Draft Construction Management Plan

CONSTRUCTION MANAGEMENT PLAN

Site Details

Client: AWS
HYD 100 /110 / 120 - To be developed separately for each site in subsequent
Site Name:
revision

Project Number: TBA

Project Commencement
TBC
Date:

Estimated Project
TBC
Completion Date:

Issue Date: 11 Feb 2020

Document ID Code:

Revision Compiled HSEQ+S Project PM Line

Version Date
Details by Manager Manager Manager
R0 For Tender Kavi M J Kulkarni Sandeep
Prakash Navlakhe
 Draft Construction Management Plan

CONTENTS
1 INTRODUCTION ............................................................................................ 4
1.1 Task Appreciation and Methodology ................................................................. 4
1.2 AWS & GC Project Team ................................................................................ 5
1.3 Project programme & critical Path ................................................................... 7
1.4 Project Methodology Scope ............................................................................ 7
1.4.1 General Method of AWS project works: ............................................................... 8
1.4.2 Contractors Establishment ............................................................................... 9
1.4.3 Dilapidation Survey ...................................................................................... 11
1.4.4 Perimeter Fencing........................................................................................ 11
1.4.5 Parking ..................................................................................................... 11
1.4.6 Amenities .................................................................................................. 11
1.4.7 Construction Traffic Management plan, Access and Egress to the Site ......................... 12
1.4.8 General vehicle management notes & requirements .............................................. 12
1.5 In-Ground Services / GFIS ............................................................................ 12
1.6 Unloading and Storage of Materials & Equipment on Site ..................................... 12
1.7 Storage & Disposal of waste .......................................................................... 13
1.8 Control of dust .......................................................................................... 13
1.9 Safety Management .................................................................................... 13
1.10 Quality Management ................................................................................... 13
1.11 Environmental Management ......................................................................... 14
1.12 Risk and Mitigation Management .................................................................... 14
1.13 Design Coordination Management .................................................................. 15
1.14 Programme Management ............................................................................. 15
1.15 Project Reporting Regime ............................................................................ 16
1.16 Decanting / Protection of Works and Equipment / Permitting ............................... 16
2 NEA – MILESTONE REQUIREMENTS .................................................................. 16
3 H2C – MILESTONE REQUIREMENTS .................................................................. 17
4 PFHO - HANDOVER & COMPLETION ................................................................. 17
4.1 Certification ............................................................................................. 18
4.2 Initial Operational Requirement .................................................................... 18
4.3 Training ................................................................................................... 18
4.4 As Constructed Documentation ..................................................................... 18
4.5 Defects Liability Period ............................................................................... 18
4.6 Appendices A – Programme and Critical Path .................................................... 19
 Draft Construction Management Plan
4.7 Appendices B – Construction Communication Plan – Template .............................. 19
4.8 Appendices C – Construction Directory Sheet – Template..................................... 21
4.9 Appendices D – Permitting Ownership System – Template .................................... 23
4.10 Appendices E – Construction Meeting Minutes - Template .................................... 26
 Draft Construction Management Plan

1 INTRODUCTION
1.1 Task Appreciation and Methodology
TATA PROJECTS LIMITED (TPL) propose to achieve project success by promoting a culture of
collaboration with clients, stakeholders, consultants, as well as subcontractors and suppliers. We as
General Contractor have a track record of engaging with Clients to build long term, mutually
successful and beneficial relationships. Our corporate values of professionalism, reliability, integrity,
innovation and forward thinking have been at the heart of the business and contribute to our business
success and enduring relationships with clients, their key stakeholders, and consultants.
TATA PROJECTS LIMITED will select its project team members based on their experience in delivering
Mission Critical projects under a collaborative contract approach with multiple stakeholders across
all suites of contracts, and personal attributes that are conducive to the delivery of the HYD-
100/110/120 project. Our Contractor’s Representative, Project Manager, General Contractor, and
other Subcontractor members of the project team, will been selected because they are decisive in
decision making, are comfortable providing direction and are highly competent in establishing and
maintaining effective communications with all project participants.
Our engagement approach for this project is to maintain early, regular, proactive and solutions‐based
communication with ‘no surprises’. Collaborative teamwork will be promoted and our personnel will
always be on the front foot to enhance involvement by all stakeholders. The subject works shall be
covered under the Global Construction Agreement between TPL and AWS along with Local Country
Addendum and other documents. Mutual agreement between the two parties shall allow for
Guaranteed Maximum Price for AWS. TPL as responsible parties shall share the necessary information
transparently as required under this contract.
TATA PROJECTS LIMITED have a deep understanding surrounding the sensitive nature and critical
operations that AWS may wish to undertake at this proposed facility and the security concerns
associated with it. Each unit, building and core user group involved in the project will have unique
and challenging issues to deal with, however the selected practical approach in design which is in
AWS scope will deliver will ensure better operations and functionality into the future for each user,
and TATA PROJECTS LIMITED is committed to delivering a quality outcome for AWS on the HYD-
100/110/120 project.
AWS/Client has attempted to divide the works in two packages viz. Early Works and Pontoon Bridge
for each of its Site HYD- 100/110/120.
Client has developed the design for this project and provided the tentative quantities. TPL team shall
be provided with BIM model and Cad Drawings for take off for the formal quantification of this
projects which shall form the basis for issue of change orders if necessary.
Early works package comprises of levelling of plot area and construction of Boundary wall.
Additionally the scope involves laying of below ground HDPE pipes, storm water drainage and gates
in boundary wall.
Pontoon Bridge works involve complete construction and operationalizing of the Phase 1 part of plot
which includes construction of pontoon bridge building, 4 nos MMR buildings, and site infra facilities
and services for these buildings like HSD Tank, Substation, STP.
In order to deliver this critical project TATA PROJECTS LIMITED has identified various activities to be
executed. These activities are listed subsequently in this document.
In order to achieve success on this critical project and to mitigate the main risk profile of the project,
Tata Projects will ensure that all facets of the Critical Plant and Data halls will be managed by a
Single Point of Contact (SPOC- MEP) as part of our selected execution Team and a Single Point of
Contact for all CSA activities (SPOC – Civil). AWS/ Client will have a high-level oversight of all the
core elements related to hazardous areas strictly monitored and managed by our selected
Representative.
 Draft Construction Management Plan
TPL team selected shall ensure:

