FLORIDA DEPARTMENT OF EDUCATION

Request for Application (RFA Discretionary)

Bureau / Office
Bureau of Educator Recruitment, Development and Retention

TAPS Number
24A313

Program Name
Heroes in the Classroom Bonus Program

Specific Funding Authority(ies)

2023 General Appropriations Section 2, Specific Appropriation 95 - $10,000,000 in nonrecurring funds.
Heroes in the Classroom Bonus Program, pursuant to s. 1012.715, F.S. (2023-38).

Funding Purpose / Priorities

The Florida Legislature established Florida’s Heroes in the Classroom Bonus Program to support the recruitment
of Florida’s fully retired first responders and veterans who commit to joining the teaching profession as a full-
time classroom teacher for a minimum of two school years. The program also provides an additional bonus to
fully retired first responders and veterans teaching a course in a high demand teacher needs area as defined in s.
1012.07, F.S.

Total Funding Amount

$10,000,000

Type of Award
Discretionary Non-Competitive

Budget / Program Performance Period

July 1, 2023 – June 30, 2024

Target Population(s)
Retired law enforcement officers as defined in s. 943.10(1), F.S., retired firefighters as defined in s. 633.102(9),
F.S., retired emergency medical technicians or paramedics as defined in s. 401.23, F.S., and retired veterans as
defined in s. 1.01(14), F.S. Retired first responders and veterans who have not been the subject of any
disciplinary action during the most recent five years of their employment, have been honorably discharged from

DOE 900D May 2022

the military if applicable, and have obtained a professional or temporary certificate and committed to
maintaining employment with a district or charter school for a minimum of two school years.

Eligible Applicant(s)
Florida School Districts

Application Due Date

November 10, 2023 and March 15, 2024

The due date refers to the date of receipt in the Office of Grants Management.

For Federal programs, the project effective date will be the date that the application is received within
the Office of Grants Management meeting conditions for acceptance, or the budget period specified in the
Federal Award Notification, whichever is later.

For State programs, the project effective date will be no earlier than the effective date of the legislative
appropriation, usually July 1 of the fiscal year. The ending date can be no later than June 30, of the fiscal
year unless otherwise specified in Florida Statutes or proviso.

Matching Requirement
None

Contact Persons

Program Contact Grants Management Contact

Virginia Whitaker Blaize Dickey
Program Director Grants and Contracts Specialist
850-245-0608 850-245-9313
[email protected] [email protected]

Assurances
The Florida Department of Education (FDOE) has developed and implemented a document entitled General
Terms, Assurances and Conditions for Participation in Federal and State Programs to comply with:
2 C.F.R. 200, Uniform Grant Guidance (UGG) requiring agencies to submit a common assurance for
participation in federal programs funded by the United States Education Department (USED); Applicable
regulations of other Federal agencies; and State regulations and laws pertaining to the expenditure of state funds
In order to receive funding, applicants must have on file with the Florida Department of Education, Office
of the Comptroller, a signed statement by the agency head certifying applicant adherence to these
General Assurances for Participation in State and Federal Programs. The complete text may be found in
Section D of the Green Book.

School Districts, Community Colleges, Universities, and State Agencies

The certification of adherence, currently on file with the FDOE Comptroller’s Office, shall remain in
effect indefinitely. The certification does not need to be resubmitted with this application, unless a
change occurs in federal or state law, or there are other changes in circumstances affecting a term,
assurance or condition.
DOE 900D May 2022
Risk Analysis
Every agency must complete a Risk Analysis form. The appropriate DOE 610 or DOE 620 form will be
required prior to a project award being issued. The Risk Analysis must be submitted with the application. If an
agency is submitting applications for multiple programs, only one Risk Analysis is required.

