Supplier Portal Presmat

Supplier Introduction and Training for
Oracle Fusion
(AP SCM’S NEW ERP SYSTEM)
OIL BUSINESS UNIT PLAYBOOK REV.0

SUPPLIER ACCESS &
PROFILE MANAGEMENT
SUPPLIER PORTAL LINK : https://fa-evjn-saasfaprod1.fa.ocs.oraclecloud.com/
Notes:
- Sign-in user name shall be the Supplier SPOC’s
provided email by default.
- Suppliers may have multiple accounts, but one (1)
account will be considered as an administrator who
shall submit quotes.
- It is highly recommended to change your password the
first time you log in.
- The Oracle Fusion URL shall be provided by the BU
VAA/SCM Representative.
2 Input your active and

registered unique email
address
3
Input desired password after
resetting.
1
Make sure to change your password on the first
instance of login by clicking the “Forgot Password”
option. Otherwise, proceed to step 2
3
1 2 3 4
Username
1. Home Button
Supplier Tools 2. Watchlist
Button
3. Notification Bell
Button
4. Account Button
Pending Items/
Things to Finish
4
INVITATION TO NEGOTIATION
Action buttons providing suppliers an
option to Accept or Decline the invitation.
RFQ Header contains buyer name, RFQ

Number, Negotiation opening and closing
dates.
Closing dates are target dates set by the

buyer to close receipt of quotations.
Submission of offers will be cutoff after
the said date.
Supplier information will be posted here.

The “Acknowledge By” date specifies
when the acknowledgements are due.
PDF file for the RFQ is attached to the

window; you may download it.
Viewing Negotiations will redirect you to

the negotiation page.
Creating a new response will send in a

message to the buyer should you have
further questions on the invite.
Acknowledging the participation informs

the buyer that you have received and read
the invite.
6
SIX STEPS Open Notification
View notification via Email or Oracle Fusion
portal
on how the Supplier
responds to
Open document (PDF) to review and confirm
a. Request for Review Negotiation Document capability to quote
Quotation (RFQ)
b. Request for Acknowledge Response Acknowledge or decline participation

Information (RFI)
Input offer, attachments, cost factors and other
c. Auction (Reverse) Create Response relevant information; send message to Buyer
Review response for correctness and

Last Check and Submit completeness, and submit response
Exit Negotiation Document Return to Homepage or close the Oracle Fusion

Step 2: Review Negotiation Document 1
On the Supplier portal,

Click the link to notification bell >>
Select the “Action Required: You are
Invited to Negotiation…” >> Click
Action >> Click View Negotiation.
2 3
-This is the display once

notification is clicked.
Step 3: Acknowledge Response
If Supplier is capable to quote,

Click the “Actions” tab >>Respond >>
Acknowledge Participation > Yes > OK.
Otherwise, Supplier shall choose No to
decline to bid and indicate (optional only) 2 1
“Notes to Buyer”.
Optionally, the Supplier can click the

“Create Response” tab to directly
acknowledge participation and input its
offer.
3
4
Step 4: Create Response
3. Click the Lines slider, and input the required details.
2
1. “Pencil” Button will enable you to edit your offer.
3 4
Required Line Item/s. Note that all response lines will be counted for It is recommended to always Save the file every time a
the grand total EXCEPT the alternate lines; make sure to fill out the new information is inputted.
main line as well when inputting the details for the alternative offer.
Note: To provide an alternate offer, put a details in “Note to

buyer” and attach a supporting file for reference
Step 4: Create Response
1
3.1 If Supplier is allowed to
revise its quote,
Click Create Response >>

check “Copy from an existing 2
response” >> select response
number >> click submit > Ok
3
Note that if “Copy from an
existing response” is
checked, the details of the
previous response will be
copied. Otherwise, the
Supplier needs to re-input all
details.
Step 4: Create Response 1. Price should be VAT-EXCLUSIVE. The actual VAT type shall
be reflected in during creation/release of PO
2. If alternate offer, put a details in “Note to Buyer” and

attach a file by highlighting the line item and clicking the
PENCIL icon. Look for “ +” symbol and attachment.
3. Promised Date is a required field.
4. If vendors are NOT capable to provide a price for a

specific line item, DON’T PUT ANY DETAILS, JUST LEAVE IT
BLANK. If you input “0” , you will receive a system error.
12
Step 5: Last Check and Submit
5
1 4 6
Before submission of quote,
Supplier must
a. Validate its response to 2

check for errors, and ensure
that the details required in all
sliders are not missed out. Click
>>Actions >> Validate >> Save
b. Review its response to check