 Compliance with local laws, rules and regulations

 Quality control is implemented and managed through out each step of the works
 The overarching management of shop drawings, selection of specified products, samples,
installation.
 Arrange for the inspection testing and commissioning of installation, and ensure same is
electrically/mechanically safe
 accept the use of all specified equipment or method of installation in accordance with, and
ensuring compliance with, AWS HYD-100/110/120 project specifications/requirements,
 In the event in house competencies need to be supplemented, engage appropriate consultant
for suitably guiding the process
 Facilitate obtaining of approvals for operationalizing the facilities with respect to information
available with TPL

TATA PROJECTS LIMITED understand the importance of delivering a fully certified building, and the
introduction of our selected and highly experienced CM representative will ensure that TATA
PROJECTS LIMITED competently and holistically manage this technical process. Our Construction
team will ensure that all risks associated to the complexity and severity that could follow should
this not be approached with appropriately qualified personal and experts are mitigated.

1.2 AWS & GC Project Team

We TATA PROJECTS LIMITED have fully selected the GC team to deliver the project with AWS on the
HYD-100/110/120 project,
The GC CM team have highly capable people and invests in their ongoing development and along with
preferred general Contractors. More importantly, we generate extra value by promoting a whole
team approach to project delivery ‐ the whole team working together with a common objective,
clear understanding of everyone’s role, empowerment to do their own role, and clear channels of
communication.
Our nominated team for the HYD-100/110/120 project will embrace this approach and will be
instrumental in setting the collaborative culture from the outset of the project. They understand the
need to respond in a timely and appropriate manner and have an ethos that aims to go beyond the
requirements to ensure the HYD-100/110/120 project team needs are satisfied.
A separate Annexure 4 is also attached demonstrating the organisation chart.
The key HL personnel are:
MEPF Manager/Coordinator – Dinesh Kumar S/ Harmeet Pal Kandol / Silambarasan S
General Contractor – Project Manager – Pankaj Tare / Anuranjan / Satyanarayana Yanda
General Contractor – Site Manager - Ashok Reddy / Hiten Shimpi/ Deepak
General Contractor – Commercial Manager – Giribabu Rajendra / Ravi Mandaokar /Krishna Reddy
General Contractor – HSE Manager - Nijanthan AG/Arulmani / Jensen CV
General Contractor - Project Engineer, TBC
General Contractor – Quality Manager – M Vinod/ Yogesh Thakre/ Rajesh R
General Contractor – Site Foreman, TBC
 Draft Construction Management Plan

ORGANISATION CHART

The criticality of the pre planning and execution of the works by our team with zero impact on the
end date is second to none. TATA PROJECTS LIMITED will resource the project with a core group of
key people that have exceptional Mission Critical Facility experience. Our managers have been
selected for the HYD-100/110/120 project as they have directly managed some of the largest and
most complex projects including refurbishment projects, Greenfield construction, Brownfield,
remediation works, electrical, civil and other complex engineering projects of varied nature providing
a unparalleled depth and breadth of experience and are available to deliver the successful; outcomes
required across the HYD-100/110/120 project.
TATA PROJECTS LIMITED have developed Construction Plan based on the IFC design and details as
received from AWS during previous months from Nov 2019 – February 2020 to demonstrate to AWS
project team our appreciation and commitment to the following:
 A full understanding of each work front, including risks, timing and mitigation measures
 A pre-planning process and risk assessment of each work zone
 Security control and interface with end users
 Project teams Key people with defined Mission Critical experience to deliver the highest standard of work
 A defined Subcontract management and selection process
 Commitment to an open line, mature and honest working relationship