School Districts, State Colleges, and State Universities, and State Agencies must use the DOE 610
form. Once submitted and approved, the risk analysis will remain in effect unless changes are required by
changes in federal or state law, changes in the circumstances affecting the financial and administrative
capabilities of the agency or requested by the Department. A change in the agency head or the agency’s
head of financial management requires an amendment to the form. The DOE 610 form may be found at
http://www.fldoe.org/core/fileparse.php/5625/urlt/doe610.xls

Funding Method

Reimbursement with Performance

Payment is rendered upon submission of documented allowable disbursements, plus documentation of
completion of specified performance objectives.

Fiscal Records Requirements and Documentation

• Districts must complete a Budget Narrative form, DOE 101S.
• In accordance with section 1012.715, Florida Statutes, funds shall be disbursed to each district for
disbursement to each eligible recipient.
• Districts must provide a one-time bonus to eligible recipients upon receipt of funds from the
Department.
• Districts must establish a reasonable method by which a teacher must reimburse the state if he or she
receives the bonus payment but fails to maintain employment for the required two-year school period.
The district must request repayment in writing two times. Participants shall receive a waiver of
reimbursement in cases of extreme hardship as determined by the employer upon receipt of
documentation.

Applicants must complete a Budget Narrative form, DOE101S. Budget pages must be completed to provide
sufficient information to enable FDOE reviewers to understand the nature and reason for the line item cost.

All accounts, records, and other supporting documentation pertaining to costs incurred shall be maintained by
the recipient for five years. Supporting documentation for expenditures is required for all funding methods.
Examples of such documentation include but are not limited to: invoices with check numbers verifying
payment, and/or bank statements; time and effort logs for staff, salary/benefits schedules for staff. All must be
available upon request.

Funded programs and any amendments are subject to the procedures outlined in the FDOE Project Application
and Amendment Procedures for Federal and State Programs (Green Book) and the General Assurances for
Participation in Federal and State Programs, which may be found at:
http://www.fldoe.org/finance/contracts-grants-procurement/grants-management/project-application-amendment-procedur.stml.

DOE 900D May 2022

Budgeted items must correlate with the narrative portion of the project application that describes the specific
activities, tasks and deliverables to be implemented.

All project recipients must submit a completed DOE 399 form, Final Project Disbursement Report by the dates
specified on the DOE 200 form, Project Award Notification.

Financial Consequences
The grant manager shall periodically review the progress made on the activities and deliverables listed. If
the sub-recipient fails to meet and comply with the activities/deliverables established in the grant or to
make appropriate progress on the activities and/or towards the deliverables and they are not resolved
within two weeks of notification, the grant manager may approve a reduced payment or request the sub-
recipient redo the work or terminate the grant. The grant manager must assess one or more of these
consequences based on the severity of the failure to perform and the impact of such failure on the ability
of the sub-recipient to meet the timely and desired results. These financial consequences shall not be
considered penalties.
Allowable Expenses:
Program funds must be used solely for activities that directly support the accomplishment of the program
purpose, priorities and expected outcomes during the program period. All expenditures must be consistent with
the approved application, as well as applicable state and federal laws, regulations and guidance. For this project,
funds may only be used for the purpose of paying a one-time sign-on bonus to fully retired first responders and
veterans who commit to joining the teaching profession as a full-time classroom teacher, or for providing a fully
retired first responder and veteran eligible applicant an additional bonus for teaching a course in a high-demand
teacher need area.

Expenses for personal digital assistants (PDA), cell phones, smart phones and similar devices, including the
service costs to support such devices may be allowable, with FDOE prior approval. Applicants will need to
describe and justify the need for such devices, identify the amount that will be applicable to the project and how
the device will be kept secure.
Unallowable Expenses:
Unless otherwise specifically authorized herein, sub-recipient shall not convey anything of value, including but
not limited to gifts, loans, rewards, favors or services, directly to any agent, employee or representative of the
Department, and shall promptly notify the Department in the event that an agent, employee or representative of
the Department attempts to solicit the same.

Below is a list of items or services that are generally not allowed or authorized as expenditures. This is not an
all-inclusive list of unallowable items. Subrecipients are expected to consult the FDOE program office with
questions regarding allowable costs.

