defined as accommodation in a twin room with other players and

breakfast provided for all Main Draw singles and Doubles players.
Rooms are to be made available to each singles player for a minimum of three (3)
nights and a maximum of seven (7) nights. Accommodation must be available
one (1) day before the commencement of the Main Draw, although a player has
the option to request accommodation to start on the day the Main Draw
commences. Accommodation continues through to include the night she is
eliminated or until her three (3) nights minimum has been provided, whichever is
later.
Successful Qualifiers must be afforded the same number of nights and same
accommodations as Main Draw players. Nights spent in accommodation during
Qualifying shall count towards the minimum number of nights to which Main Draw
players are entitled.
Rooms for doubles players must be available beginning the day of the Sign-In for a
minimum of two (2) nights. Accommodation continues through to include the night
of the player’s last match or until the two (2) nights minimum has been provided.
Hospitality must be of the same standard for singles and doubles players.
Main draw players (singles and doubles players, includes partner) who have
withdrawn on-site for medical reasons and who are examined by the on-site
Tournament Doctor/Sports Physiotherapist shall receive hospitality through the
night of the examination.
Players 17 years of age and under may only share a room with another junior aged
player. If there are no shared rooms then a private room must be provided to the
junior player.
The standard of hospitality, including any exceptions to the rules above, must be
approved in advance by the ITF. The ITF may reject hospitality of an unsatisfactory
standard, notwithstanding that it meets the minimum number of days.

W50 and W75 tournaments offering hospitality (+H)
W50 and W75 tournaments offering hospitality must meet the following
requirements.
Hospitality is defined as one individual complimentary room and breakfast

for the use of each player accepted into the singles Main Draw and/or
Doubles.
Double Occupancy for a players Guest is at the discretion of the tournament and may
be charged.
Rooms are to be available to each singles player for a minimum of three (3)
nights. Accommodation must be available one (1) day before the start of
the Main Draw, although a player has the option to request it to start on the
day the Main Draw commences. Accommodation continues to include the
night that she
plays her last match or until her three (3) night minimum has been provided,
whichever is later. Hospitality must be of the same standard for singles and
doubles.
Rooms for doubles players must be available beginning the day of the Sign-In
for a minimum of two (2) nights. Accommodation continues through to include
the night of the player’s last match or until the two (2) nights minimum has
been provided.
Successful Qualifiers or Alternates or Lucky Losers (LL) must be afforded the

same accommodations as Main Draw players. Nights spent in
accommodation during Qualifying shall count towards the minimum
number of nights to which Main Draw players are entitled.
W100 tournaments
All W100 tournaments must meet the following requirements.
Hospitality is defined as one individual complimentary room and breakfast

for the use of each player accepted into the singles Main Draw and/or
Doubles.
Double Occupancy for a players Guest is at the discretion of the tournament and may
be charged.
Rooms are to be available to each singles player for a minimum of four (4)
nights. Accommodation must be available one (1) day before the start of
the Main Draw, although a player has the option to request it to start on the
day the Main Draw commences. Accommodation continues to include the
night that she
plays her last match or until her four (4) night minimum has been provided,
whichever is later. Hospitality must be of the same standard for singles and
doubles.
Rooms for doubles players must be available beginning the day of the Sign-In
for a minimum of two (2) nights. Accommodation continues through to include

the night of the player’s last match or until the two (2) nights minimum has
been provided.
Successful Qualifiers or Alternates or Lucky Losers (LL) must be afforded the

same accommodations as Main Draw players. Nights spent in
accommodation during Qualifying shall count towards the minimum
number of nights to which Main Draw players are entitled.
The WTT Hospitality Guidelines provide support for W100 tournaments. Tournaments
must not set a deadline earlier than those contained in guidelines.
The standard of hospitality, including any exceptions to the rules above,

must be approved in advance by the ITF. The ITF may reject hospitality of an
unsatisfactory standard, notwithstanding that it meets the minimum
defined requirements.
Main draw players (singles and doubles players, includes partner) who have
withdrawn on-site for medical reasons and who are examined by the on-
site Tournament Doctor/Sports Physiotherapist shall receive hospitality
through the night of the examination.
Players 17 years of age and under may only share a room with another junior aged
player. If there are no shared rooms then a private room must be provided to the
junior player. Any breach of this regulation shall be dealt with in accordance with
the ITF Welfare Policy.
The ITF can provide useful software to help manage hospitality via ITF UNO – this
system if free of charge for the first year and you can request access when completing
the tournament Fact Sheet by contacting [email protected].
53. Transport
Transportation must be available free of charge for all players and coaches
between the official hotel and the Tournament site starting on the day of
Qualifying sign-in through the last day of Main Draw. If a player is 17 of age or
younger, the tournament must provide a chaperone (parent, coach, etc.) to
be transported from the airport/railway to the Tournament site/hotel. A
minibus, plus a minimum of two cars is recommended for this purpose. If
necessary, this should be organised on a regular 'shuttle' basis (approximately
every hour) throughout the hours of play, including practice. Transport must
be available at least two to three hours before the first match is scheduled.
Details of the transportation service must be given to players on arrival and
displayed at both the Tournament site and hotel.
Detailed information about transportation between the nearest airport and

official hotel/Tournament site as well as approximate fares by train, bus and
taxi must be provided in the Fact Sheet.

