R10-H12C21-FFC-PLN-PM-0005 R00

Ummahat Al Shaykh 9.4-9.
5 - TRSDC-H12 Project
Contract No: H12C21 FFC - Dry, Wet Services & Temporary Utilities
Client: THE RED SEA DEVELOPMENT COMPANY
Document Title: Construction Execution Plan
Document No: R10-H12C21-FFC-PLN-PM-0005
Revision No: 00
Rev. Details NAME Position Date Signature
00 Prepared by Mohammed Fawzy QA/Qc Manager 7 June 2022
00 Approved by Yousef Al-Newiser Project Director 7 June 2022
© 2022 Integrated First Fix; all rights reserved. The document is uncontrolled unless otherwise marked, and its use
is conditioned upon the user’s agreement not to reproduce the document in whole or in part, nor to use the
document for any purpose other than specifically permitted in writing by the higher management of First Fix.
PROJECT TITLE
Ummahat Al Shaykh 9.4-5 H12
Construction Execution Plan

THE FUNDAMENTAL INSTALLATION FOR ELECTRIC WORKS
PROJECT: TRSDC H12 9.4-9.5

Procedure Title: Construction Execution Plan
Doc No.: R10-H12C21-FFC-
Revision No.: 00 Date: 7 June 2022
PLN-PM-0005
Revision List
Rev. No. Date Description Remarks
00 7 June 2022 Issue for review and approval
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Table of Contents
1.0 OBJECTIVE...............................................................................................................................................4
2.0 DEFINITIONS ...............................................................................................................................4
3.0 ACRONYMS AND ABBREVIATIONS ......................................................................................................................... 7
4.0 PROJECT DETAILED OUTLINES .................................................................................................................................. 8
5.0 PROJECT DESCRIPTION ......................................................................................................... 10
6.0 KEY REFERENCE DOCUMENTS ................................................................................................................................12
7.0 INTERNATIONAL STANDARD AND REFERENCES ........................................................................................... 13
8.0 RESPONSIBILITIES AND ACCOUNTABILITIES ....................................................................................................14
9.0 LOGISTIC PLAN ............................................................................................................................................................. 30

10.0 MOBILIZATION PLAN ................................................................................................................ 34
11.0 NOC (NON-OBJECTION CERTIFICATE).................................................................................. 36
12.0 PROCUREMENT AND CONTRACTING STRATEGIC ............................................................. 37
13.0 GENERAL PERMITTING STRATEGIC ..................................................................................... 47
14.0 CONSTRUCTION ENVIRONMENTAL AND SOCIAL (CESMP) ............................................... 49
15.0 APPROACH IN PRACTICE ....................................................................................................... 53
16.0 STAKEHOLDER MANAGEMENT PLAN ................................................................................... 64
17.0 RISK MANAGEMENT PLAN ...................................................................................................... 67
18.0 WORK BREAKDOWN STRUCTUREA ...................................................................................... 67
19.0 INSTALLATION EXECUTION METHODOLOGIES ................................................................... 69
20.0 PROJECT PLANNING AND SCHEDULING: ........................................................................... 110
21.0 PROGRESS MEASUREMENT PROCEDURE: ....................................................................... 113
22.0 PROJECT PROGRESS REPORTING ..................................................................................... 115
23.0 PROJECT STARTUP PREPARATIONS ................................................................................. 115
24.0 CONSTRUCTION WORK::: ..................................................................................................... 117
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1. OBJECTIVE
The Construction Execution Plan (CEP) is a management control document issued to TRSDC and each
First Fix team member. It provides the framework and approach for how First Fix will plan, manage and
execute their scope for TRSDP H12 throughout of project execution stages.
The purpose of the plan is to provide a sequential approach to the execution of Wet & Dry services in the
Ummahat Alshaykh Islands 9.4-9.5 Hotel No. 12 including Site Infrastructure with all related logistics,
interfaces, coordination, and communication as per contracts stipulations.
This CEP is intended to guide and govern MEP Contractor and any subcontractor activities during the
Engineering, Procurement, Mobilization, Logistics, all contractor risks and Construction Management
(EPCM) execution of the TRSDP H12.
The CEP must be read in conjunction with PQP, RMP, HSE, TMP, CESMP, NOC, Method statement and
ITPs in compliance with Employer and Engineer requirements.
It discourses with the safety desires, quality control, environment and construction activities that must be
keep an eye on and complied in the course of execution in order to carry out the work safely and without
excessive interruptions and confirming the highest quality of work.
2. DEFINITIONS
BASELINE
The project scope, in terms of quantity, quality, timing, hours, costs, etc. that establishes a formal
reference for comparison and verification of subsequent efforts, progress, analysis and control.
COMPONENT
The initial framing of the Ummahat Alshaykh H12 -MEP & Infrastructure Package considered multiple
major work elements, such as but not limited, Villas (1 bedroom, 2 bedrooms…etc.), utilities, infrastructure
works, and offshore/onshore Transmission, which are referred to as “Components.” These distinct work
elements helped to focus attention on the engineering and technical competencies required to deliver
PHO
KEY DELIVERABLES
High-Level listing of key outputs/documents which collectively demonstrate that objectives have been
attained.
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RISK
An uncertain event or condition that, if it occurs, has a positive or negative effect on a project’s objectives.
WORK BREAKDOWN STRUCTURE
A grouping of work elements that organizes and defines all components of the project. The WBS is a
multi-level framework that organizes and graphically displays elements representing work in logical
relationships. It divides the entire Project into its component elements in order to establish a framework
for effective management control of the Project scope, schedule and budget.
CLIENT / EMPLOYER / OWNER/ CUSTOMER / END USER
The term “Client”, “Employer”, and “Owner” throughout the context of this document can be substituted
and interchanged with each other to have the same meaning which represents The Red Sea Development
Company.
THE ENGINEER/ PMC
Organization appointed by TRSDC to supervise the execution of the project, it shall deem to be
synonymous with the term ‘The Engineer/ ENGINEER. (ATKINS as the Employers Representative /
Engineer / Construction Supervisor / Program Management Services Consultant)
MAIN CONTRACTOR
First Fix is responsible for overseeing and implementing a construction project and make sure a
construction job is completed safely, on-time, and according to specifications, in compliance with TRSDC
requirements.
PROJECT DIRECTOR
Party duly authorized by First Fix to act on behalf of them, with whom CLIENT may consult at all
reasonable times, and whose instruction, requests, and decision will be binding on First Fix as to all
matters pertaining to the contract.
PROGRAM
Meaning a group of related projects managed in a coordinated way to obtain benefits and control not
available from managing them individually. TRSP - H12 is truly a program as Ummahat Al Shaykh (UAS)
Island 9-4 & 9-5
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PROJECT
Relating to the work to be carried for each of the sites – each site is treated as a project.
PROGRAM PERIOD
• (270) days from Island site handover (starting Date: 5 April, 2022)
• (90) days from Temporary sites handover (starting Date: 5 April, 2022)
WORKS
Mean all works to be implemented or executed under the respective contracts
APPROVAL
Mean the written approval including later written confirmations for any previous provisional oral approvals.
All the Contractor’s deliverables, both final and intermediate, require approval from the PMC as stated in
the Contractor’s contract
PPP Developer (ACWA)
Supply and Installation of permanent potable water supply pipes from H11 Island 9-3 to PPP Hub on
Island 9-5 in addition to permanent power via a subsea cable, the Sewage Treatment Plant (STP) and
supply of TSE for irrigation tank water supply.
MOCK-UPS
Full size physical assemblies that are constructed on-site. Mockups are constructed to verify selections
made under sample submittals; to demonstrate aesthetic effects and, where indicated, qualities of
materials and execution; to review coordination, testing, or operation; to show interface between dissimilar
materials; and to demonstrate compliance with specified installation tolerances. Mockups are not
Samples. Unless otherwise indicated, approved mockups establish the standard by which the Work will
be judged.
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3. ACRONYMS AND ABBREVIATIONS
TRSDC The Red Sea Development Company
TRSP The Red Sea Project
ATKINS The Engineer
FFC The Fundamental Installation for The Electric Works; MEP main contractor
PD Project Director
PM Project Manager
QCM Quality Control Manager
QAM Quality Assurance Manager
QCE Quality Control Engineer
QAE Quality Assurance Engineer
HSEM Healthy & Safety Manager
QMS Quality Management System
QMST Quality Management System Template
KPI Key Performance Index
WIR/IRW Work Inspection Request / Inspection Request Work
MIR Material Inspection Request
NCR Non-Conformance Report
ITP Inspection and Test Plan
PQP Project Quality Plan, Quality Plan
RFI Request for information
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4. PROJECT DETAILED OUTLINES

• First Fix will supply, install, completion, Coordinate, Integrate, and complete all related MEP works,
all shipment, storage, and logistics support to Ummahat Al Shaykh Islands Hotel 12 for the wet &
Dry services Scope of Works in addition to Maintenance during the defect liability period, Sidewise
Infrastructure, and all villas and FOH assets of Ummahat AlShaykh Islands 9-4 & 9-5 (Hotel 12)
Resort Development. Where the below list of MEP services during project stages:
1) Facilities in staff accommodation and BOH building,
2) Temporary Utilities
3) Spa swimming pool and special activities room with timber cassettes system
4) MEP Hubs; Pool mechanical system, trenches and manholes, including fire protection, central
and decentralized HVAC systems, central and decentralized hot water generation and distribution,
portable water and primary irrigation system, gravity and vacuum drainage system.
5) FOH assets.
6) Guest Villas and MEP hubs/plant space including BMS system, mechanical infrastructure
networks, and interfaces and mechanical work at the property.
7) All required marine and land logistics, shipments.
8) All related activities in accordance with the project scope, specifications, drawings and employer's
requirements for all buildings and site-wide dry and wet facilities.
9) First Fix will deliberate the Red Sea standard as "SEZ" with its own regulations, but confirm that
we will follow the latest Saudi regulations and specifications, including Coast Guard and Civil
Defense.
10) Obtain required Authority approvals.
11) First Fix will provide for the daily/weekly planning and coordination meetings with the other
Package Contractors employed on the project by the Employer, to monitor progress, identify
construction interfacing points, review site logistics and redirect work efforts to properly coordinate
the work to avoid construction delays.
• Our scope in this package is to take the lead in developing the detailed construction schedule for
the Work Breakdown Structure (WBS), which is within their scope, and coordinate the sequence
with the WBS of the other package.
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• First Fix will arrange the testing and commissioning of MEP systems, similarly will take the lead on
the electrical and ICT systems installed by the other packages, including handover to the hotel
operators, the inspection visit and any required system demonstrations or operations.
• The installations included in our package, other than those at MEP HUB, are as follows, which
include all work and collaboration to ensure full compatibility and seamless interface with all of the
above project installations, including connected control, network and system, including integrated
testing and commissioning with other system contracts such as ICT and electrical. Including but not
limited to interface with portable hot and cold water, chilled water network, Firefighting protection,
and connection to vacuum sewer system.
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5. PROJECT DESCRIPTION
TRSP Program covers the design, procurement, construction and handover of fully operational buildings,
infrastructure and systems (the facilities) for Ummahat Al Shaykh (UAS) Island 9-4 & 9-5.
The work is scheduled to be completed by early Date. The Island 9-4 & 9-5 are broadly outlined in the
figure below.
The project under development is comprised of the development packages for Island 9-4 & 9-5 Hotel 12
works and associated facilities, where it is comprised as follows:
1. Guest Arrival Jetty.: 1 EA.
2. All day dinning Previously Guest Hub (As Provisional Sum): 1 EA.
3. Conservation Center previously ADD (As Provisional Sum): 1 EA.
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4. Children Center: 1 EA.
5. Specialty Pool and Bar grill (As Provisional Sum): 1 EA.
6. Spa: 1 EA.
7. Fitness Center: 1 EA.
8. Specialty Restaurant (Provisional Sum): 1 EA.
9. Diving Center: 1 EA.
10. Villa support: 6 EA
11. 1Br water villa: 26 EA.
12. 2Br water villa (including two units in mirror arrangement): 5 EA.
13. 1Br Beach villa: 31 EA.
14. 2Br Beach villa (including five units in mirror arrangement): 14 EA.
15. 3Br Beach Villa: 5 EA.
16. 4Br Beach Villa: 1 EA.
17. Micro Datacenter (Excluding equipment within data communication racks): 1EA.
18. Server Room and IT Incoming Services Room located in BOH Office Building (fit-out, and
back-end systems): 1 EA.
19. Security control room located in Main Laundry Building (fit-out, and back-end systems
including Fire Alarm system): 1 EA.
20. TRSDC Security Equipment and Control Room in MEP Hub 9-4): 1 EA.
21. BOH and Staff Accommodation BMS Installation: 1 EA.
22. Temporary Utilities: 1 EA.
23. Spa Swimming Pools: 1 EA.
24. Spa Special Activity Rooms: 1 EA.
25. Spa Timber Cassette System: 1 EA.
26. Trenches and Manholes: 1 EA.
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27. MEP Hub 9-5 Building: 1 EA.
28. MEP Hub 9-4 Building: 1 EA.
29. Pool Mechanical Plant: 1 EA.
6. KEY REFERENCE DOCUMENTS

Key reference documents that should be consulted along with this Plan include:
• TRSP Invitation to bid
• FFC proposal / Method Statement
• ATKINS- TRSP contract / letter of award
• ATKINS Kick off meeting with Employer
• Primavera Contract Management (PCM) manual.
• Preparation of the procurement and contracting strategies
• Coordination with local authorities and adjoining properties
• Permitting Plan
• Logistics Plan (including site security, offices, lay down, mock-up set-up and material storage
locations
• coordinated with other ongoing construction projects)
• Health and Safety Plan
• Quality Control Plan
• Procurement Plan
• Construction Environmental and Social Management Plan (CESMP)
• Development of the pre-construction and construction schedules and risk mitigation strategies
• Confirmation of requirements for samples, mock-ups and benchmarks to validate constructability

and quality control
• Stakeholder Management Plan
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7. INTERNATIONAL STANDARD AND REFERENCES

1. Project Specification Division (21,22,23,26)
2. IEC International Electro-Technical Commission.
3. DIN 1999 and EN858 Standard Oil /Water separator.
4. ANSI American National Standards Institute.
5. SEC-ERB Saudi Electricity Company - Eastern Region Branch.
6. SASO Saudi Arabian Standards Organization.
7. IEEE Institute of Electrical and Electronics Engineers.
8. NEMA National Electrical Manufacturers Association.
9. NFPA National Fire Protection Association.
10. UL Underwriters’ Laboratories, Inc.
11. EHS Environmental Health and safety.
12. CSA Canadian Standard Association
13. COCHH Control of substance Hazardous to health regulation
14. CIBSE Chartered Institute of Building Services Engineers
15. CDM The Construction (Design and Management) Regulations
16. BSRIA The Building Services Research and Information Association
17. BS British Standard
18. AWWA American Water Works Association
19. ASTM American Society for Testing and Materials
20. ASPE American Institute Plumbing Engineers
21. ASME American Society of Mechanical Engineers
22. ASHRAE American Society of Heating Refrigeration & Air Conditioning Engineers.
23. SECO Saudi Electrical Company.
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24. SASO Saudi Arabian Standard Organization.
25. AWS Structure Welding Code.
26. EJMA Standards of the Expansion Joint Manufacturers Association.
27. NETA International Electrical Testing Association.
28. IET Institution of Engineering and Technology.
29. BASEC British Approvals Service for Electric Cables.
30. ICEL the Industry Committee for Emergency Lighting.
31. ICC International Code Council.
32. IBC International Building Code.
33. ISO International Organization for Standardization.
34. IET Institution of Engineering and Technology.
35. AMCD Applicable Municipality Civil Defense
8. RESPONSIBILITIES AND ACCOUNTABILITIES

Project Manager
FIRST FIX Project Manager shall be fully responsible for implementation of all safety requirements
applicable to the project and shall visibly demonstrate the priority of safety in all works, including setting
a good personal example and as follows:
1- Authorize all employees both FIRST FIX and subcontractors to stop their work in the presence
of unsafe acts or unsafe conditions without fear of reprimand.
2- Review work method statements and precautions and attain approval prior to commencing
work.
3- Periodically inspect the work site and provide suggestions and instructions to correct
deficiencies, and ensure that the appropriate supervisor or foreman responds immediately to
take corrective actions, and perform follow-up to endure corrective actions have been taken.
4- Attend and conduct safety meetings to discuss noted non-compliance to safety recommend
and provide necessary actions to expedite correction.
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5- Ensure all incidents and near misses are properly reported and investigated to determine root
cause and provide recommendation to prevent recurrence
Construction Manager
1. Have adequate knowledge, and observe the requirements, of the HSEMS.
2. Identify potential hazards that will require written method statements, and ensure that proper
written Method Statements are produced and recorded
3. Ensure that suitable and sufficient Risk Assessments to identify potential hazards and Job
Hazard Analysis reviews to assess the suitability of existing methods of work are carried out,
and proper records maintained.
4. Ensure that suitable and relevant information gained from Risk Assessments and Job Hazard
Analysis reviews is passed to, and understood by, the front line workforce. He will make sure
this is done by the Supervisors, they will be giving a Task briefing at the start of all task and
refreshed on a monthly basis. Also that tool box talks are done at the start of every day.
5. He will attend and participate in Site Safety meetings.
6. Ensure full co-operation of site supervisory staff with the safety staff and deal promptly with
their recommendations.
7. Construction of the Project in conformance with the detailed drawings and Contract
Specification within the overall schedule and cost parameters set for the Project.
8. Maintenance of all construction records
9. Management of all personnel assigned to work under him
10. Management and coordination of all subcontractor’s work at the site
11. Ensure all new site staff attends induction training and ensure they are issued with proper
personal protective equipment prior to being allowed on the work site
Project HSE Manager
1. He will have access to the Project Manager as required. He will be responsible for the
preparation and control issuing of the Risk Assessments and safety methods.
2. He will be responsible for updating the Risk Assessments and safety methods
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3. The HSE Manager will have the responsibility to advise Management of unsafe acts or
conditions observed, existing and future health, safety and welfare concerns and possible
adverse trends.
4. He shall advise Management of recommendations and necessary actions to achieve and

maintain acceptable standards.
5. He will be responsible for ensuring an effective safety department staff.
6. He will ensure that relevant information from General and Physical Conditions inspections is
promptly passed on to the Project Manager, Construction Manager, Team Leaders and Section
Foremen, in order to assist timely rectification of deficiencies.
7. He shall ensure that health hazard monitoring requirements are properly and adequately
reviewed, taking into account analysis of reports, necessary control action, follow up and
calibration of monitoring equipment.
8. He will arrange for proper induction training to be given as it is required.
9. He will ensure that suitable and sufficient training courses are developed to suit the changing
requirements of the project. He will ensure that proper and relevant information is available for
the continued education of the workforce.
10. Training needs identified will be addressed on a continual basis.
11. He shall monitor standards of safety on site in accordance with the Risk Assessments, and
produce written report on a weekly basis, on the success or otherwise of the safety management
and relevant personnel carrying out their duty on the site.
12. Report all findings to the Project Manager, ensure a satisfactory and consistent standard of
inspections performed by Safety Department staff and that all procedures and duties are carried
out as the Risk Assessments.
13. Determine and co-ordinate the duties of the Safety Officer
14. Liaise with subcontractors and in particular their nominated site safety representatives.
15. Ensure safety method statements and safe working procedures are provided and properly
implemented.
16. Ensure the correct notification and investigation of accidents takes place.
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17. He shall actively promote health, safety and welfare issues.
18. He will monitor that the Safety officer is maintaining a daily site diary, which shall
comprehensively record all relevant matters concerning site safety.
Project Engineers
FIRST FIX Project Engineer (project superintendent or equivalent position) shall visibly demonstrate the
priority of safety in all works, including setting a good personal example and as follows:
1. Attend safety meetings, report on-job safety performance and contribute information and inputs
to improve work site condition.
2. Participate in incident investigations, drills and assist in the conduct of training.
3. Perform daily site inspection and assess safe work procedures, cause corrective action on
unsafe conditions and hazardous locations.
4. Ensure that all employees under his control are aware of the hazards and safety measures in
the work site and employees are qualified.
5. Ensure compliance with TRSDC safety requirements.
Site Supervisors
FIRST FIX Site Supervisors (site engineers, supervisors, foremen or equivalent position) shall visibly
demonstrate the priority to safety in all works, including setting a good personal example and as follows:
1. Attend and participate in safety meetings, contribute information and inputs to improve work site
condition.
2. Be responsible for the proper use of personal protective equipment, safety devices and
safeguards by all employees under his supervision.
3. Understand and perform the safest method on each job activity in their work site.
4. Provide safety instructions to employees under his supervision on proper work methods,
sequence of operations, potential hazards and precautions to follow by conducting toolbox
meetings.
5. Conduct site inspections to determine hazards that are present or are likely to be present on his
area of responsibility, and cause correction or consult with the site safety officer or site safety
supervisor.
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6. Utilize only trained and qualified personnel on heavy equipment operation, scaffold erection and
other specific jobs where qualified personnel are required.
7. Plan and maintain good housekeeping in his respective work area.
8. Immediately report all incidents and near misses and defects to equipment to the project
management.
9. Commend personnel who, by action and or initiative, eliminate hazards.
10. Provide immediate assistance as requested by the safety personnel during emergencies or at
times when their immediate action is required.
Senior HSE Engineer
FIRST FIX’s Sr. HSE Engineer shall visibly demonstrate the priority of safety in all works, including setting
a good personal example and as follows:
1. Be responsible and accountable for the proper performance of his site safety officer(s) under his
supervision. Fully understand the safety requirements applicable to the project, Schedule of the
contract and the TRSDC Construction Safety Manual and this document.
2. Conduct and attend safety Weekly Contractor HSE Meetings with subcontractors and TRSDC
to explain and be familiar with the site specific safety requirements.
3. Conduct HSE Induction to all FIRST FIX employees, drivers, subcontractors and stakeholders.
4. Communicate safety rules and safe work procedures to employees by toolbox meetings, safety
talks, information boards and reports.
5. Review work method statements, Risk Assessment and recommend safety precautions and
safety measures to minimize potential hazards to as low as reasonably practicable.
6. Perform periodic site inspection, reporting unsafe conditions to responsible supervisors, provide
recommendations to correct deficiencies and conduct follow-up to verify corrective actions are
taken.
7. Keep copies of certificates of certified personnel on file and ensure that certificates are valid for
the tasks and equipment they are operating.
8. Ensure that a permanent record of all injuries, near misses, fires, motor vehicle accidents,
property damage, crane lift incidents are on file.
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9. Participate in incident investigation, safety meetings, emergency drills, and safety audits, and
assist in the conduct of training sessions.
10. Ensure that all employees in the project are familiar with the potential hazards, emergency
procedures, incident reporting procedures and contact persons.
Senior Environmental Coordinator
1. Assist in compliance reviews, Environmental risk assessments and other safety assessments
to support Health, Safety and Environmental management.
2. Maintain relevant HSE logs and documentation.
3. Assist in the compliance of applicable laws and regulations.
4. Prepare applicable Environmental reports as necessary.
5. Provide assistance and advice on Environmental issues to make recommendations to facility

management.
6. Participate in detailed Environmental incident investigations and Root Cause Analysis
7. Promote incident prevention for the benefit of employees and visitors.
8. Assist in the development and presentation of relevant HSE training (Oil Spillage, Dust Control,
Waste water disposal, Environmental Hazardous Waste).
9. Ability to work with employees and achieve cultural change in the face of potential resistance.
10. Maintain positive and proactive relations with managers and employees, as well as our
customers and regulatory agencies.
11. Perform other work related tasks as required as assigned.
Logistics/Mobilization Manager
FIRST FIX Logistic/mobilization Team will manage and control all activities within this Work Packages
and will be the Contractor’s senior person on Site. The LM will essentially act as a member of the
Construction Team. Duties will include the following:
1. The Logistics Manager will be responsible for the implementation of the Project Logistics,
Mobilization Plan, Traffic Management purposes, & Security strategy.
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2. Daily liaison with the Project Safety Managers & Construction team to establish strategies,
program and critical logistics affecting the Project.
3. The Logistics Manager will act as the lead for all Logistics, Traffic Management, & Security
matters for the Project duration. This will involve chairing weekly coordination meetings
4. Overseeing Traffic Management at ingress/egress points.
5. Monitor the handling of materials inside the Site.
6. Ensure that Site Construction Team debris and meet the requirements for waste management
plan.
7. Highlight to the Commercial team any Sub-Contractors who persistently fail to meet the Project
criteria for Environmental and Social management, transgressions being identified by the
Logistic team.
8. Interface with all stakeholder project (direct/indirect) to implement the delivery regime including
production and circulation of schedules.
9. Site security plan to be agreed and approved by TRSDC security office.
10. Maintain safe pedestrian and vehicular access routes within the site.
11. Until the final design is completed the followings logistical elements will be identified and indicted
in the logistic plan;
12. Safe access to each element of the site.
13. Pick up areas for tower/mobile cranes.
14. Loading and offloading materials.
15. Central rubbish removal area.
16. On site storage of materials
17. Vertical and horizontal movement of materials within the buildings (Including basement).
Technical Engineering Manager
Is responsible to manage:
1. Design deliverables
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2. Engineering Coordination.
3. Design schedule
4. Responsible to ensure that the site construction has all the technical information required to
construct the project such as “approved” construction drawings, technical data as per the
established schedule.
5. Technical compliance
6. The Engineer/TRSDC‘s meeting
7. Ensure that all contract close-out submittals are made to the Engineer.
Procurement Engineer/ Manager
1. Act as a point of contact between the company and suppliers
2. Identify potential suppliers based on project requirements
3. Negotiate contracts, terms and deadlines with vendors and suppliers
4. Monitor and update relevant departments regarding price fluctuations of goods and vendor
pricing
5. Manage an efficient flow of goods to ensure optimum production
6. Process purchase orders to acquire goods
7. Work closely with the legal department to ensure contract terms are favorable to the company
8. Attend meetings with the legal team, engineering team, vendors and suppliers
QA Manager
Responsible for managing a system for quality control which monitors and verifies the implementation of
the Drawings, Specifications and the Quality Plan. The QAM reports to Project Director. Individual QA,
QC inspectors, Engineers shall perform inspections as directed by the QC Manager in accordance with
the Inspection and Test Plans (ITP’s).The QAM Reports to the Project Director and shall be responsible
for the following tasks:
1. Laboratory Personnel must be reporting to material engineer (QC engineer)
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2. All QC personnel have the responsibility and authority to identify and verify the compliance with
drawings and specifications.
3. Where deficiencies are observed, QC Personnel shall verbally notify the appropriate production
personnel to obtain immediate rectification.
4. Where specialist testing is required, such as chemical analysis, destructive testing, metallurgical
and structural testing of steel, then these shall be undertaken by an approved independent
testing laboratory.
5. All results shall be returned directly to the QA Manager.
6. Ensuring the preparation of the Project Quality Plan and coordination procedures with the
ENGINEER.
7. Ensuring that the integrity of the CONTRACTOR Quality Management System is maintained
when changes are made to the system for the project.
8. Supporting the Project Director in promoting, within the Project Organization, the compliance
with the quality requirements specified by the Engineer
9. Assisting Construction Manager and Procurement Manager, during the project planning phase,
in the definition of the quality related contractual provisions to be included in the contractual
documents for suppliers and contractors.
10. Ensuring the correct implementation of the project-defined Quality Management System through
the planning and performance of quality audits on the various project positions, and monitoring
the progress of specific work processes.
11. Ensuring, in compliance with Contractor procedures, the issuing and filing of quality reports and
audit reports, including those relative to follow-ups on agreed corrective actions.
12. Conducting, where required by the contract, external audits on the Quality Management System
of suppliers, for Project qualification purposes
13. Superintending the activities carried out on site, planning and performing audits on the site
organization and the Contractors
14. Supporting Project Director in relations with the Contractor and with the Authorities responsible
for quality matters
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15. Ensuring the issue of the weekly and monthly quality management reports as defined in OMS
ISO9001-2015
QC Manager
QC manager has the responsibility for the preparation and implementation of Quality Plan for
construction, he has the authority and organizational freedom to:
1. Initiate action to prevent the occurrence of nonconformity.
2. Identify and record any quality problem.
3. Initiate recommended or provide solutions through designated channels.
4. Verify the implementation of solution.
5. Control further processing, delivery or installation of nonconforming products or assembly until