− Pre-award costs
− Entertainment (e.g., a field trip without the approved academic support will be considered
entertainment)
− Meals, refreshments or snacks
− End-of-year celebrations or parties
− Game systems and game cartridges (e.g., Wii, Nintendo, PlayStation)
− Out-of-state travel without FDOE pre-approval
− Overnight field trips (e.g. retreats, lock-ins)
− Incentives (e.g., plaques, trophies, stickers, t-shirts, give-a-ways)
DOE 900D May 2022
 − Gift cards
− Decorations
− Advertisement
− Promotional or marketing items (e.g., flags, banners)
− Purchase of facilities or vehicles (e.g., buildings, buses, vans, cars)
− Land acquisition
− Furniture
− Kitchen appliances (e.g., refrigerators, microwaves, stoves, tabletop burners)
− Tuition
− Capital improvements and permanent renovations (e.g., playgrounds, buildings, fences, wiring)
− Dues to organizations, federations or societies for personal benefit
− Clothing or uniforms
− Costs for items/services already covered by indirect costs allocation
− Costs not allowable for federal programs per the U.S. Education Department General Administration
Regulations (EDGAR), which may be found at
https://www2.ed.gov/policy/fund/reg/edgarReg/edgar.html and the Reference Guide for State
Expenditures, which may be found at https://myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-
agencies/referenceguideforstateexpenditures.pdf?sfvrsn=fc1c5555_2

Equipment Purchases
Equipment may not be purchased with these funds.

Administrative Costs including Indirect Costs

N/A.

Chapter 1010.06 F.S. Indirect cost limitation - State funds appropriated by the Legislature to the Division of
Public Schools within the Department of Education may not be used to pay indirect costs to a university, state
university, school district, or any other entity.

State of Florida, Executive Order 11-116

The employment of unauthorized aliens by any contractor is considered a violation of section 274A(e) of the
Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall
be cause for unilateral cancellation of the contract. In addition, pursuant to Executive Order 11-116, for all
contracts providing goods or services to the state in excess of nominal value; (a) the Contractor will utilize the
E-verify system established by the U.S. Department of Homeland Security to verify the employment eligibility
of all new employees hired by the contractor during the Contract term, (b) require that Contractors include in
such subcontracts the requirement that subcontractors performing work or providing services pursuant to the
state contract utilize the E-Verify system to verify the employment eligibility of all new employees hired by the
subcontractor during the contract term. Executive Order 11-116 may be viewed at:
http://www.flgov.com/wp-content/uploads/orders/2011/11-116-suspend.pdf.

State of Florida, Executive Order 20-44

In accordance with Executive Order 20-44, each grantee meeting the following criteria: 1) all entities named in
statute with which the agency must form a sole source, public private agreement and 2) all entities that, through
contract or other agreement with the State, annually receive 50% or more of their budget from the State or from
a combination of State and Federal funds shall provide to the department an annual report in the format required
DOE 900D May 2022
by the department. This report shall detail the total compensation for the entities’ executive leadership teams.
Total compensation shall include salary, bonuses, cashed in leave, cash equivalents, severance pay, retirement
benefits, deferred compensation, real-property gifts, and any other payout. In addition, the grantee shall submit
with the annual report the most recent Return of Organization Exempt from Income Tax, Form 990, if
applicable, or shall indicate that the grantee is not required to file such Form 990. This report shall be submitted
by March 1 of each year. Executive Order 20-44 may be obtained via this link:
https://www.flgov.com/wp-content/uploads/orders/2020/EO_20-44.pdf

Narrative Section
Scope of Work/Narrative
Subject to legislative appropriation, the Department of Education must provide a one-time sign-on bonus, as
provided in the General Appropriations Act, to fully retired first responders and veterans who commit to joining
the teaching profession as a full-time classroom teacher. A fully retired first responder or veteran may receive
an additional bonus for teaching a course in a high-demand teacher needs area as defined in s. 1012.07, F.S.

The project must be implemented in accordance with s. 1012.715, F.S., Heroes in the Classroom Bonus
Program.

