SET Tool Buildings No Income Banguitan

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Version 1/2017

Sub-Project Sustainability Evaluation Tool


(SET)
(For all Vertical Structures/Building Subprojects – No Income)

DATE OF EVALUATION:

Name of Completed Sub-Project: RETROFITTING OF MULTIPURPOSE BUILDING INTO AN ISOLATION FACILITY


Physical Description:
26 square meter isolation facility
Location: Banguitan, Besao Date of Completion: March 25, 2023
Mode of Implementation:
Approved cost: Actual Construction cost:
KALAHI GRANT: KALAHI GRANT:
LCC: LCC:
Last Sustainability Evaluation Rating: Date Conducted:
O&M Group Managing the Subproject:
O&M Allocation per year 1:

I. SP UTILIZATION Degree of
Responsiveness2
1) a. Number of beneficiaries

Type of Planned Actual Explanation of


Beneficiaries Male/ Female/ Male/ Female/ Variance
Male- Female- Male- Female-
headed headed headed headed
Population
Households (total)
Families (total)3
4Ps HHs
4Ps Families
IP HHs
IP Families

For Schools/Day Care Centers:

b. Number of sessions per day (for DCC only)


 Actual ___________
 Planned___________

In case planned vs. actual number do not match, explain why.


_________________________________________________________________
_________________________________________________________________

c. Number of students served per classroom (for school buildings only)

 Actual ___________
 Planned___________

In case planned vs. actual number do not match, explain why.


_________________________________________________________________
_________________________________________________________________

d. Is there a regular teacher Yes ____ No ___


1
From AIP or O&M Group Work and Financial Plan approved by General Assembly
2
This is the perceived/observed/experienced functionality or quality of indicators, with 5 being the highest and 1
lowest.
3
Data required by OSEC. For succeeding subprojects, total number of families that will benefit from the proposed
subproject should also be part of the project proposal/feasibility study.
Version 1/2017
I. SP UTILIZATION Degree of
Responsiveness
If there is No regular teacher, why?
________________________________________________________________
________________________________________________________________

e. The following amenities are available (please check):


 Teacher’s Table
 Teacher’s Chair
 Students’ tables
 Students’ chairs
 Shelves
 Playhouse/playpen
 Others (please specify)
______________________________________________________

If above amenities are not available, why?


________________________________________________________________
________________________________________________________________

What amenities (currently not available) are still needed?


______________________________________________________

Why were these (needed amenities) not included in the approved


proposal/Program of Work?
________________________________________________________________

For Health Stations/Birthing Facilities:

b. Is there is a regular midwife?


Yes ____ Regular Schedule of midwife (day and time): ___________________
No ___
If there is No regular midwife, why?
________________________________________________________________
________________________________________________________________

c. Is there is a Barangay Health Worker (BHW)?


Yes ____ Regular Schedule of BHW (day and time): ___________________
No ___
If there is No BHW, why?
______________________________________________________________
________________________________________________________________

d. The following amenities are available (please check):


 Consultation tables
 Weighing scales
 Medicine cabinets
 BP Apparatus
 Nebulizer
 Stethoscope
 Dressing kits
 Delivery kit
 Dextrose and Syringes
 Birthing Facilities
 Others (as included in the plan, please specify)
______________________________________________________
If above amenities are not available, why?
___________________________________________________________________
___________________________________________________________________
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I. SP UTILIZATION Degree of
Responsiveness
What amenities (currently not available) are still needed?
______________________________________________________

Why were these (needed amenities) not included in the approved proposal/Program
of Work?
___________________________________________________________________
___________________________________________________________________

For Multi-Purpose Buildings:

b. Is there a maintenance personnel?


___ Yes How many? ____
___ No

If there is no maintenance personnel, why?


________________________________________________________________
________________________________________________________________

e. The following amenities are available (please check):


 ______________
 _______________

 Others (as included in the plan, please specify)
______________________________________________________
If above amenities are not available, why?
___________________________________________________________________
___________________________________________________________________

What amenities (currently not available) are still needed?