TPL proposes to execute the works with petty contractors who have experience of working on similar
projects with TPL and meet TPL vendor selection criteria. Some of the criteria relevant for selections
on the Subcontractors are:
 Proven performance on similar roles, including Major Mission Critical Works, work in semi/fully operational
Mission Critical facilities with multiple stakeholders
 Ability to manage and clearly communicate with the stakeholder group
 Project experience on AWS projects or similar Mission Critical facilities
 Commitment to completing the project on time and within budget

Specialised Subcontractor wherever required for delivery of specialised work packages shall also be
engaged on criteria similar to above. Presently specialised subcontractor are not proposed as
Nominated Subcontractor and LLE items are consider to be engaged/supplied through client
 Draft Construction Management Plan

1.3 Project programme & Milestones

Milestones
Temp DGB20 MMR Access Road Tue 02-06-20
4 nos MMR Completion Tue 30-06-20
Network Early Access Tue 03-11-20
Handover to commissioning Tue 24-11-20
PFHO (Power and Facilities Hand Off Tue 15-12-20
Substantial completion of Room 2 Tue 09-02-21

1.4 Project Methodology Scope

The purpose of this construction methodology is to provide an explanation on how TATA PROJECTS
LIMITED will approach each element of works for the HYD-100/110/120 project. The proposed
materials, type of construction, security and how access is currently anticipated to the site will be
defined for each portion of works. TATA PROJECTS LIMITED appreciates the sensitivity of working on
an AWS project and aim where possible to maintain the highest level of security on such a project
during the general construction phase.
A detailed assessment on the works has been provided for each location, TATA PROJECTS LIMITED
will consider the following mutual impacts and minimal requirements to successfully deliver the
works:
 Environmental impacts and compliance with the regulations and standards
 Security impacts and the inclusion of Security escorts for each work area during the different phases of
Construction up until NEA, H2C PFHO and Handover
 The involvement and requirements for the end users to witness and escort works being undertaken on site.
 Traffic management
 Site establishment, laydown areas, parking
 O&M

The new HYD-100/110/120 projects will be established upon a Greenfield location. The initial phase
of the works will consist of site survey, clear and grub and cut to fill activities. The building in general
will be founded on ground with structural in ground foundations ensure calculated stability and
support.
 Draft Construction Management Plan
The new facility is a purpose built building to assist AWS in the compliant storage management of
highly sensitive material. The new facility will be constructed to good engineering practices on the
basis of design provided by AW, ensuring practical and operational needs are promptly met on a day
to day basis.

1.4.1 General Method of AWS project works:

The diagrams below have been developed to depict the high level stages of construction, the scope
has been described below for clarity and can be read in conjunction with the detailed construction
programme.
The project shall be executed in accordance with the tendered documents including the drawings
and specifications, brief and contract.

A similar sequencing is developed for HYD 110 and HYD 120 site and subsequent revisions will be
incorporated.
 Draft Construction Management Plan

A partial listing of activities in the scope for this project includes:

a) Excavation
b) Back Filling
c) Controlled Blasting – primarily required for HYD 100
d) HDPE pipe laying in trenches
e) Cast in Situ concrete works for
a. Boundary wall Foundation and Retaining walls
b. Building Foundation
f) Reinforcement Works
a. Cast in situ Concrete
b. Precast Wall works
g) Shuttering for Cast in situ Concrete works
h) Precast Concrete Works for
a. Boundary wall
b. wall panels for buildings
i) Structural Steel works for
a. Pontoon bridge Building Frame
b. MMR Building Frame
c. Gate
d. Supporting Steel work
j) Road works
a. Temporary access road
b. Roads in the phase 1 area
k) Landscaping works in Phase 1 area
l) Install roof sheets, down pipes and alike
m) FC Sheets, birdproofing, services installation
n) Roller door installation, bollard installation, signage and alike
o) Complete surrounding external concrete and stormwater works
p) Internal wall framing and gyprocking
q) Block walls and plastering
r) External Generator Installation
s) Internal MEPF high & low level fit outs
t) Pre Commissioning activities
u) NEA – Network Early Access
 GC to providing Controlled Access to “Construction Zone” (Secured Data Hall) for
network Cabling & Rack Installation Work only
v) H2C – Handover to Commissioning
 White Space available for testing & commissioning by AWS commissioning Team
w) PFHO – Power Facility Hand-off
 Formal Handing over of White Space to Operation Team for Operations
 From “Construction Zone” to “Operational Zone”

In addition to these to achieve completion TPL shall also require to execute activities like
a) Site Survey
b) Tree Shifting / Replanting
c) Temporary Fencing
d) Temporary Infrastructure required to facilitate execution of works
e) Unloading and loading of materials
Method statements for these are included in Project quality plan and will be developed further as
required

1.4.2 Contractors Establishment

TATA PROJECTS LIMITED will set up a site amenities facility at each site within close proximity to the
new HYD-100/110/120 facility. The approval of this location will be subjected to the agreement of
 Draft Construction Management Plan
AWS CM and TATA PROJECTS LIMITED PM and the GC environmental manager. The selection of this
location will be carefully considered, and as the works will be undertaken in close proximity to the
site compound for ease of movement for site personnel and the selection of this location will ensure
that the workforce have prompt access to the site facilities to ensure mitigation measures on travel
time to toilets and lunch facilities are appropriately managed.
The site establishment will be fully encapsulated via the secure site fence. The Site Establishment
plan is attached separately in Annexures 1,2 and 3.

