NICE-SA FUTA Constitution NICE-SA FUTA Constitution

PREAMBLE ARTICLE A

We, the students of Civil Engineering department in the Federal SECTION 1: NAME
University of Technology, Akure, having firmly and solemnly resolved to
The association shall be known and addressed as Nigerian
establish the Nigerian Institute of Civil Engineers Students’ Affiliate of the
Institute of Civil Engineers Students’ Affiliate, The Federal University of
Federal University of Technology, Akure (NICE-SA FUTA Chapter) with a
Technology, Akure Chapter (NICE-SA FUTA Chapter).
view to promoting the best interest of our members and to create a
forum whereby members can meet and discuss, so that they can
contribute their quota towards the technological development in
cognisance with Civil Engineering. ARTICLE B AIMS AND OBJECTIVES

And recognising the need to bring men up in the best ideas of the 1. To contribute enormously to the growth of Civil Engineering in
University to ensure technology for self-reliance, good citizenship and Nigeria and the world in general.
leadership in Nigeria and the world at large. 2. To create a forum whereby knowledge and ideas can be
The need of Civil Engineering cannot be overemphasized as such, exchanged between members and where problems affecting the
students of Civil Engineering department in the Federal University of department could be discussed.
Technology, Akure, in the pursuance of the enormous task, hereby 3. To promote and protect the ethics of Civil Engineering.
present and adopt the following constitution.

ARTICLE C

SECTION 3 MEMBERSHIP

1. Membership is mandatory to all matriculated students of the

department of Civil Engineering of the Federal University of
Technology, Akure.

2. Membership shall not be open to preliminary students.

SECTION 4 DUTIES OF A MEMBER

1. All members are obliged to participate effectively and regularly in

the activity of the association.
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2. At the beginning of every academic session, it shall be mandatory SECTION 7 DUTIES OF PATRONS/PATRONESS
for every member to pay the association annual dues and levies.
The grand patron/patroness shall:
3. Every member shall pay an annual due agreed by the entire
1. shall be an adviser to the association
congress before he/she is allowed to register for his/her courses
at the beginning of every session. 2. shall meet with the association via the executives or the general
assembly at least twice a semester.
4. Every member shall have the privilege to vote and be voted for
association elections. 3. shall assist the association both financially and morally.
SECTION 5 CODE OF CONDUCT 4. shall give maximum support to any programme embarked upon
by the association.
Every member is to conduct himself or herself in an orderly
manner at all general meeting of the association and any erring SECTION 8 LEGAL ADVISERS
member shall be made to face the disciplinary committee to be
set up by the executive committee of the association at the 1. All judges in the Judicial Council of the Federal University of
congress. Technology, Akure Students’ Union and all barristers in the
Federal University of Technology, Akure Students’ Union Bar
Association (FBA) shall be the legal advisers of the association.
ARTICLE D

SECTION 6 PATRON/PATRONESS ARTICLE E

1. The Head of the department (H.O.D.) of Civil Engineering in the SECTION 10 THE EXECUTIVE COMMITTEE
Federal University of Technology, Akure is the Grand patron of
this association. The executive committee shall consist of the following officers:

2. Any individual who associates his/herself with the advancement 1. The President
of Civil Engineering in general shall be deemed fit to be appointed 2. The Vice-President
as patron/patroness of this association.
3. The General Secretary
3. Patrons/patronesses who are members of staff of the Federal
University of Technology, Akure shall be the staff advisers of the 4. The Assistant General Secretary (A.G.S.)
association. 5. The Financial Secretary
4. The appointment of appointment of staff advisers shall be 6. The Treasurer
terminated after three (3) years of appointment
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7. The Public Relations Officer (P.R.O.) (v) at the last semester meeting present a report of the
stewardship of the outgoing executives.
8. The Welfare Director
(vi) not vote at any meeting except when there is a tie.
9. The Director of Sports
(vii) be responsible for the co-ordination of the activities of
10. The Director of Socials
other officers of the executives.
11. The Ex-officio members
(viii) approve the representatives of the association at various
SECTION 11 DUTIES OF THE EXECUTIVE COMMITTEE levels.

