Lesson 1: Understanding Software System Software – is built-in software that

Applications comes within a system and executes various

tasks to optimize the process. These usually
come pre-installed in the system. Thus, it is
Software – is a set of processes that allows not easy to uninstall them from the system.
the computer to execute and optimize your - Some software like run command or
manual work process and a set of instructions debugger is pre-coded software
that tell a computer what to do. inside a system.
Software Application – also called as, - System software is responsible for
application program, software designed to performing daily operations on a
handle specific tasks for users. Such system.
software directs the computer to execute - System software is what makes the
commands given by the user and may be said computer itself work.
to include any program that processes data for
a user.
Examples of System Software
Software has undergone substantial changes
and modifications over time.

- Primary Aim of software applications -Operating System

is to perform specific tasks, including -Utility Programs
research, communication, execution,
creativity, etc. It could be educational, -Device Drivers
business, professional, or personal.
- It is a software package that can be
assisted in performing user-defined Lesson 3: Type and Example of Software
tasks and is specified with user Application
assistance.
- Tasks are to be completed line by line Software Application – allows end-users to
to help the computer’s capabilities interact with the system. Hence, it is known as
with dedicated tasks to fulfill business end-user programs. We can also call it as
tasks. application or simply an app.

Software Program – is a collection of

instructions targeted at modifying the state of
System software and application software a computer hardware. Mostly machine-
are the two main categories of software. readable instructions.

i.e. MS Word, Google Chrome, Photoshop as

software applications

Three Categories of Software Application

Lesson 2: System Software vs
Application Software General Software, Customized Application
Software, Business Application Software.
1.1 General Software Businesses and financial sectors mostly uses
this type of software.

- i.e MS Excel, Google Sheets, LibreOffice.

General Software – is capable of completing
a wide range of fundamental tasks. They c. Database Software
complete all the general duties that a user
Database – is a set of relevant stored data
needs to perform on the system.
stored in an organized manner. It is also known
as Database Management System (DBMS). It
helps users create, delete, edit, and extract
i.e Apache OpenOffice, WPS Office, MS
data from the database.
Office and many more.
- When enterprise software
development services establish an
General Application Software is divided application, they create and store data
further as follows: automatically. The database
management system assists the
application in retrieving the relevant
a. Word Processing Software data and storing it once it is no longer
used.
– allowing users to create, edit, delete, access, - Some database management tools
customize, and format text files. Additional help to handle various data on the
features like Word Art, thesauruses, and many system like email ids, phone number,
others to customize a file and make it more catalog, etc.
attractive. - i.e SQL, Oracle, dBASE , etc.
- can publish and send email features to d. Presentation Software
create manuals, reports, books, and
newsletters. - is used to present ideas and display their
projects in the form of slides. This type of
- i.e WordPad, Open Office Writer, MS Word, software application has the basic features for
WPS Writer, etc. effective presentation. They also have various
features like audio files, video files, charts,
and graphs to present to people.
b. Spreadsheet Software
- i.e MS Powerpoint, Pinnacle Studio
– application helps us to perform calculations
using various tools. The data or organized in a e. Web Browsers
tabular format in the rows and columns. The - is used to access various types of
intersection of row and columns is known as information on the world wide web or the
cell. internet. It can stream videos, download
- These cells store data in the form of date, images, search for information, and read files.
time, and numbers. It can also perform - i.e Google Chrome, Microsoft Edge, Mozilla
various functions and calculations. It can also Firefox.
make charts, graphs, tables, and many more.
f. Educational Software I. Free Software

-This software offers tutorials and training, - Freeware software can be downloaded from
which are used in teaching and self-learning. the internet free of charge. This software
Google Earth and NASA World Wind are the cannot be edited or personalized without
finest examples of education software. tampering with the codebase.

- educational institutions can hire dedicated - i.e Adobe Reader

programmers to build customized educational
II. Shareware Software
software.
- It fosters the free, limited-time distribution of
software applications. When users are
g. Graphic Desing Software granted access to the source code, they are
frequently encouraged to make copies and
- Graphic design software allows for editing
distribute them.
digital images or videos in a short time. This
software comprises illustrations and picture - i.e WinZip and Adobe Acrobat
editing software.
III. Open-Sourced Software
- i.e Adobe Photoshop, Clip Studio, Adobe
-It is a type of software that are free and open-
Illustrator, are a few examples of graphic
sourced code. This means that anyone can
design software.
view and modify the source code to fix issues
or add new features.

h. Simulation Software - i.e Apache WebServers are available without

any cost, while others are paid.
-Simulation software is utilized in a variety of
fields to replicate life-like conditions. This is IV. Closed-source Software
primarily beneficial in video games or
-The source code can’t be viewed by anyone,
professional training sessions. When actual
even if you own it premium. Most of the
machinery cannot be used without training,
packages we have today are closed-source
software development companies can design
software.
simulation software to familiarize trainees
with the environment before handling the - The company that releases the software has
actual machinery. Also, AR and VR intellectual property rights to the codebase.
technologies are used to develop software
that supports simulations.