HYD 100

HYD 110

HYD 120
 Draft Construction Management Plan

1.4.3 Dilapidation Survey

TPL team has already visited the site as facilitated by AWS and obtained a general idea of existing
visible facilities and establishment
As the scope of works of TPL involve construction of boundary wall the access and egress shall be
planned as required on site. The temporary access and egress developed for execution of work shall
be closed with construction of Boundary wall with proposed gates being the only means of entry and
exit for all concerned. As part of Survey works listed above TPL shall also cover external surrounding
to the extent relevant to execution of works A detailed photographic report will be developed under
AWS Permit to take photos and a comprehensive assessment will be relayed throughout the survey to
ensure that both the AWS project team and TATA PROJECTS LIMITED have clear and decisive record
on pre-conditions prior to any works under the contract proceeding.
The key areas that will be captured in the pre execution survey will include:
1. Road and kerb conditions
2. Walkways, pavements, breakout areas
3. External façade, walls, render, sheeting and alike
4. Plant and equipment
5. Existing Ground levels
6. Survey of India Topo Points
7. Revenue Demarcation
8. Relevant Sorrounding area and points

A copy of this survey will be provided to the AWS project team, and shall form the basis of execution
of works.

1.4.4 Perimeter Fencing

The Working site is to be enclosed by a temporary fence in line with regulatory guidelines to ensure
security and clear separation of construction from the public and restrict incorrect access. The site
fence will be fully secured and signed by adequate safety signage in accordance with legislative
requirements and the safety management plan (Site developed). Access point of will be created at
the front of the compound which will be have separate portion for pedestrian access. These will also
serve as vehicle entrances/egress gates which will be monitored full time by dedicated security
guards who will keep records on all persons and vehicles which enter or leave the project. These
gates will be equipped with a pad lock and chain to lock the site areas when not in use. A 24hour
manned security guard system will be in place for overnight patrols throughout the project. These
are indicated in the site facilities layout inserted above

1.4.5 Parking
The project work force would be directed to park their private cars within the designated parking
zones agreed with the GC and AWS CM team. TATA PROJECTS LIMITED anticipate that majority of the
works force will park with in the site at identified locations, however there will be the need to
accommodate parking for minimal spots in all other locations. AWS & the TPL PM will encourage the
use of carpooling on the project, to assist in offsetting the need for excess carparks and potential
impacts that this may have on base. These are indicated in the site facilities layout inserted above

1.4.6 Amenities
The amenities required for the majority of the work force will be provided within the boundary of
the project site office and include the following items:
1. Main offices including Meeting rooms
2. Lunch Sheds
 Draft Construction Management Plan
3. Toilet blocks
4. Site Containers
5. Laydown Areas
6. Store

These are indicated in the site facilities layout inserted above.

1.4.7 Construction Traffic Management plan, Access and Egress to the Site
It is currently anticipated the HYD-100/110/120 project will be access through the existing roads. As
the over all area is under development with new roads proposed by developer viz TSIIDC the access
into the site may change over the project duration. However TPL shall endeavour to regulate the
access to the site through security guard monitored entry and exit (for Vehicle & pedestrians ). The
Construction Traffic Management plan will be developed upon confirmation of access and in
conjunction with AWS CM team
Designated car parking and laydown areas will be located in the agreed position and within close
proximity to the work fronts for ease of access and reduced disruption during the construction phase.
General deliveries and rubbish storage will also be located in the same zones, which will be defined
via signage for ease of locating the area.
At the construction execution planning level, the TATA PROJECTS LIMITED PM will ensure a review of
the Worksite Traffic Management needs taking into consideration the legal, statutory and contractual
obligations.

Draft Traffic Management Plan is attached separately in Appendix G. The pathways and internal roads
are indicated in the site facilities layout inserted above

1.4.8 General vehicle management notes & requirements

 TPL has a well- established SOP for allowing vehicles in the construction area. This SOP is part of the Site
Safety Plan to be formally submitted to AWS. Salient feature of the SOP require all vehicles to have
 Valid Motor Insurance
 Valid Registration
 Fitness Certificate
 Licenced Driver
Driver engaged by TPL are regularly educated regarding speed limits and suitable monitoring is in
place to ensure operation by qualified and approved drivers
1.5 In-Ground Services / GFIS
As advised by client there is a limited expectation of underground utilities and shifting the same in
not part of present scope of works. TATA PROJECTS LIMITED will take all care and ensure adequate
protection of any in ground service that is discovered, as well as undertake an accurate survey to
capture the new services that are installed in the ground for the update to the records maintained
by AWS or developer as required