for completeness. Click Review
slider >> If complete, proceed
3
with “Submit” button
Step 6: Exit Negotiation Document
1
Option 1: Click Home, or 1
Option 2: Click Supplier’s account > Sign Out
2
CLOSING OF NEGOTIATION
- Supplier shall receive a notification via email and portal once the negotiation is closed.
- The Buyer can close the Negotiation earlier than the system closing time and date.
HOW TO SEARCH AN “ACTIVE” NEGOTIATION”? 4
Active negotiation means the bidding is still ongoing, and the Buyer can accept response from Suppliers.
5
HOW TO SEARCH AN “ACTIVE” NEGOTIATION”?
Click Negotiation number to view line

7
requirements and create response if capable
For step 6, to view Active Negotiations, Change Yes to No > Click Search
(Step 7) 17
HOW TO CHECK NEGOTIATION STATUS (after bid closing and before award)
4
1
5
HOW TO CHECK NEGOTIATION STATUS (after bid closing and before award)
On the Overall Rank, Rank 1

6 means the Supplier submitted
the Best Response Price
8 7
Negotiation is pending award
(endorsed to approver)
Click Response # to display rank per line item

HOW TO SEARCH AN “APPROVED” PURCHASE ORDER?
4
1
5
3
HOW TO SEARCH AN “APPROVED” PURCHASE ORDER?
6 Supplier can use the Search or Advanced

button to filter the items >> Search
Supplier can filter

awarded PO per Business
Unit
PO Lifecycle
HOW TO CHECK IRR
NUMBER IN THE
PORTAL
From Supplier Portal
I. Select Manage Orders
You can filter awarded
1
PO per site entity or just
directly click “SEARCH”
2
1
After clicking search, ALL PURCHASE ORDER AWARDED TO VENDOR WILL NOW BE DISPLAYED
To begin, Click the PO number and look for the PO LIFE CYCLE
PO STATUS
1. OPEN- PO has been awarded to supplier, no delivery yet
2. CLOSE FOR RECEIVING- PO is delivered and received, IRR number is now generated
3. CLOSE- PO has been received and paid.
CLICK VIEW DETAILS

To look for IRR
number, go to
RECEIPTS and CLICK
the receipt number
1
Look for the Additional Information in the column, if not visible refer to
the next slide for further instructions.
1
3
2
2
IRR number is now displayed, you
may now pencil it to your invoices
Scroll to the right most side “ADDITIONAL INFORMATION” is now displayed and
click the icon
1
FREQUENTLY ASKED QUESTIONS
QUESTION ANSWER
Yes, the presentation material will be sent to all invited Suppliers not later than
Will a copy be given after the training/session?
November 29, 2022.
Is there a way for uninvited suppliers to quote for any Active
Yes. Refer to slide on “How to search an Active Negotiation”.
Negotiation?
The price should always be VAT-ex or non-VAT. The Buyer will reflect the actual
What’s the VAT type to be reflected as Response Price
VAT type upon creation/release of Purchase Order.
How to attach bid breakdown in the Negotiation in case the The Supplier can attach the detailed price breakdown on the Overview tab >>
Buyer needs it? Attachment (+ symbol)
Yes. After the review of the negotiation document, the Supplier may directly
Can the Supplier directly submit quote without acknowledging
click the “Create Response” button, instead of “Actions” button >>
participation?
Acknowledge Participation”.
THANK YOU

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Supplier Introduction and Training for

OIL BUSINESS UNIT PLAYBOOK REV.0

2 Input your active and

RFQ Header contains buyer name, RFQ

Closing dates are target dates set by the

Supplier information will be posted here.

PDF file for the RFQ is attached to the

Viewing Negotiations will redirect you to

Creating a new response will send in a

Acknowledging the participation informs

b. Request for Acknowledge Response Acknowledge or decline participation

Review response for correctness and

Exit Negotiation Document Return to Homepage or close the Oracle Fusion

On the Supplier portal,

-This is the display once

If Supplier is capable to quote,

Optionally, the Supplier can click the

3. Click the Lines slider, and input the required details.

Note: To provide an alternate offer, put a details in “Note to

Click Create Response >>

2. If alternate offer, put a details in “Note to Buyer” and

3. Promised Date is a required field.

4. If vendors are NOT capable to provide a price for a

a. Validate its response to 2

b. Review its response to check

Click Negotiation number to view line

On the Overall Rank, Rank 1

Click Response # to display rank per line item

6 Supplier can use the Search or Advanced

Supplier can filter

CLICK VIEW DETAILS

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