______________________________________________________

Why were these (needed amenities) not included in the approved proposal/Program
of Work?
___________________________________________________________________
___________________________________________________________________

For Evacuation/Community Centers:

b. Is there a maintenance personnel?


___ Yes How many? ____
___ No

If there is no maintenance personnel, why?


________________________________________________________________
________________________________________________________________

c. The following basic amenities are available (please check):


 Shelter and accommodation area
 Separate toilet and bath areas for men and women located at opposite areas
of the structure, including accessibility for senior citizens and persons with
disabilities located outside the community center
 Laundry area outside the community center
 Temporary health station/clinic
 Women-friendly spaces
 Storage areas for relief goods and other supplies, with appropriate
ventilation, which may also serve as distribution area for relief goods
 Community Kitchen and dining facility
 Water supply spaces
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I. SP UTILIZATION Degree of
Responsiveness
 Materials recovery facility or waste disposal areas located outside the
facility, and a safe distance
 Space for livestock and other animals, located outside the community center
 Camp management operations area
 Others (as included in the plan, please specify)
______________________________________________________

If above amenities are not available, why?


_______________________________________________________________
_______________________________________________________________

What amenities (currently not available) are still needed?


______________________________________________________

Why were these (needed amenities) not included in the approved


proposal/Program of Work?
________________________________________________________________
________________________________________________________________

For Lighthouse:

b. Is there a Lighthouse Operator?


___ Yes How many? ____
___ No

If there is no lighthouse operator, why? What is the alternative mechanism for


operating the lighthouse?
________________________________________________________________
________________________________________________________________

c. Is there a maintenance personnel?


___ Yes How many? ____
___ No

If there is no maintenance personnel, why?


________________________________________________________________
________________________________________________________________

d. The following amenities are available (please check):


 Power house (fuel or electrical)
 Watch area
 Space for Lighthouse Operator
 Dock area
 Others (as included in the plan, please specify)
______________________________________________________

If above amenities are not available, why?


___________________________________________________________________
___________________________________________________________________

What amenities (currently not available) are still needed?


__________________________________________________________________
__________________________________________________________________

Why were these (needed amenities) not included in the approved proposal/Program
of Work?
___________________________________________________________________
___________________________________________________________________
Version 1/2017
I. SP UTILIZATION Degree of
Responsiveness

For School/Day Care Center/Health Station/Birthing Facilities/Evacuation or


Community Center/Multi-Purpose Building:

2. Was there an instance where any particular person/HH/group was constrained or


prevented from using the facility4? ___ Yes ____ No

What are these instances?


________________________________________________________________
________________________________________________________________

What is the decision of the O&M group to address these issue/s?


________________________________________________________________
________________________________________________________________

For Lighthouse:

2. Were there instances of related accidents after the installation of the facility? ___ Yes
____ No

If Yes, provide details of these instances:


________________________________________________________________
________________________________________________________________

What actions were undertaken by the O&M group to prevent such accidents from
occurring?
________________________________________________________________
________________________________________________________________

3. List down the top three benefits derived from the completed project
 _________________________________________________
 _________________________________________________
 _________________________________________________
4. Does the O&M group have plans for expansion/improvement/construction of
additional structures? ___ Yes ___ No

What are the plans?