1.6 Unloading and Storage of Materials & Equipment on Site

The material and equipment delivered to site will be generally provided on time to the area required
(Just in time deliveries). In addition, other material and equipment potentially either reused on site
or required to be delivered earlier than the required date will be stored within the limited laydown
areas noted on the site plan. All delivery trucks or light vehicles will be signed in and out of site by
the security escorts as required. Various equipment and plant required for loading/unloading shall
be deployed with proper documentation and will be parked at site in designated areas. Such plant
shall leave the site only after informing AWS CM team
 Draft Construction Management Plan

1.7 Storage & Disposal of waste

Waste material will be disposed of in site bins provided by the TATA PROJECTS LIMITED and regularly
serviced as required. Daily site clean-up and routine inspections by TATA PROJECTS LIMITED team
will ensure a clean, well-kept site is maintained. Covered bins will be provided for all food waste
materials that are subject to being windblown. All waste resulting from excavation will be disposed
of in accordance with the Waste Management Plan (Site developed).
Draft Waste Management Plan is attached separately in Appendix G. The location for disposal of
waste will be determined post award of work.

1.8 Control of dust

Dust control will be controlled in accordance with the standard guidelines, this will be achieved
through a combination of dust control procedures including but not limited to:
 Shade cloth/solid hoarding to boundary fencing as required;
 Water carts and/or sprinklers and/or hoses used for dust suppression;
 Regular inspections along boundary fence lines for “drift sand or dust” and rectification;
 Trucks exiting site with spoil material will have covers;
 Use wet cutting where applicable or collect dust by vacuum/dust bag;
 Provision of street sweepers to clean street on an as required basis;
 Responding to all dust related complaints immediately;
 Ceasing dust generating activities in prevailing wind conditions.

1.9 Safety Management

Management of safety shall be in strict compliance with AWS & the TATA PROJECTS LIMITED
requirements, as detailed in the Project Health & Safety Management Plan (Site developed).
All workers shall be inducted into the site specific HSMP requirements as detailed within the HSMP
and the Site Management Plan. AWS & the GC’s have in-house Safety Management Professionals, and
in addition all of our staff, in accordance with our values, has a duty of care to themselves and others
to actively manage hazards and safety risks. At AWS we are all responsible for safety and it is our
most important leadership tenets and core values.
TPL follows a well-developed safety policy and above point are duly addressed in HSE plan prepared
for the project which covers fore mentioned health and Safety Aspects and Environment Management
Aspects which are covered in subsequent paragraphs. Draft HSE plan forms part of this document and
shall be detailed further during mobilisation phase.
Draft HSE Plan is attached separately in Appendix F.
1.10 Quality Management
TPL follows a well developed quality policy which forms leads to the Management of quality in strict
compliance with Contract and Specification requirements as detailed in the Project Quality
Management Plan (QMP - Site developed).
Detailed ITPs will be prepared for all works in accordance with the specification. All specialist service
(MEPF) subcontractors will also prepare detailed ITPs for their respective scope of works, which will
be integrated into the overall QMP.
A sample schedule shall be prepared based on the Contract Documents, and will include milestones
for Client approval in line with the Construction Programme, and the latest date by which sample
approval is required. AWS & the GC shall provide and maintain a project specific Quality Assurance
System that complies with the specifications.
During the course of construction AWS onsite Resident Engineers (Consultants) shall participate in
quality assurance activities, including but not limited to:
 Draft Construction Management Plan

 Review and comment on sample submissions, shop drawings and equipment selections;
 Periodical inspections of the works;
 Assessing non-conformances and remedial works;
 Inspections of the works prior to Practical Completion and during Defects Liability Period.
TPL endeavours to adopt client ITP with TPL ITP to evolve a mutually acceptable document addressing
the requirement of all concerned

1.11 Environmental Management

Management of environmental aspects shall be in strict compliance with AWS & the TATA PROJECTS
LIMITED requirements as detailed in the Project Environmental Management Plan (EMP – Site
developed). Key environmental considerations specific to the project works that will be addressed
within the EMP include the following:
 Contaminated material removal;
 Earthworks;
 Silt control;
 Soil Erosion;
 Debris spoil on connecting adjacent roads.
All waste material removed from site will be recorded for reporting and record purposes. TPL
understands AWS have a high standard and commitment to the environment. Similar commitement is
can be expected of TPL allowing AWS to manage EM plan through TATA PROJECTS LIMITED with high
level monitoring by AWS EM). We will endeavour to recycle all materials where possible and collate
the information into the following table:

Type of Waste Removal Organisation Totals Name of disposal facility Tip

Docket
Wt Vol % Received
(kg) (m3)

“reused”

“recycled”

“non-recycled”