• If the retired first responder or veteran: has not been the subject of disciplinary action during the most
recent five years of employment, can provide documentation of honorable discharge from the military,
provide receipt of a professional certificate or temporary certificate, and commit to maintaining
employment with the district or charter school for a minimum of two school years, this individual is
eligible to receive a one-time sign-on bonus.
• Additionally, if the retired first responder or veteran teaches a course in a high-demand teacher needs
area they are eligible to receive an additional bonus. The recipient will be eligible to receive these
additional funds if they teach a course that meets the requirement based on the high-demand teacher
needs areas identified for the same academic year.
• For the purposes of this recruitment program and to support the legislative initiative, an eligible recipient
must maintain employment for two school years. A recipient must be reported on Survey 5 in two
consecutive school years with a payroll record on the staff database for Equal Employment Opportunity
lines 21-33 to meet the required commitment and will not be subject to repayment.
• A school district must report the number of eligible applicants to the department no later than November
10, 2023, and March 15, 2024.
• A template and checklist for districts to submit qualifying information will be provided.
• The district must notify eligible employees for whom such employment may impact their pension from a
previous position.
• A school district must monitor the employment of all bonus recipients and notify the Department if a
recipient fails to meet the required two-year commitment.

Return on Investment (State funded projects only)

The recipient is required to provide quarterly return on investment program activities reports to the Department.
Return on investment reports should describe programmatic results that are consistent with the expected
outcomes, tasks, objectives and deliverables detailed in the executed grant agreement. Beginning at the end of
the first full quarter following execution of the grant agreement, the recipient shall provide these quarterly
reports to the Department within 30 days after the end of each quarter and thereafter until notified that no

DOE 900D May 2022

further reports are necessary. This report shall document the positive return on investment to the state resulting
from the funds provided under the agreement. These reports will be summarized and submitted to the Office of
Policy and Budget and are requested so Legislative staff can review the project results throughout the year and
develop a basis for budget review in the event subsequent funding is requested for future years.

Reports should summarize the results achieved by the project for the preceding quarter and be cumulative for
succeeding quarters. Although there may be some similarity between activity reports and deliverables
submitted to the Department as specified in the grant agreement for payment purposes, please note, that this
return on investment report is separate and apart from those requirements.

All reports shall be submitted to the designated project manager for the Department. All questions should be
directed to the project manager.

Support for Strategic Plan

Describe how the project will incorporate one or more of the Goals included in the State Board of Education’s
K-20 Strategic Plan, outlined at: http://www.fldoe.org/policy/state-board-of-edu/strategic-plan.stml.

Conditions for Acceptance

The requirements listed below should be met for applications to be considered for review:
1) Application is received in the Office of Grants Management within the timeframe specified by the
RFA
2) Application includes required forms: DOE 100A Project Application Form and DOE 101S Budget
Narrative Form
3) All required forms must have the assigned TAPS Number included on the form
4) All required forms have signatures by an authorized entity. The department will accept electronic
signatures from the agency head in accordance with section 668.50(2)(h), Florida Statutes.

• NOTE: Applications signed by officials other than the appropriate agency head identified above must have
a letter signed by the agency head, or documentation citing action of the governing body delegating
authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE
100A when the application is submitted.
• An “electronic signature” means an electronic sound, symbol, or process attached to or logically
associated with a record and executed or adopted by the person with the intent to sign the record.
• The department will accept as an electronic signature a scanned or PDF copy of a hardcopy signature.
• The department will also accept a typed signature, if the document is uploaded by the individual signing
the document.

5) Application must be submitted electronically to the Office of Grants Management via ShareFile.