1. The executive committee shall set up various committee as (ix) perform all other duties incidental to his/her office.
deemed necessary and shall specify their duties.
(x) be a signatory to the association’s bank account.
2. The members of committee shall be nominated by the general
2. THE VICE-PRESIDENT shall:
assembly of the association through free and fair elections.
(i) assist the president in all his/her duties
3. They shall meet from time to time to discuss vital issues.
(ii) carry out other duties as may be assigned to him/her by
4. They shall give their stewardship report to the congress at least
the president.
one month to the end of their tenure of office.
(iii) act for the president in his/her absence
SECTION 12 DUTIES OF EACH OF THE MEMBERS OF THE EXECUTIVE
COMMITTEE (iv) be responsible for matters relating to the general welfare
of all members of the association.
1. THE PRESIDENT shall:
(v) be responsible for the planning and execution of the
(i) shall be the chief executive and chief spokesman of the
orientation programme for fresh members.
association.
(vi) be the chairman/chairperson of the academic committee.
(ii) preside over all executive meetings and general assembly
meeting 3. THE GENERAL SECRETARY shall:

(iii) summon through the general secretary assembly (i) be responsible for all secretariat duties.
meetings and general assembly.
(ii) handle all the correspondent of the association.
(iv) be a co-signatory to all financial dealings of the
(iii) summon a general meeting at the request of the
association.
president.
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(iv) keep all the attendance books of general meetings (vii) issue receipts for the income of the association.

(v) take the proper recording of minutes of general (viii) seek documented approval from the president before
assemblies. releasing the association’s money.

4. THE ASSISTANT GENERAL SECRETARY shall: 6. THE TREASURER shall:

(i) assist the general secretary in his/her duties. (i) be a signatory to the association’s bank account.

(ii) be responsible for the proper maintenance of the (ii) maintain an imprest account of not more five thousand
secretariat. naira (N5,000)

(iii) be responsible for the production and issuance of Identity (iii) make payment of receipts of the association to the bank.
card to the members of the executive committee.
(iv) bank all the monies coming to the association with 48
(iv) take minutes of general assemblies or meetings in the hours of receipt.
absence of the general secretary.
(v) keep up-to-date records to show the financial
(v) take the minutes of meetings of the executive transactions of the association.
committee.
7. THE PUBLIC RELATIONS OFFICER (P.R.O.) shall:
5. THE FINANCIAL SECRETARY shall:
(i) publicize all the activities of the association with the
(i) keep a record of all subscriptions and dues paid by the approval of the executive committee of the
association. association.

(ii) submit the association statement of account to the (ii) maintain communication links with similar associations
general assembly. within and outside the university.

(iii) hand over money collected by him to the treasurer within (iii) preside at meetings of the publicity committee.
48 hours of such collection.
(iv) be responsible for the public enlightenment campaign of
(iv) present the budget of the executive committee to the the association.
Budgeting and Financial Committee constituted at the
8. THE WELFARE DIRECTOR
last general assembly of the immediate past executives.
9. THE DIRECTOR OF SPORTS shall:
(v) be a signatory to the association’s bank account.

(vi) keep receipts showing expenses of the association.

