Publications

2015

A Conceptual Model to Measure ERP User-Value

Mohamed A. Lotfy
Regis University

Leila Halawi
Embry-Riddle Aeronautical University, [email protected]

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Lotfy, M. A., & Halawi, L. (2015). A Conceptual Model to Measure ERP User-Value. Issues in Information
Systems, 16(3). Retrieved from https://commons.erau.edu/publication/320

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 Issues in Information Systems
Volume 16, Issue III, pp. 54-63, 2015
 

A CONCEPTUAL MODEL TO MEASURE ERP USER-VALUE

Mohamed A. Lotfy, Regis University, [email protected]
Leila Halawi, Embry Riddle Aeronautical University, [email protected]

ABSTRACT

The critical factors in the onward and upward phase that maximize the value o the enterprise resource planning
(ERP) system from the user’s point of view remain unidentified. A recent study of a public sector organization in the
state of Colorado showed that the users’ perspectives regarding the benefits of an ERP system are unrecognized, as
well as how the users of the ERP system view the ERP benefits post-implementation. The purpose of this study is to
determine the factors that maximize the value of the implemented ERP system in the onward and upward phase post-
implementation from the user’s point of view (ERP user value), and how these factors affect the ERP user
productivity, effectiveness, and internal efficiency which are major issues for management. A proposed conceptual
structural model, based on the Technology-Organization-Environment (TOE) framework, is presented. It is posited
that the conceptual model can be used to predict the post-implementation factors from the ERP user’s point of view
and measure their impact on the overall ERP benefits for the organization. The research question, hypotheses, and
current state of research are presented and discussed.

Keywords: Enterprise Resource Planning (IT), ERP User-Value, Technology-Organization-Environment (TOE),

PLS-SEM

INTRODUCTION

Enterprise resource planning (ERP), the most complex and largest enterprise system, is the core business process
management software for organizations, which provides cost savings, improved planning and operations, and
organizational growth. Currently, many small, medium, and large organizations utilize some form of an ERP system
in their operations [62]. According to Koch [32], ERP systems provide a holistic view of the business with the ERP
technology infrastructure as the core that supports the strategy, organization, people, and business environment.
Stephenson and Sage’s [59] ERP architectural model identified the technology, processes, and the people as the core
components of the ERP environment. People (ERP users) are an integral part of the ERP environment and can
influence the success or failure of the ERP system [14, 32].

ERP implementation is a strategically approached complex process of technology innovation as well as

organizational and process change management that affects the entire organization [2]. The ERP implementation
purpose is to permit the organization to assimilate the information systems throughout the organization thus
allowing the organization to use the ERP system capabilities to seek a long-term sustainable competitive advantage
[26, 51]. Achieving a competitive advantage requires successful planning and implementation of the ERP system,
refinement of the business process, and that the organization’s strategic direction is in line with the ERP system
performance post-implementation [24].

According to Velcu [65], the ERP system lifecycle consisted of three phases, the project, shakedown, and onward
and upward phases. Law, Chen, and Wu [34] defined the ERP project lifecycle as consisting of four phases,
adaptation, acceptance, routinization, and infusion. From the different definitions of the ERP lifecycle, the ERP
post-implementation phase consists of the shakedown phase (routinization) and the onward and upward phase
(infusion). In the shakedown or routinization phase, after the ERP system goes live, the ERP system’s performance
is tuned and integrated for normal use. In the onward and upward phase, infusion phase, the organization uses the
ERP system for the day-to-day organizational operations as well as using it effectively to its maximum potential [34,
65]. Despite implementing and having a functional ERP system, the organization needs to measure the impact of the
ERP technology on the organization post implementation. Esteves’ [16] study showed, “the dimensions of ERP
benefits are interconnected and the realization of ERP benefits is a continuum cycle along the ERP post-
implementation axis” (p. 25).

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McCubbrey and Fukami’s [43] study pointed out the there is a relationship between how users react to the ERP
system and ERP success. Understanding employee reactions to the ERP system should help in assessing why some
ERP implementations are more successful than other implementations [14]. User’s perceived benefits of usefulness
and usability of the ERP system affect the behavioral intention to use the ERP system [6]. Wu [65] posited that
users’ perceived benefits impact ERP implementation success, thus, identifying these benefits from the user’s
perspective is important, critical, and imperative.