DOE 900D May 2022

 FLORIDA DEPARTMENT OF EDUCATION
PROJECT APPLICATION
Please return to: A) Program Name: DOE USE ONLY

Florida Department of Education Date Received

Office of Grants Management
Heroes in the Classroom Bonus Program
Room 332 Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
Telephone: (850) 245-0735 TAPS NUMBER: 24A313

B) Name and Address of Eligible Applicant:

Project Number (DOE Assigned)

C) Total Funds Requested: D)

Applicant Contact & Business Information
Contact Name: Telephone Numbers:

Fiscal Contact Name:

DOE USE ONLY
Mailing Address: E-mail Addresses:
Total Approved Project:

$
Physical/Facility Address: UEI number:

FEIN number:

CERTIFICATION

I, , (Please Type Name) as the official who is authorized to legally bind

the agency/organization, do hereby certify to the best of my knowledge and belief that all the information and attachments
submitted in this application are true, complete and accurate, for the purposes, and objectives, set forth in the RFA or RFP and are
consistent with the statement of general assurances and specific programmatic assurances for this project. I am aware that any false,
fictitious or fraudulent information or the omission of any material fact may subject me to criminal, or administrative penalties for
the false statement, false claims or otherwise. Furthermore, all applicable statutes, regulations, and procedures; administrative and
programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper
accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be
available for review by appropriate state and federal staff. I further certify that all expenditures will be obligated on or after the
effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project,
and will not be used for matching funds on this or any special project, where prohibited.

Further, I understand that it is the responsibility of the agency head to obtain from its governing body the authorization for the
submission of this application.

E)
Signature of Agency Head Title Date

DOE 100A
Revised June 2022 Page 1 of 2
 Instructions for Completion of DOE 100A
A. If not pre-populated, enter name and TAPS number of the program for which funds are requested.

B. Enter name and mailing address of eligible applicant. The applicant is the public or non-public
entity receiving funds to carry out the purpose of the project.

C. Enter the total amount of funds requested for this project.

D. Enter requested information for the applicant’s program and fiscal contact person(s). These
individuals are the people responsible for responding to all questions, programmatic or budgetary
regarding information included in this application. The Unique Entity Identifier (UEI) requirements
are explained on page A-2 of the Green Book. The Applicant name must match the name associated
with their UEI registration. The Physical/Facility address and Federal Employer Identification
Number/Tax Identification Number (FEIN/FEID or TIN) (also known as) Employer Identification
Number (EIN) are collected for department reporting.

E. The original signature of the appropriate agency head is required. The agency head is the
school district superintendent, university or community college president, state agency
commissioner or secretary, or the chairperson of the Board for other eligible applicants.

• Note: Applications signed by officials other than the appropriate agency head identified
above must have a letter signed by the agency head, or documentation citing action of the
governing body delegating authority to the person to sign on behalf of said official. Attach the
letter or documentation to the DOE 100A when the application is submitted.

DOE 100A
Revised June 2022 Page 2 of 2
 FLORIDA DEPARTMENT OF EDUCATION
BUDGET NARRATIVE FORM 101S
A) Name of Eligible Recipient/Fiscal Agent: Florida Districts
B) DOE Assigned Project Number:
C) TAPS Number: 24A313

(1) (2) (3) (4) (5) (6)

FTE % Allocated to This
FUNCTION OBJECT Account Title and Narrative POSITION AMOUNT Project

D) TOTAL $ - 0%

DOE ATTESTATION (Program and Grants Management)

The cost for each line item budget category has been evaluated and determined to be allowable, reasonable and necessary as
required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the
conclusions reached. April 2022 DOE 101S
 Budget Narrative Form Instructions
A) Enter Name of Eligible Recipient/Fiscal Agent
B) Enter DOE Assigned Project Number
C) Enter TAPS Number
D) Enter the Total Amount for column (5)
(1) Function Code – For School Districts Only – Enter the Function Code, as required in the Financial and Program Cost Accounting and Reporting for
Florida Schools Manual, which best classifies the overall purpose or objective of the goods or services budgeted.

(2) Object Code – Enter the Object Code which best classifies the goods or services budgeted. School Districts - Use the three-digit Object Code as
required in the Financial and Program Cost Accounting and Reporting for Florida Schools Manual ; Colleges and Universities - Use the first three digits
of the Object Codes listed in the Florida Accounting Information Resource Manual ; Non-public entities – Use the Object Codes that are used in the
respective entity’s/agency’s chart of accounts.

