Sample Letters of Offer

Sample Letters of Offer
TEMPLATE 1: Short Letter
[Insert your logo here]

[Student hire’s first and last name]
[Student number]
Subject: Letter of offer for co-op job placement for [term] [year] term(s)
Dear [Student hire’s first name],

I am pleased to inform you that we would like to make you an offer of employment. Please
consider this letter to be the formal offer.
In line with what was communicated to you during the interview process, your position will be
[position title]. Your employment will begin on [date] and will be completed on [date]. To this end,
you will be employed with for the [term(s)] [year(s)] co-op work term(s). You will be expected to
work [hours] per week with your schedule being [details]. You will be paid at the rate of $[wage
amount] per hour. Your work will be [in-person/hybrid/virtual].
If you wish to accept this offer of employment, please send us confirmation of your acceptance by
email or in PDF format no later than [date]. We are excited to have you join our organization and
we look forward to working with you. If you have any questions, don’t hesitate to reach out to me
at [email] or [phone number]. Welcome to the team!
Regards,
[Your first and last name]
[Your job title]
[Company]
EXAMPLE 1: Short Letter
Jane Doe
123456789
Subject: Letter of offer for co-op job placement for Spring 2022 term
Dear Jane,
I am pleased to inform you that we would like to make you an offer of employment. Please
consider this letter to be the formal offer.
In line with what was communicated to you during the interview process, your position will be Co-
Op Student Intern. Your employment will begin on January 10th, 2022 and will be completed on
April 15th 2022. To this end, you will be employed with for the Spring 2022 co-op work term. You
will be expected to work 35 per week with your schedule being 8:30AM-4PM from Monday to
Friday. You will be paid at the rate of $20 per hour. Your work will be in-person at our office.
If you wish to accept this offer of employment, please send us confirmation of your acceptance by
email or in PDF format no later than November 28, 2021. We are excited to have you join our
organization and we look forward to working with you. If you have any questions, don’t hesitate to
reach out to me at [email protected] or 604-123-4567. Welcome to the team!
Regards,
John Doyle
Office Manager
Sample Company
TEMPLATE 2: Long Letter
[Insert your logo here]

[Student hire’s first and last name]
[Student number]
Dear [Student hire’s first and last name],

Thank you for applying to our company for the position of [position title]. After careful
consideration by our team, it is my pleasure to offer you a letter of employment for this position.
Please see below for the details of your employment contract.
Position
You will be employed by [company] in the position of [position title]. Your immediate supervisor
will be [supervisor’s first name], [supervisor’s job title].
Length of Employment
Your employment will begin on [date] and will be completed on [date]. To this end, you will be
employed with for the [term(s)] [year(s)] co-op work term(s).
Hours and Schedule
You will be expected to work [hours] per week with your schedule being [details]. Your work will be
[in-person/hybrid/virtual]. Your primary location of work will be our company’s office at [address].
You may be able to work from home at the permission of your supervisor.
Equipment
Our company will provide you with a computer and its necessary accessories for the duration of
your employment.
Vacation and Holidays
Once you have completed a probationary period of 3 months, you will be entitled to [number of
hours] hours of vacation time, which you can take a time agreed upon with your supervisor. You
will also be paid for all statutory holidays that our company observes.
Compensation
You will be paid at the rate of $[wage amount] per hour for all hours worked. In the event that you
work over 8 hours a day or 40 hours a week, you will be paid your hourly wage multiplied by 1.5 in
overtime pay.
Termination
Our company is entitled to terminate your contract with us at any point during your employment
with us with or without cause. In such a case, termination will occur when out company gives you
2 weeks’ notice of termination.
If you wish to accept this offer of employment, please sign the Contract Agreement section at the
end of this contract letter. We are excited to have you join our organization and we look forward to
working with you. If you have any questions, you can reach a company representative at [email] or
[phone number]. Welcome to the team!
Regards,
[Your first and last name] [Your colleague’s first and last name]
[Your job title] [Your colleague’s job title]
Contract Agreement
I, the undersigned Student Hire, confirm that I have read this agreement and that I consent to
its terms.
Student Hire Name (printed): ________________________________________

Student Hire Signature: ________________________________________
Date: ___________________________
Witness Name (printed): ________________________________________

Witness Signature: ________________________________________
Date: ___________________________
EXAMPLE 2: Long Letter
Jane Doe
123456789
Dear Jane Doe,

Thank you for applying to our company for the position of Co-Op Student Intern. After careful
consideration by our team, it is my pleasure to offer you a letter of employment for this position.
Please see below for the details of your employment contract.
Position
You will be employed by Sample Company in the position of Co-Op Student Intern. Your
immediate supervisor will be Jessie Dole, Floor Supervisor.
Length of Employment
Your employment will begin on January 10th, 2022 and will be completed on April 15th, 2022. To
this end, you will be employed with for the Spring 2022 co-op work term.
Hours and Schedule
You will be expected to work 35 per week with your schedule being 8:30AM-4PM from Monday to
Friday. Your work will be in-person. Your primary location of work will be our company’s office at
1234 Veryreal Street, Surrey, BC. You may be able to work from home at the permission of your
supervisor.
Equipment
Our company will provide you with a computer and its necessary accessories for the duration of
your employment.
Vacation and Holidays
Once you have completed a probationary period of 3 months, you will be entitled to 70 hours of
vacation time, which you can take a time agreed upon with your supervisor. You will also be paid
for all statutory holidays that our company observes.
Compensation
You will be paid at the rate of $20 per hour for all hours worked. In the event that you work over 8
hours a day or 40 hours a week, you will be paid your hourly wage multiplied by 1.5 in overtime
pay.
Termination
Our company is entitled to terminate your contract with us at any point during your employment
with us with or without cause. In such a case, termination will occur when out company gives you
2 weeks’ notice of termination.
If you wish to accept this offer of employment, please sign the Contract Agreement section at the
end of this contract letter. We are excited to have you join our organization and we look forward to
working with you. If you have any questions, you can reach a company representative at
[email protected] or 604-123-4567. Welcome to the team!
Regards,
John Doyle Janet Dollop

Office Manager Payroll Administrator
Contract Agreement
I, the undersigned Student Hire, confirm that I have read this agreement and that I consent to
its terms.
Student Hire Name (printed): ________________________________________

Student Hire Signature: ________________________________________
Date: ___________________________
Witness Name (printed): ________________________________________

Witness Signature: ________________________________________
Date: ___________________________

Sample Letters of Offer

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Sample Letters of Offer

TEMPLATE 1: Short Letter

[Insert your logo here]

Dear [Student hire’s first name],

[Insert your logo here]

Dear [Student hire’s first and last name],

Student Hire Name (printed): ________________________________________

Witness Name (printed): ________________________________________

Dear Jane Doe,

John Doyle Janet Dollop

Student Hire Name (printed): ________________________________________

Witness Name (printed): ________________________________________

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