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(i) be the chairman of the sports committee of the ARTICLE F

association.
SECTION 14 ELECTION OF THE EXECUTIVE COMMITTEE
(ii) coordinate the games and sporting activities of the
(i) The election of new set of executives shall take place
association.
between the thirteenth (13th) week and the last week of
(iii) liaise on behalf of the association with university officials the first semester of every academic session.
responsible for the sporting activities. (ii) All financial members of the association are eligible to
vote.
10. THE DIRECTOR OF SOCIALS shall:
(iii) Financial members with a C.G.P.A. not less 2.00 are
(i) with the approval of the executive committee organize all eligible to be voted for.
social activities for the members of the association. (iv) The outgoing executive committee shall constitute an
electoral committee at the last congressional meeting to
(ii) in conjunction with the P.R.O. of the association inform conduct a free and fair election.
members of the association of all social engagements to (v) There shall be a bye-election for any vacant offices
be undertaken by the association. vacated by any member(s) of the executive committee.
11. THE EX-OFFICIO MEMBERS SECTION 15 ELECTORAL COMMISSION shall:
(i) The association shall have two (2) ex-officio members (i) consist of a chairman and four other members of the
whom are to be selected from the immediate past association.
executive committee of the association. (ii) constitute at the last general meeting of the association
(ii) They shall perform such activities as designed by the which shall be held at least one month before the end of
executive committee. each tenure.
(iii) have its members, ineligible to vote and to be voted for in
(iii) They shall serve as student advisers to the executive the Association’s elections as far as the commission has
committee. not been dissolved.
(iv) They shall vote and also deliberate in the executive (iv) unless as otherwise stated regulate its procedure in such
meetings. a way to ensure a free and fair election for the
Association.
SECTION 13 PRIVILEGES OF THE EXECUTIVE COMMITTEE (v) in the pursuance of the objective in sub-section (iv)
above, be guided by the ideas of fair play and justice.
(i) The members of the executive committee shall have the
(vi) reserve its rights to cancel the election at any point, if in
right to make use of the association’s secretariat at any
the views of the chairman it is no longer free and fair.
time during their tenure.
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SECTION 16 AUXILIARY PROVISION ON ELECTIONS (xi) The commission shall publish such other laws which will
ease the task of electioneering.
(i) Election shall be held for all executive post stated in
ARTICLE E SECTION 10 of this constitution at least two
weeks before the end of first semester of each academic
SECTION 17 BYE ELECTION
session.
(ii) The independent electoral commission shall publish the (i) There shall be bye-election for any vacant office within
availability of forms and closing date for submission at two (2) weeks of vacancy.
least four (4) weeks before election.
(iii) Without prejudice to Article C section 3 of this SECTION 18 DISCIPLINARY CONDUCTS AND CONSEQUENCES OF
constitution, all financial members of this association OFFICERS
shall be eligible to vote, and without prejudice to Article F (i) Any officer of this association who wants to resign shall
section 14 sub-section (iii) of this constitution, be voted give at least 14days official notice to that effect, after
for. which if accepted by the general assembly, shall become
(iv) The balloting shall be for the executive positions through valid.
secret ballot. (ii) Any officer of this association who is found guilty of gross
(v) Each member must present his/her school I.D card or misconduct and abuse of office shall be removed by the
receipt of NICE-SA annual dues before being allowed to general assembly if 2/3 of the member present support
vote or be voted for. the move.
(vi) Contestants must have been a member for a least a (iii) Any officer resigning or removed from office shall submit
session before qualifying to contest for any executive all the association’s properties in his/her custody within
post excluding the post of Assistant General Secretary 10 working days of resignation or removal to the
(A.G.S.) association through the president or his vice.
(vii) 400 level students are not eligible to contest for any post. (iv) If a vote of no confidence is passed on the entire
(viii) 100 level students shall only be eligible to contest for the executive by the general assembly of the association,
post of Assistant General Secretary (A.G.S.) there be an election of a 3-member caretaker committee
(ix) If there is a deadlock, the commission shall organise a immediately, whose duty shall be to look after the affairs
run-off election between the two leading candidates on a of the association for not more than 10 working days
closed ballot bases. after which an election of substantial executive
(x) If there is a single candidate/contestant for a post, the committee shall take place.
commission shall only declare the candidate winner if (v) Any officer of the association who is found guilty of gross
he/she scores two-third (2/3) majority of the cast votes. misconduct shall not be awarded a certificate of merit.
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(vi) Any officer of the association who is under allegation (v) Have its report in the agenda to be discussed at the first
shall be deemed to be on suspension pending the general meeting of the following regime and immediately
determination of the congress. their report is accepted, the committee shall stand
dissolved.