(3) Account Title and Narrative - Provide the Account Title that applies to the Object Code listed in (2) and a detailed Narrative that includes a
description of each good or service budgeted and its purpose or use. For example:
Salaries – Describe the type(s) of position(s) requested and the major responsibilities/duties of each position(s). Use a separate line to describe each type of
position.
Other Personal Services – Describe the type of service(s), its purpose or use, and an estimated number of hours for each type of position. OPS is defined as
compensation paid to persons, including substitute teachers not under contract, who are employed to provide temporary services to the program.
Professional/Technical Services – Describe the services rendered by personnel, other than agency personnel employees, who provide specialized skills and
knowledge.
Contractual Services and/or Inter-agency agreements – Describe the services to be rendered and the type of entity or agency (name, if available).
Travel – Describe each type of travel to be supported with project funds, such as conference(s), local travel, in- or out-of-district, and out-of-state. Do not
list
individual names. List individual position(s) when travel funds are being requested to perform necessary activities.
Materials and Supplies - Describe the type of item to be purchased and its purpose or use.
Capital Outlay - Describe the type of item/equipment to be purchased and its purpose or use.
Indirect Cost - Refer to the DOE Project Application and Amendment Procedures for Federal and State Programs (Green Book ) for additional guidance
regarding indirect cost.
- School Districts Only - Provide the percentage rate from the district’s Approved Indirect Cost Plan.
- Colleges and Universities Only – Provide the percentage rate (maximum of 5%) approved by the DOE.
(4) FTE - (Only applicable for items classified as Salaries and Other Personal Services (Refer to (2) Object Code.) Enter the total number of positions (as
FTEs*) that will be supported with these funds. *Full-Time Equivalent (FTE based on the standard workweek for the type of position) is the number of
positions to be funded. Determine FTE by dividing the standard number of weekly hours (e.g., 35 hours) for the type of position (e.g., teacher aide) into the
actual work hours to be funded by the project.
(5) Amount - Enter the total amount budgeted for each line item.

(6) Percent Allocated – For each line item, enter the appropriate percentage that is allocated or applicable to this project (see pages 3-4 for examples).
DOE 101S- Instructions - Page 1 of 1
Februrary 2022
(6) PERCENT ALLOCATED If the cost entered in (5) for each service/commodity listed in (3) is not the total cost of this service/commodity, enter the
appropriate percentage in (6) that is applicable to this project. If the cost entered in (5) for each service/commodity listed in (3) is the total cost for this
service/commodity and is applicable to this project, enter 100% in (6).

Example A
(1) (2) (3) (4) (5) (6)
FTE % ALLOCATED to EXPLANATION
FUNCTION OBJECT ACCOUNT TITLE & NARRATIVE AMOUNT
POSITION this PROJECT
6200 110 Salaries - Provides for supervision of all project 2 $120,000 100% The total cost for the two positions
activities; specific areas for supervision/ listed in (5), a Supervisor and a
coordination are listed by position below. Coordinator (2.0 FTE), are charged
Supervisor/Grant Administration/National to this project. Therefore, the percent
Instructional Materials Accessibility Standards of the cost for Salaries and Benefits
Coordinator/Professional Development and allocated to this project is 100%.
Training

6200 210 Retirement (9.85%) $11,820 100%

6200 220 FICA (6.20%) $7,440 100%
6200 223 Medicare (1.45%) $1,740 100%
6200 231 / 232 Health / Life (11.90%) $14,280 100%
6200 240 Worker's Comp. (1.26%) $1,512 100%
TOTAL $156,792

Example B
(1) (2) (3) (4) (5) (6)
FTE % ALLOCATED to EXPLANATION
FUNCTION OBJECT ACCOUNT TITLE & NARRATIVE AMOUNT
POSITION this PROJECT
7900 430 Utilities - Electricity, water and sewage charges $10,000 50% The total cost for utilities for the
for the facility where this project is housed. facility where this project is housed
is $20,000 annually. However, this
project only occupies 50% of the
facility. Therefore, the percent of the
cost for Utilities allocated to this
project is 50%.