the deficiency or unsatisfactory condition has been corrected to the mutual satisfaction of the
TRSDC and FIRST FIX.
6. When differences opinion occur between QC engineers and construction personnel regarding
quality problems they will refer to the corporate QC manager or resolutions, Any resolution will
be in accordance with the project quality plan, Contract requirements, applicable Codes and
Standards.
7. Coordinate with the ENGINEER Representative to witness all operations specified by the
Engineer, in the Inspection and Test Plan, and obtain his signature on the test report.
8. Responsible for the final inspection of the product/assembly to ensure compliance with quality
plan, final inspection will be carried out jointly with engineers responsible for each discipline.
9. Responsible for reviewing final inspection documentation with the Client’s Representative, he is
also responsible for final release of the product; this release may be subject to approval by
CLIENT.
10. Participates in construction meetings and quality meetings at construction site.
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QC Inspector / Engineer
1. To inspect the work as per specifications, latest approved drawings and approved relevant
documents.
2. To carry out all inspections, witnessing, monitoring, surveillance, etc. as per the requirement of
Inspection and Test Plan (ITP).
3. To be vigilant and active on site and to pick-up deficiencies, faults, non-compliance etc. of any
work on the job site and report immediately to the concerned personnel and initiate to
rectify/correct the work as per the requirement of the project.
4. To verify the work being implemented on the job site is in compliance with the requirements of
latest approval drawings and specifications.
5. To check and verify that the latest approved documents are being used at the work place on
site. All drawings stamped FOR CONSTRUCTION are at the work place and must be of latest
version/revision. Other than ‘FOR CONSTRUCTION’ drawings shall be removed from the work
place and shall be well identified.
6. To check with the documents control register the status for all relevant documents and latest
version/revision for example, Shop drawings, Method Statement, ITP, Material Submittals,
Procedures, etc.
7. To co-ordinate with the construction personnel at all stages of work when Quality is involved.
8. To liaise with the ENGINEER QC engineers when required to carry out inspection and obtain
approval as per ITP for relevant activity.
9. Report to the QC Manager when Quality related problems are not resolved on site.
10. To ensure ‘SAFETY’ is practiced on site, any safety hazard noticed shall be reported to the
Safety Manager and concerned personnel on site. Initiate to rectify/clear the hazard.
11. Work inspection request shall be adequately filled (Quality Control portion) and results of the
inspection are clearly indicated on the inspection request. These results shall be conveyed to
all concerned without any delay.
12. To ensure all inspection reports (original) completed to be handed over to the QC Manager.
13. To check and verify that all materials being used on the project are approved by the Lead
Consultant.
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14. Any non-conformity observed/noticed on site shall be immediately reported to the concerned
personnel for immediate rectification/correction. In case rectification / correction are not possible
immediately then a written report shall be made to the QC Manager. Follow the NCR procedure.
15. Write daily brief Q.C. report highlighting inspections carried out, observations, deficiencies,
rectification, and action taken by QC. The Q.C. report which has to be reviewed by QC Manager
not later than 9:00 a.m. the next day.
Documents Controller/Coordinator
A. the (Quality Managers/Management Representative) ensure the processes of the quality management
system and their effectiveness are communicated throughout the organization by:
1. Distribution of NCR status reports.
2. Distribution of Audit Reports.
3. Distribution of Management Reviews Procedures.
4. Distribution of Work Instructions.
Site Safety Officers
Site Safety officer (safety inspector, safety engineer, safety representative or equivalent position shall
visibly demonstrate the priority of safety in all works, including setting a good personal example and as
follows:
1. Communicate the safety rules and requirements to all employees by participation in the toolbox
meetings and safety talks.
2. Perform periodic site inspection, reporting unsafe conditions to responsible supervisors, provide
recommendations to correct deficiencies and conduct follow-up to verify corrective actions are
taken.
3. Conduct periodic inspection of safety equipment and devices and maintain an inspection record
of fire extinguishers, electrical tools, full body harnesses, electrical generators, and other items.
FIRST FIX Workers
All employees both FIRST FIX and subcontractors shall visibly demonstrate the priority of safety in all
works and shall:
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1. Be authorized in writing by the Project Manager to stop work in the presence of hazards that are
imminent danger to life and health, cause corrective action or notify immediate supervisor of the
condition.
2. Be responsible for their own safety and the safety of others, and shall be liable for his acts or
omissions.
3. Immediately report all incidents, near misses or hazardous conditions to their supervisors and
seek immediate corrective action to eliminate or control unsafe condition.
4. Take and pass competency training and examinations.
5. Be familiar with the safety requirements of the project and the safe work procedures.
6. Properly use and maintain their personal protective equipment’s and never tamper or alter safety
devices.
7. Use only correct tools for the job and keep tools in god condition. Never use homemade tools.
8. Attend and participate in toolbox meetings, safety trainings and drills.
9. Follow posted warning signs and obey safety instructions and procedures
Subcontractors
All subcontractors under the full management control of FIRST FIX. However, the subcontractors are
responsible for their activity safety planning, activity safety training, and line management control, get
necessary work permits and prepare all required method statements and Risk Assessment related to
This project. Site Safety orientation will be provided to all sub-contractors prior to the mobilization by
FFC.
All the above sub-contractors will be monitored throughout the duration of their activities related to this
project. The sub-contractors will be controlled and monitored through regular site inspections and
weekly/monthly reports.
All subcontract employees shall:
1. • Participate in RAs to ensure adequate understanding of the task to be performed.
2. • Participate in pre-job meetings to ensure adequate understanding of this
HSE Plan.
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1. • Utilize assigned safety equipment as needed.
2. • Report unsafe conditions to the appropriate supervisor.
3. • Correct unsafe acts observed.
4. • Assist with the training / monitoring of co-workers.
5. • Comply with the requirements of this HSE Plan.
6. • Report ALL incidents, regardless of severity, to a supervisor immediately.
7. • Wear their personal protective equipment at all times.
8. • Take every measure to ensure their safety and of those around them.
FFC’s sub-contractors and vendor's management have the following responsibilities, accountabilities and
activities concerning health, safety & environmental management:
1. • Agree to comply with all Company project HSE philosophies and procedures.
2. • To proactively manage injuries and illnesses.
3. • Establish project goals for health, safety and environmental performance.
4. • Ensure reporting near miss incidents and damage.
5. • Determination of hazard reviews and RAs for each specific work phase /
Task.
1. • Pre-mobilization inspection of all equipment.
2. • Ensure HSE of all employees.
3. • Conduct professional incident and hazard investigations.
4. • Provide HSE coordinator with copies of all RAs analyses.
5. • Conduct regular site inspections and audits.
6. • Involve employees to participate in the HSE management process.
7. • Maintain high level of Environmental awareness.
8. • Promote proactive and supportive HSE at all levels.
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Flagmen Duties and Responsibilities
1. The flagman has to be aware of the site access roads in order to be able to control them, he
must know the locations of the assembly points distributed at site, and specially the nearest one
located to his working area.
2. The flagman must report any violation correspondence to the traffic control such as, any material
blocking the road, any material blocking the assembly point, any illegal parking for equipment
and/or vehicles.
3. The flagman has to assess his working area to check whether the road is safe for the traffic or
not.
4. The flagman shall be given big authorities to report and penalize any violator.
5. The flagman shall call his supervisor, or ask another flagman to assist him with controlling the
traffic in case of emergency or excessive vehicle movement.
6. The priority of the flagman is to open roads for the emergency cars in order to allow them to
reach their destination as quickly as possible.
7. The flagman shall try to open a closed lane if needed in case of emergency or excessive vehicle
movement, only after making sure that all safety precautions are taken, in this case he shall
report this matter to the responsible manager and/or HSE department.
8. At the Project, the flagman will make sure that:
• All equipment / vehicles are complying with the site speed limit.
• No overtaking to be allowed.
• Always prioritize emergency vehicles.
• Report violators.
• Not allowing any parking in the area, unless otherwise parking areas are provided.
❖ The flagmen shall be provided with the following:
• Color coded flags (green & red) while working during the day shift.
• The flagmen shall be equipped with a whistle which shall be used during reversing of
equipment or trucks.
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• Light batons (green & red) while working during the night shift to all the flagman’s.
• The site mandatory PPE: Helmet, safety shoes, goggles, dust mask, cotton gloves and
reflectorized vest.
• Drinking cooled water.
• Shelter (from wood or similar material)
• Emergency contact list shall be placed inside every shelter.
Daily Check by Drivers/Equipment Operators
When any equipment arrives to site, the workshop mechanic and area safety Officer must check the plant
for the possession of the required documents and other related safety requirements as per the TRSDC
standard. This specific inspection will include the following:
• The condition of, but not limited to, the Windshield, fire extinguisher, seatbelts, tires, side mirrors,
back alarm system, and beacon light
• Availability of 3rd party certificate for the equipment, where applicable.
• Availability of Saudi Arabian heavy goods driving license, where applicable.
• Induction training for the operator.
• Once the workshop personnel confirm the availability of the above mentioned requirements, then
a sticker will be provided for the equipment (on both sides of the equipment / heavy vehicle).
All drivers and operators shall check the following on daily basis as a minimum:
➢ ➢ Brakes and Brake Oil.

➢ ➢ Engines for Leak and Oil Level.
➢ ➢ Radiator for Leak and Water Level.
➢ ➢ Tire (Pressure and Surface Grip).
➢ ➢ Steering (Steering Oil for Power Steering Vehicle).
➢ ➢ Mirrors.
➢ ➢ Windscreen washers.
➢ ➢ Wipers.
➢ ➢ Warning signals (Signal Lights, Brake Lights, and Audible Reverse Alarm for Heavy
➢ Vehicle).
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➢ ➢ Specific safety systems
Access to the Project
➢ • All equipment / vehicles entering the site must come through Umluj – Alwajh road number 55M.
the speed limit along this road is 120 km/h for light vehicles and 80 Km/h for heavy vehicle. All
drivers must follow the posted speed limit.
➢ • Umluj – Alwajh main road is controlled by the Local Government Road Department where all
equipment must fulfil all required regulations, such as road permits for the transported equipment
➢ • During heavy equipment’s transportation on the site internal roads it must be escorted by 2
vehicles (front & back). The vehicles escorting the equipment must be equipped with beacon
lights.
➢ • The speed limit on site access road is 40 km/h for light vehicles and 40 km/h for heavy equipment
/ vehicles.
➢ • The speed limit is 40 km/h for light vehicles internal offices access
➢ • There is an overlap between heavy equipment / vehicles at the entrance and exit area from main
Umluj road and the access to the site where heavy equipment is continuously crossing it and U
turns are available. Therefore; extra precaution shall be taken to avoid collision with other
equipment / vehicles.
➢ • Camels are commonly crossing this road
9. LOGISTIC PLAN
Purpose: Logistic is to set out relief measures to lessen the effect on comfort, security and environment
relating to traffic development and transportation all through the Construction Phase.
• FIRST FIX is responsible to handle Four essentials of legists, as are follows:
✓ Storage, warehousing and materials handling,

✓ Inventory.
✓ Transport.
✓ Information and control.
• FIRST FIX is completely mindful of all ongoing regulation and guidelines concerning Traffic and
Transportation and is focused on the protected activity of traffic the board and street transportation,
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giving clear working systems and norms, which will be noticed and complied by all representatives
and Subcontractors who work as a component of their extent of work for the Project.
• To ensure all construction activities involving the use of vehicles or other means of transportation is
controlled within and off site, potentially harmful situations shall be eliminated or reduced to as low as
reasonably practicable.
This procedure provides measures to prevent potentially harmful situations related with all traffic and
transportation activities from occurring, analyses risks, develop and communicate a detailed plan for
specific traffic and transportation procedures in mitigating or reducing the risks involve and in providing
an accident / incident free.
➢ Vehicle Traffic Movements
• Site Access Roads
Any new or proposed main access roads to be constructed inside the boundaries of the Project, shall be
coordinated with the TRSDC prior to start the work. Upon TRSDC approval the work shall be started. The
following control measures shall be considered when delineating and constructing new or temporary
access roads:
• Access routes shall be in proper width to occupy the heavy equipment / vehicles and allow them to
move freely. A minimum of 10-meter width shall be respected on the main roads.
• Access routes to be used by construction traffic will be properly signposted. This will be sufficient to
prevent vehicles from leaving the designated routes and ensure that the appropriate speed limits are
enforced particularly through residential areas.
• Access and site roads will be maintained in good condition.
• Suitable measures will be implemented to avoid damage to asphalted roads (where exist). (i.e.
transport on trailers any heavy equipment with tracks/chains if passing on asphalted road).
• Bus stations to be provided to drop and pick up the workers.
• Pedestrian routes to be implemented where applicable. The pedestrian routes shall be protected by
means of hard barricade and proper signage installed.
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➢ Routing of Construction Traffic
The following measures shall be implemented:
• The TRSDC shall be consulted on specific routes for use by construction traffic to avoid any sensitive
areas and unsuitable parts of the road network to prevent bottlenecking and congestion.
• Steep gradients and sinuous or narrow roads shall be avoided where practicable.
• Advance notice, at least one (1) week prior unless otherwise agreed with the TRSDC, will be given of
any proposed road diversions and closures. The notice shall be done through email or other means
as agreed by the TRSDC.
➢ Traffic Control and Management
The following measures shall be implemented:
• While transporting the material from outside towards the project site, traffic flows will be timed to
comply with the Government’s Transport Department timing.
• In terms of traffic control, vehicles will be prohibited from reversing unattended into any construction
or work area. Vehicles and plant will enter and exit these areas in the forward direction, as far as
possible.
• Clear signs and signals (blinkers) will be set up where necessary. The signs will be fixed safely and
securely to ensure that they do not become detached or dislocated, and will be visible and
comprehensible by all.
• FIRST FIX will also carry out maintenance checks to clean and re-secure signs, as required.
• Flagmen will be assigned on junctions in case proper STOP signs are not available.
• Liaison with the TRSDC will occur prior to the movement of any loads / material based on the road
traffic regulations. A permit shall be obtained from the road department, if required, prior to bring in /
out the load.
• Ambulances and fire services will be consulted regarding road diversions.
• If road closures are required, diversions will be planned and communicated prior with the TRSDC,
operators within the project and/or affected FIRST FIX in advance and will be properly signposted.
• Advance Notification of temporary road closures will be submitted to TRSDC.
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• The following speed limits shall be enforced at the project site, unless otherwise instructed by the
TRSDC:
• 40 km/h for light vehicles.
• 40 km/h for heavy equipment / vehicles.
• When moving location of wheel type driven equipment from work area via public road, the equipment
must be accompanied by an escort vehicle with hazards light active.
• All vehicles and equipment will comply with the TRSDC HSE regulations. All equipment and vehicles
must be in the possession of:
• Approved 3rd party certificate for equipment, where applicable.
• Approved 3rd party certificate for operators where applicable.
• Valid Iqama and valid heavy duty Saudi Government Driving License for all equipment working or
crossing public roads.
• Valid vehicle / equipment insurance and registration.
• FIRST FIX will take suitable and sufficient steps to prevent vehicles from falling into an excavation or
pit, into water, or over the edge of an embankment or earthwork. Road openings or excavations shall
be provided with robust protection, a minimum of 1 m from edge. Vehicles are not allowed to park
close to excavations or road openings.
• FIRST FIX will instruct that all drivers are inducted on the site delivery rules and instructed on where
to go.
• FIRST FIX will instruct all the drivers through HSE Orientation about usage of mobile phones. No one
will be allowed to use cell phone during operating the equipment or driving. Anyone using the cell
phone while driving or operating the equipment found will be subjected to disciplinary action which is
include dismissal from site.
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10. MOBILIZATION PLAN

The intent of this mobilization plan is to represent the general sequence on how the project will
commence. This involves the number of personnel, equipment and materials. However, this plan
summarizes the proposed methodology for executing various phases of the site. This has to do
with the integration of personnel, equipment, materials, and the use of the site for staging,
stockpiling and other activities, and security
First Fix has been engaged by TRSDC to supply, install, Coordinate, Integrate, and complete all
related Electromechanical works including Electrical and Fire Alarm works, Fire protection,
domestic hot and cold-water supply, sewer system, primary irrigation network, HVAC and all
shipment, storage, and logistics support to Ummahat Al Shaykh Islands Hotel 12 for the wet and
dry services / electromechanical Scope of Works in addition to the maintenance during the defect
liability period.
First Fix has had extensive experience in mobilizing large projects even in remote areas and is
familiar with the problems, which must be overcome to ensure success. Mobilization requires
proven experience and “in place” mechanisms to ensure that the following activities occur to
support project scheduled milestone:
1. Recruitment selection and deployment of management, engineering and labor resources;

2. Large number visas availability on hand.
3. Erection of proper camp and other support facilities to support field work forces;
4. Establishment of required office and communication facilities, equipment and supplies in
a short time; Coordination of procurement activities to support filed need dates, especially
with regard to long-lead items;
Establishment of proper custom clearance and other logistics to ensure uninterrupted material
flow;
These are some of the more important, but not all issues, involved in large scale mobilization
efforts. First fix has successfully dealt with these issues and considering its present resources is
confident to be able to address this issue successfully.
FIRST FIX have wide-ranging experience in dealing with labor resourcing, accommodation and
temporary facilities will be of tremendous importance. We intend to place most of our temporary
offices, labor accommodation and other requisite temporary facilities and production facilities as
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close to the project site as possible. These facilities will be located on site with the permission of
the Client for obvious benefit to the Project.
The Personnel Officer will work with the Security Officer to maintain security of access to the Site.
All staff and labor will be issued controlled identity cards which must be worn and displayed at all
times. Personnel traveling on buses between the Camp and job site will be checked as they board
the buses and will be subject to further check by the Client’s Security Guards at the Security Gate
on the Main Access Gate. Those traveling in their own transport will obviously be checked at the
Client’s Security Gate and be subject to further spot checks at the work sites.
➢ MANPOWER
First Fix will deploy the required manpower to accomplish its tasks and to complete the project on time
and within TRSDC satisfaction. The estimated number of workers for all disciplines will reach a peak of
558 persons consisting of management personnel, Engineers and technicians.
600 558 558 545

518 525
478
MANPOWER NUMBER
500
425
400
300
278 271
200
100
0
ABR
SEP
JUN
JUL
MAY
OCT
NOV
AUG
DEC
MONTHS
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11. NOC (NON-OBJECTION CERTIFICATE)

First Fix's intend to include all work and collaboration required to ensure full compatibility and seamless
interface with PPP system, facilities, and networks; achieve, verify, and document design intent; complete
installation; and perform integrated testing and commissioning.
First Fix shall coordinate with the PPP Contractor all work related to the relocation of services on the
Island that is within the scope of the PPP Contractor's responsibilities under the drawings.
Note that, all PPP interfaces are in the MEP plant/hub area in 9.5 island
First Fix is responsible for addressing the following interface points:
❖ Vacuum Sewage Network, Sewer connection (sewer take-off from vacuum system plant), the
issue of vacuum piping (underground and/overwater) that convey sewage to the main vacuum
drainage room in the MEP facility area where sewer is collected and boosted for delivery to the
PPP's STP.
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❖ Primary Irrigation Network, (TSE water supply (Treated sewage effluent) for filing the
irrigation tank)
❖ Domestic Cold-Water Storage and Distribution System, Potable water supply (filling
potable, fire protection, and irrigation tanks top-up), the incoming domestic water supply from the
PPP facility will be connected to a multi-compartment above ground insulated GRP tank with
multiple chambers. A parallel emergency incoming water connection from the loading dock to
downstream of the PPP incoming water interface connection to supply all tanks fed from the PPP
water connection. This allows the domestic water tank to be filled with tankers.
First Fix's scope of work includes the domestic cold water supply system downstream the PPP incoming
water connection, up to and including all required interface valve chambers including shut-off valves and
smart water meters.
❖ Electricity (Power Supply), Interface Point refers to the connection point where the MEP
services of PPP end/terminate. The Interface Point can be a valve/flange inside a chamber, a
33KV MV switch gear, or other depending on the scope and design.
12. PROCUREMENT AND CONTRACTING STRATEGIC