Transportation must be provided for the Sports Physiotherapist (at a minimum
at W100 Tournaments) and ITF Supervisor between the nearest
airport/railway station, Tournament site and official hotel.
The Tournament is not obliged to provide transportation for players if the

official hotel and the Tournament site is in walking distance. Details of a
walking route must be provided and must be safe for the pedestrians. As a
guide, “walking distance” should be no more than 1km or take no longer than
10 minutes.
The Tournament must make best efforts to provide transportation for the
benefit of the entered players between the nearest airport and/or railway
station and the Tournament site/official hotel. If this is not possible, precise
travel directions and a guide to likely cost must be included in the Fact Sheet.
W50, W75 and W100 Tournaments
At W50, W75 and W100 the Tournament must provide transportation for the
benefit of the entered players between the nearest airport as indicated on
the Fact Sheet and the Tournament site/official hotel (nearest railway may
be acceptable if better for players and approved by the ITF). A contribution
to costs can be requested from the player by tournaments. If a player is 17
of age or younger, the tournament must provide a chaperone (parent,
coach, etc.) to be transported from the airport/railway to the Tournament
site/hotel.

54. Laundry
It is recommended that each Tournament Organiser negotiate a reduced priced
laundry service (whether per item or per bag) with the tournament hotel or another
laundry facility near the site or hotel.
55. Invoicing and Payment of Collected Monies

Outstanding players’ fines will be collected at the Tournament by the ITF Supervisor
on behalf of the ITF and must be paid on to the ITF by the National
Association/Tournament Organiser. Following completion of the Tournament, and
on receipt of the Tournament report from the ITF Supervisor, the ITF will issue a
detailed invoice to the approving National Association outlining any sums due (i.e.
player fines, PHCP deductions etc) to aid the financial reconciliation process.
56. PHCP Deduction – Women’s WTT Tournaments

A deduction from players’ prize money is made at all Women’s WTT Tournaments as
a contribution towards the ITF Primary Health Care Programme (“PHCP”). This PHCP
contribution must be paid on to the ITF by the National Association / Tournament
Organiser. At W15 and W35 2% of prize money is paid to the ITF and at W50, W75 and
W100 5% of prize money is paid to the ITF.

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ORGANISATIONAL

I am delighted to share the 2024 Organisational Requirements – the key resource to

Mens WTT: [email protected]

ITF Service Bureaus

Tennis Europe: [email protected]

USTA: [email protected] – [email protected]

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS

Any sanctioning National Association and the Tournament Organiser where

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 1

Tournament Organisers and National Associations are advised to have preparations

Tournament Organisers are expected to monitor weather and if necessary, with

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 2

Tournament categories are listed as W15, W35 (previously W25), W50

Single and Multiple Week Tournaments

WTT Tournament Structure (with WTA/ATP Challenger level tournaments)

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 3

Prize Money $15,000 $25,000 $40,000 $60,000 $100,000

Main Draw Size 32 32 48 32 48 32 48 32 48

Qualifying Draw 24/32 or

Tournament Sunday or Sunday or Sunday or Sunday or Sunday or

Supervisor Silver or Gold Silver or Gold Gold

Umpire/Live Last Round Qualifying

No 11/13 Yes* 9/11 9/11 9/11 7/9 7/9

Accreditation Yes Yes Yes

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 4

Before W15/M15 W35/M25 W50 W75 W100

Application 12 Weeks 16 Weeks 16 Weeks

Fact Sheet 9 Weeks 9 Weeks 9 Weeks

PHCP Proposal N Y - 5 Weeks N

Application Submitted Application Form 7

Fact Sheet Submitted Fact Sheet Form 10

Officials’ Proposal Submitted 6

PHCP Proposal Submitted PHCP Proposal Form 6

Wild Card Submission 13

Branding Created Brand Guidelines 12

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 5

Category M15/W15 M25/W35 W50 W75 W100

Fact Sheet 9 Weeks 9 Weeks 9 Weeks

Officials’ Proposal 8 Weeks 8 Weeks 8 Weeks

Branding N/A 3 Weeks 3 Weeks

Cancellation 60 Days 60 Days 60 Days

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 6

Category W15/M15 W35/M25 W50 W75 W100

*for womens events only.

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 7

Where an application is received to hold a Tournament in a new or recently

Where an application is received to hold a new Women’s W50, W75 or W100

6. Financial Guarantee for W50, W75 and W100 Tournaments

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 8

(10% of total prize money)

Category Men’s Tour Women’s Tour

W100 N/A $10,000

W75 N/A $6,000

W50 N/A $4,000

W35 or M25 $2,500 $2,500

W/M15 $1,500 $1,500

The appropriate Sanction Fee is to be collected by the National Association as soon

8. Tournament Cancellations / Organisational Change

ITF WORLD TENNIS TOUR | ORGANISATIONAL REQUIREMENTS 9