The question of the ERP system’s value to the organization and end users is and has been a key issue [53].
Uwizeyemungu and Raymond [64] defined ERP business value as “the value added by automational, informational
and transformational effects of ERP capabilities upon the firm’s operational and managerial processes” (p. 69). The
ERP value to the user should not only depend on the ERP system functionality, but also on the tangible and
intangible benefits of the user’s experience using the system [24, 23]. Moon’s [44] meta-analysis of ERP research
identified the following questions, “Is an ERP system of any value to an organization? What values an ERP system
brings to an organization? How do we measure the value of an ERP system?” (p. 244). Addo-Tenkorang and Helo’s
[1] research showed that some ERP studies raised the same questions raised by Moon [44] regarding ERP value.
McCubbrey and Fukami’s [43] study of a public sector organization in the state of Colorado indicated that there are
mixed points of view regarding the value of the installed ERP system between management and end-users.

There is a need for a study to investigate how the technological, organizational, and environmental factors, which
provide ERP user value, affected the ERP user productivity, effectiveness, and internal efficiency, which are major
issues for management regarding implementing and maintaining ERP systems. The purpose of this research is to
investigate the relationships between the factors that positively affect the productivity, effectiveness, internal
efficiency, and coordination, thus, leading to maximize the value of the ERP system from the ERP user’s point of
view and how they correlate to ERP value post-implementation. The paper begins by reviewing the relevant
literature in the area of ERP post-implementation and ERP success. We then present our conceptual model to
measure ERP user-value. The final section provides the research questions, hypotheses, and current state of the
research.

REVIEW OF LITERATURE

This section presents a review of the related research work, models, and frameworks supporting this study. The main
objective of this literature review effort was to attain clear understanding of the state of ERP post-implementation
success research, the use of the TOE framework in ERP studies, as well as identifying the different dimensions and
factors utilized to measure ERP success.

Most of the post-implementation studies the literature review identified investigated the factors impacting ERP
success, ERP efficiency, ERP effectiveness and benefits, organizational performance and structure, organizational
culture, benefits and knowledge, ERP assimilation, ERP usage, risk factors, job and computing satisfaction. The
remaining parts of this section provide a summary of these studies.

Factors Impacting ERP Success

Ifinedo, Rapp, Ifinedo, and Sundberg [25] tested the relationships between the constructs of the extended ERP
systems success measurement model in an organizational context post implementation. Ifinedo et al. [25] showed
that the constructs of system quality, service quality, individual impact, workgroup impact, and organizational
impact are strongly relevant in measuring ERP success post implementation. Law et al. [34] showed that
maintenance and support activities in the post-implementation phase are critical factors for ERP success, and
organizations should plan for them in the ERP implementation phase. Zhu, Li, Wang, and Chen [68] developed an
integrative model using the Technology-Organization-Environment (TOE) framework to explain ERP post-
implementation success from the technological (implementation quality), organizational, and environmental
(external support) aspects. Zhu et al. [68] results indicated that ERP implementation quality (project management
and system configuration) and organizational readiness (leadership involvement and organizational fit) significantly
influenced post-implementation success.

ERP Efficiency, Effectiveness, and Benefits

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Karimi, Somers, and Bhattacherjee [30, 31] indicated that ERP systems provide better process efficiency leading to
more effectiveness and flexibility, which could improve profitability, earnings valuation, and competitiveness.
Häkkinen and Hilmola [22] examined the differences between user evaluations of ERP system success in the
shakedown and the onward and upward phases post-implementation. Federici [17] assessed ERP outcomes
(economic results, management control, and operating efficiency) as measures of ERP success in the shakedown
phase post-implementation. Madapusi and D'Souza [40] showed that the ERP system in the onward and upward
phase allowed the organization to achieve overall operational performance enhancement including information
quality, inventory management, and on-time delivery enhancements. Rich and Dibbern [54] found that cross-
functional collaboration influence ERP benefits post-implementation. Kanellou and Spathis [29] indicated that the
ERP system provided operational accounting benefits in terms of cost and time reduction in addition to increased
flexibility.