Procurement & Contracting Management is the process of ordering and receiving materials from
vendors/manufacturer in compliance with End user specs and complies with quality standard through
QA/QC dept. material inspection report process.
A strategic aspect of FFC is defining procurement & contract plan’s stages and timeline, as below:
❖ Notification
❖ Prequalification/Shortlisting
❖ Bid documents preparation
❖ Issued bids
❖ Evaluation
❖ Award of contract
❖ Implementation
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As a component of Procurement & Contracting Management, it’s critical that a high level of services or
products is delivered. First Fix Management strategic is critical due to the complication of Procurement &
Contracting processes, supply chains and consortium member relationships.
Additionally, the Procurement & Contracting strategy for First Fix is centered on make sure receipts
product are getting the best quality with best prices. That First Fix might interact with multiple suppliers
worldwide to get competitive quotes and would strategize accordingly.
Obtaining products and services from external vendors will be a crucial step in this undertaking. The
performance of the supply chain cycle frequently reflects the total project team's performance. As a result,
it is critical that First Fix carefully monitors the supplier's performance to verify that deliverables fulfill
project requirements.
Procurement Flowchart (Procurement & Contracting -process-flow):
Proper Procurement & Contracting procedure consists of composite main Procurement & Contracting
process steps.
1. Need identification
This process starts at the submitting a request to the purchasing department. The request can be
relatively simple or complex. Whatever it is, the request needs to be submitted in writing and sufficiently
detailed.
2. Vendor selection
Next, First Fix Procurement & Contracting department needs to investigate vendors, request quotes for
the item needed, and then select a vendor. This is an important part of the process because reputation,
cost, speed of service, and dependability all need to be investigated before making a final decision. The
rule of thumb is to get at least three quotes, but that’s a best practice that will need to be determined by
Project Management and Procurement & Contracting Manager.
3. Evaluation and Verification of Vendor’s Performance
After placing a purchase order, FIRST FIX exerts the following:
❖ Review and Approval of Vendor’s Documents
Under the records of Document Controller (DC), vendor’s document shall be reviewed and approved for
their compliance to the project specifications, where it deems necessary, Procurement/Contract Manager
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to check the budget and price and QA/QC Manager to review for Standard Quality compliance and
requirement.
❖ Control and Verification of Vendor’s Performance
A pre-inspection meeting will be held between FIRST FIX and vendor soon after contract award. Pre-
fabrication meeting shall be held with vendor at his shop when FIRST FIX requires. In this meeting, any
problems related to vendor’s progress schedule, inspection schedule, delivery and documents issue
schedule are discussed and necessary expediting shall be carried out. Expeditor shall carry out day-to-
day expediting work by telecommunication with letter, facsimile, and telephone, etc., and shop visiting.
Expediting shall be levelled based on the equipment criticality level rating.
Factory inspection shall be performed in accordance with Inspection and Testing Procedure.
❖ Sub Vendor Control
In the meeting with vendor, at shop survey, the quality requirements of vendor to his Sub-vendor shall be
checked and confirmed.
❖ On-Site Receipt and Store
During the mobilization period, site stores will be set up to consist of the following: Site Store Office
no.
Air-conditioned closed area to store specialized items, instrumentation and a closed area to store all types
of small items and fittings.
Fence open yard area to store bulk items such as piping material, Fence, New Gate house material,
Copper Cable, structural steel, and vendor supplied crated material and boxes.
Compatible separate stores for paint, all other flammable and/or toxic materials with adequate ventilation
and warning signs detailing hazards and actions required such as No Smoking and Hazardous Material.
The organization of MAN stores may consist of the following:
Storekeeper.
Material Chaser.
Material Checker (issuing at site).
Material Checker (receiving at site).
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Rigging Crews/Drivers/Operators.
All personnel employed in material handling shall be conversant with project requirements and have had
previous experience dealing with construction permanent material.
Responsibilities of MAN Material Controller:
Establish and maintain an effective liaison with MAN authorized requisition people.
Ensure that all MAN Senior Personnel are properly and currently informed of material received by issuing
regular reports of material received.
Develop and recommend periodically in conjunction with the Project Manager and Planning Engineer
priority and sequenced requisitioning and collecting of the Permanent material.
Monitor material required dates and ensure lead-time for any changes in these dates.
On arrival of material at site, the Material Checkers shall start unloading, checking and labelling each item
with its correct description, tally sheet number, stock number, drawing number and store it in its proper
place as advised by the Material Controller.
QA/QC Department shall be kept informed of deliveries in order that personnel can be allocated to perform
Material Receiving Inspections.
Should there be any deviations, damage, shortage, etc. then the site management shall be informed
accordingly on an appropriate form.
The material received shall be recorded on stock record cards or the store's computer, reflecting the
material description, the date received the quantity, stock number and the drawing number.
The following forms may be used to report on the status of the delivered material:
➢ Shortage/Damage Report.
➢ Out Shipment Report.
➢ Material Receiving Non-conformance Report.
➢ Daily Receiving Log.
❖ Specific Tasks:
All loading/unloading of material will be conducted in a safe manner as specified in Project Loss
Prevention Plan.
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All material stored in the open section will be properly protected from damage or deterioration. To avoid
double handling and only in the event that it suits, Items requiring heavy lifts will be programmed to arrive
to site once their prospective foundations are ready.
All de-crating, opening of boxes, repackaging and disposal of boxes etc. will be done by the stores which
shall have sufficient manpower including carpenters to carry out this task.
No material will be issued for any other job/location than for what it was supplied for without the approval
of the Project Manager and Project QA/QC Manager. If material is re-allocated due to specific needs,
then immediate arrangements should be made for Reordering by Management.
For easy checks all withdrawal Store Requisition numbers shall be recorded on the stock record
cards/computer.
The stock record cards/database entry will be filled by category of material.
General Procedure to be followed for the Protection of Construction Materials and Equipment.
This includes means to prevent penetration of dirt, salt or water into transformer, CCTV System, Drop
Arms, Fiber Optical and Copper Cable, compressors, panels, switchgears, MCCS etc. and corrosion to
the finish of metal parts. Adequate protection must be provided to withstand extended periods of materials
storage in bright sunlight or other atmospheric/climatic conditions, extreme heat, humidity, moisture and
rain.
Upon receipt of construction material, each consignment shall be checked for quantity and quality,
shortages, visible or concealed damages and if any anomaly is found, it should be immediately reported.
Job plots shall be marked in the storage yard by alphabetical or numerical system for easy location and
identification on both stock record cards and in the storage yard.
Cement, timber and insulation materials should be stacked on wooden pallets above ground and be
covered with polythene sheets and/or water proof tarpaulins well secured with ropes, bulky items such as
pumps, compressors, panels, switch transformers etc. packed in boxes, crates, skids, are to be opened
and checked for damage and to be repacked and covered with polythene sheeting or water proof
tarpaulins.
Hazardous materials, paint, oxyacetylene cylinders, toxic acid etc. to be stored in compatible separate
stores with adequate ventilation and warning signs such as hazardous material and no smoking to be
demonstrated in red.
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❖ Procurement & Contracting Tracking Systems:
The purchase order shall in addition to material description and technicalities, contain a production and
delivery schedule. The supplier shall agree and confirm compliance with the schedule, when necessary,
corrective actions will be taken on variations to suit both parties and eliminate any possible delay in the
construction process.
During the life of the Purchase Order and particularly during the fabrication and testing phase, the Project
QA/QC Manager shall liaise and follow-up with the MAN inspection or the third-party inspection agency
the scheduled inspection visits. He shall ensure that the inspection visits meet the approved schedule
requirements and do not give rise to a claim for delay.
The MAN Project Team shall analyses and evaluates potential and actual deviation detected in the
supplier production activities schedule. Similarly, they shall analyses and evaluate and report the impact
on the delivery dates to Project Manager.
MAN, Project Team shall be in permanent contact with suppliers to review progress on regular basis.
They shall request the supplier to submit a regular progress report. The progress report shall detail all
material production progress and confirm inspection and release dates in accordance with schedule.
Critical activities shall be reviewed with planning and the project management prior to reverting to supplier.
The Procurement & Contracting Manager shall take into consideration Management and planning
comments and recommendation and accordingly define the necessary corrective action or plan to be
adopted. The action plan shall be reviewed with the supplier and any other involved parties who may be
causing or contributing to the deviation. A schedule which does not have an effect on Contract Completion
shall be issued to incorporate the corrective action plan.
The Project QA/QC Manager and/or Client may recommend additional inspection visits to be scheduled,
for the follow-up of the production progress. Inspection shall submit reports on the results of their visit and
the status of the production and identify noticed and foreseen problems and the correction plan for out-
standing actions as well as taken actions.
The Procurement & Contracting Manager shall obtain from the supplier, on the approach of the delivery
date, a confirmation that the established dates will be met. In the case of non-respect of the delivery
clauses and the established shipping schedule, the buyer shall report to the Procurement & Contracting
manager all the relevant details referring to this matter.
When supplier confirms the delivery, MAN shall require a copy of all documents necessary for the shipping
and clearance and ensure of their completeness.
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The completeness of the shipping documentation shall be a condition for final payment of the invoice.
The Storekeeper shall confirm deliveries to the stores where transportation involves special arrangements
such as delivery from overseas by ship, or heavy or oversize loads.
The Procurement & Contracting Manager shall ensure that the construction team is aware of any
Deliveries so that arrangement for receiving and offloading can be made.
❖ Release of Materials for Construction:
The Procurement & Contracting department is responsible for ensuring that the material is procured in
conformance with the project requirements and specifications. The quality requirement contains the
necessary action to be taken that the purchased material will meet the specified quality. The degree of
the quality requirement shall be based on the criticality rating, shall depend on the evaluation of each item
and reviewed by the Project Technical Staff and the Client.
All the incoming material shall be inspected for compliance with the Standards and technical requirements
stipulated in the purchase order. In case the supplied material does not comply with the specifications or
is not accompanied by mill or test certificates, a written report (NCR and/or Corrective Action Report) shall
be submitted by the Quality Department to the Project Manager for action.
It is mandatory that the Quality Department ensures that the vendor has complied with the requirements
as specified on the Procurement & Contracting documents prior to their release for shipment.
The Quality Department shall ensure that only acceptable items are released from storage for installation
and the required identification and trace ability of material is maintained from receipt through completion
of construction.
When certificates are missing, material shall be considered as NC (Non-conformance) if the delivery does
not comply with the requirements specified in the purchase order documents, or for free issue material
supplied by the client does not correspond to the client's specifications, and then a Non-conformance
Report (NCR) shall be prepared and submitted to the appropriate parties for action.
❖ Documentation and Accountability:
Upon completion of receiving control, all documents essential for trace ability shall be forwarded to the
Material Controller. The Material Controller shall prepare the Material Receiving Report (MRR) within one
week, which may require counter-sign by Client. Each MRR shall be numbered and prepared against the
purchase order. The MRR shall also contain reference to the shipment to enable trace ability of all
documents pertaining to the Procurement & Contracting and delivery of the specified item.
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For certified material, the Material Man shall prepare a certification package against each MRR and
certificates number to be shown in the description column for each item, then he will file these packages
according to MRR numbers. This certification package will contain:
➢ Material Receipt Report
➢ Certificates Index Sheet
➢ Mill Certificates
➢ Test Certificates
➢ International Certificates
➢ Certificate of Conformity by vendor
Operating & Maintenance Manuals (When Required)
Material Man shall file the original certification package and will forward copy to Quality Department.
Withdrawal requisitions signed by site authorized personnel stating the following will authorize the stores
to release the material stated on the requisition:
Designation and description of material.

Item Stock Number (where applicable).
Quantity required.
Drawing Number (and Area Location).
The Material Checkers shall load the material requisitioned and deliver it to the location required against
the signature of the receiver.
All the material issued will be entered by the Store Clerk on the stock record cards or in computer reflecting
the quantity, balance etc.
The expeditor shall review the contract documentation requirements in the presence of the responsible
works personnel, verify that all documents and/or data are being provided according to the contract and
register any deviations/corrective action.
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Where applicable, contract documentation shall include the following:
1. Quality/inspection/Manufacturing plans
2. Production schedules
3. Delivery schedules
4. Progress reports
5. Interim inspection reports
6. Interim inspection/final inspection reports
7. Material certificates.
The store keeper shall ensure that all the listed material is on the delivery list. QC inspectors shall ensure
that material is in accordance with the purchasing quality requirements. The disposal and action to be
initiated for Nonconforming products shall be as per Quality Assurance Control of Non-Conforming
Product Procedure.
❖ Submittal of Material Status Report to Client:
A monthly Material Status Report shall be prepared based on all the information obtained from suppliers.
This report shall contain and show the following information:
Material Schedule and Delivery Dates

Inspection Visits.
Critical Production Activities.
Critical Deliveries.
Initiated Corrective Actions.
Rescheduled Production Activities.
New and Rescheduled Inspections.
Follow-up of Corrective Actions.
Material Delivered to Stores.
Material Delivered to Site.
Final Material Status.
Client comments, requirements and recommendations shall be submitted to the project
management and Procurement & Contracting for review and shall be transmitted to suppliers for
action.
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❖ Invoice and order
The vendor will then submit an invoice to the purchaser. The invoice is a request for payment and gives
a detailed breakdown of the cost. The invoice will also give a deadline for payment, and you’ll need to
submit payment before the deadline or else there may be a penalty (which is usually detailed in the
invoice, as well).
❖ The vendor will also send over an order
which is another detailed description of the goods or services requested. This is the last chance
your organization has to change the request, so it’s important to double-check both the invoice
and the order for the correct items/services at the correct price.
❖ Payment
After the Products have been received or the service has been completed, First Fix pays vendor
settlement by Finance sends over the payment to the vendor in the preferred method of payment
❖ Keep for All records
All steps above need to be documented for internal and external audits, First Fix Document controller
dept. Upload all documents in the central location to store invoices, orders, and other accompanying
documentation according to ISO 9001-2015
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PROCUREMENT & CONTRACTING FLOW CHART
13. GENERAL PERMITTING STRATEGIC

1. Approved and valid “Work Permit” shall be available at the working area.
2. Ensure all the workers involved in the job shall accomplish the Client Safety Orientation with their
cards are permitted at the job site.
3. Working clearance shall be maintained while working near the existing electrical sources.
4. Safety Tool Box Talk / Meeting shall be conducted by the construction supervisor with participation
of the field safety officer at site to discuss the job-related hazards and its preventive measures based
on the activity to be done.
5. Route / Road access shall be well maintained compacted to prevent vehicle stuck up or tilt in.
6. First Aid Kit with certified First Aider shall be provided at site.
7. All the employees shall be aware of plant evacuation plan, route and assembly points inside the
plant.
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8. Proper and well-maintained working area shall be considered during and after the work execution
to prevent occupational injuries and environmental impact to the surrounding.
9. Crane or Boom Truck to load and Unload transformers to its Storage yard if the foundation is not
ready in order to be installed in its final location
10. Experienced personnel must operate the test equipment. Persons not involved in the test or
inspection are not allowed in the immediate area of the tested system. Only one person should be
in charge and everyone else must follow his/her instructions.
11. Liaison with the TRSDC will occur prior to the movement of any loads / material based on the road
traffic regulations. A permit shall be obtained from the road department, if required, prior to bring in
/ out the load.
12. Umluj – Alwajh main road is controlled by the Local Government Road Department where all
equipment must fulfil all required regulations, such as road permits for the transported equipment.
13. Two-ways radios shall be available whenever required, permits will be issued when needed, such
as permit from the coast guard, or permit from the road department.
14. Warning signs shall be prominently displayed on all sides of the MV and LV enclosure, stating
‘Danger High Voltage’ together with the operating voltage. Only HV Authorized Persons permitted
to access this enclosure.
15. Deliveries of large plant rooms, air handling units etc. to city center sites, which need to have a
road closure for crane positioning, may be restricted to Sundays by the local authority. Research
this well in advance and get the requisite permits in good time.
16. All components will be over-dimensional loads, and a special permit will be required to transport
them on public roads. Depending on the project and location, it may be determined that it’s more
cost-effective to make the modules as large as possible within regulations and pay for a police
escort or special routing in order to reduce the total amount of modules and minimize the number
of deliveries. This strategy would also limit the number of crane lifts required, which could offset the
higher cost of larger cranes needed to lift larger components.
17. Ensure that the activities are notified to the authority of the affected areas and secure required
permits.
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18. Concrete blocks to support reinforcing off the ground will be permitted.
19. All underground ducts must be accepted prior to placement of concrete or backfill.
20. Work is not to be covered up until it has been inspected and surveyed by the University.
21. Give at least 3 working days’ notice of intention to cover work, to permit such inspection and
survey.
22. Firs Fix assures to obtain all permits and licenses applicable to the work to be done.
23. First Fix’s safety precautions, A certified permit receiver and work in-charge shall be at work site
during the execution of the work.
24. First Fix considers the importance permits from the Local Authorities in coordination with client
representative shall be prepared to complete the installation. Submissions shall be lodged in a timely
fashion with due regard for the Construction Program.
14. CONSTRUCTION ENVIRONMENTAL AND SOCIAL

MANAGEMENT PLAN
The purpose of this Construction Environmental and Social Management Plan (ESMP) is to provide a
consolidated summary of all the Environmental and Social commitments relevant for the construction
phase of the Project.
The measures focus on environmental (such as air emissions, biodiversity and environmental
contamination) and social aspects (such as the protection of human rights, communication with local
stakeholders, safety of workers and communities)
Some Major issue to be closed throughout this clauses:
1- Ensuring compliance with all relevant national legislation, as well as with the environmental
controls and mitigation measures contained as per ER obligations.
2- Monitoring the performance of workforce, supplies and services.
3- Acting as point of interaction for consultation and feedback to stakeholders and the local
regulations.
4- Training of construction workers to raise awareness in the fields of CESMP subjects and in general
implementation of this CESMP.
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First Fix’s Contractor’s site supervisors and engineers will give tool box talks to operatives on key issues
such as spill response and waste management, on a basis of one per month and as near miss trends are
identified.
Following some topics should be tackled:
1- Housekeeping
2- Waste Management (hazardous waste, waste segregation)
3- Ecological Awareness
4- Water Pollution
5- Dust and Air Quality
6- Noise
7- Washing Down Plant and Machinery
8- Reporting of Incidents
On the other hand, Particular development can likewise contribute fundamentally to the natural
supportability of a venture. For instance, the off-site creation of building parts takes into consideration
ideal control of material use, bringing about both decreased materials info and waste contrasted with
conventional on location development. Also, a lot of surplus material and tumble off can be caught and
reused once again into the stock for use on different activities. As a rule, the more prominent the piece of
a venture that is created off-site, the more prominent the advantages acquired by advancing the
contribution of materials and decreasing material waste.
Project groups can likewise work with fabricators to choose materials and items that will additionally limit
the effect of material extraction, handling, and transport. For instance, determining provincially obtained
and capably delivered materials (FSC-ensured wood, for instance), can lessen the task's epitomized
impacts related with transportation of materials and consumption of regular assets, including loss of
timberlands.
Since building parts for a long time can be manufactured all the while at a solitary plant and sent almost
complete to building destinations, how much specialist travel and little material conveyances are radically
brought down with secluded development, additionally bringing about altogether decreased emanations
from transportation.
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The functional energy of particular undertakings can likewise be decreased through the expanded and
more dependable warm execution that can be acquired by the accuracy, quality control, and consistency
innate in the off-site creation of building envelope parts under controlled assembling conditions. Also, in
light of the fact that measured development approaches by and large outcome in less creases and joints
to be finished nearby, it normally fits accomplishing extremely elevated degrees of air snugness,
Particular development by and large requires less space around the structure site for laborers, truck traffic,
and material stockpiling, bringing about a more modest development impression and decreased site
aggravation.
What's more, on the grounds that the on location part of the particular development process is more
limited than customary development techniques including less laborers, less traffic, and less handling of
materials-there is likewise less interruption to the adjoining local area.
➢ Development construction for long life, free fit
With particular plan there is additionally a valuable chance to incorporate a sort of "attachment and play"
adaptability that could take into account secluded structures to be effortlessly adjusted or changed for
various purposes over the long haul. Too, secluded parts could be intended for dismantling and reuse so
a particular structure could be taken apart into parts to be recreated somewhere else or be rearranged
for fuse into numerous different tasks. Yet, regardless of whether modules are not reused, secluded
structures intended for dismantling would be simpler to decommission and eliminate in a more controlled
manner that ought to be cleaner and less naturally significant contrasted with structures developed and
destroyed utilizing conventional strategies.
Moreover, as development practice advances, and more consideration is paid to reuse and reusing, the
business may ultimately be prepared to recover the underlying components from modules for reuse. Huge
parts like bars, sections, pieces, and dividers could be given extraordinary identifiers connecting them to
educational information bases, making it feasible for these parts to be methodically put away and
redistributed for use in new ventures as per their plan limits. Project groups can additionally expand the
recyclability of modules by planning more modest congregations and components for simplicity of
dismantling and division into material classifications.
Generally, ceaseless advances in merged regions including material sciences, fabricating techniques,
and superior execution plan and development rehearses are probably going to drive progressing
development in measured development, making it an undeniably favored answer for accomplishing the
"triple primary concern" of ecological, social, and financial objectives.
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➢ Different elements to consider
At long last, a few parts of measured development might go with it a less profitable decision for specific
undertakings. While considering secluded development as a possible methodology, project groups ought
to think about the accompanying:
✓ Measured makers will most likely be unable to cost-actually produce exceptionally complex structures.
✓ -Measured development might call for some extra investment for endorsements and reviews in where
the neighborhood locale is less acquainted with off-site manufacture techniques. (Notwithstanding,
this issue would be skirted in the many states that presently have committed programs liable for
secluded off-site development.)
✓ By and large, measured development can bring about a bulkier construction, as every module has its
own free dividers, floor, and roof. This implies further floors and thicker dividers contrasted with
conventional development. While this might be useful concerning acoustics, energy effectiveness,
and warm solace, it could likewise adversely affect inside living spaces in taller designs — by
decreasing the usable region and volume of inside space — while perhaps not appropriately
considered during plan.
✓ A structure with extremely sweeping clear ranges and significantly high open roofs — for instance
a. "Major box" store — isn't helpful for secluded development. Moreover, there are a few conditions
that are not great for particular development and in which the advantages of the methodology are
probably not going to be completely understood.
b. For instance, building locales that are effectively open and situated on reasonable land in
environments that take into account all year development work might be more averse to profit
from off-site manufacture's generally quicker conveyance.
c. Similarly, on the off chance that the task is in an area with phenomenal admittance to reasonable
materials and work, the potential expense reserve funds given by an off-site approach might be
diminished contrasted with where the materials and work are mor costly.
d. Notwithstanding, natural advantages that can be accomplished by streamlining the measures of

materials utilized, and reusing or reusing scrap straightforwardly in the construction interaction,
would in any case amass.
e. Additionally, the length of aggravation to adjoining properties, and the local area overall, would be
more limited even in these conditions.
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15. APPROACH IN PRACTICE

While deciding if particular off-site development is fitting for a specific venture, partners ought to as a
matter of first importance comprehend the cycle alright to have the option to assess how much it will help
the task in gathering objectives relating to cost, time, work, site, and program.
Certain parts of a task make measured development an optimal methodology. For instance:
• Projects where plan decrease or time to showcase is an essential inspiration for the proprietor
• Projects with monotonous components, for example, indistinguishable study hall units, dorm units,
office spaces, or labs
• Projects with moderately thick outlining and no unreasonable ranges
• Projects situated on remote or less open locales where on location development would be
troublesome — as in thick metropolitan regions — or in areas with contracted form seasons or where
materials, work, or potentially land is costly
• Projects situated in regions where work isn't promptly accessible.
• It ought to be noticed that, without even a trace of these viewpoints, particular development can in
any case be a suitable and serious cycle, however the full benefits of the measured interaction may
not be understood.
• Further to these contemplations, it is essential to perceive that (as talked about in additional detail
beneath) the measured development approach might require the plan group to take on new and
various obligations past those generally accepted by the designer. For instance, a secluded structure
configuration ought to consider the assembling system, transportation issues, and sequencing —
some of which are all the more customarily considered development means and techniques.
• On most particular activities the planner will depend on the maker to give data and at times perform
underlying model work, which normally requires more subtlety than on customary development
projects. This expects that administrations, obligations, and liabilities be obviously and satisfactorily
depicted. Because of the way that the secluded development approach might expect changes to some
conventional plan administrations, modelers ought to counsel their protection transporter and
neighborhood legal representative prior to undertaking a measured venture so they can comprehend
the issues in question and settle on a completely educated choice.
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❖ Commit early
Viable execution of secluded development requires a guarantee to early preparation and direction.
Consequently, it is essential to focus on the methodology from the beginning of the undertaking. Choosing
to utilize a measured methodology after the plan advancement stage may not yield the ideal benefits of
particular development.
Modularization includes more than taking a customarily planned building and cutting it up into parts. In a
perfect world, a measured based plan reasoning ought to be taken on from the beginning, guaranteeing
that different contemplations — including those connected with math and material procedures,
transportation operations, and issues connected with shared extension and coordination — are
completely incorporated into the interaction. As a rule, planning in view of measured development from
the very start is probably the most effective way to amplify the advantages and efficiencies the
methodology offers.
Particularly for project group’s new to secluded development, it tends to be valuable to talk with a
measured producer when a schematic idea is created, while possibly not sooner. In certain
circumstances, the party answerable for the off-site creation of modules — either the overall worker for
hire or a secluded maker under agreement with the overall project worker — may share a portion of the
obligation regarding configuration work to guarantee the undertaking will meet best practice prerequisites
for measured development. Specifically, the measured fabricator might take responsibility for underlying
model. Contingent upon how plan liabilities are portrayed and the fabricator's extension on a specific
undertaking, this plan help cycle might require a critical change for project groups that are unfamiliar to
it.
A significant distinction while planning for measured development is that it expects that more choices be
made at a beginning phase simultaneously. For instance, on conventional development projects it is run
of the mill for configuration work to cover some with the development interaction. The plan of inside
spaces, for instance, frequently go on while the structure's design is being developed. However, on
measured projects this isn't practical. Space arranging, subtleties, and administration joining are on the
whole regularly finished before on measured projects on the grounds that integrating configuration
changes to modules whenever creation has started can be extravagant. This distinction ought to be
perceived and acknowledged prior to focusing on a secluded approach
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❖ Conveyance Model
Taking everything into account, the customary plan/bid/assemble model isn't especially appropriate to
secluded development techniques. With this model it's for the most part the case that the proprietor and
project group foster a plan in detachment from workers for hire until the bid interaction, by which time the
plan has progressed to where the group might be reluctant or unfit to make changes to advance for
secluded development.
Besides, whether the assessment of offers depends on most minimal expense or on different qualities
(maintainability, plan, insight, and so forth), the plan/bid/construct model is characterized by a successive
timetable, with each party acting in relative separation prior to giving the plan off to the following. This
straight cycle is disadvantageous in light of the fact that it frequently brings about unfortunate
correspondence between the plan and development group, at last protracting the venture plan.
The exceptionally cooperative and iterative nature of configuration/fabricate and Integrated Project
Delivery (IPD) models make them significantly more great for particular development. In the
plan/assemble model the plan stage and development stage cross-over, with the planner and project
worker organizing on the plan asit creates. For particular undertakings, the secluded producer would
likewise be remembered for the plan/fabricate group to give direct criticism in regards to creation during
the plan interaction. For instance, at the beginning the producer ought to clarify for the group any
requirements forced by the module creation furthermore, transportation processes. This model likewise
takes into account genuine costing to be laid out before on in the process so changes can be made during
plan to guarantee that the venture meets financial plan. Also, with the IPD model the particular producer,
alongside other key advisors, will be involved from the beginning of the interaction, permitting them to
give direction all through and coordinate all the more really. The IPD model is in numerous ways ideal for
measured development, which depends on an elevated degree of reconciliation not just regarding
cooperation between groups during configuration, yet additionally as far as how the structure is imagined
and created as an all the more purposefully coordinated arrangement of pre-assembled items and parts
to accomplish the most noteworthy conceivable presentation.
Despite which assortment of conveyance strategy is utilized, the venture group ought to guarantee that it
will take into consideration the early contribution of every single important expert and empower the degree
of data stream expected to execute measured development progressively. At the very least, it is ideal to
include both a particular maker and a development administrator ahead of schedule, as these are the
gatherings that will be answerable for the two essential parts of secluded development: off-site tasks and
on location tasks, individually. Early and progressing coordination between these cycles will be basic to
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the fruitful execution of secluded development. (It's additionally conceivable to have circumstances in
which a solitary general project worker is answerable for performing both the off-site manufacture and the
on location development.)
❖ Consistence
Project groups ought to facilitate with the development director right off the bat in the process to figure
out what the neighborhood allowing necessities will be. Particular structures should meet
all pertinent codes in the city and state where it will be found, paying little heed to where it was fabricated;
project groups ought to guarantee these code prerequisites are conveyed to all gatherings, remembered
for determinations, and incorporated into the venture arranging process from the start of plan.
It ought to be noticed that albeit the code prerequisites for secluded projects are equivalent to those for
customary tasks (based, in many wards, on the International Building Code), and there are no
extraordinary arrangements in regards to measured development strategies, the manners by which the
codes are applied and assessed varies for particular undertakings.
While many states have a particular secluded building program with purview over investigation of three
layered modules pre-assembled off-site — and obligation regarding endorsements of makers, quality
affirmation and control measures, and plans — a few states don't. In such cases, the nearby authority
having locale is answerable for upholding code consistence on measured projects.
In states with a committed measured development program, tasks will submit drawings for secluded parts
to the statewide program for audit and endorsement. Contingent upon the state where the venture is
found, code consistence reviews might be expected to be directed at the assembling office, on location,
or both. By and large, a state-authorized outsider plan organization will direct the off-site assessment,
whenever required. Every module will be given a name implying consistence with the material
construction standards at the last site of the structure. Site work and some other creation work that doesn't
fall into the particular development degree will be checked on and assessed by nearby offices. In purviews
where particular development isn't yet normal, projects groups ought to look for early commitment with
nearby specialists to decide, at the earliest opportunity.
❖ Plan
• Draw in a particular producer
By and large, when a particular undertaking is prepared to continue past schematic plan, the measured
maker ought to be welcomed on to give meeting and, possibly, plan help administrations. The prior this
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occurs, the better — particularly for project groups new to secluded development. Having the measured
producer included early permits the undertaking group to profit from the maker's mastery and information
on accessible items and methods.
As a rule, on the grounds that the foundational layout is one of the most basic components of secluded
development, the particular maker will take on the underlying designing bundle or, at least, give underlying
model help administrations. As particular producers are by and large more knowledgeable about the
intricacies of secluded development, they are better ready to make sure that connected efficiencies are
acquired, and related chances are tended to during the plan stage. Planners ought to comprehend that
this includes a crucial change in customary plan liabilities.
Moreover, counseling the particular maker early enough may likewise assist the undertaking with joining
do the accompanying:
• Amplify adaptability in plan choices.
• Guarantee that plan details don't need materials or items that might stretch out the timetable because
of long lead times.
• Advance worth designing by making ideas that could end up being useful to bring down costs or
further develop plans.
• Control and diminish transportation costs, where conceivable, by contrasting vehicle costs per module
with establishment costs per module at site.
• Control and diminish development costs, where conceivable, by advancing the module key
arrangement.
• Guarantee constructability of the plan by prompting on the off chance that any plan measures are
unthinkable due, for instance, to ship limitations and help with creating elective arrangements.
• Plan for effectiveness and decreased squander.
• Limit risk all through the interaction.
The engineer ought to be mindful so as to obviously lay out the particular extent of the measured maker's
liability connected with these administrations. It might become risky assuming the particular producer's
job in the plan cycle is dubious, making disarray around who is liable for what. What data for which the
plan group will actually want to depend on the measured maker ought to be laid out from the beginning
of the plan cycle.
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Frequently the maker will essentially go about as an advisor, responding to questions and giving input on
a plan. Notwithstanding, now and again the maker might take on significant or full plan liability regarding
a component, like the underlying framework, as examined previously. In such cases, the maker ought to
take on full lawful risk for that framework.
While choosing a secluded maker, the undertaking group ought to explore the business — for instance,
by mentioning references and auditing contextual investigations of comparable tasks — and issue pre-
capability surveys to make a waitlist of expected organizations. The accompanying elements ought to
likewise be incorporated as rules in navigation:
✓ Level of involvement in unambiguous task type and level of plan intricacy

