ID Card Replacement

ADDIS ABABA SCIENCES AND TECHNOLOGY UNIVERSITY
College of Mechanical and Electrical Engineering
Department of Software Engineering
Course : Advanced Programming
PROJRCT PROGRESS: ID Card Replacement System

Team 6
Name ID number
1. YASSUB DEMISSE ETS1632/14

2. YEABSIRA FIKADU ETS1639/14
3. YEABSIRA MEKONNEN ETS1641/14
4. YEABSIRA G/MICHAEL ETS1644/14
5. YEABSIRA ZELALEM ETS1655/14
6. YEABTSEGA TESFAYE ETS1660/14
7. YEGETA TAYE ETS1665/14
Submitted to:Inst.Kassahun.T
Submission Date: May 2, 2024
ID Card Replacement (Appointment) System for AASTU
Students
Executive Summary:
The proposed project aims to simplify the process of replacing lost or damaged
ID cards for students at the Addis Ababa Science and Technology University
(AASTU). By implementing an ID Card Replacement (Appointment) System,
AASTU can streamline administrative processes, enhance efficiency, and
improve the overall student experience. This system will provide a user-
friendly interface for students to request ID card replacements, facilitate
document submission, and schedule appointments for collection. Additionally,
it will offer interfaces for the finance department and the ID replacement
department to manage requests efficiently. The project will utilize JavaFX for
the user interface, Undertow for the server, and MySQL for the database,
ensuring reliability, performance, and scalability.
Introduction:
The current process of replacing lost or damaged ID cards at AASTU is often

cumbersome and time-consuming for both students and administrative staff.
Students face challenges such as long waiting times, complex documentation
requirements, and lack of transparency in the process. As a result, there is a
need to modernize and streamline the ID card replacement process to better
serve the student community. The proposed ID Card Replacement
(Appointment) System aims to address these challenges by providing a user-
friendly, efficient, and transparent solution.
Objectives:
➢ Simplify the process of replacing lost or damaged ID cards for AASTU

students.
➢ Streamline administrative procedures associated with issuing replacement
ID cards.
➢ Enhance efficiency and transparency in the ID card replacement process.
➢ Improve the overall student experience by providing a user-friendly
interface for requesting ID card replacements.
Scope:
The project will involve the design, development, and implementation of an ID

Card Replacement (Appointment) System specifically tailored for AASTU
students. The system will include user interfaces for students, the finance
department, and the ID replacement department. It will facilitate document
submission, request approval, appointment scheduling, and database
management. The scope does not include physical production of ID cards or
integration with external systems beyond the university's infrastructure.
Methodology/Approach:
The project will adopt an agile development methodology to iteratively design,

develop, test, and deploy the ID Card Replacement (Appointment) System.
Key activities will include requirements gathering, system design,
implementation, testing, and deployment. The system will be developed using
JavaFX for the user interface, Undertow for the server, and MySQL for the
database. Regular feedback sessions with stakeholders will ensure alignment
with user needs and requirements.
Resources Required:
➢ Development team: Java developers, UI/UX designers, database

administrators
➢ Hardware: Servers for hosting the application
➢ Software: JavaFX, Undertow, MySQL
➢ Budget for development, testing, and deployment
➢ Stakeholder engagement and training resources
Timeline:
➢ Requirements gathering and analysis

➢ System design and architecture
➢ Development and testing
➢ Deployment and user training
Conclusion:
The proposed ID Card Replacement (Appointment) System presents a strategic

opportunity for AASTU to enhance administrative efficiency, improve student
services, and modernize campus processes. By implementing this system,
AASTU can streamline the ID card replacement process, reduce administrative
burden, and provide a better experience for students. The project aligns with
the university's goals of innovation, excellence, and student-centricity.

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ADDIS ABABA SCIENCES AND TECHNOLOGY UNIVERSITY

College of Mechanical and Electrical Engineering

Department of Software Engineering

Course : Advanced Programming

PROJRCT PROGRESS: ID Card Replacement System

1. YASSUB DEMISSE ETS1632/14

The current process of replacing lost or damaged ID cards at AASTU is often

➢ Simplify the process of replacing lost or damaged ID cards for AASTU

The project will involve the design, development, and implementation of an ID

The project will adopt an agile development methodology to iteratively design,

➢ Development team: Java developers, UI/UX designers, database

➢ Requirements gathering and analysis

The proposed ID Card Replacement (Appointment) System presents a strategic

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