TOTAL $10,000
(6) PERCENT ALLOCATED (continued)

Example C
(1) (2) (3) (4) (5) (6)
FTE % ALLOCATED to EXPLANATION
FUNCTION OBJECT ACCOUNT TITLE & NARRATIVE AMOUNT
POSITION this PROJECT
6300 331 In County Travel - Travel cost for staff to and $1,980 100% The mileage estimated for travel for
from agency headquarters to designated program district staff to and from the county
sites for the purpose of performing activities office to the program sites was
related to the administration and supervision of estimated to be 4,500 miles annually
project. @ $0.44/mile. Therefore, the percent
of the cost for In County Travel
allocated to this project is 100%.
TOTAL $1,980

Example D
(1) (2) (3) (4) (5) (6)
FTE % ALLOCATED to EXPLANATION
FUNCTION OBJECT ACCOUNT TITLE & NARRATIVE AMOUNT
POSITION this PROJECT
NA for 350 Purchased Services - Contract with ABC $1,250 25% The total cost for the maintenance
Private Company for the repair/ maintenance of the office contract for this equipment is $5,000.
Entities equipment; one laser printer and copier. It has been determined that this
project only uses this equipment 25%
of the time. Therefore, the percent of
the cost for Purchased Services
allocated to this project is 25%.
TOTAL $1,250
Project Performance Accountability Information, Instructions, and Form

NOTE: The following pages are included in the RFA (DOE 900D) template and are to be completed by the applicant.
The Florida Department of Education has a standardized process for preparing applications for discretionary funds. This section of the RFA,
Project Performance Accountability, is to assure proper accountability and compliance with applicable state and federal requirements.

The Department’s project managers will:

• track each project’s performance based on the information provided and the stated criteria for successful performance
• verify the receipt of required deliverables prior to payment

For projects funded via Cash Advance, the Department’s project managers will verify that the project activities/deliverables are progressing in
a satisfactory manner, consistent with the Scope of Work/Project Narrative and Performance Expectations, on a quarterly basis.

The Scope of Work/ Project Narrative must include the specific tasks that the grantee is required to perform.
Deliverables must:
• be directly linked to a specific line item/cost item that in turn links to the specific task/activity/service
• identify the minimum level of service to be performed
• be quantifiable, measureable, and verifiable. (how many, how often, duration). Effectiveness (a method demonstrating the success
such as a scale goals to be attained is necessary). Evidence or proof that the activity took place (Examples of deliverables:
documents, manuals, training materials and other tangible product to be developed by the project, training & technical assistance and
the method of provision, number of clients or individuals served, the method of providing the service and frequency). Criteria for
acceptance may vary based on the services being provided. Specific criteria will need to be developed by the program office,
communicated to the provider, articulated in the deliverable form and will become part of the project award.

The applicant must complete the information related to the required tasks to be performed and timelines/due dates for the respective
tasks/deliverables consistent with the provided instructions. Per Chapter 215.971 F.S. financial consequences will be applied if the
subrecipient fails to perform the minimum level of services required by the agreement. Unit cost is not necessary for each item but can be
used to establish a methodology for reduction in the event minimum performance is not met.

DOE 900D May 2022

 Project Performance Accountability Form
Definitions
• Scope of Work- The major tasks that the grantee is required to perform
• Tasks- The specific activities performed to complete the Scope of Work
• Deliverables- The products and/or services that directly relate to a task specified in the Scope of Work. Deliverables must be
quantifiable, measurable, and verifiable
• Evidence- The tangible proof
• Due Date- Date for completion of tasks
• Unit Cost- Dollar value of deliverables

Deliverables Evidence Due Date Unit Cost

Scope of Work Tasks/Activities
(product or service) (verification) (completion)

Note: Add additional lines if necessary

DOE 900D May 2022