✓ Creation limit comparative with project scale and timetable
✓ Degree of laid out organization of assets
✓ Vicinity of plant location(s) to project site.
The measured producer chose should be supported in the state where the task will be found. What's
more, contingent upon the task area and extent of its liabilities, the measured maker may likewise should
be authorized as an overall worker for hire, handyman, electrical technician, or underlying architect.
For the most part, it is better for the particular producer to go about as a subcontractor that is working to
determination instead of as a provider that is planning an item. This stays away from issues connected
with item risk and the Uniform Commercial Code, which incorporates different principles relating to the
offer of merchandise that are typically not proper for building development.
With regards to characterizing the particular maker's extension, three normal methodologies may be
utilized while executing a particular development approach:
1. The particular maker goes about as a subcontractor and hands off the finished modules to the
overall worker for hire answerable for finishing the venture nearby.
2. The secluded producer goes about as a subcontractor that additionally plays out the establishment
of the finished modules yet is liable for that alone.
3. The particular maker goes about as the overall worker for hire, answerable for all parts of the
tasks, off-site and on location.
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• Coordination:
The outcome of a measured development approach is dependent upon how well data is divided among
the different gatherings included, particularly the plan group, the secluded maker, and the on location
development supervisory group.
Before configuration initiates it is basic to plainly characterize the obligations and extent of work of each
venture colleague. Project groups ought to deliver a nitty gritty report recording this data to guarantee that
all expenses are caught during the estimating stage and to lessen the gamble of likely holes or covers in
scope. With secluded development it is particularly critical to differentiate work that will happen off-site
from that which will be performed nearby as well as to indicate who "possesses" every module when.
Download a model extent of work agenda
Also, development resilience and point of interaction subtleties of how parts manufactured off-site will
associate with components based nearby are basic snippets of data that should be plainly imparted to all
project colleagues. Sequencing ought to likewise be all around arranged and obviously imparted as soon
as could be expected. With regards to augmenting the advantages of the secluded development, timing
is everything. The timetable efficiencies presented by the methodology can be decreased or lost if the
general interaction, — from the fundamental plan stage the whole way through — isn't efficient. A nitty
determined timetable with achievements ought to be imparted to all colleagues and consistently explored.
It ought to be perceived that in situations where the plan group will assume the assignment of dealing
with the expanded coordination and sequencing engaged with the secluded plan and development
process, it would add up to an extension of the obligations generally expected of the designer.
✓ Significant thing to be featured during plan period:
i. Pre-plan: off-site help in gathering the expense, time, work, site and automatic objectives for
the undertaking
ii. Design: the undertaking planned in a joining with partners for off-site make, transport, get
together and dismantling?
iii. Develop: the plan of the undertaking grew so that work is organized for what is done nearby
and what is done off-site.
iv. Detail: itemizing created in a joint effort with the plan group, general worker for hire, fabricator
and installer?
v. Order: plan changes decreased and are orders put in a brief period of time to lessen cost.
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vi. Fabricate: manufacture preformed with models and lead times decreased in a joint effort with
the task group.
vii. Deliver: site conveyances made without a moment to spare, stacked and conveyed to limit
taking care of.
viii. Assemble: gathering tasks planned cooperatively as ceaseless streams to guarantee security,
quality, time, and cost boundaries are met.
ix. KPI: estimating on time conveyance (in Full, in Full out), Visual administration apparent,
expositions set up to make process/specs, purchasing, improvement to meet wanted targets,
and screen quality execution.
• BIM Design:
Building data the executives (BIM) devices like Revit can contribute essentially to an all-around facilitated
plan, production, and gathering process. For instance, BIM can be utilized to design sequencing to
guarantee that development resistances are kept up with, and the conflict recognition elements of BIM
instruments can assist with keeping away from clashes at mate lines.
• Incorporated Process:
As communicated about before, the standards of Design for Manufacture and Assembly — which stress
an all-encompassing comprehension — can be utilized to illuminate the manner in which a measured
based plan process works. Essentially, while planning a measured structure, engineers ought to address
not simply the plan of a design and its constitutive parts; they ought to likewise be deliberate about the
interaction by which these are manufactured, shipped, and associated. The plan of individual modules
might be impacted by the necessities of the assembling and get together cycles while, simultaneously,
the boundaries of the plan will direct the best execution of those cycles. For instance, fashioners should
address how instruments for association with different modules will be incorporated into every module.
While planning for particular development, the undertaking group ought to move their viewpoint to
considering the structure an arrangement of associated parts. This view can help open up a bigger field
of opportunities for how modularization may be executed, prompting a more iterative and less straight
plan process. The idea of seclusion ought to preferably be inserted in and illuminate all periods of a
venture, in addition to the development stage.
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• Beginning plan contemplations:
The fundamental parts of secluded development ought to be utilized to direct the early plan process, as
some might oblige the plan's turn of events.
The mathematical plan of the constituent secluded parts (and, at last, of the structure all in all) will likewise
be impacted by transportation-related imperatives on the size and state of modules. Further, how the
structure will be isolated into modules will influence the plan of inside formats and floor plans.
Parametric plan instruments can accommodate a more extensive scope of choices in secluded
development. The plan group might explore different avenues regarding these devices to make varieties
of the standard module to be utilized on a venture while staying inside the boundaries characterized by
what the assembling system can cost really accomplish.
Groups may likewise consider teaming up with the measured producer to assemble models — or
mockups of parts or whole modules — as a method for assessing the constructability and execution of
various plan choices. Furthermore, any specific subtleties and parts ought to be investigated with the
measured maker really early essentially taken on into the particular plan and, if not, to talk about elective
method for accomplishing the plan goal.
• Associations:
To guarantee simplicity of get together and potential for dismantling, the plan group should cautiously
consider not just the way in which modules will interface with one another, yet in addition how the modules
associate with site-assembled parts, including the structure establishment, underlying components, and,
on bigger tasks, lift and step centers.
Specifying ought to be created in close joint effort with both the secluded producer and the development
administrator. Specifically, the producer ought to assume a main part in the advancement of point of
interaction subtleties for module-to-module associations and module-to-establishment associations.
Configuration groups ought to depend on the producer's contribution to request to foster subtleties that
advance the assembling system and improve on establishment. This might include — particularly on
bigger ventures — the consideration of situation helps to assist the on location group with distinguishing
where inside the design every part is intended to be found.
Also, project groups ought to give extraordinary thought to warm execution and the potential for water
infiltration while planning the intersections between modules. On the off chance that not itemized suitably,
the association plates introduced at outside mate lines can bring about warm connecting. The cautious
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plan of associations is additionally urgent to imperviousness to fire, as it's vital to keep up with
imperviousness to fire at all joints — both among modules and between the modules and the façade
framework.
From a tasteful angle, architects ought to address how mate lines on the inside and outside will be blessed
to receive either express the particular development system or cover it.
• Modularization
Modularization is a technique used to divide the application program into smaller units to maintain easily
and reduce the code redundancy
When the structure configuration has been completely evolved, the measured maker will work with the
plan group to make a "particular key arrangement" — basically an arrangement for how the structure will
be partitioned into constitutive modules.
Preferably, the measured key arrangement will expand the size of modules to limit the aggregate sum to
be manufactured, shipped, and introduced. The greatest components of the modules will rely upon
material transportation guidelines, which might change area to district. Modules commonly measure
between 12-to 14-feet wide, 50-to 60-feet in length, and 11.5-to 13-feet high.
While partitioning the structure into modules, it's crucial for ensure there are no struggles at mate lines. It
could be vital, sometimes, to make slight changes in accordance with floor plans assuming components
struggle, giving inclination to the modularization for inspirations of effectiveness.
As a rule, the secluded producer's in-house primary specialists will answerable for configuration "pick
focuses" — for crane lifting and setting — to be remembered for the manufacture of every module.
Furthermore, when the secluded key arrangement is finished, with the construction's bearing places and
loads laid out, planning the foundation will be utilized.
Configuration freeze:
It's critical to lay out a plan freeze while utilizing a measured development approach
since configuration changes late in the process can be exorbitant. Not at all like conventional development
processes — which are more consecutive and make it somewhat simple to make configuration changes
— a ton of the work is done all the while in measured development processes, leaving brief period in the
timetable for modifications.
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❖ POST DESIGN
At the point when the plan has been finished, materials ought to be requested by the creation plan. Project
groups ought to organize with the particular maker to ensure that items and materials with longer lead
times are requested ahead of time to keep away from potential postponements.
• Production and site planning:
As talked about, an essential advantage of secluded development is that it takes into consideration
building parts to be built while site work is being finished. When assembling and site tasks start, the
undertaking supervisor ought to keep up with normal
correspondence with the particular maker and the development chief to ensure that the equal cycles are
firmly organized and continuing in sync with one another, as indicated by the timetable.
• Transport, arranging, get together:
In a perfect world, to boost the advantages of particular development, an in the nick of time (JIT)
conveyance timetable ought to be carried out to lessen the need to store finished modules on location.
Notwithstanding, generally speaking, as a result of the occasionally unavoidable imprecision of
transportation because of such factors as allowing and traffic, a JIT conveyance timetable may not be
plausible. In such circumstances an organizing region ready to oblige a foreordained number of modules
will be required, considering nonstop offloading.
Conveyance schedules ought to be painstakingly planned and changed by the advancement of the
gathering system. Contingent upon the size of the venture, the manufacture interaction might should be
facilitated or increased to stay up with the fast speed at which the modules can be gathered. This may
not be a worry for little tasks, but rather on bigger mid-ascent and skyscraper projects — particularly those
in thick metropolitan regions with restricted space for capacity on location — it is important that the
creation, transport, and gathering of modules is adjusted so that there's neither one of the times
squandered hanging tight for modules from the assembling office nor a reinforcement of modules on
location ready to be introduced.
Since transportation guidelines change as per area and are taken care of state-by-state, assuming that
modules are made in an unexpected state in comparison to the undertaking site, there will be a
progression of contrasting codes to consent to. Furthermore, the specific limitations of the venture site,
including how much space accessible for arranging, will likewise influence the rate at which modules are
sent. Assuming adequate room is accessible, numerous modules might be arranged all the while; on the
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off chance that there is restricted space, modules might should be lifted and introduced straightforwardly
from the truck.
When the modules are set, they are associated together and afterward secured to the establishment. The
envelope is then gotten by introducing infill sheathing at all mate lines and, contingent upon the degree
of finish finished off-site, optional water and air obstructions and outside cladding where essential. This
can be basic to the nuclear power execution of the structure, particularly in chilly climate environments.
16. STAKEHOLDER MANAGEMENT PLAN

• Purpose
Stakeholder Management includes the processes required to identify the people, groups and
organizations that could affect or be affected by the project, to analyze stakeholder expectations and their
impact on the project, and to develop appropriate strategies and tactics for effectively engaging
stakeholders in a manner appropriate to the stakeholders’ interest and involvement in the project.
Cooperating with the Employer and Contractor, the PMC will distinguish the critical partners and group
them as per their goals and necessities. The PMC will then, at that point, produce a joint correspondences
and commitment plan that plainly sets down liabilities and inclusion of every partner/bunch. The
prerequisites are put down in Stakeholder Management Procedure.
• Identification and classification of Stakeholders
The stakeholder management process commences with identification of all stakeholders that can affect,
or be affected by the project, directly or indirectly. During the lifetime of the project stakeholders may
come and go depending on the activities at any one time.
• Stakeholder Management Phases
All projects are split into distinct phases. This project is currently moving from execution phase into the
Project Handing Over (PHO) phase, where the Six Steps in the Process of Stakeholders Management,
as are follows:
1- Identify stakeholders; to ensure that the particular stakeholder is being managed effectively.)
2- Describe the stakes.
3- Consider the significance of stakes/claims.
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4- Evaluate opportunities;( An evaluation of Stakeholders is composed of three core elements: an

intervention logic, evaluation questions, and indicators)
5- Consider responsibilities to stakeholders (The responsible person co-ordinates all activities in

relation to their stakeholder and must record all stakeholder issues. Issues involving changes are
dealt with using the Change Management Procedure)
6- Consider relationship-enhancing strategies and actions.
• Stakeholder Communications Plan
TRSP has developed a Stakeholder Communications Plan; the purpose of this plan is to ensure effective
communications with stakeholders in relation to the development and implementation of plans for the
delivery this project.
List of key Employer and End User personnel
Name Designation Company

Fuad Hassan Senior Project Director TRSDC
John Larkin Construction Director TRSDC
Paul Dalton Project Director TRSDC
Karim Mehanna Associate Project Director TRSDC
Samer Kabbara Project Manager TRSDC

Ahmed Elrashidy Project Manager TRSDC
Jessica Hartley Project Manager TRSDC

Nawaf Alshamary Construction Specialist TRSDC
Felipe Montes Senior Construction Manager TRSDC

Talha Ajaghbeir Construction Manager TRSDC
Ahmed Abdelmaksoud Planning Manager TRSDC
Mohammed Elattar Senior Planning Manager TRSDC

Dean Helliwell Associate Commercial Director TRSDC
Hussein Ibrahim Commercial Manager TRSDC
Anish Batt Commercial Manager TRSDC
James Gillam Commercial Manager TRSDC
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Sasiri Edirisooriya Commercial Manager TRSDC

Abdullah Albattat Commercial Manager TRSDC
Mohammad Abdelrahman BIM Associate Director TRSDC
Johannes Petrus Smit Senior BIM Manager TRSDC
Haitham Kurdi BIM Manager TRSDC
Toufic Itani Associate Mechanical Engineering TRSDC

Director
Wael ElKhoury Associate Electrical Engineering TRSDC

Director
Zenen Dineros Resident Engineer Atkins
Iqbal Shaik Electrical Engineer Atkins
Mahmoud Ibrahim Mechanical Engineer Atkins
Hussain Shahid Engineer Atkins
Mohamed El Hassan Engineer Atkins
FIRST FIX ORGANIZATION CHAR
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17. RISK MANAGEMENT PLAN

A Risk Management Plan and approach has submitted be created in accordance with the Risk
Management Plan. (RMP), All contractor Risks, and Risk Register in relevant to TRSP parties.
As well as, all method statement and any site activity shall be included Risk assessment accordingly,
18. WORK BREAKDOWN STRUCTUREA

Project work breakdown structure (WBS) is a deliverable or product-oriented grouping of project work
elements shown in graphical display to organize and subdivide the total work scope of a project. The
WBS is a particularly important project tool. Considerable thought and planning Stage should be given
to its development and implementation so that subsequent changes are minimized. Major revisions to a
WBS require both substantial effort and resources, due to its application to a wide array of project
activities. Project WBSs, which are driven by the scope of a project, should not be confused with other
uses of WBS-like systems. ISO 9001 2015 is the accepted standard on WBS.
WBS DEVELOPMENT
A WBS is the cornerstone of effective project planning, execution, controlling, status, and reporting. All
MEP works contained within the WBS is to be identified, estimated, scheduled, and budgeted.
The WBS is the structure and code that integrates and relates all project work (scope, schedule, and
cost). Therefore, the WBS contains the project’s scope baseline necessary to achieve the technical
objectives of the work described. The WBS is used as a management tool throughout the life cycle of a
project to identify, assign, and track its total work scope. When initial project funding is received, FIRST
FIX’S Project Director (PD) develops a MEP WBS that identifies necessary funds according to TRSDC
schedules and needs of the MEP tasks in the WBS elements. The WBS is generally a multi-level
framework that organizes and graphically displays elements representing work to be accomplished in
logical relationships.
The PD is to structure the project work into WBS elements (work packages) that
are: -
1- Definable—can be described and easily understood by project participants.
2- Manageable—a meaningful unit of work where specific responsibility and authority can be
assigned to a responsible individual.
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3- Estimable—duration can be estimated in time required to complete, and cost can be estimated
in resources required to complete.
4- Independent—minimum interface with or dependence on other ongoing elements, likewise

assignable to a single control account, and clearly distinguishable from other work packages).
5- Integral— integrates with other project work elements and with higher level cost estimates and
schedules to include the entire project
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• Time MEP schedules will be submitted to TRDC planning dept. as are below:
19. INSTALLATION EXECUTION METHODOLOGIES

❖ Mechanical Work:
➢ HVAC WORKS
❖ Duct Work Installation
1. Get clearance for work area.
2. Deliver and store duct in an accessible area.
3. Clear work area from all obstacles.
4. Use approved shop drawings.
5. Follow up Structural construction works for required wall/ceiling opening for duct penetration.
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6. Mark duct run on ceiling (follow shop drawing)

7. Mark location of threaded rod on duct run.
8. Drill holes, use pilot holes for sizes above 10mm.
9. Insert expansion plug, use setting tools.
10. Install threaded rod to the required length.
11. Assemble duct on floor in length not to exceed 4m.
12. Apply duct sealant at joints.
13. Insulate Assembled Duct. (If required)
14. Lift assembled duct to support using lifting equipment.
15. Install channel to threaded rods under duct.
16. Adjust duct level to required height.
17. Join duct sections after lifting, Apply duct sealant.
18. Insulate sections joints, and repair any damaged insulation. (If required)
19. Close all opened duct ends to prevent construction dust and debris from entering duct.
20. Install flexible duct joint wherever duct crosses structure expansion joint.
21. Install fire damper in location.
22. Joint duct works to fire damper apply fire rated sealant.
23. Install plenum boxes with flexible round duct to square ceiling diffuser location.
24. Extend duct to wall openings for wall grilles.
25. Install control conduit and wiring for thermostats (follow electrical work procedure)
26. Record all modification for as built drawings.
Required Tools
1. Duct man Hand Tools
2. Drill/Drill Bits
3. Grinder/Cutting Disc
4. Chain Block/Manual Pulleys
5. Ladder/Scaffolding
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HAZARD and SAFETY MEASURES
REQUIRED PERSONEL PROTECTIVE EQUIPMENT
B. Equipment Installation
1. Get clearance to work the area
2. Clear area from all obstacles
3. Deliver Equipment to location using proper handling tools and lifting equipment for unloading and
transporting to mounting location.
4. Follow manufacturer recommendation for mounting and installing the equipment
5. Cover and protect equipment at all time from ongoing construction works.
6. Extend duct works to AHU’s, FCU’s, Fans and VAV’s.
7. Connect Duct to equipment using flexible duct connectors.
8. Connect Power Supply cable from disconnect switch to equipment, using flexible conduit. (Use
liquid tight flexible conduit in outdoor location)
9. Connect control wiring from Pull box adjacent to equipment, using conduit. (Use liquid tight flexible
conduit in outdoor location).
10. Connect condensate drain of equipment to drain pipe (Follow manufacturer recommendation for drain
trap.)
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11. Insulate condensate drain pipes.
12. Connect refrigerant pipe to equipment (follow manufacturer recommendation for required accessories
such as filter dryer, sight glass and etc.)
13. Vacuum refrigerant pipes and charge units as recommended by manufacturer.
14. Testing and commissioning to be performed as per manufacturer

recommendation.
15. Record all modification for as built drawings.
Required Tools
1. Duct man Hand Tools
2. Pipe fitter’s/ Pipe welders’ tools
3. Welding machines & pipe cutters
4. Drill/Drill Bits
5. Crane/Forklift/Chain Block
HAZARD and SAFETY MEASURES
REQUIRED PERSONEL PROTECTIVE EQUIPMENT
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❖ Final Fix
1. Get clearance for work area
2. Deliver and store material in an accessible area.
4. Use clean gloves at all time.
• DETAIL AC-01 (Straight Duct Installation Detail)
• DETAIL AC-02 (Straight Duct Installation Detail)
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• DETAIL AC-03 (Straight Duct Expansion Joint Installation Detail)
• DETAIL AC-04 (Fire Damper Installation Detail)
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• DETAIL AC-05 (Plenum Box Installation Detail)
• Appendix AC-1 (HORIZONTAL SUPPORTS FOR RECTANGULAR DUCT)
• Appendix CW-1
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TABLE: CLEVIS HANGER

NOMINAL CROSS
PIPE SIZE (mm) A B C ADJUSTMENT E BOLT (mm) REMARKS
65 10 100 130 D
25 82 10
80 12 100 153 29 93 10
100 16 140 196 42 120 10
150 20 175 257 45 153 12
200 20 200 275 48 183 12
TABLE: ADJUSTABLE SWIVVEL LOOP HANGER
➢ PLUMBING WORKS
A. Piping Network Installation (Hot, Cold Water, Drainage & Sewage Pipes)
• Get clearance for work area
• Store required material and tools in an accessible area
• Use approved shop drawings.
• Clear work area from all obstacles.
• Follow up civil construction works.
a. Install pipe sleeves and openings for pipe runs.
b. Install embedded water and drainage pipes, test prior to concrete.
c. Install pipes with paddle flange in Pump room and water tank walls.
• Mark pipes run on ceiling and walls
- Mark pipe supports location (see appendix PP-1).
- Drill holes in concrete, use pilot holes for sizes above 10mm.
- Install expansion anchor plugs in concrete, use sitting tools.
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- Install threaded rod and support to required height.

- Install pipe to support, check level for water pipes, and slopes for Drainage pipe.
- Follow pipe manufacturer instruction for pipe preparation and jointing (attached detail 1&2)
- Test completed section/zone in the presence of consultant and record test result on test certificate.
- Label installed pipes.
- Mark modification on drawing.
- Bathrooms, Toilets and Kitchen Area rough in works:
a. Install pipe sleeves and provisions in floor slabs and walls.
b. Chase walls for concealed pipes.
c. Install concealed pipe in walls, follow shop drawings and sanitary fixtures rough in dimension
for outlets location.
d. Install exposed piping above false ceiling, and connect it to embedded piping.
e. Cap outlets and perform water test in presence of consultant and record in test certificate.
- External water, drainage and sewage piping:
a. Make sure that the trenches are excavated to the correct depths and slopes.
b. Follow pipe manufacturer instruction for pipe preparation and jointing
c. Lay the jointed pipes into the excavated trenches after clearing it from debris and applying
sand layers.
d. Concrete thrust blocks to be applied on pipes.
e. Test completed section/zone in the presence of consultant and record test result on test
certificate.
f. Label installed pipes
g. Mark modification on drawing.
Required Tools
1. Plumber Hand Tools

2. Drill/Drill Bits
4. Test Pump
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• Appendix PP-1 (Pipe Work Support for Plumbing pipes)
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• Detail-1 (Drainage Pipe Preparation and Jointing)
• Detail-2 (Water Pipe Preparation and Jointing)
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B. Sanitary Fixtures & Water Heater Installation

1. Get clearance for work area
2. Make sure that the toilets areas are ready for fixtures and water heaters installation.
3. Store required material and tools in an accessible and safe area.
6. Install angle valves to water outlets.
7. Install W.C connector to pipe inlet in floor.
8. Install waste adaptor rubber to pipe inlet in walls.
9. Assemble sanitary fittings (mixer, waste fitting, and W.C flush tank).
10. Mount fixture in position, and mark mounting holes. Remove fixture.
11. Drill holes, and insert expansion plug.
12. Re-install fixture in position and fix with fixture supplied fixing screws.
13. Run water into fixture, check for leak.
14. Install sanitary accessories (soap holder, towel rings etc…)
15. Apply sealant between fixtures and wall/floor.
Required Tools
1. Plumber Hand Tools

2. Drill/Drill Bits
3. Ladder
4. Test Pump
C. Circulating, booster and transfer pumps Installation
• Get clearance for work area.
• Use approved shop drawing
• Clear work area from all obstacles.
• Deliver equipment to location, use proper handling tools and equipment for unloading and
transporting to mounting location.
• Follow manufacturer installation manual.
• Mount and anchor equipment on its location.
• Install fitting/valves to the pumps.
• Fabricate (cut and thread) pipes according to required length and install between fittings.
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• Level and straighten pipes to be parallel to room, walls, floor and ceiling.
• Cap all open pipe end and provisions.
• Test installation in presence of consultant and record on test certificate.
• Apply approved insulation on pipes.
• Install pumps control panels.
• Install cable trays and conduits between Panels and pumps.
• Install power and control cables on trays and through conduits.
• Use liquid tight flexible conduit on connection to equipment.
• Terminate and connect cables to equipment and Panels Terminal blocks.
• Testing and commissioning to be performed by supplier engineer, in the presence of consultant.
Required Tools
1. Pipe Fitter/ Pipe Welder Hand Tools

2. Drill/Drill Bits
3. Welding Machine
4. Threading Machine
5. Forklift/Chain Block
➢ FIRE FIGHTING WORKS

A. Fire Fighting Piping Network Installation
1. Get clearance for work area.
2. Deliver and store material and tools in an accessible area.
4. Clear work is from obstacles
5. Follow up structural construction works, install pipe sleeves, Paddle flanges for pipe run.
6. Mark pipe runs on ceiling/wall using chalk lines and spirit level. Runs to be parallel to building
walls and ceiling lines.
7. Mark location of supports threaded rods (refer to appendix FF-1).
8. Drill holes in concrete, use pilot holes for sizes above 10mm.
9. Install expansion anchor plugs in concrete, using setting tools.
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10. Install treaded rods and pipe support to required height.