1.12 Risk and Mitigation Management

Risk will be actively managed throughout the course of the works. An initial risk identification and
assessment workshop will be undertaken as part of the Project Kick-off meeting. A risk register will
record and log details of any item or event which is considered by the project team to put the
objectives of the project at risk. All risks identified will be analysed with respect to their impact on
the project. Mitigation plans will be developed for all risks and as the levels of impact, probability
and severity are mitigated to a residual level, the value associated with the individual risk will be
relatively adjusted. Strategic risk workshops & Audits will be conducted throughout the course of the
project to assist with overall risk management. As a minimum the following risk workshops shall be
performed:
 Project Award;
 Construction Commencement (incorporating all key project staff);
 Services Trades (involving key services subcontractors, i.e. Electrical, Fire, Hydraulics Mechanical etc.);
 Pre-Commissioning (involving key trades and consultants).
 NEA
 H2C
 Draft Construction Management Plan

1.15 Project Reporting Regime

The monthly report shall contain items contained in the weekly report and in addition the following:
 A written statement on the progress of the Works since the last report;
 Actual start and finish dates for each activity;
 Forecast time to complete each activity;
 Status of plant and materials and equipment, ordering, delivery and fabrication (including off-site
fabrication);
 Details of any lost time and the reasons for it;
 Compliance report on statutory compliance required under relevant labour laws
 WH&S Status Reports and incident logs detailing safety performance to time of reporting;
 On site Labour Table and confirmation of OHS Inductions for all new individuals;
 A written statement on the progress of the Works since the last report;
 Activities for the upcoming month (Current Month Schedule);
 Updated monthly cashflow forecast and invoices;
 Environmental Management status (including monitoring data);
 Non Compliance Register;
 Selected Progress Photographs.
1.16 Decanting / Protection of Works and Equipment / Permitting
TATA PROJECTS LIMITED will make all necessary allowances to ensure that we fulfil our obligations
in protecting all equipment, furniture and associated goods under the contract works. A combination
of methods have been considered and will be implemented on the project, of which include:
1. Physical protection
2. Hording protection
3. Spotters
The decanting process is one of the most important parts of this project, and full recognition of the
sequencing will be internally workshopped to maintain a strong commitment to executing the works.
AWS currently have formatted RIF (Recept Incoming Forms) which are completed on the arrival of all
LLE which arrives on site, this also forms part of their LLE Role & Responsibility Matrix which TATA
PROJECTS LIMITED will incorporate into their QMP plan.
Permitting to Areas where LLE equipment will be placed will be managed under a permit system
which AWS CM have developed for pre-power on and post power on for all MEPF rooms.

2 NEA – MILESTONE REQUIREMENTS

This is the milestone at which AWS CM’s General Contractor provides controlled access to the
Construction Zone (Secured Data Hall) to allow teams to commence network cabling and rack
installation works only. Persons working in the CZ will work under the applicable security and
safety policies developed by the General Contractor & AWS DCEO.
TATA PROJECTS LIMITED will ensure that the Data Hall is secure post-NEA (Network Early Access).
During NEA, several teams will be working inside the CZ. The GC is responsible for providing access
to the CZ for all teams and providing site monitoring for safety and security during regular hours.
AWS CM & Their GC will develop and implement controls to allow only necessary and pre-approved
individuals access to Data Halls post-NEA. The GC will provide and maintain an approved access list
given to AWS Physical Security team for data hall access once network/server racks are deployed
following NEA.
Scope required to be completed by NEA Milestone
 Data hall room air & weather tight
 Completed Racking system
 Cable Baskets with Extensions into the Fibre Rooms
 Temporary UPS Power (non-redundant)
 Draft Construction Management Plan

 Data Hall Room Clean (GC is responsible for maintaining a clean environment inside the white space
from NEA to PFHO, daily cleaning of the space will be required.)
 Polished / Sealed Data Hall / Room Floors
 Operational Loading Dock and equipment lift
 Completed Fibre Rooms (with ¾” fire rated painted plywood)
 Secure and Lockable Storage Room for Materials
 BMS/EPMS point to point cabling fully completed
o Note: this will be coordinated with the Amazon Construction Manager assigned to the project.
 Access to the Data Hall / Room (for delivery, storage, and installation of networking equipment, server
racks and related items)

During NEA all Level 1, 2 & 3 Commissioning activities will be completed and witnessed by the AWS
Cx team & the Independent Commissioning Agents (ICA).

Level 1 – Verification and Point to point Checks

Level 2 – Cabling and systems power on checks – Stand alone
Level 3 - Pre-functional checks and start- up of systems

3 H2C – MILESTONE REQUIREMENTS

This is the milestone at which TATA PROJECTS LIMITED makes the Data Center Critical
infrastructure available to the Amazon Commissioning team (ACx) for the purposes of testing and
commissioning of the Data Centre,
 All critical electrical and mechanical infrastructure is complete,
 No critical construction tasks remain,
 All needed systems and equipment are operational to enable Commissioning and Integrated Systems
Testing (IST)
 TATA PROJECTS LIMITED has furnished the AWS project team with draft equipment operation and
maintenance manuals, as-built drawings, equipment lists, and short circuit coordination study
 1 week prior to H2C the BMS/EPMS will be complete and commissioned to allow for dry runs on the
plant operation

During PFHO Level 4 & 5 Commissioning activities will be completed and managed by the AWS Cx
team & the Independent Commissioning Agents (ICA).