Organizational Performance and Structure

Bendoly and Cotteleer [5] suggested that if a task-technology misfit existed, managers and users might circumvent
the ERP system rule-structures. Chou and Chang [11] indicated that the customization and organizational
mechanisms significantly affected intermediate ERP post-implementation benefits, which affected the overall ERP
benefits. Yoon [67] showed that employees’ organizational citizenship behaviors significantly influenced ERP
success and operational success. Chen and Wang [10] developed a model to measure the effect of ERP system on
the firm’s performance post-implementation. Velcu [65] tested the interrelations between strategic alignment,
management of the ERP implementation, process changes, and the business performance of organizations that
implemented ERP systems. Velcu [65] found that in the post-implementation phase, the use of the ERP system
improved organizational efficiency, which affected the financial performance. Gallagher and Gallagher [19, 20]
studied the organizational support structures post-implementation. They found that the post-implementation support
structures are either a centralized cross-functional team structure or a distributed hybrid structure.

Kallunki, Laitinen, and Silvola [28] demonstrated that the ERP systems and formal management control systems
jointly improved the firm performance. Cao, Nicolaou, and Bhattacharya [7] examined in a longitudinal study the
influence of observed performance benefits, active management interventions, and timing considerations as
performance enhancing measures post-implementation. Ha and Ahn [21] studied the impact of organizational
support (top management support, competency of the internal ERP team, user training, and inter-department
collaboration and communication) and continuous improvement efforts (continuous process improvement and
continuous systems integration/extension) on ERP performance post-implementation. Ha and Ahn [21] indicated
that continuous improvement efforts, and on-going organizational support positively influence ERP performance
post-implementation. They further stated that “top management support was found to have continuous significant
importance in the post-implementation stage influencing user training, communication, and collaboration between
departments” [21, p.11]. Ram, Corkindale, and Wu [52] reported that training, education, and system integration
significantly influenced ERP system performance post-implementation. Galy and Sauceda [18] showed that ERP
post-implementation practices, increased technological competence, relationships with outside experts, top
management support, and information sharing between departments, positively impacted the financial performance,
but long-range planning negatively affected the earnings.

Organizational Culture, Benefits, and Knowledge

Seddon, Calvert, and Yang [56] developed a model to measure organizational benefits of enterprise systems using
the following factors, functional fit, overcoming organizational inertia, integration, process optimization, improved
access to information, and on-going major enterprise systems business improvement projects. Seddon et al. [56]
results indicated that the identified model factors are important for organizational benefits post-implementation.
They found that the functional fit and overcoming organizational inertia are the key factors for achieving
organizational benefits in the shakedown phase and integration. In addition, process optimization, improved access
to information, and on-going major enterprise systems business improvement projects drive the organizational
benefits in the onward and upward phase [56].
Shao, Feng, and Liu [57] examined how organizational culture (development, hierarchical, group, and rational
culture) and knowledge sharing (explicit and implicit) mediated the effect of transformational leadership on ERP

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success in the assimilation phase post-implementation. Shao et al. [57] found “that group culture and rational culture
have direct impact on tacit knowledge sharing, while hierarchical culture indirectly impacts explicit knowledge
sharing” (p. 2410). They further stated that top management needs “to pay attention to ERP knowledge sharing even
after the implementation has completed and the system has been devoted into daily use” (p. 2410).

ERP Assimilation

Liang, Saraf, Hu, and Xue [36] study demonstrated that strong top management beliefs, role, and participation in the
post-implementation assimilation efforts led to a higher extent of ERP assimilation in the organization. Jones, Zmud,
and Clark Jr [27] examined the difficulties associated with ERP assimilation (installed ERP system functionality and
the extent of system usage) in the onward and upward phase post implementation. Jones et al. [27] provided a post-
adoptive ERP system structure model identifying the relationships between software training interventions, work
process training interventions, experiential interventions, software understanding, work process understanding, and
installed ERP functionality and their impact on system usage and benefits.

ERP Usage

Clark, Jones, and Zmud [13] provided a dynamic information feedback post-adoptive ERP system structure model.
The model identified the relationships between primary interventions (software training, work process training, and
experiential, transitional outcomes (software systems understanding and work process understanding), intermediate
outcomes (extent of features implementation and system usage), and system outcome (system benefits) to help
organizations facilitate the ERP usage to enhance the business value. Saeed, Abdinnour, Lengnick-Hall, and
Lengnick-Hall’s [55] found that at the post-adoption stage user acceptance mediated the relationship between actual
use and shared understanding. They also found “user acceptance at both pre- and post-adoption stages are critical
factors when usage is mandatory” (p. 659-660). Lin [37] showed that while ERP information quality and ERP
system quality impacted ERP system usage through user satisfaction and perceived usefulness, top management
support directly impacted ERP system usage and indirectly through perceived usefulness. Chang, Chou, Yin, and
Cecilia [9] proposed a framework to measure the impact of ERP usage on individual performance (individual
productivity, customer satisfaction, and management control). Chang et al. [9] investigated the mediating effects of
decision support, work integration, and customer service on the impact of post-implementation learning on ERP
usage.