11. Cut and tread required length of pipes for sizes up to 50mm (2”) dia. (Treading to be BSPT
see appendix FF-2).
12. Cut and grooved required length of pipes for sizes 65mm (2½”) and above. (For groove
specification see appendix FF-3).
13. Assemble pipe and fitting at floor level, in sections not exceeding 6m length.
14. Lift pipe section to pipe support (using lifting tools for sizes above 50mm (2”) Dia.).
15. Fix Pipe section to support and level it.
16. Joint pipe sections after lifting and leveling.
17. Install expansion joint wherever pipe crosses Building Expansion joint.
18. Install pipe branches and sprinkler drops.
19. Cap pipe open ends.
20. Test pipe installed every time a zone or a floor area is completed. Test to be witnessed by
consultant and recorded on test certificate.
21. Install label on pipes.
22. Install Fire Fighting equipment (Hose reels, Fire Department Connection) See detail FF-1 and
detail FF-2. Protect and cover installed equipment.
23. Extend Fire Fighting pipe to equipment location and connect to it.
24. Install sprinkler heads (Keep protective cover on sprinkler.
DETAIL FF-01 (RECESSED WALL MOUNTED TYPE FIRE HOSE CABINET INSTALATION DETAIL)
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DETAIL FF-02 FREE STAND BREECHING CONNECTION INSTALLATION
• Appendix FF-1
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• Appendix FF-2
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➢ FUELING SYSTEM:
• RESPONSIBILITIES
1. It is overall responsibility of PM/SM to organize resources to perform Installation construction
activities as per project specification, in compliance with quality, schedule & safety
requirements.
2. It is the responsibility of CM that Installation activities are executed according to the relevant
project specifications, in compliance with quality, schedule & safety requirements.
3. DE will ensure that all the works are performed safely as per latest Approved for Construction
(IFC) drawings & specifications.
4. DE has to coordinate and work with Clint representative to plan and schedule all field activities.
Schedule a kick-off meeting one week in advance prior to the execution.
5. The relevant DE and Supervisor will ensure that all the Installation work is conducted in
accordance with this method statement and project specifications.
6. The QC Inspector will ensure that all work is executed according to PQP and that requirements
of quality dossier are full filled.
7. Well experienced Installer performed all installation under DE/Supervisor supervision.
8. Safety and Construction supervision shall be carried out under responsibility of Client.
• SAFETY PRECAUTIONS
I. GENERAL
• Tools and equipment shall be made operational and available for use. Required manpower,
materials and other needed resources shall readily available.
• A certified safety officer shall be at work site during the execution of the work.
• A certified permit receiver and work in-charge shall be at work site during the execution of the
work.
• A certified Fire watch shall be at work site during the hot work execution of the work.
• Traffic control and safety Lighting shall be provided for all areas on or adjacent to t he work
site where work personnel and equipment may present a hazard
• Or hindrances to the workers in accordance with Client representative requirement
• Signal men with red and green flags shall be assigned to direct traffic where applica ble.
• Schedule a tool box meeting prior the work execution to make all personnel involv e shall have
awareness for safety measures.
• All personnel involved will use necessary PPE as required.
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• In order to avoid irritation of the respiratory system, satisfactory ventilation should be provided.
If a system is hydro tested, adequate safety precautions must be taken, as a “safe test
pressure” does not exist. Any pressure in itself is dangerous.
• Experienced personnel must operate the test equipment. Persons not involved in th e test or
inspection are not allowed in the immediate area of the tested system. Onl y one person should
be in charge and everyone else must follow his/her instructions.
• Do not change anything on the pipe system when it is under pressure. Leaking joint s may
only be repaired after the pressure has been fully released.
• The test equipment must be installed at a safe distance from the connection to the pipe
system. If welding needs to take place, the RTR material must be protected from hot works.
• CONFIEND SPACES
The following steps will be taken to reduce the hazards inside confined spaces:
• Gas test shall be conducted in confined space before entry. Gas test shall be repeated
frequently (e.g., every hour), or continually if hazardous material could accumulate inside.
Ensure adequate ventilation by conforming that there is sufficient natural draft or by installing
mechanical air movers.
• Ensure mobile equipment is placed so that exhaust gasses do not contaminate the confine s
pace.
• Decide if personal protective equipment (PPE) is needed such as respirators. chemical
protective clothing and hearing protection.
• Make sure that an access ladder and other safe means of access and egress are provided.
• A standby man is required each time a person enters a confine space. Clearly explain all duties
and responsibilities to standby man that will also include the preparation of log book of
personnel who goes in and out the area at specific time for easy monitoring by the next
schedule standby man. All workers shall be visible to the standby man where communication
is also clear.
• All personnel to work or likely to work in the confined space shall be given the necessary or
mentation/training for the hazards, safety procedures to be followed, how to use the PPE
required, rescue procedures, and equipment summoning for help and other related items.
• Ensure adequate lighting. All electrical lighting shall be explosion proof in areas where the
flammable vapors are likely to be present. Lighting system rated at 25 volts or less is preferred.
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• CONSIGNMENT RECEIPT AND UNPACKING

• Immediately after receipt of the equipment it must be checked against the delivery/ shipping
documents for its completeness and that there has been no damage in transportation. Any
shortage and/or damage must be reported immediately to Manufacturer/Supplier and must be
received in writing within one month of receipt of the equipment. Later claims cannot be
accepted.
• Check any crate, boxes or wrappings for any accessories or spare parts that may be packed
separately with the equipment or attached to side walls of the box or equipment.
• Each product has a unique serial number. Check that this number corresponds with that ad
vised and always quote this number in correspondence as well as when ordering spare parts
or further accessories.
• INSTALLATION
1. Tank Installation
a. Pull all signal cables from the intended locations to the TLS console location.
b. Fix the TLS console in the control room and connect the TLS power cable to the main power
panel and terminate it inside the TLS.
c. Confirm that all the instruments intended to be connected to TLS are installed are ready for
termination.
d. Terminate all the instruments on the instruments side. Use cable glands incase the cables
are armored. Ensure that all terminations are safe from fuel vapors and sparks. Use safe
termination locations from instrument manufacturer or encapsulation kits and UL listed duct
sealant.
e. Terminate all the signal (instruments) cables inside the TLS consol. Identify which cable is
for which instrument. Use “Pin-Type” lugs for termination inside the TLS console.
f. Install the overfill alarm in a proper location so that it can be heard by the tanker operator
during filling operation. Pull the power cable from sounder to TLS console and terminate on
both sides.
g. Power the TLS and make required programming. Confirm with client which unit system he
required and other specifications.
h. Confirm TLS recognized all the instruments. Level probes shall show the level of fuel in each
tank.
i. Test the overfill sounder by closing the relay and confirm it is working.
j. Test the SOVs by closing the relays and confirming the SOVs responded to the signal.
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2. Piping Installation:
a. Confirm the material of the piping is matching the project requirements.
b. Ensure the excavation of the piping is done as per project drawings and specifications.
c. Prepare the ends of pipes for welding properly and weld the pipes according to the
specified standards.
d. Install all required valves and fittings in the pipeline. Make sure to use proper sealing for all
threaded joints.
e. Check the slope of the pipes is done as per the drawings.
f. Flush the piping network to ensure it is clean. In case of water flushing, proper drying of the
network is required before fuel enters the pipes.
g. Before backfilling the piping trench, confirm all testing required by client is done and
successful (pressure test, x-ray… Etc.)
h. Apply required paint and/or insulation required for the project.
i. Backfill and install required warning tape and finish the area as per project drawings and
specs.
3. Cable Pulling:
a. Check if the supplied cables are approved and matches the requirements of the equipment
or instruments which they will be connected to.
b. Excavation and underground conducting works shall be done prior to cable pulling.
c. According to client standard, leave enough space between instrument and power cables.
d. Pull the cables according to the planned routing, use proper cable pulling supplies in the
difficult areas (steel wires, special grease, Etc.).
e. Ensure all cable pulling works and required testing shall be done prior to backfilling.
f. Backfill according to project specifications.
4. Fuel Pump:
a. Ensure the pump supplied meets the required standards and is approved by client and
consultant.
b. Install the pump as per manufacturer procedure.
c. Connect the inlet and outlet piping to the pump and confirm proper alignment is done to avoid
any excessive vibration.
d. Terminate the pump in the specified and sealed termination point. No termination should be
exposed or out of the hazardous area rated termination box.
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e. Terminate the pump power cable on the power panel side and confirm termination is done as
per approved drawings and the supplied power matches the pump requirements.
5. Control Panel:
a. Review the panel drawing supplied by panel manufacturer and make sure it matches the
sequence of operation mentioned in the project documents.
b. Ensure the panel rating matches the project specifications.
c. Install the panel on the height and location according to client standard and project drawings.
In case of deviation, make sure to get an approval for it and account for any consequences
of that deviation.
d. Terminate all the instrumentation and power cables in the panel. Make sure all terminated
cables are clearly identified and labelled.
e. Test the panel and confirm all of its functions are working properly including emergency
responses.
6. Tank Level System (TLS):
a. Fix the TLS console in shaded and air-conditioned room. If control room is not available, TLS
console shall be installed in electrical panel with cooling units.
b. Confirm that all the instruments intended to be connected to TLS are installed and ready for
termination (Level Probes, Pressure line leak detector, overfill sounder … Etc.).
c. Terminate all the instruments on the instruments side. Use cable glands incase the cables
are armored. Ensure that all terminations are safe from fuel vapors and sparks. Use safe
termination locations from instrument manufacturer or encapsulation kits and UL listed duct
sealant.
d. Terminate all the signal (instruments) cables inside the TLS consol. Identify which cable is
for which instrument. Use “Pin-Type” lugs for termination inside the TLS console.
e. Install the overfill alarm in a proper location so that it can be heard by the tanker operator
during filling operation. Pull the power cable from sounder to TLS console and terminate on
both sides.
f. Power the TLS and make required programming. Use the tank charts provided by tank
manufacturer while programing the tanks levels. Confirm with client which unit system he
requires and other specifications.
g. Confirm TLS recognized all the instruments. Level probes shall show the level of fuel in each
tank.
h. Test the overfill sounder by closing the relay and confirm it is working.
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7. Flame Arrestor:
a. Prepare vent riser pipes. Make sure the pipes end will be away from any sources of spark.
b. Install the flame arresters at the end of the pipes using thread sealant and Teflon tape.
c. Install the pipes on the specified vent nozzles on the fuel bulk tanks.
8. Housekeeping:
a. Ensure that removal of all constriction debris must be done on the all working area.
b. Removals of all precaution sign and barricades must be carried after the completion of work
activities.
➢ IRRIGATION SYSTEM:
Scope of Work
a. Supply and install the components required for an automatic irrigation system to provide
supplemental water to the intended landscape efficiently and uniformly.
b. Obtain or prepare a scaled design of the proposed irrigation system which meets IIABC
Design Standards.
c. Obtain properly informed agreement from the owner's representative as to the inclusion or
not of desirable features in the design which exceed IIABC Design Standards and/or are
site specific.
Quality Assurance:
a. All irrigation work shall be done by a suitably experienced and qualified irrigation
contractor, having trained and competent personnel adequate for the scope of work.
Utilizing Staff certified by the IIABC in such disciplines as Certified Irrigation Technician
(level 1 or 2), Certified Designer (Commercial or Residential), Certified Irrigation Auditor,
etc. are recommended.
b. The contractor shall be a member in good standing of the Irrigation Industry Association
of B.C. and have met the qualification standards currently applied to contractors by that
organization.
c. A written guarantee of the installed system shall be provided to the owner covering
workmanship and materials for a minimum of one year.
Submittals
a. A suitably scaled as built drawing shall be provided. All components of the irrigation system
shall be shown as installed, with clear measurements from an identifiable reference point
to the location of the controller and its circuit breaker, master valve, zone control valves,
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main water connection, blow out connection, pump and its electrical connections, and any
other similar features. Please see Figure 7 for details.
b. Provide a manual containing operating and maintenance instructions for all components
of the system including but not limited to a zone map or list of zones and the areas they
cover.
c. Provide clear instructions for operating the irrigation system " in season”, showing the
relative timing differences between zones of different precipitation rates, and a schedule
of run times suggested for various weather conditions. Division of the system into
“Hydrazones”, or areas with different water requirements, whether based on
gardens/grass, sun exposure, drainage patterns, or distinct areas is encouraged.
d. Provide any special tools as provided by the manufacturer for day-to-day servicing of the
irrigation equipment installed.
e. Provide a base irrigation schedule indicating when and how much to irrigate, by zone, for
the system installed. Indicate a source of local evapotranspiration data with clear
instructions on how to alter the schedule reflecting changing ET values appropriately.
Site Conditions
a. Verify and mark the location of all on site utilities required by the irrigation system.
b. Verify and mark the location of all buried cables, conduits, pipes, etc., prior to any
trenching.
c. Adjust the design as necessary, together with the owner's representative, to suit existing
site conditions and grades before proceeding with the work.
d. Protect from damage as necessary, existing landscape features, plant material structures,
this work in progress, and the work of other trades.
e. Ensure that sequencing of this work is carried out in coordination with the work of other
trades and that sleeves are installed when appropriate.
Owner or Representative
Prior to commencement of any involvement with an irrigation project, identify the person
or persons properly authorized to make project decisions.
Regulations
a. Obtain all permits and licenses applicable to the work to be done.
b. Ensure that there is compliance with the relevant codes and regulations both in the design
and during the conduct of the work involved in the project.
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Alternate Materials
a. The formal approval of the owner's representative is required prior to the use of materials
that are different from those shown in the design.
b. Alternate materials must match the original materials in performance, flow, pressure loss,
and other important characteristics so as not to compromise the intent of the design.
c. The materials must all remain compatible. When changing from one product to another the
flow from all the sprinklers must be recalculated to confirm pipe is still sized at 5 ft/sec.
d. The alternate materials proposed must be applied according to their manufacturer’s
recommendations.
DESIGN
An irrigation system must apply a consistent, even, measurable amount of water to the landscape
over a period of time. It is necessary that the system design consider water cost and conservation,
long term durability and maintenance cost, safety issues, aesthetic issues, and site specific
requirements. The relative importance of these considerations will vary from project to project and
require the attention of a qualified and experienced designer. An IIABC Certified Designer of the
appropriate discipline is recommended. The design will incorporate the following:
1. Sprinklers
a. The maximum spacing shall be equal to the radius of throw (head to head) with appropriate
allowance for wind if applicable.
b. The selection of pop-up or riser style sprinklers must consider safety, maintenance, risk of
vandalism, and appearance on the site.
c. Pop-up or riser height must consider the related plant material, its growth potential,
interfering landscape features, and arrive at a solution which provides optimum coverage
for as long as possible.
d. All sprinklers must be suitably adjustable and located so as to keep the water within the
landscaped area and minimize overthrow.
e. Sprinklers with built in check valves must be used when low head drainage is apparent to
eliminate wasted water and reduce erosion.
f. Sports fields and public parks shall be equipped with sprinklers with rubber covers in turf
areas.
g. Pressure compensating devices (heads, screens, or valves) are recommended to increase
efficiency and water conservation.
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2. Pipe
a. The velocity of flow in piping must not exceed 5 feet per second.
b. Pipe routing must take site elevation changes into consideration to minimize low head
drainage.
c. Selection of the strength and / or flexibility of the pipe material and its installation criteria
must consider site specific requirements such as frost, traffic, soil depth, soil composition,
soil quality, etc.
d. Pipe sizing and routing must include pressure loss calculations to ensure that the required
pressure will be delivered under all circumstances and that pressure variation within the
lateral is at a minimum.
3. Zoning
a. All sprinklers grouped into a zone must have the same precipitation rates. Rotating style
heads should take into account arcs of coverage to ensure matched precipitation.
b. The potential for low head drainage must be minimized for each zone.
c. The areas of the landscape that have different water requirements (different hydrozones)
must be identified and a determination made as to the significance of these differences
and whether they require separate zoning. The type of plant material and its location on
site (sun exposure and natural drainage), and varying soil and slope conditions must be
considered.
d. The pressure variation within each zone from the first to the last head must not exceed
15%.
4. Controls
a. Controllers must be C.S.A. / C.U.L. approved, suitable for their mounting location, and
sufficiently flexible to allow for and encourage optimum operation of the designed system
in all circumstances.
b. Moisture sensors or other "rain off” devices are a desirable enhancement of any irrigation
system and are recommended for effective water management.
c. Valves must meet the pressure and flow requirements of the zone being controlled.
d. “ET Based” controllers or “Smart Controller” products with significant water savings are
encouraged.
e. Indoor rated controllers should only be mounted indoors. Indoor rated controllers can only
be mounted outdoors in suitable weather-tight enclosures.
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5. Pressure Control
a. The design must include suitable regulation of the pressure throughout the irrigation
system utilizing such devices as pressure compensating valves, heads, and screens.
b. The pressure at every head must be within the range recommended by the manufacturer
of the head/nozzle combination being used.
6. Winterizing
a. The system design must make the water connection and all the system components safe
from winter freezing damage.
b. A suitable and convenient blow out point and connection is the most desirable method of
purging the system of water using a suitably sized air compressor.
c. Automatic drain valves are not recommended.
7. Low Volume/ Micro Irrigation
a. Any low volume irrigation included in a system must be separately zoned and valved
independently from rotors or spray heads.
b. Filtration and pressure control as recommended by the manufacturer of the low volume
devices must be provided together with suitable controller capabilities.
c. Connect (loop) ends of the individual laterals to improve system uniformity and limit
contamination if drip tubing is damaged.
d. Use air-vacuum relief valves to minimize injection of dirt or other contaminants into the
emitters.
e. Wherever possible use drip irrigation to increase irrigation efficiency.
8. Control Wire
a. Control wire must be sized to the length of its run using the recommendations of the
manufacturer of the zone control valves being wired.
b. A spare wire should be available at each valve manifold.
MATERIALS
1. Sprinklers
a. All sprinklers shall be in new condition with the size, manufacturer, and features as shown
in the design or approved equal (see GENERAL 7.)
b. The relevant manufacturer’s recommendations must be followed in the selection and
application of each sprinkler being used.
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2. Control Valves
a. All control valves shall be in new condition with the size, manufacturer, and features as
shown in the design or approved equal (see GENERAL 7.)
b. The relevant manufacturers recommendations must be followed in the selection and
application of each control valve being used.
3. Isolation Valves
a. All isolation valves shall be in new condition with the size, manufacturer, and features as
shown in the design or approved equal (see GENERAL 7.)
b. Valves 1/2" through 2 1/2" may be ball or gate valves while those larger shall be operated
by butterfly valves.
4. Controllers
a. All controllers shall be in new condition with the size, manufacturer, and features as shown
in the design or approved equal (see GENERAL 7.)
b. All controllers shall be C.S.A. / C.U.L. approved for use in the mounting location selected.
5. Wire
a. All power and control wiring and its associated components shall conform to local codes
being used.
b. All wire shall be sized and specified as shown in the design.
c. Line voltage wire shall be C.S.A. approved either NMWU or TWU. Line voltage wire should
be installed by a certified electrician with the requisite qualifications.
d. Approved multi-conductor control wire may be used if specifically manufactured for use as
direct burial irrigation wire.
e. White wire shall only and always be used as the common wire.
f. All connectors shall be approved for water tight application and assembled according to
the manufacturer’s recommendations.
g. No wire smaller than 18 gages shall be used.
6. Backflow Prevention Devices
a. All backflow prevention devices shall be in new condition with the size, manufacturer, and
features as shown in the design or approved equal (see GENERAL 7.)
b. All devices used must be approved for the application and must meet or exceed the local
plumbing requirements.
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7. Pipe • Polyethylene
a. All pipe shall be in new condition, extruded from virgin materials and continuously and
permanently marked with the manufacturers name, material, size, and pressure rating.
b. All pipe must be Series rated for a pressure equal to or greater than the maximum water
pressure to be encountered in the irrigation system.
8. Pipe • Poly Vinyl Chloride
a. All pipe shall be in new condition, extruded from virgin materials and continuously.and
permanently marked with the manufacturer’s name, material, size, and pressure rating.
b. A minimum of Series / Class 315 pipe shall be used in 1/2", Series 200 in 3/4" and 1", and
Series 160 in 11/4" and larger.
9. Fittings
a. Fittings for P.V.C. pipe shall be Schedule 40 P.V.C. suitable for solvent welding or threaded
connections.
b. Fittings for Polyethylene pipe may be compression style or insert fittings with strength at
least equal to the pipe used complete with all stainless-steel clamps.
c. Nipples shall be Schedule 80.
d. Threaded connections of P.V.C. to metal shall have male threads on the P.V.C. and female
threads on the metal.
e. Polyethylene barb fittings and marlex street ells are acceptable for use with ½ inch swing
pipe or triple swing joint assemblies.
10. Cement and Primer
a. The cement and primer combination shall be as recommended by the manufacturer to be
suitable for the materials and application, when used as directed, and meet local codes.
11. Valve Boxes
a. All valve boxes shall be in new condition and of the size and type as shown in the design
or approved equal (see GENERAL 7.)
12. Sleeving
a. Sleeving material shall be Series 160 P.V.C. unless the circumstances of its installation
require a stronger material to ensure its survival during ongoing construction activity by
other trades.
b. Sleeving shall be sized to be twice the size of the pipe being protected if lateral line and
three times the size if main line.
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13. Hydraulic Controls

a. Hydraulic control lines and the associated water filtration equipment shall be as
recommended by the manufacturer of the control devices being used.
INSTALLATION
Prior to beginning the installation, the contractor should verify the site specific design
information, including water pressure and flow, the area for each hydrozone, grading and
slopes, utility locations, and any other important features. The proposed system should be laid
out and sprinkler locations flagged. The relative lack of flexibility in pipe, valve, and particularly
head placement will require coordination with landscape planting locations to minimize conflict,
damage, and avoid compromising the irrigation design.
1. Excavation and Backfill
a. The following coverage to finished grade is required over the piping:
Residential and Commercial Landscape 8 to 12 inches (200 to 300 mm)