Level 4 – Verification that the equipment and systems operate during functional performance
testing without any failures or critical issues noted.
Level 5 – Integrated systems testing (IST) is the culmination of the full cycle of the commissioning
programme, where the performance during these activities demonstrates the performance of the
facility as a whole to meet or better the design criteria and project requirements. During this
testing the systems are operated at various loads and in different modes to demonstrate the fully
automated operation and proper response to equipment failures and utility outages.

4 PFHO - HANDOVER & COMPLETION

This is the milestone at which TATA PROJECTS LIMITED formally hands off the Data Center
infrastructure and releases the Construction Zone (CZ) to the DCGS Infra Ops team, thereby making
it an Operational Zone (OZ).
 All Work is completed in accordance with the Contract Documents to the satisfaction of AWS project
teams,
 The AWS project team have accepted all final warranties and guarantees, equipment operation and
maintenance manuals, as-built drawings, equipment lists, and short circuit coordination study,
 Draft Construction Management Plan

 Removal of all rubbish, tools, scaffolding and surplus materials and equipment within the area’s to be
handed-off,
 All electrical and mechanical equipment has been successfully and fully tested and commissioned and is
satisfactorily operating,
 Fully redundant power and permanent cooling is available,
 Security systems are fully active and live
 Construction is substantially complete and no critical “punch-list” items remain on APL.
 Fire certificates and occupation certificates are in place to allow lawful operation of facility

4.1 Certification
Prior to putting in operation statutory requirements require an Occupancy Certificate and Consent
to Operate.. TATA PROJECTS LIMITED will action the items that reside within their responsibility and
facilitate AWS in obtaining the same. The items will be obtained from the relevant subcontractors
and provided to the AWS for submission to relevant authorities to enable AWS to obtain certification
as required to operationalize the facility

4.2 Initial Operational Requirement

TATA PROJECTS LIMITED will enable a staff member to be present on site during the initial transition
directly after Completion. The staff members will simply aim to aid the new facilities staff while
they grow to understand the operation of the building. It is important to note that works are newly
installed and products or material and will subjected to the full requirements of the certification
process.

4.3 Training
TATA PROJECTS LIMITED will organise to train the AWS operational staff in the facilities functionality.
Training will be conducted at the latter stages of the project on site around Completion and prior to
PCO. Inclusive within the training process, the TATA PROJECTS LIMITED team and their subcontractors
will be present at all times, as they maintain the assets and their knowledge of the installation. The
staff will be trained by the respective subcontractors in their relevant fields.
4.4 As Constructed Documentation
As Constructed documentation will be compiled and submitted in accordance with contractual
requirements and handover process.
4.5 Defects Liability Period
During the Defects Liability Period for the works, TATA PROJECTS LIMITED is responsible for all
building tuning and planned and unplanned maintenance (TBC).
TATA PROJECTS LIMITED will maintain adequate records of all calls, attendances, recommendations
and actions taken in respect of any defects during the Defects Liability Period.
Within 14 days of the end of the Defects Liability Period for the works, AWS will provide a report to
the client which sets out:
 Adequate records of all calls, attendances, recommendations and actions taken in respect of all defects
 Recommendations for the future maintenance of the works
 Any other matters specified in the contract particulars or required by the client.
Defects will be addressed within acceptable timeframes during the defects liability period. The
current categorisation and timeframes from are detailed below:
 Emergency requirement: Initial response - Attend within 30 minutes and make safe or secure. Completion of
the work or notification of an alternate proposal is required within 24 hours. In these situations, if the AWS
 Draft Construction Management Plan
maintenance team cannot attend in a timely manner, the HYD-100/110/120 project Maintenance Contractor
will make the area safe and the AWS team will be required to assist.
 Immediate requirement: Initial response - Attend within two hours and make safe or secure. Completion of
the work or notification of an alternate proposal is required within 24 hours.
 Urgent requirement: Initial response - Attend within 24 hours and make safe or secure. These circumstances
will be rare. Completion of the work or notification of an alternate proposal is required within two (2) days.
 Routine requirement: Completion of the work or notification of an alternate proposal is required within 14
days.