-i.e Flight Simulator for pilots to gain some 1.2 Customized Application Software
basic experience and familiarity with the - Building application software for businesses
machine. based on their specific demands or
requirements

Types of Application Software based on - Excluding additional functionalities because

Availability and Shareability the customers picked the function that suits
their purpose.
1.3 Business Application Software - Management of Documents
- Managing Payroll and Finances
- Business application software is one type of
- Production of graphics, animations,
application software that aims to fulfill
and videos.
multiple functions and operations of
businesses. Utilizing these applications, Features of Application Software
businesses can improve the accuracy and
- It requires a huge storage space.
efficiency of operations. Moreover, the
- User friendly and easy to design.
software application ensures the security of
- Built using high-level languages.
systems and programs throughout the
- Executes more specified tasks like
operations.
email, photo editing, spreadsheet and
The following are some of them: more.

-Project Management Software Application

like Slack, Asana, Basecamp
Lesson 5: Software Applications
-Communications Application Software like Examples
Buffer, HootSuite, Zoom

-Enterprise Resource Planning (ERP)

Application Software like Odoo, Oracle, - Microsoft Products: MS Word,
Microsoft Dynamics PowerPoint, Excel, MS Office, and
more
-Customer Relationship Management (CRM) - Music Application Software: Spotify,
Application Software like Mailchimp, Zoho, YouTube Music, Apple Music
NetSuite - Communication Application
-Database like MySQL, Microsoft SQL, Software: Skype, Google Meet, Zoom
MongoDB - Team Collaboration Software: Slack,
ClickUp, Wrike
-Education Software like Skill Lake, Google - Internet Browsers: Opera, Safari,
Classroom, Litmos Google Chrome, Internet Explorer,
Mozilla Firefox
-Human Resource Management Software
- Multimedia Software: Windows
(HRMS) like BambooHR, Gusto HR
Media Player, VLC Player, MX Player
- Productivity Software: Teamwork,
Wrike
Lesson 4: Functions and Features of
Software Applications Advantages of Application Software

-Enhanced User Experience

Functions of Software Applications -More Flexibility
-Robust Data Security
- File Organization
-Decision-making Power
- Managing Business Projects
- Management of health care software
- Project Administration
Lesson 6: Introduction to Microsoft Most people get confused between these two.
Application Here is the breakdown of its differences:

Microsoft Applications or Microsoft Office - Office 365 is a cloud-based suite of

is a suite of applications designed to help productivity apps like the ones we usually
productivity and completing common tasks. know like Outlook, Word, Powerpoint.
However, Microsoft 365 is a bundle of
- Proprietary product of Microsoft
services including Office 365 itself.
Corporation and was first released
in 1990.
- MS Office has been dominant model in
As of April 21, 2020, Microsoft’s productivity
delivering modern office related
suite has changed from Office 365 to
document handling software.
Microsoft 365.
- Microsoft Office is available in 35
languages, and is supported by ▪ But wait, there's more! There is also a top-of-
Windows, Mac, and most Linux the-line flavor called Microsoft 365 E5. It
variants. combines the above productivity apps with
advanced security, compliance, voice, and
analytical capabilities. This bundle has
History Of Microsoft Office
Microsoft Defender which claims protection
against zero-day malware and phishing.
Essentially, they rewrite links and detonate
1. First, MS Office was introduced in an out-of-
attachments.
the-box software licensing. Users bought MS
Office in a box in a store (or mail) and used
compact disc inside to download the software
Microsoft Office Six Core Programs
into workstation.
1. Word
2. The out-of-the-box model was held through
the era of floppy disk and compact disc. 2. Excel
However, it was replaced by downloading the
software over the internet. Passcodes and 3. PowerPoint
license keys are insured against unauthorized 4. Access
use.
5. Publisher
3. Third, web delivery or delivery through
cloud. Cloud delivery means that 6. OneNote
applications service is delivered over the
internet, so no downloading is necessary.
The three major Microsoft Office pieces
include the word processor (Word), the
Microsoft 365 and Office 365 spreadsheet (Excel), and the visual
presentation tool (PowerPoint.)
Access is a database management tool, while advanced printing tools.
Publisher allows for the presentation of Unlike the desktop version of
various marketing materials. MS Office, you don’t have a
full set of Reference and
Mac Version
Researcher tools.
oAll Mac versions of Microsoft 365 include • You can’t insert videos inside
Outlook, Word, Excel, PowerPoint, and a Word document.
OneNote. • Watermarks are not
Android Version supported on the web version
of Microsoft Word.
Includes Word, Excel, and PowerPoint as a
unified app; Outlook and OneNote are
separate apps. Word, Excel, and PowerPoint
can also be downloaded separately.