Risk Factors

Peng and Nunes’ [49] study identified that the organizational (processes and procedures) risks cause ERP system
failure in the post-implementation phase. Tsai, Lee, Shen, and Yang [63] found that lack of top management
participation, the firm’s policies and process, and the lack of organizational transformation are the top organizational
environment risks that affect ERP performance post- implementation. Singh, Singh, and Pereira [58] showed that
users’ resistance to technology change and applied change management techniques hinder ERP success. Peng and
Nunes [48] found that many ERP barriers and risks are interrelated and originated from the organizational barriers
and risks. Pan, Nunes, and Peng [47] found that the organizational change and human-related risks led to ERP
failure post-implementation. Mathrani and Mathrani [42] showed that there is a link between ERP data
transformation processes and risk-mitigating benefits. López and Salmeron [38, 39] provided a model to identify and
manage ERP maintenance project risks.

Job and Computing Satisfaction

Larsen [33] investigated end-user computing satisfaction during the shakedown phase post-implementation in ten
subunits of an international manufacturing organization. Larsen [33] found that “communication and decision-
making patterns between users and experts locally, and communication with peers in organizational units other than
the respondent’s own – contributed more consistently to individual end-user computing satisfaction” (p. 666).
Larsen’s [33] study showed that “user training plays a role in explaining the users’ perceptions of the relevance of
the ERP project’s business objectives for the organization and for their own jobs” (p. 666). Morris and Venkatesh
[45] developed a model to measure the impact of the ERP system on the relationship between employees’ job
characteristics (task significance, task identity, skill variety, autonomy, and feedback) and their job satisfaction post

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implementation. The results indicated that “the ERP system implementation moderated the effects of skill variety,
autonomy, and feedback on job satisfaction” and “task identity and task significance had direct positive effects on
job satisfaction” [45, p. 152].

ERP End User

According to Peslak and Boyle [50], “people are one of important variables in a winning ERP strategy” (p. 12)
Singh et al. [58] argued that the ERP post-implementation research field still lacks insights regarding human factors.
Althonayan and Papazafeiropoulou [3] asserted, “Individual performance is an essential indicator of organizational
performance”; thus, "studying the impact of ERP systems on stakeholders’ performance is a significant way to
assess the utility of this software and how it contributes to performance efficiency and effectiveness” (p. 4076).
Dezdar and Ainin [15] found that the satisfaction of the ERP users with the implemented ERP system reliability,
functionality, flexibility, and user friendliness features is necessary for the success of an ERP implementation.
Morris and Venkatesh [45] showed that the ERP system implementation moderated the relationships between job
characteristics (skill variety, autonomy, and feedback) and the end user’s job satisfaction. Maldonado and Sierra
[41] indicated that user satisfaction significantly influences ERP business improvement success.

Users’ perceived benefits of the usefulness and usability of the ERP system affected the behavioral intention to use
the ERP system [5, 9, 35]. Chang et al. [8] asserted that the social context and social factors influence technology
use. Chang et al. [8] study found that social factors, as an organizational characteristic, had the strongest effect on
the ERP system usage. Chou, Lin, Lu, et al. [12] argued that effective ERP system use post-implementation was
through knowledge gained from other users. Chou et al. [12] revealed that user self-efficacy enabled employees to
share knowledge. Sykes, Venkatesh, and Johnson [60] showed that employee advice networks affect ERP post-
implementation job performance.

RESEARCH METHODOLOGY

Research Questions

Our research centered upon the following research question:

1. From an ERP user’s point of view, what are the factors that maximize the value of an ERP system for the user
in the onward and upward phase?
2. Which post-implementation factors in the onward and upward phase maximize the value of an ERP system
from the user’s point of view and how significant are those factors?