Public Parks and Sports Fields 12 to 16 inches (300 to 400 mm)
Sleeving under Roadways 18 to 24 inches (450 to 600 mm)
Sleeving in Landscape Depth of Pipe
Piping on Slab If required depth is not available, pipe is to
be on top of the filter fabric above the drain
b. All trenches shall be as straight as possiblerock

withora voiding material.
level, uniform slope to the bottom.
c. Backfill trenches in 4" (200 mm) layers, tamping firmly to ensure that the compaction of
the trench is equal to the surrounding undisturbed areas.
d. Backfill material shall be free of rocks and / or other unsuitable materials which could
damage the pipe or create unusual settlement problems.
e. Backfill material around the swing joints and under the heads shall be of a suitable type so
as to allow appropriate movement under impact.
f. Trenches shall be at least 12 inches (300 mm) away from paving stone or other hard
surfaces to avoid undermining such surface or its edge retention.
2. Pipe
a. Visually inspect each pipe prior to installation, removing any dimpled or otherwise
damaged sections.
b. Lay the pipe in a straight line between fittings, placing it on firm soil at all points in the
trench.
c. Multiple pipes may occupy the same trench provided that a minimum of 2 inches
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(50 mm) horizontal clearance can be maintained and the pipes are all on the same plane.
d. All solvent welding is to be done in careful compliance with the manufacturers
recommendations with particular attention to cleanliness, air temperature, moisture, and
curing time. Excess cement must be removed from all joints.
e. All polyethylene inserts fittings in 1 1/2" and 2" sizes shall be double clamped. (f) Thrust
blocking is required for gasket pipe 3" and larger.
f. As the pipe layout in the design is diagrammatic, care must be taken during the installation
to size the pipe to keep the velocity of flow at 5 feet per second.
3. Valves and Valve Boxes
a. All valve boxes shall be installed flush with finished grade and located in shrub areas where
possible.
b. All valves shall be installed vertically and centered in the box so as to be easily accessible
for servicing.
c. All valve boxes shall be installed with adequate clearance above the pipe and on a firm
base so as not to contact the pipe with settlement or upon being depressed.
d. Valve boxes shall be supported and of a type of material such as to be able to support the
weight of expected traffic.
e. Minimum valve box size recommendations are: 910 - One 1 1/2" or Two 1 " valves 1419 -
Two 1 1/2" or Three 1" valves 1220 - Three 1 1/2" or Four 1" valves.
4. Sprinklers
a. All pop-up sprinklers shall be connected to the pipe by an adjustable swing joint assembly
that is sized to meet the flow requirements of the sprinkler.
b. A swing joint assembly shall be either a P.V.C. triple swing joint consisting of a Schedule
40 street elbow (MIPT x FIPT), a Schedule 80 nipple, and two Schedule 40 street elbows
at the head end, or a polyethylene swing pipe with a barb by pipe thread elbow at each
end; the end that connects to the base of the sprinkler must have an extra threaded street
elbow.
c. All sprinklers with an inlet size larger than 3/4" shall use a P.V.C. triple swing joint assembly
or a pre-assembled swing joint only.
d. Swing joint assemblies for valve-in-head sprinklers shall have Acme threads and an Oring
sealing mechanism.
e. The bottom street elbow of the swing joint assembly shall be connected to an outlet on the
side of the lateral line pipe and the nipple shall be of sufficient length to be installed at an
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approximate 45-degree angle when the sprinkler is mounted at finished grade. A similar
alignment is required if swing pipe is used, with a minimum length of polyethylene tubing
of 12".
f. All pop-up sprinklers shall be installed flush and level with the finished grade and not higher
than any adjoining hard surface from which there must be at least a 2" separation to allow
for edging.
g. All stationary shrub risers shall be installed with two P.V.C. street elbows connected to the
side of the lateral line pipe and a Schedule 80 nipple that is long enough to suit the plant
material.
h. All piping must be thoroughly flushed prior to the installation of sprinklers and nozzles.
Large zones will require progressive flushing.
5. Wire
a. All wiring shall be installed to meet local electrical codes.
b. All wiring shall be protected by being bundled and taped at 10 foot intervals and installed
beneath the irrigation piping or in appropriately sized conduit if run independently.
c. All wire splices must be contained in a valve box.
d. Sufficient extra wire shall be left in each valve box such that the splice may be lifted 12"
above grade. Extra wire to be neatly coiled.
e. White wire shall only be used as the common wire and other colors used shall be
consistent from valve to controller.
6. Backflow Prevention
a. Backflow prevention assemblies shall be installed according to the local plumbing code
and the Cross Connection Control Manual adopted by the B.C.W.W.A.
b. All cross-connection control devices installed must be sized to accommodate the flow
requirements present, and successfully tested after installation by an active certified Cross
Connection Control Specialist.
7. Controller
a. The controller shall be firmly mounted at approximate eye level with all wiring done in the
controller or an approved junction box.
b. Zones shall be wired in a logical sequence and unless they can be clearly described, a
scaled site plan shall be mounted next to the controller with each zone clearly outlined.
c. The installation of any rain / moisture sensing equipment shall be noted on the controller
and the location of the controller’s circuit breaker indicated unless obvious.
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8. Turf Valves / Quick Coupling Valves

a. All turf valves / quick coupling valves installed in the landscape shall be mounted on a
suitably sized swing joint, either solidly supported by clamping to an angle iron stake or
the last two fittings attached to the quick coupling valve shall be a 90-degree
galvanized/brass elbow and a galvanized/brass nipple.
9. Sleeving
a. All sleeving in soil shall be installed and backfilled with the same considerations for
protection of the material as if it were water pipe. Compaction shall be to the same standard
as the adjoining undisturbed soil and the sleeves shall project at least 12" on either side of
the hard surface being crossed.
b. Sleeving being installed a cross roads or driveways for later use shall have the necessary
pipe installed at the same time with each end elbowing to at least 36" above grade.
c. When it is not possible to install sleeving, the water pipe shall be either Schedule 40 P.V.C.
or Series 160 Polyethylene.
INSTALLATION DETAIL DRAWINGS:
The following drawings are provided for reference only. Individual project requirements may
dictate differences in installation procedure that are not identified here.
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IRRIGATION PLANS / AS - BUILT PLANS Minimum Recommendation:
Every owner of an irrigation system will need to locate the equipment buried on his/her property at some
point in time.
This is why an As-built Plan of the irrigation system is recommended. It is a contractor’s responsibility to
supply an as built plan to the owner in the form of a reproducible Scaled plot plan.
It is also recommended that the contractor retain a copy for his/her records.
As-built plans will indicate any changes from the original design of the proposed irrigation system.
❖ Items included on a typical as-built plan are:

1. Scale of the drawing, complete with legend of equipment.
2. Date of the installation/ As-Built Plan
3. Minimum system requirements (e.g., 60 USGPM @ 55 PSI)
4. Location of the main connection referenced to a permanent structure. Information included shall
be:
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• The size and type of the pipe the system is connected to; o Size and type of backflow prevention
device;
• Location and type of winterization point.
5. Locations of all sprinklers used on the property, including the make and manufacturer of all
sprinkler types used. The plan shall indicate what type is used in what location (usually done in
the Legend)
6. Locations of all underground irrigation pipe including type and size of pipe (e.g., 1” PVC; ½” Poly,
¾” PEX, 2” Copper, etc.)
7. Location of all valves and valve Boxes, including make, model and size; as well as an indication
of the operation (e.g., Manual operation or Automatic.)
8. Location of all irrigation controllers, including make and model.
9. Location of all buried wire and connection points.
10. Location and function of other irrigation equipment used on the project (e.g., Fertilizer injectors,
Rain Shut-off Devices, Booster pumps, etc.)
11. Location of all underground sleeves including the size and type of pipe.
12. Name and contact phone number and address of the installing contractor.
SITE MAINTENANCE
1. The job site shall be kept in a neat, clean, and orderly condition at all times during the installation
process.
2. All scrap and excess materials are to be regularly removed from the site and not buried in trenches.
3. Trenching, laying pipe, and backfilling shall be continuous so that the amount of open trench at the
end of each work day is minimized. Any open trench or other excavations shall be barricaded and
marked with high visibility flagging tape.
• Duct banks, to be encased in concrete, shall be at least 36 inches below finish grade to top of
concrete. Conduits, to be direct-buried, shall be at least 24 inches below finish grade, unless
otherwise indicated on the drawings.
• Non-metallic conduit shall be encased in reinforced concrete and shall be used for under-ground duct
banks unless otherwise noted. The minimum size non-metallic conduit, in under-ground duct banks,
shall be 4-inch trade size, unless noted otherwise on the Drawings.
• Assemble couplings and fittings to conduit by the solvent weld method.
• Install end bells where conduits terminate in manholes and handholds provide a watertight seal
between end bells and manhole wall.
• Use 25-foot radius sweep sections for changes in direction, where space permits.
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• Where space restrictions require shorter radius bends, install elbows of the maximum radius possible.
• Provide interlocking plastic conduit spacing chairs, Johns-Mansville, Carlon Chemical Co., or equal,
to space conduits as shown. Locate spacers immediately adjacent to couplings or not more than 8
feet on center elsewhere. Conduit spacing shall be as shown on drawings.
• Underground duct banks shall have a minimum 30-inch earth cover and shall be encased in a
reinforced concrete envelope as follows:
1. Concrete shall be placed a minimum of 3 inches around the reinforcing rods, have a sensibly
rectangular cross-section, and shall have a minimum strength of 2,500 psi based on 28 day
compressive strengths made in accordance with requirements of American Concrete Institute
publication ACI 318.
2. Reinforcing rods, No. 4 or larger, shall be placed at corners of the envelope and rectangular rings
of No. 4 bars on 3 foot centers, maximum. Lap bars at least 40 bar diameters at splices, unless
noted otherwise on drawings. Fabricating, bend-ing, and installing reinforcing steel shall conform
to the requirements of the CRSI Handbook.
3. There shall be a minimum clearance of 2 inches between any reinforcing rod and the conduit.
4. All ducts shall be laid true to line and grade and supported by means of spacers. Sufficient height
of the conduit shall be allowed above the bottom of the trench to allow for the specified concrete
encasement. Concrete blocks to support reinforcing off the ground will be permitted. Duct elbows
shall be factory made. All underground ducts shall be watertight. Slope ducts from buildings to
manholes and from manhole to manhole so that a minimum slope of 4 inches to 100 feet occurs
to drain ducts into underground structures.
5. Protect all underground ducts against damage during pouring of concrete or backfilling.
• After conduit installation and encasement of all underground ducts, a flexible mandrel, followed by a
stiff brush, shall be pulled through each conduit to thoroughly clean and bore. The man-drel shall be
at least 12 inches long with a diameter approximately 1/4 inch less than the inside diameter of the
conduit
• All underground ducts must be accepted prior to placement of concrete or backfill. Work is not to be
covered up until it has been inspected and surveyed by the University. Give at least 3 working days’
notice of intention to cover work, to permit such inspection and survey.
• Before screwing rigid-steel conduit into couplings or fittings, cover the threads with an ap-proved
material to make watertight, where conduit is installed underground, in contact with earth fill outdoors,
in a damp or moist location indoors, or in concrete or masonry. touch up all spots where galvanizing
has been removed or damaged.
• Anchor conduit securely to prevent movement during concrete placement.
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• Stagger conduit joints in concrete encasement at least 6 inches vertically.

• Provide at least 3-inch concrete cover at bottom, top, and sides of duct bank.
• Provide two No. 4 steel reinforcing bars in top of bank under paved areas.
➢ MANHOLE INSTALLATION METHOD

Precast or cast-in place reinforced concrete boxes, sectional type manholes, and handholds shall be
furnished complete with cast iron cover, neck, ladders, and traffic lids, provided that:
• The precast reinforced concrete manholes are capable of safely sustaining loads and pressures
resulting from vertical and lateral earth loadings and/or vehicular loadings or combinations thereof.
2. The following criteria shall be used for design:
a. Vehicular loading where applicable, shall be H-20 in compliance with latest AASTO
specifications.
b. Design shall be based on maximum depth of fill over particular manhole.
c. Design and details shall comply with minimum ACI 318-89 code requirements, Class "A"
(3000 psi) type.
3. Manhole is designed to provide a dry watertight installation. Waterproofing exterior is required.
4. Pull irons, cast in each end wall, and sidewall and end wall knockouts, are included.
5. Manholes shall be complete with 12 inch (300 mm) diameter sump, 4-1/2 (115 mm) inches deep,
located on the bottom section. Drain the sump to daylight, using 2 inch (50 mm) galvanized steel
pipe, at not less than 2 percent slope.
6. Hand holes shall be smooth bottomed with 2 inch (50 mm) galvanized steel drain line to nearest
drainage point at not less than 2 percent slope.
7. Conduit penetrations shall have sleeves suitable for termination of electrical plastic conduit -
NEMA Type II (Schedule 40).
8. Manholes and hand holes shall be complete with ground rods, inserts for cable racks, and
necessary racking.
9. Calculations and details are prepared by a person licensed by the State of California and proficient
in this type of design; subject to approval by the Project Manager.
• Precast concrete manholes shall be Forni, Christy or equal, rectangular type of standard manufacture.
• Precast concrete manholes shall conform to applicable provisions specified herein or shown on the
Drawings for manholes regarding cover assemblies, pulling irons, hardware, etc.
• Cover and Frame Assemblies of Manholes:
1. Parkway Type:
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a. Parkway steel cover shall be provided with lift holes, bolt-down holes and hold-down bolts.
b. Parkway steel frame shall be provided with self-cleaning spring nuts and removable beams or
channels.
2. Traffic Type: The traffic steel cover and frame shall be similar to those mentioned in 1.an and 1.b
respectively, but they shall be designed for H-20-44 loading.
3. Manhole covers for areas where pedestrians will walk shall be provided with slip resistant cover.
• Pull Irons: Pull irons, Apex Steel #X-402A, Alhambra #A-3350, Hubbard #9119, or equal.
• Finish: Pull irons, and miscellaneous ferrous hardware, hot-dip galvanized.
• Pull Line: ¼ inch (6.4 mm) diameter braided line of yellow polypropylene line of continuous fiber
polyolefin; minimum breaking strength, 200 lbs (90.1 Kg).
INSPECTION AND TESTING
1. Inspection
a. Upon completion of the irrigation system installation, all pressure regulation, arcs, distances of
throw, sprinkler locations and height, controller zones, etc., must be adjusted so as to optimize the
operation of the system and make it ready for inspection and testing
b. Inspection will be carried out by the owner's representative to ensure that the work has been done
in a neat and workmanlike fashion, and meets the intent of the installation standards previously
agreed upon, in all important aspects.
2. Testing
a. The test will require that the system be operated sequentially with the controller, in the presence of
the owner's representative.
b. The purpose of the test is to ensure that the system adequately covers the landscape to be irrigated
and meets the design criteria previously agreed upon.
c. There are no circumstances under which the system main line should be subjected to the
application of compressed air as a static pressure test. This is a hazardous and unnecessary
procedure. The water meter will detect leakage of any significance and if absent and leaking is
suspected, hydrostatic pressure testing can be considered.
3. Deficiencies
a. Any deficiencies noted during the inspection and testing will be rectified promptly and signed off by
the owner's representative.
b. Any disputes arising from the use or implementation of these standards may be referred to the
IIABC for arbitration or recommendations.
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❖ TRAINING PLAN:
Introduction and Objective:
Provide a training course covering both the classroom (theoretical) and on-the job (hands-on) phrases.
The training covers the introduction of all components of the system and instruction to operate and
maintain in a safe way.
The training is provided for both owner’s operation and maintenance personnel on the procedures and
schedules for starting and stopping, troubleshooting, servicing and maintaining the Systems.
The principal aim of this training is to identify all the requirements for employer training, establish the
procedures for obtaining the training course documentation and confirm the level of trainees and
management to tailor the training to their requirements.
Audience: Engineers & Operators
Desired Outcome: Upon completion of the course the audience should be able to perform the procedures
and have a basic knowledge about system operation, preventive maintenance and system diagnostic.
Training & Work plan head line:
• Key tasks and activities schedule.

• Training timing.
• Training Room and Requirements.
• Ratio of Training Personnel to Trainees.
• Daily Work Plan.
• Training Program.
➢ Categories of trainings.
a. Training Submittal.
b. Training logistics.
c. Documentation.
d. Training delivery evaluation.
Project control Methodology:
The Project Manager oversees functional interfaces using FFC Standard Procedure for Project
Management. The complete Project Management Procedure is available at the request of the
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Client. The elements addressed in detail are administration, contract, commercial and financial,
engineering, procurement and subcontracts, personnel-staff and labor, quality, safety and environmental
issues.
The Project Control function will be overseen by the Project Control Manager and shall address the
interaction and coordination of Design, Procurement, Construction and Commissioning in order to ensure
a total and optimal project execution. This will be achieved by the development and implementation of
specific planning documents including management plans, procedures and others as required.
In order for Project Control to operate effectively, management plans will be put into place covering all
facets of the operation. These shall address all of the Client standards specifications and project
requirements and will be compiled using Standard Procedures where possible. Specialist Participation
Management Plans will be produced to cover the full spectrum of documentation required.
First Fix and the Client shall review documentation, all agreed comments shall be incorporated in the
documents then issued for construction. Necessary training will be undertaken to ensure all project
members are fully conversant with all requirements.
Ongoing Internal Audit shall be performed to ensure a high standard of compliance with Contract Standard
Procedures and Management Plans.
20. PROJECT PLANNING AND SCHEDULING:
First fix will plan, schedule and report work progress using the Critical Path Method (CPM) and an
automated scheduling system reviewed and agreed to by the Client.
First fix will submit for Client’s review CONTRACTOR's WORK Schedule comprised of a resource loaded
CPM logic network of detailed activities for the engineering and procurement phases of the WORK and
construction activities at a level of detail necessary to show the CONTRACTOR's approach for planning
and executing the construction phase of the WORK. First fix will submit detailed construction activities
into the WORK Schedule at least one hundred twenty (120) days prior to start of construction activities,
providing a single integrated network of all phases of the work. The WORK Schedule shall be updated at
least monthly and as may be required. CONTRACTOR shall submit both hard copy and electronic files
of the following interrelated documents:
A Detailed Level CPM network logic diagram in precedence diagram (PDM) format and bar graphs
describing all the significant activities to be accomplished to perform the WORK and their restraints and
dependencies, and with the critical path (lowest float) highlighted. Number of activities and activity
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durations should be sufficient to ensure that the scope of work is covered in the WORK Schedule to the
satisfaction of the Company Representative. First Fix separately list and submit to Company
Representative for review all activities.
Tabulated lists of WORK Schedule activities containing for each activity its number, description, discipline,
FACILITY area, duration (Original and remaining) in work days, early and late start and finish dates, total
float, percent complete, required man-hours and other resources, predecessors, and successors; such
lists shall be sorted as required by Client Representative.
A Summary Level CPM time scaled network logic diagram and bar graphs summarizing the Detailed
Level CPM diagram including restraints and dependencies and showing the Critical Milestone Dates.
A Narrative Report in a format acceptable to Client, summarizing each month's progress, areas of
concern, delays and solutions to the delays, and WORK scheduled to be accomplished in the next month.
The WORK Schedule shall be based upon and incorporate the Critical Milestone Dates and the
Scheduled Mechanical Completion Date, and shall be updated or revised monthly and resubmitted to
Client Representative for review so that it accurately reflects actual and forecasted WORK progress,
including the incorporation and impact of executed Change Orders. CONTRACTOR shall respond to, and
when applicable incorporate, Client comments on initial and revised WORK Schedule submittals and
resubmit for review the modified WORK Schedule including specific narrative responses to all Client
comments within fifteen (15) days of receipt of Client comments. Client review and comments shall not
be deemed a waiver of its rights and remedies with respect to delayed Critical Milestone Dates or the
Scheduled Mechanical Completion Date specified in this Contract.
CONTRACTOR shall perform the WORK in accordance with the latest Approved version of the WORK
Schedule, which shall serve as the basis for WORK progress reporting and schedule controlling and
forecasting, including the determination of CONTRACTOR's entitlement, if any, to a time extension. Upon
Client request. CONTRACTOR shall provide to Client representative all of CONTRACTOR's calculations
and documents supporting the WORK Schedule and any other related schedules, reports, and forecasts.
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21. PROGRESS MEASUREMENT PROCEDURE:
Design Measurement Procedure:
We have to list down all the Design Disciplines relevant to the Project like Civil, Structural, Architectural,
Process, Mechanical– Rotating, Mechanical – Fire Protection, Piping, Documents, Specification and
Project Study. Also, the corresponding number of Drawing Design Sheets shall be listed thus this will
determine the weight percentages of the Design Disciplines. This can be derived by dividing the individual
Design Discipline number of drawing sheets against the overall Total Number of Drawing Sheets.
Subsequently, as per Standard, each Design Discipline has 7 phases with the corresponding weight factor
as follows;
1 Initial Drafting: 20%
2 Complete Drafting: 45%
3 Discipline Check: 15%
4 Initial Client Review: 5%
5 Client Review: 5%
6 Initial Acceptance (With Hold): 5%
7 Final Acceptance 5%
To get the corresponding Design Discipline Progress, we have to determine the product of: individual
progress of the 7 phases x the weight factor above x the weight percentage as initially computed above.
Summate all the Design Discipline Progress Percentage and that will be the Overall Design Progress on
a certain Reporting Time.
➢ Procurement Measurement Procedure:
We have to list down all the Materials to be procured whether they are Non- Engineered or Engineered
Items. According to the number of Materials listed, we shall determine the weight percentages of each
material. We have to consider that each material has the same weight value so that the corresponding
weight percentage of each material shall be computed as 1/total number of Material Items. Secondly, as
per Standard, each Material Procurement shall pass thru 6 gates with the corresponding weight factor as
follows;
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1. Issue MR / RFQ: 10%

2. Tender Bid Evaluation: 15%
3. Place Purchase Order: 15%
4. Material submittal: 20%
5. Materials on Site: 30%
6. PO Closeout: 10%
TOTAL 100%
initially computed above. To detail the Procurement Progress, summarize the progress by Procurement
Line Items as per BOQ by summating all the Materials Progress under each Line-Item umbrella. Finally
summate all the Procurement Line-Item Progress and that will be the Overall Material Procurement
Progress on a certain Reporting Time.
➢ Construction Measurement Procedure:
We have to list down all the Construction Line Items as per Contract BOQ together with the corresponding
activities extracted from the Baseline Schedule. Each activity has a designated manhour. We can
compute the corresponding Activity Weight Percentage by dividing the individual activity manhour against
the total man-hours as extracted from the Schedule. After that, Line Items weight percentage can be
determined by adding all the activities under its umbrella.
To update the progress at a certain time, we must determine the individual progress of each activity by
dividing the progress quantity against the activity total quantity and thereafter multiply the progress by the
activity weight percentage. After that we determine the Line Items Progress by summating all the Activity
Progress under their umbrella. Lastly summate all the Line Items Progress Percentage to determine the
Overall Construction Progress at a certain Reporting Time.
➢ Overall Project Progress Measurement:
Each Line Item in the Design BOQ has its corresponding man-hours. We can derive the Weight
Percentage of each category by dividing the Line-Item man-hour by the total man-hours. Likewise, we
can compute the Progress of each Line Item by multiplying the derived weight percentage against the
Progress as computed in the first 3 Measurement Procedures. After that we will sum up all the Line-Item
Progress and that will be the Overall Project Progress at a certain Reporting Time.
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22. PROJECT PROGRESS REPORTING:
First Fix to provide the Client Daily Reports, Weekly Reports and Monthly Reports as required by Client.
Progress Reports shall clearly reflect the Progress in Engineering, Procurement and Construction Phases
and in accordance to formats duly approved by the Client, below are some templates for previous reports
that we can use it, noting that it can be modified base on the project and Client requirements. The bellow
report is only an example from our previous projects, the client reports and form will be followed as
mentioned in directive sent by the client along with client communication methodology.
The Project Progress and communication formal and scheduling will be through the Client system PIMS
system used by the employer. therefore, our team will have to assure that having the full knowledge and
experience in using PMIS and any other system required for proper administration of the project. by
requesting a training from the client and we acknowledge that we have additional cost it from the client.
23. PROJECT STARTUP PREPARATIONS:
Detailed Program of work activities will be prepared in full coordination with the Client representative, all
project Contractor Programs, and Any interface have a direct relation with our project. The program of
work will describe in detail our ordering and installation periods, the completion of drawing, etc. including
the minimum working days for comment, Work resulting from instructions issued in respect to the
expenditure of provisional sums, Concurrent work by other trades, Any temporary works necessary for
the completion of the engineering services installations, Pre-commissioning, commissioning and
performance testing of the engineering services installations, and the Preparation and provision of Record
Drawings and Operating and Maintenance Manuals.
If required a detailed sub-program to assist the Main Contractor in producing a Master Program for the
Contract Works.
Any changes or abnormal delay occur on this program, directly our planning department will submit an
updated forecasting programs to replace and compensate the disadvantage that might obstruct project
Progress, even if it's required from us to double or triple shift our man power on site to finalize the work
on time with most professional way ever.
Builder Work drawings received from Project Civil contractor will be studied by our engineering and design
(BIM) team in coordination with “QS” site team with coordination of all aspects of the Works to avoid any
possible clash or conflict with other trades and disciplines to check it and make all necessary back up
calculations and submitted to Consultant/Client Representative for approvals, and When any new, revised
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or updated architectural, structural or services information is issued by the CA under the authority of an
Instruction, examine such information and if necessary modify the works accordingly to prevent any
clashes or abortive work due to such instruction. Taking in consideration that working drawings will be
prepared well ahead of the related construction work to allow enough time for review and comment by
consultant or service authority.
Initiate co-ordination meetings with all other trades and disciplines and undertake all surveys that are
necessary. Minute these meetings and submit to the CA no longer than one week after the date of the
meeting. The minutes shall be suitably detailed to cover all matters raised and indicate which party
requires to action matters.
Necessary permits from the Local Authorities in coordination with client representative shall be prepared
to complete the installation. Submissions shall be lodged in a timely fashion with due regard for the
Construction Program.
Mobilization to site in coordination with Local authorities and project stakeholders will be prepared with
an accurate study to keep the work flow in project running without any interruption or delays of
construction work. Taking in consideration providing all necessary general health, safety and welfare
facilities and shall appoint a “competent person” on the site to manage health and safety during
mobilization and all construction phase
A designated Quality Control Procedure/ Plan at the Pre-Construction Meeting: describing in detail the
project requirement and procedure with Quality Control Representative and any subordinate experts to
the QC Representative, showing the QC Representative’s on-site presence and participation in pre-
installation, and subcontractor meetings and proposed bi-weekly Contractor’s Quality Control report, and
include a proposed bi-weekly Contractor’s Quality Control report. This report shall include results of
contractor certifications, Client's test results, post installation inspection results, and updated Contractor’s
Quality Control, Required Certification Log.
A unified project health and safety plan with health and safety method statements describing the project
requirement and specification will be generated and submitted for approvals prior to the project
commencement of works on site, with consideration of all reasonably foreseeable risks and shall include
the arrangements for the management of the construction works and for monitoring compliance with
relevant statutory requirements.
Material of construction to be incorporated in the work will be submitted for approvals in proper format
approved by Client representative, Priority will be given for the long lead items that are required for
enabling the work as well as chillers, transformers, AHU’s, Switchgear. Etc... MEP long lead item
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manufacturer’s tests shall be witnessed by the Mechanical and Electrical Consulting Engineers and the
manufacturer’s representative at the factory (Where specified). Also, special attention will be given to
storage of material during the course of the contact covered area will be used for products which need
Along with preparing and attending a Project Technical Study meeting, Safety integrity Level meeting,
quality assurance Preparation meeting in coordination with Client Representative to ensure that all
precaution and planning for the project is covered with all project aspect. protection from sunlight and
weather condition (Company General Stores will be used if needed for the same purpose as its well
organized, shaded, and conditioned).
24. CONSTRUCTION WORK:

1. AIR CONDITIONING CONSTRUCTION STRATEGY:
After all coordination approvals and safety precautions along with quality preparations and approvals,
Duct work will be fabricated using a computerized design and fully equipped sheet metal manufacturing
plant, the following procedure will be used for fabrication of ductwork.
➢ Drawings review by fabricator.