iOS Version 2. Microsoft Excel

• On the web version of
Includes Word, Excel, and PowerPoint as
separate apps or a unified Office app, Microsoft Excel, you don’t
Outlook, and OneNote are separate apps only. have access to advanced
formula tools.
• You can’t create Pivot Charts
Lesson 7: Desktop vs Online (Microsoft but can view them on the web.
Office) Bear in mind, you can now
create, edit, and view
Having said that, bear in mind, just because a
PivotTables.
tool is not available on the web version does
• There are not many options for
not mean that it can’t render an Office
advanced formatting and you
document made with those tools. Basically,
don’t get smart formatting
you will be able to view the content on the
recommendations on the
web but can’t edit it.
web.
• You can’t create external
1. Microsoft Word
data connections or make
• On the web version of
external references.
Microsoft Word, you can’t add
• On the web version of Excel,
captions, citations, and
you can’t create advanced
bibliography.
analysis views such as
• There is no support for
Power View, Power Pivot and
advanced collaboration
Slicers.
such as Track Changes,
• No support for advanced time
merging, comparing, and
filtering like Timeline Slicer.
combining documents.
• No support for advanced
3. Microsoft PowerPoint
page layout tools and
 • On the web version of download the application to your hard drive
Microsoft PowerPoint, you and will also have access to the online version.
don’t have a larger selection
Word for Windows
of animations. It only has
eight transitions and 37 Word for Windows is available stand-alone or
animations. For custom as part of the Microsoft Office suite.
animations, you will have to Word contains rudimentary desktop
use the desktop app of MS publishing capabilities and is the most widely
PowerPoint. used word processing program on the market.
• You can’t play embedded
Word files are commonly used as the format
videos in PowerPoint on the
for sending text documents via e-mail
web.
because almost every user with a computer
• No rich formatting for texts
can read a Word document by using the Word
and shapes. While you can application, a Word viewer, or a word
apply styles and add shadow processor that imports the Word format (see
effects, the features are Microsoft Word Viewer).
somewhat limited. You don’t
have gradients, Word 6 for Windows NT was the first 32-bit
eyedroppers, styles, and version of the product, released with Microsoft
Office for Windows NT around the same time
effects.
as Windows 95. It was a straightforward port of
• Design tool and ink support
Word 6.0. Starting with Word 95, each release
are not available on the web
of Word was named after the year of its
version. release, instead of its version number.
• No support for headers and
footers. Word 2007 introduced a redesigned user
• No integration with Excel for interface that emphasized the most common
controls, dividing them into tabs, and adding
charts.
specific options depending on the context,
such as selecting an image or editing a table.
This user interface, called Ribbon, was
Lesson 8: Microsoft Word included in Excel, PowerPoint, and Access
2007, and would be later introduced to other
Office applications with Office 2010 and
Microsoft Word is a word processor Windows applications such as Paint and
developed by Microsoft. WordPad with Windows 7, respectively.
oIt was first released on October 25, 1983,[9] The redesigned interface also includes a
under the name Multi-Tool Word for Xenix toolbar that appears when selecting text, with
systems. options for formatting included.
oIs a word processing program that allows for Word 2007 also included the option to save
the creation of both simple and complex documents as Adobe Acrobat or XPS files, and
documents. With Office 365, you can upload Word documents like blog posts on
services such as WordPress.
 Word 2010 allows the customization of the
Ribbon, adds a Backstage view for file
management, has improved document
navigation, allowed creation, and embedded
screenshots, and integrates with online
services such as Microsoft OneDrive.

Word 2019 added a dictation function.

Word 2021 added co-authoring, a visual

refresh on the start experiences and tabs,
automatic cloud saving, dark mode, line
focus, an updated draw tab, and support for
ODF 1.3.