Tornatzky and Fleischer’s [61] technology, organization, and environment (TOE) framework is a conceptualization
of the theory of diffusion of innovation regarding diffusion of technological innovation. The TOE framework
provides a generic theory of technology diffusion to model and study information systems technology diffusion. The
TOE framework addressed the three dimensions of diffusion of innovation, the technology, the organizational
characteristics, and the environment. The TOE framework provided an environment context to the technology and
organizational contexts as measures of IT performance success [4]. Different factors affect each of the TOE
contexts. The formal and informal linking structures, firm size, slack resources, the communication processes, and
informal linkages between the employees are some of the organizational context factors. The environment context
factors are variables that include the industry characteristics and market Structure, technology support infrastructure,
and government regulations. The Internal and external characteristics of the information technology innovation are
the factors of the technology context [4].

The TOE framework provides an analytical approach to study the relationship between the contexts of ERP
implementation success and enables measuring ERP adoption from multiple perspectives, management, IT
professionals, and ERP users [46]. The proposed conceptual model in this study incorporates the TOE framework to
predict the ERP user-value and its impact on the overall ERP benefits for the organization. The proposed conceptual
model can be used to investigate the impact of the ERP technology capabilities, organizational systems in place, and
environmental contexts on the success of the ERP system in the onward and upward phase, and measure their causal
effect on the ERP user value.

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ERP
Technological
Capabilities (ξ1 ) β19 Technology

Impact on
Organization
Business (ξ5)

Organizational β29
Systems in Place ERP User Value
(ξ2 ) (ξ4) Impact on Internal
Efficiency (ξ6)

ERP Coordination β39 Environment Impact on

Capabilities (ξ3) Coordination
(ξ7 )

Figure 1. Conceptual Model

From the research structural model, see Figure 1 above, the following research hypotheses are proposed:

H1: The ERP technological capabilities does not impact ERP user value (β19 = 0).
H2: The organizational systems in place does not impact ERP user value (β29 = 0).
H3: The ERP coordination capabilities does not impact ERP user value (β39 = 0).

We will utilize an online survey instrument to collect the required data. The target population for the study is
organizational employees who use an implemented and operational ERP system for at least four years. A
representative sample frame of the study target population will include multiple firms, higher education institutions,
government entities, and local ERP and supply-chain management user groups in the Denver, CO metropolitan area.

The partial least squares structural equation modeling (PLS-SEM) approach utilizing Smart PLS will be used to
explain the interactions and relationships between the different factors in the structural model (independent
variables) and their causal effect on the ERP user value (dependent variable, a second order latent variable). The
PLS-SEM approach will provide the needed explanatory analysis to test the structural model and testing the
hypotheses statistically in a future publication.

CONCLUSIONS

There is a need for research that identifies the user’s perspective regarding the benefits of an ERP system and how
the users of the ERP system view the benefits of an ERP system. This paper introduces a conceptual structural
model based on the TOE framework to predict the post-implementation factors from the ERP user point of view and
their impact on the overall ERP benefits for the organization. This paper addresses an under-researched area the
ERP post-implementation onward and upward phase, as well as how user acceptance of ERP value affect the firm’s
achieved ERP benefits. Investigating ERP users’ points of views and perspectives regarding the impact of ERP user
value provides information that could lead to a positive social change context in current ERP research.

This is a research in progress. To complete our analysis, the PLS-SEM analysis will utilize SmartPLS 3.2. Using a
SEM approach allows for testing hypotheses about the relationships between observed (measured indicators) and

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latent variables (unobserved factors or constructs). In addition, SEM allows for estimating and correcting
measurement errors. PLS-SEM permits assessing both the path model (inner model) and measurement model (outer
model). The PLS-SEM analysis should pinpoint the post-implementation sustainability factors from the ERP user’s
point of view and their impact on the overall ERP benefits for the organization. The data analysis results as well as
the PLS-SEM analysis of the structural model and testing the hypotheses statistically will be shared in a future
publication.

The results of this study will help organizations adopting ERP systems maximize the value of the used ERP system.
The outcomes of this study fills a gap in ERP research since it investigates the relationship between the ERP
technology capabilities, organizational support systems and processes already in place, and ERP coordination
capabilities, and how these factors impact ERP user-value. This study is important in that it goes beyond merely
identifying how ERP systems can benefit an organization, by also providing a conceptual model to ascertain the real
efficiencies from the ERP user’s point of view that can sustain the ERP competitive advantage.

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