➢ Prepare print out showing type of piece, area and weights.
➢ Separate standard straight pieces
➢ Run AutoCAD / BIM optimization Program for best utilization for fittings shape.
➢ Data transferred to operator for cutting machine.
➢ Marketing and cutting pieces for ducts.
➢ Look forming and auto flanging.
➢ Dimensional shape, quality and inspection.
➢ Labeling of item delivery on site.
❖ Duct installation:
Duct work will be delivered from fabrication are when required in coordination manner as
follow:
1. Mark out support location at duct work based on working drawings.
2. Drill holes in concrete element. Fix anchor arid drop rods.
3. Connect duct pieces in appropriate length arid widths between support rod.
4. Lift and raise duct from floor to support level manually for small section or mechanically for larger
section.
5. Fix angle support and nuts to support duct at correct level.
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6. Correct more pieces in appropriate length and install at desired level.

7. Connect adjacent duct section by slip joints or angel flanges as specified with sealant or gasket
as appropriate.
8. Fix necessary accessories such as VCD’s, VAV’s access doors, veins and fans.
9. Carry out pressure test to check for leakage monitor with suitable instrument.
10. After approvals of coordinated reflected full ceiling drawings commence installation of flexible
ducts and air terminal devices.
❖ Duct insulation:
After duct have been satisfactorily tested for leakage and approved by consultant, insulation work will be
carried out in following sequence:
1. Clean external surface of the duct to remove grease, moistures or deleterious material.
2. Apply specified adhesive in surface of duct at the manufacturers and client recommended
application rate.
3. Fix adhesive stickpins on spot welded pins at the specified intervals.
4. Cut and prepare insulation boards pieces in required size according to manufacturer’s
recommendations to prevent compression of insulation boards to less then 75%of its nominal
thickness. Fix the same on the duct surface with help of stickpins and previously applied adhesive,
ensuring that he edges are straight and closely butted.
5. Fix the retaining speed washer on the stickpins.
6. Seal the joint and seams with vapor barrier mastic whore required as per project specifications.
7. Seal the joints of insulation by aluminum foil adhesive tapes.
8. Apply the first coat of vapor barrier warp with canvass/glass cloth and then apply second coat of
vapor barrier.
9. Apply insulation continuously through walls and partitions except fire rated walls and partitions.
10. For fire rated will and partitions, terminate insulation at fire damper sleeves.
❖ Aluminum cladding:
Cut the aluminum sheet of specific thickness to make boxes of required sizes. Between the surface of
the canvas cloth, warp on the top of insulation with brush, fit boxes of aluminum cover insulated duct and
pipe, Rivet on longitudinal and transverse blots and further if required with waterproof sealant.
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❖ Chiller Pipe Insulation
After ensuring that Chiller pipes are in correct specified type with appropriate and certifications insulation
of pipe will be done in following sequence after finalizing all required approvals with project engineer:
1. Remove endcap clean and pant with red oxide.

2. Drill holes in concrete slab and fix anchor and drop rode as per approved calculation, Drawings,
and specification.
3. Fix pipe hangers and install pipes.
4. Pipe connection may be either welded or flanged and belted as per project specification.
5. Any pipe welding will be done only by approved welders specified to this project.
6. Fix all valve in the pipe line as per design approved drawings and calculations.
7. Take the approvals of all pipe connections, runways, and fixations.
8. Carry our pressure test for all pipes in presence of constant, and submitted for project engineer
for approvals
9. After successful pressure testing carry out insulation / cladding work.
10. Prior to testing and balancing of chiller water system, trat pie with recommended chemical and
flush with water.
2. PLUMBING WORK STRATEGY
During the foundation and correcting stage of the civil work, suitable approved sleeves, will be provided
in the beams, slabs, and columns. The underground drainage work will be carried out with simultaneously
with progress of civil work. Proper slopes will be maintained and the pipeline will be checked for water
thickness by subjecting the pipes to required pressure as given in the contract document and as per
updated project calculations. Taking in consideration that all drainage pipes in the horizontal run will be
supported.
1. Adequate traps will be provided with water seal. Pipeline passing through fire barriers will have
fire-stopping sleeves. Project method of construction will be followed; special care will be taken
for safety aspect during execution.
2. During installation and handling pipe and things will be closed by arid caps to avoid the ingress of
dust and dirt.
3. Plastic pipe will be stored in a covered area to avoid any deterioration due to exposure to UV
sunlight.
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4. Installation level will be taken as those defined in the updated and approved drawings in
coordination with all other systems along with project specifications and engineer approvals.
5. A coordination check will be made with municipality for their relevant level system arid benchmark
to ensure coordination with the discharge drainage.
6. Buried pipe will work will be carried and coordinated with external civil work. Taking in
consideration that all approved design drawings will be made to ensure proper slopes are
specified.
7. External installation and connection to municipality drainage department will be Offered to
inspection by relevant authority.
8. Adequate clean out and trap will be provided as per project requirement.
9. Copper pipe will be joined by silver brazing method arid tasting of joints will be carried out with
accordance with project specs, method of statement, and client requirement.
10. Prior delivery and installation of sanitary ware a trial mock up installation will be prepared and
offered for review and approvals by consultant.
11. All firefighting installation will be submitted for approvals by the civil defense department and water
supplied pipe will be flushed and disinfected in accordance with project specifications and
requirements.
3. SPECIAL SYSTEMS STRATEGY
Special systems Like gaze and fueling system will be carried out by a special subcontractor in
coordination and approvals of project consultant client engineer to ensure that we will not have any
interruption in our approved sequence of work.
4. CCTV (CLOSED CIRCUIT TELEVISION SYSTEM)
• Pre-requisites
• Location/area shall be ready for site installation. Prior to the installation the area where the item
to be installed shall be inspected to ensure architectural work and finishing are complete. The
area must be free from dust.
• All personnel to have read and understand the Method Statement for CCTV (Closed Circuit
Television System) installation and risk assessments.
• Site supervisor/foreman need to conduct toolbox talks and require explaining the related work
and the cable routing location etc. to all technician requires attending regular toolbox meeting.
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• Arrange required material such as cameras, cable accessories, and hand tools copy of
approved shop drawing to present.
• Arrange and erect necessary scaffolding in the work area.
• Scaffold to be fully inspected and tagged.
• Protect the cables from civil work activates and keep the cable in a clean and dry safe area.
• Informs the engineer of the work completed area to arrange QA/QC needful inspection for the
consultant. Any comments raise by QA/QC or Consultant immediately for approval of the
engineer.
• Prepare all the materials, equipment, and tools that will be necessary during the execution time.
• Drawing for installation shall be approved and shall be coordinated with other services.
• Room clearance and proper access shall be provided as per the approved program.
• Ensure that the approved shop/schematic/coordination drawings are current and available with
the installation team.
• Avoid installing the cameras close to sources of powerful electromagnetic radiation, such as
radio or TV transmitters or close to fluorescent lamps or objects reflecting light, or under
unstable light sources, which may cause flickering.
• Ensure all the cables and conduits are reached to points.
➢ INSTALLATIONS DETAILS- CCTV
• Wiring Details
• Visually inspect the cable sheath and connections of the cable.
• Ensure that electrical connections are tight and grounded.
• Ensure that the cable carries the correct circuit identification on size and stiffness of cable.
• Verify the cables are appropriate separation according to signal type and level.
• All connectors on input and output plates are labelled.
• Confirm all labelling nomenclature for the area classification and correctly.
• Verify all junction boxes are appropriate for the area classification and correctly.
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• Take reasonable precautions to prevent damage to the cable from severe blows with sharp
instruments and pulling over sharp objects.
• Do not pull cables around corners that have sharp edges, such as corner in cable trays, or other
obstructions.
• Make sure all equipment used during cable installation is in good operating condition.
• Pre-installation inspection shall be carried out as per normal practices.
• CCTV Equipment Installation
• Transfer the cabinet to the workplace with the help of manpower. Enough manpower shall be
deployed to avoid any transportation damages.
• Location of CCTV equipment rack to be as per approved shop drawing after coordinating with
other services.
• Fixing holes will be marked properly keeping the back box of the panel in place. Fix the back box
properly and fix the remaining camera accessories.
1. CCTV Cameras
a. Installation of Fixed Cameras (Dome Type-Wall Mount)
o Select the location for the installation as mentioned on the drawing.
o Mark the mounting hole for the wall bracket.
o Drill the holes.
o Remove the camera lower part enclosure and fixed into the bracket.
o Push the cable into the bracket.
o Fix the wall mount bracket.
o Adjust the camera lens and focus.
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o Put the camera top cover in place.
o Check that the approved cameras are installed as per the approved shop drawing
locations.
o Check the cameras are connected to the system using an approved type of cable.
o Check proper installation of cameras.
o Check that cable termination is done as required.
o Verify continuity of cable.
o Trials shall be carried out only after completion of the installation.
o Complete the installation checklist and the trial/pre-commissioning report.
b. Installation Cameras
o Select the location for the installation as mentioned on the drawing, and use the
alignment sticker to mark the position where holes will be drilled to secure the pendant
head.
o Mark the mounting holes for the wall bracket.
o Drill the hole.
o Secure the cameras to the wall mount with the set screws.
o Mount the camera housing over the wall bracket.
o Remove the camera lover part enclosure and fixed into the bracket.
o Push the cables into the bracket.
o Adjust the camera lens and focus.
o Put the camera top cover in place.
o Check that the approved cameras are installed as per the approved shop drawing
locations.
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o Check the firmness of the installation.
o Check the cameras are connected to the system using an approved type of cable.
o Check the cable termination.
o Check the camera are free to move about their axis.
o Check the power connection is provided.
o Final commissioning shall be carried out only after completion of the installation checklist
for all the devices in the system, and the method statement for final testing and
commissioning will be submitted separately.
c. Installation of Pole Mounted Cameras
o Check that the cameras are installed as per the approved shop drawing locations.
o Check the provision for the camera on the pole.
o Fix the camera with proper screwing.
o Make sure that the data and power cable both are available.
o Check the firmness of the installation.
o Check the cameras are connected to the system using approved type of cable.
o Check the camera are free to move about their axis.
d. Installation of Monitors
o Check the monitors are installed as per the approved shop drawings.
o Check the monitors are connected to the system using an approved type of cable.
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o Final commissioning shall be carried out only after completion of the installation checklist
for all devices in the system (Method statement for testing and commissioning will be
submitted separately).
o Complete the setting for monitor.
e. Install The Mount
o Install the camera housing wall mounting base to the smooth vertical surface or GI
extension brackets.
o If necessary to prevent water damage, apply sealant around the bolt holes between the
mount and the mounting surface.
o Install housing into the wall bracket.
o Pull the UTP cable prior to camera installation. Pull the wire (data and power) through
the arm starting from the bottom of the mounting plate; pull the wire out through the
threaded opening at the bottom of the arm.
o Adjust the monitoring direction for the camera to adjust the housing in the desired
direction.
o Install the camera inside housing using the appropriate hardware.
o Warning: Do not terminate the original UTP cable testing and commissioning.
f. Install The Lens
o Remove the cover from the camera lens mount.
o Screw the lens onto the lens mount. Be careful to prevent dust from entering the space
between the lens and the imager. If necessary, use clean, compressed air to remove any
foreign matter. Make sure the lens does not touch the camera imager when installed.
o Connect the auto-iris lens to the 4-pin connector located on the side of the camera.
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o Plug the network cable into the RJ-45 network port on the side of the camera.
g. Focus On the Lens
o View the camera image using the service port or a web browser.
o Press the auto back focus bottom once to center the focus mechanism. The button is
located on the rim of the backbox.
o Manually adjust the zoom and focus of the lens to the desired field of view.
o Secure the camera using camera housing and tighten the nuts on the stud.
o Identification to be made as per tagging the label was given in the approved shop
drawing.
o Warning: Do not terminate the original UTP cable testing and commissioning.
o Note: Pulling and termination of the UTP cable shall be in accordance of structure cable
pulling and installation.
o HSE Risk Assessment for Installation of CCTV System

Inspection and Test Plan for Installation of CCTV System
Bill of Quantity for Installation of CCTV System
Location of Installation & Reference Drawings for Installation of CCTV System
ii. INSPECTION METHODOLOGY

iii. Piping Installation:
1) Where possible, store pipe and tube inside and protected from weather.
2) All piping under buildings and roads shall be encased in concrete with 150 mm cover on all
sides.
3) Provide thrust blocks for buried water mains, at every change in direction of the pipe.
4) Provide expansion joints for all piping at building expansion joints
5) All horizontal drainage piping for sizes Ø100mm and above shall be installed with 1 %
minimum slope unless otherwise indicated and 2% for sizes less than Ø100mm.
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6) All pipe work shall be tested hydraulically to a pressure equal to twice the working pressure. If
the working pressure is greater than 600 kPa the test pressure may be one and a half times
the working pressure.
7) Install air vents at all high points where air may collect and not be carried by the system
8) Arrange and install piping to obtain maximum head room, avoiding structural interference.
9) Install piping parallel to building walls
10) Pipes transporting hot fluids shall be installed at least 6" (150 mm) away from pipes
transporting cold fluids
11) Electrical conduits shall not touch or be supported on pipe
12) Provide flanged or union connections for ready disconnection of piping at equipment
13) Provide drip pans below all water, or drain piping, if any, located in electrical rooms and
transformer rooms
14) All piping work in finished areas shall be concealed in ceiling spaces and shafts or chased into
walls.
15) Cover all temporary openings n ducts and pipes with polyethylene sheets or caps until final
connection is made.
iv. Sleeves and Escutcheon:
1) Escutcheons shall be provided at all penetrations of piping into finished areas.
2) Pipes, ducts and conduits shall have sleeves where they pass through walls, floors, ceilings
and partitions, with minimum 12 mm clearance.
v. Access Panels & Accessibility:
• All parts of the installation requiring periodic maintenance shall be accessible and provided with
access panel.
vi. Protection:
• Fixtures and equipment shall be properly protected from damage during the construction period.
• All equipment shall be thoroughly cleaned before start-up and again before handover.
vii. Identification:
• All piping and ductwork shall be marked in English to show the service and direction of flow.
• Marking shall be placed at 10 m intervals on all exposed piping and ductwork and at each access
panel or door.
• All the equipment shall have a manufacturer’s name plate which shall show full details as
manufacturer's name, unit and unit motors serial numbers, model numbers, date of manufacture
and BS or other number.
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• All the equipment should be identified by name.

• The schedules and schematic diagrams of all the systems shall be framed and glazed and hung
in the relevant plant rooms.
viii. Vibration Control:
• All equipment to be adequately isolated to maintain acceptable noise levels in the occupied areas
of the building.
• Vibration isolators to be selected in accordance with the type of construction and the vibration/
noise generated by the selected equipment.
• If required, approved Acoustic Consultant to ensure and implement Appropriate noise and
vibration control systems and elements.
• Vibration isolation hangers should be installed with the spring as close to the ceiling as possible.
• Where ductwork passes through a wall or floor, other than when a fire damper is required, pack
around the duct using a fire-resistant material to ensure a sound and air-tight joint.
ix. Mechanical Insulation:
• All the insulations stored at site should be protected from dirt and moisture by Adopting proper
storing procedure.
• Fungicidal protective coatings shall be applied over external surfaces of chilled water pipes and
interior and exterior surfaces of ductwork.
• All the pipe and ductwork exposed externally to the building, installed on roof is to be insulated
and clad with aluminum.
• Diesel engine exhaust pipe and muffler shall be insulated.
x. Valves
• Provide valves at inlet and outlet of equipment to isolate from the system for ease of maintenance.
• Do not support weight of piping system on valve ends
• Prior to flushing of piping systems, place all valves in the full-open position.
• Provide drain valves at low points of piping systems.
• Install all valves with the stem in the upright position keeping aero marking towards direction of
liquid flow.
• Install shut-off (NRV) valves at all equipment and at each branch take-off from mains.
• All equipment inlet piping should be connected through “V” mess filter installation
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xi. Drainage Specialties:

• All roof and floor drains shall be installed with water proof membrane extended up to and within
the drain and flashed to prevent any water penetration through the drain.
• Make sure that only approved drains as per material submittal is only used.
• Co- ordinate with civil engineer for roof floor sloop. The sloop should lead to drain point from all
direction.
• Floor drains should be located at the center of the floor tiles.
• Position roof drains and floor drains for easy access and maintenance.
• Co- ordinate with civil and make sure that sloop of the floor is such that it gives easy flow of water
to drain. Grates of drains are to flush with finish floor level.
• Clean outs shall be installed at change of direction of drainage pipes.
xii. FIRE FIGHTING SYSTEM STRATEGY
• Run all piping as straight as possible There should be minimum possible bend to avoid dropping
of water pressure/head.
• Where piping is embedded in masonry or concrete, provide protective sleeve Covering.
• System drain point to be provided at the lowest level of piping
• Ensure that all the fire protection piping system shall be tested hydrostatically.
• Motorized /manual (as applicable) fire dampers should be installed in all ductwork crossing fire
walls.
• Fire dampers will be included in return and extract ductwork at each fire zone crossing.
• While approving the sprinkler system shop drawings, ensure that it is well Co-ordinate with
reflected ceiling plan.
• All fire hydrant piping should be painted with florescent red paint.
• All fire hydrant piping should be aero marked for the flow of water.
• No valves are allowed to be installed in the piping.
• Insure for battery’s make capacity and battery recharger in the system.
• Functional test of the jet and spray at the end of hose to be done and ensure no leakage.
• Hose real box is to be marked with “FIRE HOSE REAL”. The hose real box should not be locked.
• Water level indicator should be installed in fire tank.
• System should be commissioned by authorized person from supplier before presenting the system
to civil defense and to be recorded.
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xiii. Fire Pumps:

• Contractor to submit full hydraulic calculations based on shop drawings to verify actual flow and
head operating conditions.
• Examine areas, equipment foundations, and conditions with installer present for compliance with
requirements for installation and other conditions affecting pump performance
• Check the alignment of pump and driver shafts after complete unit has been leveled on foundation.
• All systems shall be field tested and run-on load, with all automatic controls in operation and all
circuits balanced to produce design conditions.
• Contractor shall arrange the system manufacturer or factory trained representative to conduct on-
site training for Client’s personnel.
• Maintenance manual and operational manual to submitted by supplier.
• Check for battery make, capacity and in-built charger in the control panel.
• Testing and commission procedure to be recorded.
xiv. Chilled water pumps
• While approving pumps, full hydraulic calculations and head of the pump to be verified in
accordance with approved shop drawings.
• Examine areas, equipment foundations, and conditions with installer present for compliance with
requirements for installation and other conditions affecting pump performance.
• Check the alignment of pump and driver shafts after complete unit has been leveled on foundation.
• All systems shall be field tested and run-on load, with all automatic controls in operation and all
circuits balanced to produce design conditions.
• Insulation on inlet and outlet is to be made as per specification to avoid condensing at the pipes.
xv. Chilled water piping:
• Provide automatic air eliminators at all high points on piping mains for chilled water system.
• Arrange all piping to prevent interference with other services and to achieve a neat satisfactory
workmanship installation.
• Provide adequate allowance for expansion and contraction of piping by providing expansion joints.
• Install drain valves at lowest points for draining the system.
• The drainage point to be located at easy to operate location.
• Arrange piping to permit ease of equipment removal
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xvi. Air Handling Unit:

• Check material as per approved material submittal and install as shown on the drawings and
according to AHU manufacturer's installation instructions.
• Install units at appropriately made foundation above floor to insure proper condensate trap depth
and condensate drainage piping.
• Check for proper installation of filters and their specification. Check for filter integrity by using
proper testing method.
• Install air handling unit to provide for adequate service access. Co-ordinate location to ensure air
handling unit does not infringe upon access or service clearances of other equipment.
• Lubricate fan bearings. Verify fan isolators have proper deflection. Check the cleanliness of
equipment. Check for blower leveling. Check for belt tension. There should be 5% slip in the belt.
• Upon completion of installation of air handling units, start-up and operate equipment to
demonstrate capability and compliance with requirements. field correct malfunctioning
components then re-test to demonstrate compliance.
• Furnish one spare set of fan drive belts per fan for each AHU.
xvii. Fan Coil Units:
• Install and level the fan coil properly. Location of the fan coil should be as per approved drawing.
• At the time of “testing and commissioning” all the “throw away” filters shall be replaced by
permanent washable filters for each fan coil unit.
• Ensure that units are installed in such a way that all condensate from the drain pan flows freely.
• The actual location of thermostats should be decided at site coordinating with Arch. finishing
details however the general location of the thermostat should be close to return duct in cash of
duct able unit or it should be on the farthest corner in cash of unit installed in the room.
• All FCU with duct should be installed with flex joints to avoid vibration isolation.
• Check for proper electrical wiring and speed controls wirings.
• While commissioning check for current drawn and CFM of the machine.
xviii. Ductwork:
• Ensure ducts are manufactured with proper material and thickness as per approved material
submittal.
• Ensure ducts are manufactured and installed as per approved drawings. The routing of duct is
proper and as per approved drawings.
• Ensure all elbow has inside radius equal to the depth of the main duct.
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• Provide access ports at convenient locations in all main ducts and main branch Takeoffs with
airtight covers and extension sleeves through insulation to allow Air meter readings.
• Paint visible internal surface behind each grille or register flat black.
• Provide temporary capping of ductwork to prevent entry of foreign material during construction.
• Clean duct systems with high power vacuum machines.
• Carry out light test of each branch of the duct to insure no leakage in the system. All joints should
be leak proof.
• Any leak detected to be blinded with silicon pest.
xix. Air Outlets:
• Verify inlet/outlet locations.
• Verify the size of air terminals to achieve proper air pattern.
• Verify ceiling and wall systems are ready for installation.
• Ensure the noise generated by air terminals is within the permissible range.
• Areas requiring no dirty extract will be pressurized by returning approximately 10% less air than
that supplied. such as corridors etc
• Areas requiring dirty extract, will be maintained under negative pressure by extracting volumes at
110% of the supply volume. Such as kitchen and washrooms.
xx. Air Filtration
• Access doors shall be provided for maintenance and renewal of filter elements and related items.
• Where air handling equipment is to be used for temporary heating or ventilation of a facility, do
not operate the equipment until specified filter media has been installed
• Where air handling apparatus is used during the construction period, install new filter media prior
to start of air balancing.
• All filters to be checked for integrity and proper fitting.
• A proper cleaning procedure is to be place for cleaning of all washable filters.
• Air pressure or water pressure is only to be applied /used during the filter cleaning from the
opposite side of the flow of air in the installation.
xxi. Coordination / Roof Works:
• Ensure that Contractor has obtained approval for roof coordination drawing for MEP services,
prior to the commencement of work.
• While approving the AC units and other equipment in the roof area, its height should be checked
against the parapet height and ensure that none of the units and equipment are visible from
outside.
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• While approving the shop drawings for roof mechanical services like chilled water piping, AC and
Ventilation ducting, water tanks, water supply piping, LPG tank and its piping, etc., ensure that
none of the services are visible from outside.
• While approving the roof MEP services coordination layout the following details should be
checked. Drawing scale should be bigger enough to review all the details All the details shown in
the drawing should be of the same scale. Ensure that all the details shown in the approved
individual services shop drawings are included in the coordination layout. Mechanical equipment,
chilled water piping, AC and ventilation ducting, water supply piping, etc. installation location and
routing should be well studied and ensure that it occupies minimum possible roof area and are
not making hindrance to the roof access. Wherever the services are crossing one over another,
it’s cross-sectional details should be studied Number of directional changes of chilled water piping
and ducting to be kept as minimum as possible.
• The drawing should be finally checked and signed by Project Manager/ Architect with ‘No
Objection’ status from Civil/Architectural works for the approved details in the drawing While
approving AC and Ventilation roof shop drawings, Air discharge from the exhaust fans and AC
equipment should be checked and ensure that: Hot air discharge from the equipment is not making
any closed loop circuit with air suction of other nearby equipment Air discharge is not directed
towards the parapet wall or minimum required distance is maintained between the parapet wall
and air stream. Mechanical services shaft (OTS) size to be checked against the number of
services entries like AC &Ventilation ducting, chilled water piping, drainage and storm water
piping, water supply piping, etc. Ensure that all the referred services can be accommodated with
required clearances.
• Ensure that AC drain from the roof equipment are terminated to the nearest Ground floor gully
traps via separate piping. Do not discharging to the roof rainwater outlet with free discharge in
ground floor. If the AC ducting and chilled water piping insulation and cladding are completed
during the execution of project, ensure that all of them are well protected against any damages
from the civil work or other mechanical damages.
• Vent pipes, exhaust hoods or other mechanical equipment mounted on roof, or housing for such
equipment, shall not be closer to the edge of roof than a distance equal to the height of the pipe,
hood or equipment.
• Ensure that all the equipment can be installed in the available space of roof or equipment room
and that there is adequate access to all equipment for easy maintenance.
• The coordination drawings must be comprehensive showing all details, dimensions, equipment,
supports for all services and sections through critical areas.
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• The contractor shall employ an approved Acoustic Consultant to ensure and implement
appropriate noise and vibration control systems and elements (If Applicable).
xxii. External Services:

• Ensure that Contractor has obtained approval for MEP services external coordination drawing,
prior to the commencement of work.
• The coordination drawings must be comprehensive showing all details, dimensions, equipment,
supports for services and sections through critical areas to properly coordinate all services and
work of other trades
• The location of all the externally visible MEP services like manholes, gully traps, trenches, etc.
should be well coordinated with external finishes.
• While approving the MEP services external coordination layout the following details should be
checked.
• Drawing scale should be bigger enough to review all the details.
• All the details shown the drawing should be in same scale.
• Ensure that all the details shown in the approved individual services shop drawings are included
in the coordination layout.
• Wherever the services are crossing one over another, its cross-sectional details should be studied.
• Ensure that all the underground services are shown with exact invert level with reference to the
bench mark level / external finish level.
• Ensure that all the manholes, gully traps, valve chamber, etc. are kept away from the walkway
areas (If Applicable).
• Number of directional changes of piping and ducting to be minimum as Possible.
• The drawing should be finally checked and signed by Project Manager/ Architect with ‘No
Objection’ status from Civil/Architectural works for the approved details in the drawing.
• Contractor shall take 'as-built' measurements for all the underground services, including all
depths, distance from reference point, etc. details prior to commencement of backfilling
operations.
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i. TESTING & COMMISSIONING:

- The following approval should be obtained by the Contractor before testing and commissioning:
Method Statements for testing and commissioning. Testing form for all tests. List of testing tools.
Calibration certificate for testing tools.
TESTING:
- The Contractor shall include for the cost of all tests, necessary instruments, plant, supervision
and labor both at works and on site. The accuracy of the test instruments shall be demonstrated where
so directed by the engineer.
- The site test shall be of at least six hours’ duration. On large installation the site test may last
several days and shall be long enough to allow the taking of all the measurements required in
subsequent clauses of this section and to demonstrate the performance of the installation. Any defects
in workmanship, materials and performance, maladjustments or other irregularities which become
apparent during the tests shall be rectified by the contractor at his expense and the tests shall be
repeated at the contractor's expense to the satisfaction of the engineer.
- The Contractor's representative present at the site tests shall be fully conversant with the
operation of the thermostatic controls, the control panel and the refrigeration system. In addition,
representatives of the manufacturer/supplier of the equipment shall be present.
- Test pressure for water systems shall be 1 1/2 times working pressure. repair any leaks or
defects and repeat the tests to the satisfaction of the engineer.
- Test for leakage in all ductwork between air handling units and outlets. Seal ducts at all
equipment connections and pressurize with a small blower. Leakage shall not exceed 5% of total
designed air volume of the system at the maximum design working pressure. In addition, seal any leaks
causing noise. Test system as a whole or in parts provided all ductwork is accessible for inspection at
the time of test. Provide blower, and all test equipment for inspection to the engineer.
Commissioning
- Each installation shall be fully commissioned. Commissioning shall include the balancing and
regulation of air and water distribution systems and the final adjustment of control systems.
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- Particular attention shall be paid to:
a) The maintenance of cleanliness of all plant and distribution systems during construction and ensuring
that distribution systems are cleaned thoroughly as part of the commissioning.
b) The protection of plant, particularly to the sensitive or fragile items, from the activities of other trades
during construction and from dirt and mal-operation during commissioning.
c) The protection of electrical equipment from moisture during construction and commissioning.
- The Contractor shall be responsible for fully commissioning each installation. All aspects of the
commissioning procedure shall follow the recommendations in the relevant CIBSE Commissioning
Codes and ASHRAE.
- Commissioning shall include:
a) Preliminary checks to ensure that all systems and system components are in a satisfactory and safe
condition before start up.
b) Preliminary adjustment and setting of all plant and equipment consistent with eventual design
performance.
c) Energizing and setting to work all plant.
d) Final regulation and demonstration that the installation delivers the correct rate of flow of fluids at the
conditions specified in the contract documents.
e) Tolerance:
I. Supply, return and exhaust fans: (+5) to (+10) percent of design flow. ii) Air outlets and inlets:
(0) to (10) percent of design flow.
II. iii) Cooling water flow rate: (0) to (-5) percent of design flow.
III. iv) Noise: +2 dBA at any point of one meter from grilles, registers and terminals.
- The commissioning procedure shall be undertaken by a competent independent Commissioning

Specialist acting for the Contractor and approved by the engineer. Before any commissioning is started,
the Contractor shall ensure that each installation has been cleaned, inspected and pressure tested (if
applicable).
- The entire commissioning procedures shall be performed to the satisfaction of the engineer. The
results of the commissioning shall be recorded by the Contractor (or his Specialist) on the
Commissioning Certificate forming part of the contract documents and shall be endorsed by the
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engineer. The items on the Certificate shall be read in conjunction with the appropriate clauses of the
contract and any supplementary specification and the design requirements of the drawings and the
certified results and statement pertaining to the commissioning procedure shall be interpreted
accordingly. The Commissioning Specialist is required to insert the certificate of temperatures and other
data indicating the thermal performance of central and sub-plants. The information shall be recorded at
the time of commissioning.
System Validation Tests:
All equipment, installations and their associated services shall be subjected to the following tests:
Initial Trial (Installation) Test.
After completion of works the Contractor shall test, adjust, balance until the required condition is
obtained. The test shall include insulation test for all electrical works, interlocks, safety cut- outs and
other protection devices to ensure correct functioning. All such tests shall be carried out in the presence
of the engineer or his representative and full records of the values obtained shall be prepared along with
final settings.
Operational Test.
After the completion of initial trial test, the operational test will be carried out to ensure correct
functioning of the plant as a whole where all components of the plant will be in operational condition.
Reliability (Performance) Tests.
After finishing the operational test, the summer reliability tests shall be made under the full responsibility
of the Contractor. Contractor shall provide full time skilled operators for running the plant during the
whole test period. For the HVAC system perform additional inspections such as air distribution pattern
at diffused level, and CFM generated and interring the room etc., testing and adjusting during near-peak
of summer to verify that all conditions are being
maintained and systems are operating within contract specified parameters.
Recovery Test.
Conduct recovery test for HVAC system and the following manner. Stop the system and ensure that
room internal weather conditions and the external conditions are same (during extreme period). Start
HVAC system by keeping all setting at designed level. The conditions (RH/Temperature and pressure)
should be obtained within 20-25 minutes from starting.
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Training for “End User (Client) Personnel”
Contractor’s specialist engineers shall train the Client’s maintenance personnel to adjust,
operate and maintain different mechanical equipment and systems as follows:
- Train the Client’s maintenance personnel on procedures and schedules for starting up and
shutting down the system. Minor trouble shooting, routine servicing and maintaining different
mechanical equipment.
- Review data in maintenance manuals.
- Schedule training with the advance notice.
5- Technical Administration/Procedure:
A. Shop Drawing Submittal for Approval (SD).
- Shop drawing submittal will be initiated.
- Shop drawing submittal will be received by the Engineer.
- Shop Drawing Submittal Should be checked by the MEP- Head of Department.
- Shop Drawing Submittal template (Blank form) should be approved by the Project Manager /
Project Engineer.
B. Material Submittal for Approval (MS):
- Material submittal will be initiated.
- Material submittal will be received by the Engineer.
- Material Submittal should be checked by the MEP -Head of Department.
- Material Submittal template (blank form) should be approved by the Project Manager / Project
Engineer.
C. Submittal for Approval of Sub-Contractor/s:
- Sub-Contractor submittal will be initiated by the Contractor.
- Sub-Contractor submittal should be received by the Engineer.
- Sub-Contractor Submittal should be Checked by the MEP Head of Department.
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- Sub-Contractor Submittal should be approved by Project Manager / Resident Engineer.
- Sub-Contractor Should Submit an organization chart showing the designation and name of the
relevant persons for engineer’s approval.
- CVs of All Engineers and foremen in the organization chart should be indicated in the
submittal with separately indicating their job description and responsibility towards the project.
- Sub-Contractor Submittal for approval should have the valid copy of trade licenses.
- Sub-Contractor Submittal for approval should include a list of similar projects (i.e., same as
awarded).
- Sub-Contractor Submittal for approval should include company profile and prequalification
documents.
D. Requests for Inspection (IR):
- Inspection request submittal should be initiated.
- Inspection request submittal should be received by the Engineer.
- Inspection request should be Checked by the MEP Head of Department.
- Inspection Request Submittal should be approved by Project Manager/Resident Engineer.
E. Request for Information (RFI):
- Request for information submittal should be initiated by the Contractor.
- Request for information submittal should be received by the Engineer.
- Request for information should be Checked by the MEP Head of Department.
- Request for information Submittal form should be approved by Project Manager / Resident
Engineer.
F. 6- Non-Conformance Report:
- NCR submittal should be initiated by the engineer.
- NCR submittal should be received by the contactor.
- NCR should be Checked by the MEP Head of Department (H.O.D).
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- NCR should be approved by Project Manager / Resident Engineer.
G. 7- Method Statement of Installation (MI):
- MI submittal should be initiated by the contractor.
- MI submittal should be received by the Engineer.
- MI should be Checked by the MEP Head of Department (H.O.D).
- MI Submittal should be approved by Project Manager / Resident Engineer.
H. 8- Testing & Commissioning Procedures (TC):
- TC submittal should be initiated by the Contractor.
- TC submittal should be received by the Engineer.
- TC should be Checked by the MEP Head of Department (H.O.D).
- TC Submittal Template (Blank form) should be approved by Project Manager /Resident

Engineer. There should be separate TC template for each system.
9- Operation & Maintenance Manuals (OM):
- OM submittal should be initiated by the contractor.
- OM submittal should be received by Engineer.
- OM should be Checked by the MEP Head of Department (H.O.D).
- OM Submittal template (blank form) should be approved by Project Manager /Resident

Engineer.
6- Subcontract Plan
1. GENERAL TERMS
• This Subcontracting plan shall not supersede the detailed requirements of the Contract.
• In obtaining additional personnel to supplement its permanent staff in the performance of the
work, Subcontractor shall give priority to Saudi Nationals.
• All of subcontractors’ personnel shall have in their possession all required and properly validates
licenses or certificates prescribed by the Saudi Government or Client as being necessary for the
performance of those aspects of the work to which they are assigned.
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• Subcontractor’s personnel shall comply with all applicable rules and instruction issued by Client
and with generally acceptable standards of conduct for expatriate personnel living and working in Saudi
Arabia. Upon Client’s written request, Contractor shall at its own expense remove from involvement with
or performance of the work and replace at his own cost and expense any subcontractor’s personnel
who fails to comply with the foregoing rules and instructions.
• Contractor agrees to depend, indemnify and hold Client harmless from any expense, loss,
damage, fine or penalty incurred by assessed against or demanded from subcontractor’s failure to fulfil
the obligations set forth in the contract.
• All of subcontractor’s equipment shall be suitable for the safe and the efficient performance of
the work. All such equipment shall be subject to inspection from time to time by Client. Any such
equipment which found to be in unsafe condition shall be promptly removed from the work by contractor
and replaced or repaired without additional cost to Client and without delay in completion of the
facilities.
• All subcontractor’s personnel shall wear an identification card issued by Client on their outer
garments whenever on the worksite.
2. PROCEDURE
2.1 Client Approval and Authorization of the Subcontractor
Subcontractors for the performance of any portion of the work shall be procured only after
CONTRACTOR has received written authorization from Client that CONTRACTOR may subcontract
that portion of the work. If not accomplished prior to the effective date of this Contract, then promptly
thereafter, CONTRACTOR shall prepare and submit to the company Representative for Client’s
approval CONTRACTOR’s subcontracting plan specifically identifying those portions of the work which
CONTRACTOR proposes to subcontracts, CONTRACTOR shall select subcontractor/s solely on the
basis of financial and technical considerations.
2.2 Submittals by Subcontractor
After receiving Client written authorization that a portion of the work may be subcontracted.
CONTRACTOR shall, before procuring any subcontract for part or all of that portion of the work, submit
a notification to Client containing the following information:
• If the proposed subcontractor is a sole proprietorship or partnership, the name(s) and address(s)
of the proprietor or all members of the partnership, as the case may be.
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• If the proposed subcontractor is a corporation, the place of its incorporation or formation

and its corporate headquarters.
• The name address of the proposed subcontractor’s principal bank and a copy of the
subcontractor’s latest audited financial statement.
• Evidence acceptable to Client of proposed subcontractor’s safety and technical qualifications to

perform the work to be subcontracted. Client shall, in a timely manner, review the information and,
provided that the proposed subcontractor is, in Client’s opinion, safety qualified, technically competent,
of financially able to perform the WORK to be subcontracted, Client shall advise CONTRACTOR in
writing of its no-objection to the proposed subcontractor. If Client objects to the proposed subcontractor,
CONTRACTOR shall either itself accomplish the work which would have been performed by the
proposed subcontractor or shall select another subcontractor to which Client has no objection.
2.3 Comply with the regulations
CONTRACTOR shall ensure that all subcontractors selected by CONTRACTOR abide by and observe,
to the same extent required of CONTRACTOR, all applicable Client regulations, and CONTRACTOR
agrees to insert or clause to be inserted into all subcontracts provision to that effect.
2.4 Breach of the contract
In the event of any substantial breach of this Contract by CONTRACTOR and without regard to whether
Client terminates this contract or a portion of the work pursuant”, CONTRACTOR shall, if Client request,
assign to Client all of its rights under all subcontracts entered into by CONTRACTOR, and Client may,
to the extent permitted by applicable law and after prior written notice to CONTRACTOR, enforce
directly against any such subcontractor all rights of CONTRACTOR under such subcontract. All
subcontracts entered into by CONTRACTOR shall contain a provision whereby the subcontractor agree
and consents to such assignment by CONTRACTOR to Client.
2.5 Subcontracting of a portion that is under another subcontract agreement
CONTRACTOR shall include in every subcontract under this contract a provision prohibiting any further
subcontracting of any portion of work by the subcontractor unless the subcontractor first obtains the
approval of CONTRACTOR. CONTRACTOR shall not give such approval without first obtaining the
approval of Client. If Client gives such approval, CONTRACTOR shall ensure that all future
subcontracts, entered into by its subcontractor, are entered only after receipt by CONTRACTOR of the
information described in Schedule ‘A’ paragraph 13.4 and CONTRACTOR’s notification to the
Subcontractor of its no-objection to the subcontractor selected on the basis described in paragraph
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13.1.2. Subcontracting Agreement contain a provision prohibiting any further subcontracting of any
portion of the WORK without first obtaining the approval of CONTRACTOR, which approval may be
given only in accordance with the provisions.
2.5.1 Protection of confidential information:
Protection of confidential information as part of the subcontract agreements, subcontractor shall protect
all confidential information relating to the project provided to FIRST FIX by Client.
1.1 Contractor’s responsibility
CONTACTOR shall be fully responsible to Client for the acts and omissions of all its subcontractors at
whatever tier, and their personnel. CONTRACTOR shall manage, schedule and coordinate the work of
all its subcontractors so as to meet the Scheduled Completion Date and critical Milestone Date. Nothing
in this contract shall create any contractual relation between Client and any subcontractor unless Client
elects to exercise its rights. SAUDI Client’s approval to subcontract any portion of the WORK and
Client’s no-objection to CONTRACTOR’s subcontractor selection shall not relieve CONTRACTOR of
any of its obligations under this Contract.
CONTRACTOR shall use its best efforts to prevent and take all reasonable precautions to avoid
pollution or contamination of the land, air or water arising out of CONTRACTOR’s or its subcontractors’
performance of the WORK.
CONTRACTOR shall lend every reasonable assistance to Client in handling, controlling or cleaning up
any discharge or escape of pollutants or contaminants. If the discharge or escape arises out of the
negligence or default of CONTRACTOR or any subcontractor.
All technical data, standards, specifications, designs, drawing and the like furnished to CONTRACTOR
are and shall continue to be the property of Client. Neither CONTRACTOR nor any subcontractor shall
reproduce or copy any such materials in whole or in part except as required to perform the WORK
Expert for such design, drawing and calculation as are considered proprietary by CONTRACTOR and of
which Client is given notice as provided below, all designs, drawings and calculations developed by
CONTRACTOR, its subcontractors or suppliers, and all software initially and specifically developed by
CONTRACTOR or its subcontractors or supplies, under this Contract shall at all-time be the property of
Client.
If any design, drawing or Software developed under this Contract results in any device, idea, process,
or technology, whether patentable or not, all rights to that device, process, or technology shall be the
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property of Client. CONTRACTOR represents that all CONTRACTOR personnel, including agency
personnel, and the personnel, of its subcontractors have agreed to assign to CONTRACTOR all
discoveries, inventions and improvements made.
Late performance by a subcontractor caused by a shortage of supervisors or labor, inefficiencies, or

similar occurrences cannot be deemed as force majeure.
Should CONTRACTOR or any of its subcontractor’s desire to publish or release any publicity or public
relations materials of any kind concerning or relating to this Contract or to CONTRACTOR’s or its
subcontractors’ activities in connection with this Contract, CONTRACTOR shall first submit such
material to Client for review. CONTRACTOR shall not publish or release, and shall ensure that its
subcontractors do not publish or release, any such material without Client’s prior approval.
CONTRACTOR shall be an independent CONTRACTOR with respect to the WORK under this
Contract. Neither CONTRACTOR, any subcontractor nor the personnel of either of them shall be
deemed to be the servants, agents or employees of Client.
COTRACTOR shall retrieve ID cards from all employees and subcontractor employees upon completion
of the WORK or termination of the Contract.
HANDOVER, OPERATION & MAINTENANCE:
• Introduction:
Handing over stage consists of the formal transfer of the completed facilities from the project team to
the client, this may be a single event or phased over a period of time. It involves ensuring the client has
the knowledge and capability to operate the new facilities. This stage also includes the occupation and
use of the facilities by the client organization. Also, Project Manager throughout the mobilization and
construction period shall ensure that:
- The required handover activities that were planned and detailed during earlier project Stages are
undertaken.
- All stakeholders in the handover process are involved throughout these Stages.
- The monitoring and reporting of all costs associated with the handover is maintained.
- Any certification from external agencies is obtained.
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• Handover Procedures - Guiding Principles
At the point of practical completion of works responsibility for operational matters concerning the
particular work area reverts back to the normal arrangements between the user department and the
Maintenance Teams. Clearly there is still a need to be mindful of the contractual liability still applying but
the responsibility for dealing with any new plant or equipment problem in the work area rests with the
Maintenance Team.
Practically complete work areas should therefore be in a sufficient state of completeness to avoid a
significant level of problems being passed on to the Maintenance Team who will have relatively little
experience of the new plant or equipment.
At the point of hand back of the area concerned a member of the Maintenance Team should visit site
and formally agree that the work area is finished and sufficient information is available regarding any
new plant or equipment, which may need operational support. Should the Maintenance Team
representative not be happy with the state of completion, the area will not be accepted and this will
prevent the processing of the final account invoice when received
In order to achieve a smooth transition back into normal operation the Maintenance Team must be
familiarized with the work that has been done under contract and Maintenance team sign-off must be
completed on the checklist for handover. Time must be allowed for this process before arriving at the
practical completion handover point.
• Handover Information
There is a variety of information that needs to be handed over to the Maintenance Team in support of
continued operational involvement in an area that has undergone contract work. A number of formal test
documents are required in relation to statutory requirements on Engineering Service items, for further
details please refer to Appendix 10/5 - Check List for Handover.
• Operation and Maintenance Manual (O&M)
In addition to this there needs to be an Operation and Maintenance Manual (O & M) covering building
services and/or specialist equipment items along with details of any significant building items that may
need on-going attention. In complex buildings or new or refurbished areas, training for the Maintenance
Teams must also have been provided.
In all cases this information should be made available, in draft form:
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- a minimum of 2 weeks before the point of issue of the certificate of practical completion (for
minor projects).
- a minimum of 2 months before the point of issue of the certificate of practical completion (for
major projects).
The availability of this information should be regarded as a contractual requirement.
The draft O & M manuals shall be forwarded to the Building Services Office Administrator, along with
the O & M receipt form (Appendix 10/3) with the top section completed. Please note one receipt form
should be completed for each service type. The Office Administrator will arrange for viewing by and
comments from the appropriate Building Services staff, which
will be collated and passed back to the Project Manager to progress, within 2 weeks of the O & M
receipt.
- Works Officer
- Electrical/Mechanical Services & Design Engineers (as applicable)
- Maintenance/Works Coordinators (for Building)
- Shift Coordinator
- Surveyor (for Building)
- Senior Engineer
- Contracts Engineer
- Energy & Environmental Manager
- Infrastructure Projects Coordinator.
Comments will be submitted on standard report forms that will be provided by the Building Services
Office Administrator (Appendix 10/4a-10/4c). The draft O & M manuals will be retained by Building
Services, referenced by the Office Administrator and stored in the O&M Library until replaced by final O
& M manuals. The Final O & M manuals shall be provided as two hard copies and one electronic copy.
The final O & M manuals shall be forwarded to the Building Services Office Administrator, who shall
complete the relevant section of the original O & M receipt form and reference/file one hard copy in the
O & M library (replacing any drafts) and place an electronic copy on the Property Drive. The additional
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hard copy manual will be stored with the appropriate Maintenance Co-Ordinator for 12 months and then
transferred on site/with user.
Electronic manuals on the Property Drive will be saved under the related building in a sub-folder titled
‘O&M Manuals’ located in the parent folder ‘Records’.
Master copies will be saved as pdf files in a sub-folder named ‘Master Copy’. Updated manuals will be
saved as Word documents and any drawings as dwg files in a subfolder named ‘Live Updates’. Any
manuals covering more than one building will be saved under either the specific site sub folder or if
effecting more than one site the ‘Estate General’ sub folder.
To assist with the upload of pdf documents onto the departmental web page an additional subfolder has
been created titled ‘Live Web Documentation’. An additional copy of the Master pdf documentation will
also be saved here when new electronic O&M’s are received. These folders will be set up with the
following restricted access: - Records – Restricted to Building Services/Client staff - Building Safety
File – Read Only (Office Administrator able to update) - O&M Manuals/Master Copy – Read Only
(Office Administrator able to update) - O&M Manuals/Live Update – Restricted to Building Services/
Client staff - Live Web Documentation - Restricted to Building Services/Client staff.
P Drive
• SITE.
• BUILDING.
• GENERAL.
• LIVE WEB DOCUMENTATION.
• MAINTENANCE.
• MASTER DRAWINGS.
• PROJECTS PROJECT NO./NAME.
• RECORDS ASBESTOS SURVEYS.
• BUILDING SAFETY FILE.
• O&M MANUALS LIVE UPDATES.
• MASTER COPY.
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It is the responsibility of anyone updating master documentation to save the altered copy in the ‘Live
Updates’ sub-folder as a word document (for text) and also save over the pdf copy (in pdf format) in the
‘Live Web Documentation’ folder.
In all cases this information should be made available before the point of issue of the certificate of
practical completion and the availability of this should be regarded as a contractual requirement and
certification of the appropriate valuation can be denied.
If necessary, funds can be withheld under retention to cover the cost of reproducing the necessary O &
M information although this is unsatisfactory as it does nothing to provide the information at the point of
handover.
Record Drawings:
It is important to record any modifications to existing buildings so that future work in these
areas can be carried out from a known, recorded, "base-line". Naturally the availability of
drawings is no substitute for an actual visit or survey but this can be made much easier if all
significant works to a building are recorded. In many cases it will be sufficient to record the
design and tender drawings as representing the status of the building, so long as significant
variations did not occur during execution of the works. However, this is not always the case
with services where often installation drawings vary significantly form the tender information.
In the case that record drawings are to be provided by the contractor these should be regarded
as forming part of the O & M information and treated accordingly, see 10.3 above. Once
received electronically these drawings will be registered and filed within the departmental
master drawing system by the CAD/BIM Technician who will be notified of the receipt of new
drawings within O & M information by the Office Administrator
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Ummahat Al Shaykh 9.4-9.

Rev. Details NAME Position Date Signature

00 Prepared by Mohammed Fawzy QA/Qc Manager 7 June 2022

00 Approved by Yousef Al-Newiser Project Director 7 June 2022

Construction Execution Plan

PROJECT: TRSDC H12 9.4-9.5

Rev. No. Date Description Remarks

00 7 June 2022 Issue for review and approval

PROJECT: TRSDC H12 9.4-9.5

4.0 PROJECT DETAILED OUTLINES .................................................................................................................................. 8

5.0 PROJECT DESCRIPTION ......................................................................................................... 10

6.0 KEY REFERENCE DOCUMENTS ................................................................................................................................12

7.0 INTERNATIONAL STANDARD AND REFERENCES ........................................................................................... 13

8.0 RESPONSIBILITIES AND ACCOUNTABILITIES ....................................................................................................14

9.0 LOGISTIC PLAN ............................................................................................................................................................. 30

PROJECT: TRSDC H12 9.4-9.5

PROJECT: TRSDC H12 9.4-9.5

WORK BREAKDOWN STRUCTURE

CLIENT / EMPLOYER / OWNER/ CUSTOMER / END USER

THE ENGINEER/ PMC

PROJECT: TRSDC H12 9.4-9.5

Mean all works to be implemented or executed under the respective contracts

PPP Developer (ACWA)

PROJECT: TRSDC H12 9.4-9.5

3. ACRONYMS AND ABBREVIATIONS

TRSDC The Red Sea Development Company

TRSP The Red Sea Project

ATKINS The Engineer

QCM Quality Control Manager

QAM Quality Assurance Manager

QCE Quality Control Engineer

QAE Quality Assurance Engineer

HSEM Healthy & Safety Manager

QMS Quality Management System

QMST Quality Management System Template

KPI Key Performance Index

WIR/IRW Work Inspection Request / Inspection Request Work

MIR Material Inspection Request

NCR Non-Conformance Report

ITP Inspection and Test Plan

PQP Project Quality Plan, Quality Plan

RFI Request for information

PROJECT: TRSDC H12 9.4-9.5

4. PROJECT DETAILED OUTLINES

1) Facilities in staff accommodation and BOH building,

7) All required marine and land logistics, shipments.

10) Obtain required Authority approvals.

PROJECT: TRSDC H12 9.4-9.5

PROJECT: TRSDC H12 9.4-9.5

1. Guest Arrival Jetty.: 1 EA.

3. Conservation Center previously ADD (As Provisional Sum): 1 EA.

PROJECT: TRSDC H12 9.4-9.5

4. Children Center: 1 EA.

5. Specialty Pool and Bar grill (As Provisional Sum): 1 EA.

7. Fitness Center: 1 EA.

8. Specialty Restaurant (Provisional Sum): 1 EA.

9. Diving Center: 1 EA.

10. Villa support: 6 EA

11. 1Br water villa: 26 EA.