SECTION 22 DISCIPLINARY COMMITTEE shall:

ARTICLE G STANDING COMMITTEES
(i) consist of its chairman and four other members both
SECTION 19 ACADEMIC COMMITTEE shall:
elected separately by the congress at the first general
(i) be constituted at the first general meeting assembly.
(ii) comprise of the vice-president of the association as (ii) carry out discipline of members of the association when
chairman/chairperson and five other appointed student such act or cases are referred to.
members. (iii) have its decision reversible by the 4/5 majority of the
(iii) liaise with the appropriate authorities in students’ general assembly.
academic related problems.
ARTICLE H
(iv) regulate its own proceedings.
(v) Stand dissolved at the end of each tenure. SECTION 23 GENERAL ASSEMBLY

SECTION 20 PUBLICITY COMMITTEE shall: (i) A general meeting of at least 2/3 members of the
association shall be a general assembly.
(i) comprise five members in which will be headed by the
(ii) A chief whip shall be nominated at the commencement of
Publicity Relations Officer (P.R.O.) of the association.
the general meeting.
(ii) carry out functions pertaining to the publicity of the
(iii) The general assembly shall be presided by the President
activities and concerns of the association.
(or his vice) and minutes shall be taken by the General
SECTION 21 AUDIT COMMITTEE shall: Secretary or the Assistant General Secretary.

(i) consist of a chairman and three members. SECTION 24 DUTIES OF THE GENERAL ASSEMBLY shall:
(ii) have its members nominated and elected by the congress
(i) be the legislative body of the association.
at least 21 working days to the expiration of the tenure
(ii) elect the executive committee of the association through
of office.
free and fair election.
(iii) Have its members belonging to no other committee in
(iii) elect the caretaker committee if need be in line with
the association.
Article F Section 18 Sub-section (iv).
(iv) Have sole responsibility of auditing the account of the
(iv) elect people to represent the department (or association)
association.
at various levels e.g. NUESA, FUTASU, FUTASRC, etc.
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SECTION 25 MEETING (v) The committee shall appoint its chairman and secretary.
(vi) It shall submit its report which shall approved by the
(i) there shall be a general meeting at least twice in a
congress.
semester.
(ii) Members of various committees and their respective SCETION 28 COLLECTIVE RESPONSIBILITY
reports must be presented at a general meeting.
All members of the Executive Council and Committee
(iii) There shall be a three-day notice to members of the
shall be regarded by the principle of collective
association prior to a general meeting and 24-hour notice
responsibility.
in case of an emergency general meeting.
SECTION 29 CERTIFICATE OF MERIT
SECTION 26 DECORUM
(i) every active officer of the association shall be awarded a
(i) Only the president (or his vice) and the general secretary
certificate of merit at their service to the association.
shall sit at the high table during a general assembly.
(ii) The secretary shall also write letter(s) of commendation
(ii) No member shall have the right to speak in the general
to active and deserving patriots of the association.
assembly without the president’s consent.
(iii) Every member while addressing the assembly should be SECTION 30 CODE OF CONDUCT
on his/her feet with the exception of those on the high
table. (i) A member of the congress shall stand when speaking and
shall address the president and congress.
ARTICLE I (ii) If two or more members arise at the same time, the
president shall decide who will speak first.
SECTION 27 AMENDMENT OF THE CONSTITUTION
(iii) If the president has occasion to rise to assert his
(i) This constitution shall be subject to reserves of authority, any other member of the congress shall
amendments after every five years upon a resolution immediately resume to his seat.
passed by not less than two-third (2/3) of members of the (iv) Debates must be limited to the immediate pending issue
congress present and voting, provided a quorum is or question.
formed. (v) The president may call to order any of the congressmen
(ii) A Constitution Review Committee(CRC) shall be for disregarding the authorities of the president or for
constituted as at when due by the congress. abusing the rules of debate. If after such caution, such a
(iii) The committee shall comprise seven members member persists in misconducting himself, the president
nominated and elected by the general assembly. may:
(iv) The two honourables representing the department at (a) ask him/her to take leave of the house for a specific
FUTASRC shall be automatic members of the committee. period of time.
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(b) Disqualify the member from voting on specific issues. (vi) Motion to reserve the decision of the president or
chairman other than on point of order.
ARTICLE J MOTIONS
(vii) Motion to limit or extend time of debate.
SECTION 31 ORIGINAL MOTION (viii) Motion to alter the agenda of business.
(ix) Motion to postpone consideration of a motion to a
(i) All motions duly signed shall be submitted in writing to definite time.
the General Secretary of the Association not later than (x) Motion to refer matter to committee.
three days before a meeting. (xi) Motion to suspend standing order or clause of the
(ii) All motions shall appear on the order paper of the constitution.
meeting on the day they are to be discussed.
(iii) A motion that has been moved and seconded shall not SECTION 34 POINT OF ORDER
lapse unless the mover is absent from the meeting at the
A point of order, when raised must be heard at all times except
time the motion is being tabled for debate.
during the act of voting and shall deal with the conduct of the
(iv) Any motion raised, in which a part of this constitution is
meeting.
to be altered if passed must be supported by the
majority, provided a quorum is formed. It shall concern matters as:

SECTION 32 AMENDMENT OF MOTIONS (i) Indecorum

(ii) Violation of standing order(s)
Amendment shall be to:
(iii) Introduction of matters not relevant to the matter under
(i) leave out words. consideration.
(ii) leave out all words and insert or add other words.
SECTION 35 MOTION FOR ADJOURNMENT
(iii) Insert or add other words.
The mover of the motion shall have the right to replay to a
SECTION 33 MOTION WITHOUT NOTICE
motion for adjournment after which no further debates may be
Motion without notice shall be: permitted and voting shall take place.

(i) Motion withdrawing a motion. SECTION 36 VOTING

(ii) Motion to adjourn the meeting.
(i) Every member except the presiding officer shall be
(iii) Motion that the question be now put.
entitled to vote. The presiding officer shall cast the
(iv) Motion to adjourn debate till specific date.
decisive vote if there is a tie.
(v) Motion to introduce any business deemed by the
(ii) Voting shall be by a show of hands, provided the mover
president/member or official to be urgent.
of the motion does no request secret balloting.
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ARTICLE K APPRECIATION

SECTION 37 OATH OF OFFICE Special appreciation goes to the following members of the association
who made up the constitution review committee:
(i) Oath of office shall be administered to the
association’s newly elected executives by the 1. Hon. Oguntelure Temitope P.K.A. Turpentine (School Rep SEET
presiding Judge at the Judicial Council of the Federal 18/19 parliamentary session)
University of Technology, Akure Students’ Union. 2. Hon. Barr. Showunmi Oluwadamilare (CVE II Rep 19/20
(ii) Copies of the oaths of office administered to newly parliamentary session)
elected executives shall be kept with the electoral 3. Comrade Olowokere Felix (P.K.A. Megathos)
commission that conducted the election. 4. Hon. Awolola Charles Adewale (CVE I Rep 19/20 parliamentary
session)
5. Hon. Adekunle David (CVE I Rep 18/19 parliamentary session)
6. Hon. Adeolu Adebanjo P.K.A. Prince (CVE I Rep 17/18
parliamentary session)
7. Comrade Ibrahim Oluwadunsin (P.K.A. Zlatan)

Also, appreciation goes to the executives of the 18/19 parliamentary

session of the association Led by Comrade Emiola Ibukunoluwa P.K.A.
Ecko for their support.