 ________________________________________________________________
 ________________________________________________________________

5. Has the project produced new problems for the community/barangay?__ Yes __ No

If yes, write down (by order of importance) the top three problems that project has
produced.
 _________________________________________________
 _________________________________________________
 _________________________________________________

OVERALL NUMERICAL RATING (SP Utilization – 15%)

4
Example: A potential user was refused access to the facility as proposed activity is against the uses identified by
the O&M group (for multi-purpose buildings).
Version 1/2017
Key Areas Yes Degree of Remarks 5
or Responsiveness /
No Impact
II. ORGANIZATION AND MANAGEMENT
1. O&M organization formed and
recognized/subsumed into appropriate
institutions (e.g., BDC, DepEd, DOH)

For “Yes” answer, the following should be


met:
 Record/minutes of formation and BA
approval
 List of Officers and members
o Record of election/installation
o Posted in the office
 Proof/copy of formation and recognition
by BDC
 O&M policies duly approved by Barangay
Assembly

2. O&M Group is functional

The O&M Group should meet majority of the


following indicators to warrant a “Yes”
answer:
o O&M group holds regular meeting
o O&M group regularly undertakes
monitoring of structures to
determine structures which need
maintenance
o O&M group provides feedback to
the Infrastructure Committee on
result of monitoring
o O&M group lobbies for O&M funds
from the M/BLGU thru the
Infrastructure Committee
3. Operation of O&M Group is managed well

The organization should meet majority of the


following indicators to warrant a “Yes”
answer.
 Regular meetings conducted with
appropriate institutions (i.e., BDC, DepEd,
DOH)

 50% + 1 Attendance meetings (sex


disaggregated)

 50% + 1 Attendance in BA meetings (sex


disaggregated)

5
Comment on the responsiveness and overall quality of indicators/key areas. Include other observations as maybe
appropriate.
Version 1/2017
Key Areas Yes Degree of Remarks
or Responsiveness /
No Impact
 Conduct of periodic organizational
assessments and planning

 Proper Records management observed and


Report to Oversight Agencies submitted
on-time

 Ability to resolve Conflicts without


external intervention

 Women engagement in paid labor during


O&M

Bonus:
Awards and Recognitions received (Recipient of
awards (local, regional, national)
OVERALL NUMERICAL RATING
(Organization and Management – 20%)
III. INSTITUTIONAL LINKAGE
1. O&M group is able to establish linkages with
BLGU, MLGU and other organizations or
institutions for support

Established linkages are:


 Formal (with partnership agreements,
MOA, etc.)
 Informal

Note: Networking and Linkaging may come in the


form of (i) membership in federations, M/BDC; (ii)
tie-up with other POs, NGOs, NGAs; or (iii) tie-up
with P/M/BLGUs.
2. O&M Group is able to access support from
partners referred to in No. 1

If yes, what support were accessed? Please


check all applicable answers.
 Financial
 Technical Expertise
 Equipment
 Supplies

Note: Accessed Technical Support may be in the form


of: Preparation of Plans; Development of Policies,
Systems and Procedures; Conflict Resolution;
Resource Persons during Capability Building;
Preparation of Proposals.

3. Accessed support are sufficient

OVERALL NUMERICAL RATING


(Institutional Linkage – 10%)
IV. FINANCIAL COMPONENT
1. Funds allocated for O&M
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Key Areas Yes Degree of Remarks
or Responsiveness /
No Impact
2. Sufficiency of allocated funds
 Below O&M requirement
 Equal to O&M requirement
 More than O&M requirement

OVERALL NUMERICAL RATING


(Finance Component – 15%)

Buildings-No Income
V. PHYSICAL/TECHNICAL RATIN REMARKS
G
A. O&M PLAN, TOOLS & EQUIPMENT
1) O&M Plan Implementation
 Implementation of planned activities
 Activities conducted as scheduled
 O&M group maintains the subproject
2) Maintenance Tools/equipment
 Proof of purchase/ownership/rental/
access from other sources (tools
available)
 Tools are functional and on-site
B. SUB-PROJECT STRUCTURES
(Note: Consider only applicable
structures/components; include other components not
indicated in the tool but funded by NCDDP)
1. Building Structures (including lighthouse
tower)
a. Columns, Beams, walls
 Structural stability; cracks on structures
 Condition of painting
 Vandalism
 Deflections and deformations
b. Doors and Windows
 Functionality of door knobs
 Conditions of doors & Jambs, fittings
 Condition of window frames, panels, hinges,
locks
 Accessibility
c. Roofing
 Condition of painting
 Condition of roofing panels
 Condition of Gutters, ridge rolls
 Deformations
d. Ceiling
 Condition of painting
 Condition of ceiling panels
 Deformations
 Stability of joist and hangers
e. Flooring
 Condition of floor, tiles
 Cleanliness
e. Electrical System
 Availability of Power Supply
 Serviceability of Lights
 Condition of Switches and outlets
 Safe electrical wiring system
f. Plumbing and sanitation
Version 1/2017
 Availability of Potable water supply
 Condition of lavatory and pantry
 Condition of comfort room
 Condition of water pipes and drain pipes
 Condition of septic tank
g. Amenities (enumerated in Part I- SP Utilization)
 Condition of amenities and accessories

