Assertive Communication - 6 Tips For

Effective Use
Assertive Communication - 6 Tips For Effective Use

Assertiveness is a useful communication tool.

It's application is contextual and it's not appropriate to be assertive in all situations.

Remember, sudden use of assertiveness may be perceived as an act of aggression by others.

There's also no guarantee of success, even when you use assertive communication styles
appropriately.

Here's some useful guidelines to ensure your successful use of an assertive communication
style.

What is assertive communication?

Assertive communication is the ability to express positive and negative ideas and feelings in
an open, honest and direct way.

It recognises our rights whilst still respecting the rights of others.

It allows us to take responsibility for ourselves and our actions without judging or blaming
other people.

And it allows us to constructively confront and find a mutually satisfying solution where
conflict exists.

So why use assertive communication?

All of us use assertive behaviour at times... quite often when we feel vulnerable or unsure of
ourselves we may resort to submissive, manipulative or aggressive behaviour.

Yet being trained in assertive communication actually increases the appropriate use of this
sort of behaviour. It enables us to swap old behaviour patterns for a more positive approach
to life. I've found that changing my response to others (be they work colleagues, clients or
even my own family) can be exciting and stimulating.

The advantages of assertiveness in communication.

There are many advantages of assertiveness in communication, most notably these:

 Assertiveness helps us feel good about ourselves and others

 Assertiveness leads to the development of mutual respect with others
  Assertiveness increases our self-esteem
 Assertiveness helps us achieve our goals
 Assertiveness minimises hurting and alienating other people
 Assertiveness reduces anxiety
 Assertiveness protects us from being taken advantage of by others
 Assertiveness enables us to make decisions and free choices in life
 Assertiveness enables us to express, both verbally and non-verbally, a wide range of
feelings and thoughts, both positive and negative

There are, of course, disadvantages...

Others may not approve of this style of communication, or may not approve of the views you
express. Also, having a healthy regard for another person's rights means that you won't
always get what YOU want. You may also find out that you were wrong about a viewpoint
that you held. But most importantly, as mentioned earlier, it involves the risk that others may
not understand and therefore not accept this style of communication.

What assertive communication is not...

Assertiveness in communication is definitely NOT a lifestyle! It's NOT a guarantee that you
will get what you want. It's definitely NOT an acceptable style of communication with
everyone, but at least it's NOT being aggressive.

But it IS about choice.

Four behavioural choices

There are, as I see it, four choices you can make about which style of communication you can
employ. These types are:

 direct aggression: bossy, arrogant, bulldozing, intolerant, opinionated, and

overbearing
 indirect aggression: sarcastic, deceiving, ambiguous, insinuating, manipulative, and
guilt-inducing
 submissive: wailing, moaning, helpless, passive, indecisive, and apologetic
 assertive: direct, honest, accepting, responsible, and spontaneous

Characteristics of assertiveness in communication

There are six main characteristics of assertiveness in communication. These are:

 eye contact: demonstrates interest, shows sincerity

 body posture: congruent body language will improve the significance of the message
 gestures: appropriate gestures help to add emphasis
 voice: a level, well modulated tone is more convincing and acceptable, and is not
intimidating
 timing: use your judgement to maximise receptivity and impact
 content: how, where and when you choose to comment is probably more important
than WHAT you say
The importance of "I" statements

Part of being assertive involves the ability to appropriately express your needs and feelings.
You can accomplish this by using "I" statements. These indicate ownership, do not attribute
blame, focuses on behaviour, identifies the effect of behaviour, is direct and honest, and
contributes to the growth of your relationship with each other.

Strong "I" statements have three specific elements:

 Behaviour
 Feeling
 Tangible effect (consequence to you)

Example:

"I feel frustrated when you are late for meetings. I don't like having to repeat information."

Six techniques for assertiveness in communication

There are six assertiveness techniques - let's look at each of them in turn.

1. Behaviour Rehearsal: which is literally practising how you want to look and sound. It is a
very useful technique when you first want to use "I" statements, as it helps dissipate any
emotion associated with an experience and allows you to accurately identify the behaviour
you wish to confront.

2. Repeated Assertion (the 'broken record'): this assertiveness technique allows you to feel
comfortable by ignoring manipulative verbal side traps, argumentative baiting and irrelevant
logic while sticking to your point. To most effectively use this assertiveness technique use
calm repetition, and say what you want and stay focused on the issue. You'll find that there is
no need to rehearse this technique, and no need to 'hype yourself up' to deal with others.

Example:

"I would like to show you some of our products"

"No thank you, I'm not interested"
"I really have a great range to offer you"
"That may be true, but I'm not interested at the moment"
"Is there someone else here who would be interested?"
"I don't want any of these products"
"Ok, would you take this brochure and think about it?"
"Yes, I will take a brochure"
"Thank you"
"You're welcome"

3. Fogging: this technique allows you to receive criticism comfortably, without getting
anxious or defensive, and without rewarding manipulative criticism. To do this you need to
acknowledge the criticism, agree that there may be some truth to what they say, but remain
the judge of your choice of action. An example of this could be, "I agree that there are
probably times when I don't give you answers to your questions.
4. Negative enquiry: this assertiveness technique seeks out criticism about yourself in close
relationships by prompting the expression of honest, negative feelings to improve
communication. To use if effectively you need to listen for critical comments, clarify your
understanding of those criticisms, use the information if it will be helpful or ignore the
information if it is manipulative. An example of this assertiveness technique would be, "So
you think/believe that I am not interested?"

5. Negative assertion: this assertiveness technique lets you look more comfortably at
negatives in your own behaviour or personality without feeling defensive or anxious, this also
reduces your critics' hostility. You should accept your errors or faults, but not apologise.
Instead, tentatively and sympathetically agree with hostile criticism of your negative
qualities. An example would be, "Yes, you're right. I don't always listen closely to what you
have to say."

6. Workable compromise: when you feel that your self-respect is not in question, consider a
workable compromise with the other person. You can always bargain for your material goals
unless the compromise affects your personal feelings of self-respect. However, if the end goal
involves a matter of your self-worth and self-respect, THERE CAN BE NO COMPROMISE.
An example of this assertiveness technique would be, "I understand that you have a need to
talk and I need to finish what I'm doing. So what about meeting in half an hour?"

Conclusion

Assertiveness is a useful communication tool. It's application is contextual and it's not
appropriate to be assertive in all situations. Remember, your sudden use of assertiveness may
be perceived as an act of aggression by others.

There's also no guarantee of success, even when you use assertive communication styles
appropriately.

"Nothing on earth can stop the individual with the right mental attitude from achieving their
goal; nothing on earth can help the individual with the wrong mental attitude" W.W. Ziege

When you match consumer psychology with effective communication styles you get a
powerful combination. Lee Hopkins can show you how to communicate better for better
business results.

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