h. Environmental sanitation
 Observed cleanliness
 Proper waste disposal

2. Additional Features

For Health Station/Birthing Facilities:


 Availability of women-friendly space (e.g.,
for physical check-up, pre-natal, delivery
room, recovery room, others)

For Community/Evacuation Centers:


 Located within suitable site and outside
potential hazard prone and protection areas
 Site is within residential zone based on
updated/approved CLUP
 Compliance to space requirements
 Location of Basic amenities comply with
Program specifications
 Accessibility to major transportation facilities

For Light House:


 Overall condition of searchlight
o Quality of illumination
o Condition of lamp and lens
o Condition of fittings, weldings
 Overall condition of space for Operator
 Overall condition of powerhouse(fuel or
electrical)
 Overall condition of watch area
 Overall condition of dock area
3. Perimeter Fence
 Condition of vertical and horizontal supports
 Condition of framings and panels
 Condition of painting
4. Sign Boards
 Visibility of signboard-Readable Policies
 Condition of Signboard
5. Other structures per approved design/Program of
Work (for KC-NCDDP-funded SP)
 ______________________
 ______________________
 ______________________
 ______________________
6. Other structures of subproject (existing structures
prior to KC funding or funded by other agencies)
 ______________________
 ______________________
 ______________________
OVERALL NUMERICAL RATING
(Physical-Technical Component – 40%)
Version 1/2017

Numerical Rating Adjectival Rating


FINAL RATING

OVER-ALL FINDINGS:

1. Functionality
 In summary, the subproject physical status is (please check):
 Well-maintained/in good condition
 Needs minor repairs
 Needs major repairs
 Structure not functional
 In terms of services provided, the subproject:
 Provides services beyond target beneficiaries
 Serves target beneficiaries
 Serves less than the target beneficiaries
 Provides no benefits

2. Sustainability
 The following components/areas are properly attended to:
________________________________________________________________________
__________________________________________________________________

 The following areas/structures need to be addressed/improved:


________________________________________________________________________
__________________________________________________________________

 The following factors contributed to subproject functionality and sustainability:


________________________________________________________________________
________________________________________________________________

3. Compliance to O&M Requirements


 The following O&M requirements are met (check if yes, x if no):
 Subproject is managed by community organization
 Users are paying O&M fee; fee is affordable
 There is budget for O&M; budget is enough to cover planned O&M expenses
 There is an O&M plan; planned activities are implemented on schedule

4. Problems/difficulties in O&M of subproject were addressed/resolved at the community level

Problems/Difficulties Actions Taken/Recommendations


1.

2.

3.

4.

Multi-Stakeholders Inspectorate Team Members (MSIT)

____________________________________ _________________________________
O&M Organization Representative BLGU Representative
Version 1/2017

____________________________________ _________________________________
MIAC Representative SB Representative

____________________________________ _________________________________
ACT Representative Mayor’s Office Representative

____________________________________ _________________________________
RPMT Representative (if available) MSIT Team Leader (MPDC/ME)

____________________________________ _________________________________
NPMO Representative (if available)

____________________________________ _________________________________

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