4.6 Appendices A – Programme and Critical Path

Attached as separate document

4.7 Appendices B – Construction Communication Plan – Template

CONSTRUCTION COMMUNICATION PLAN - Draft

Preferre Person
Communicatio Reporting
Stakeholder d Format When responsibl
n Needs too
Channel e

TPL project
Status
Head
reporting – Email Project
TPL Weekly Progress
schedule, and hard Weekly Planning N/A
Operations Report
variances, copy Incharge
head
budget issues

Status
reporting – GC's and
Email,
Schedule Commeric
GC Site meeting
progress, RFI's Weekly Progress al AWS CM
Team / AWS minutes Weekly
Submittals, Report Managem team
Site Team and hard
variances, HR, ent -
copies
Quality & Linesight
Budget issues

Phone
Calls,
Client Formal
Walk
Feedback, Communication
GC Site ins, TPL PM
schedule, through pre AWS Site
Team / AWS Email, as needed and Site
variances, HR, agreed means Team
Site Team meeting Team
Quality & (Site Order Book
minutes
budget issues / NCR )
and hard
copies
 Draft Construction Management Plan

Weekly and
as needed
GC Site Email, AWS
Status and as per
Team meeting Constructio
reporting – Weekly Progress task GC &
/Suppliers/ minutes n
variances & report format completions Suppliers
NSC / AWS and hard Managemen
budget issues in line with
Site Team copies t
the tender
schedule

as needed AWS
GC Team / Status
Email, and as per Constructio
AWS Team / reporting –
meeting task n
AWS design GC &
minutes RFI completions Managemen
deisgners/ clarification Suppliers
and hard in line with t & AWS
Concerned and additional
copies the WBS Design
Suppliers information
schedule Team

Hard
Copy /
GC Site
Request for Email
Team / AWS Inspection
Inspection / based TPL site AWS Site
Site Team / Request / Pour As per ITP
Approval to docume Engineer Engineer
TPL Quality Card
proceed ntation
team
if
needed

TPL shall adopt the following good practices suggested by AWS in its draft communication plan

Email Correspondence Rules

- Only ever send TO one person
- Use descriptive titles that can be searched
- Maintain trails until subject closed out
RFI’s/Submittals/Samples - To and from GC
- Issue on one topic/subject only and not multiple
- Send TO individual responsible.
- Reply to ALL

General Rules on Reports/Project Meetings:

- An informal project team brief will take place every morning of the projects timeline between
the project team - Chaired by the GC PM
- Items highlighted in the team brief which are high risk will be elevated to formal
correspondence (Email to the relevant persons)
- Formal meeting will take place on days aggreed by TPL and AWS with minutes taken and issued
within 24 hours - highlighting actions and close dates - Chaired by the AWS PM and issued to the
GC/AWS/ and concerned vendors as advised by AWS
- Activities nominated on the tender schedule will require a Report and status sheet on the day
of its nominated completion as a minimum and/or weekly if it runs longer than a week - These
will be issued through the GC PM to the AWS CM.
All documents are to be saved on to Work Doc's (AWS Infrastrusture)and not individual computers
 Draft Construction Management Plan

4.8 Appendices C – Construction Directory Sheet – Template

TPL shall follow the format suggested by AWS and Construction Directory shall be updated on award
of project in the format below. This shall be maintained by Operations Coordinator Team at
Regional office from TPL Side.

HYD-100/110/120 - Template - Project Team Contact List

Position Name Contractor Number Email

AWS
Construction Manager - Hydrabad AWS
Construction Manager – Hydrabad AWS
Sr. Construction Manager - AWS
Sr. Construction Manager - AWS
ACS Design Lead AWS
Electrical Design Lead AWS
Mechanical Design Lead AWS
Quantity Surveyor AWS

GENERAL CONTRACTOR -
Project Manager TPL
Construction Manager - Civil TPL
Construction Manager - MEP TPL
Commercial Manager Cum QS
Planning Manager
Execution Engineer
HSE Manager
Quality Manager
ELECTRICAL SUB-CONTRACTOR - TBC
Senior Contracts Manager
Contracts Manager
MEPFT Manager

MECHANICAL SUB-CONTRACTOR - TBC

Senior Contracts Manager
Contracts Manager
MEPFT Manager

LLE- MV RMU, TX & SWITCHGEAR - TBC

LLE- LV SWITCHGEAR (ATS, ATSC, HDB's) - TBC

Engineering Manager
 Draft Construction Management Plan

Manufacturing Manager
LLE- MEDS V2 - TBC
Senior Project Manager
LLE- BUSDUCT & Tap Off's - TBC
Project Manager
LLE- GENERATORS - TBC
Project Manager
LLE- AHU / CRAH's - EF - TBC

LLE- CHILLERS - TBC

Sales Engineer
RACKING – TBC

DB SCHENKER

DESIGN TEAM
Project Manager
Architect
Civil Engineer
Structural Engineer
Director
Lead Electrical -Design -
Lead Mechanical -Design
Senior Electrical Resident Engineer
Senior Mechanical Resident
Engineer
Electrical Resident Engineer
Mechanical Resident Engineer
Electrical Resident Engineer
Mechanical Resident Engineer
Electrical Resident Engineer
Mechanical Design Engineer
Electrical Design Engineer
CONTROLS – TBC
Project Manager
Occupational HSE Specialist
SECURITY – TBC
Project Manager
 Draft Construction Management Plan

4.9 Appendices D – Permitting Ownership System

Permit requirement will be part of Safety plan developed by TPL. Appropriate authority to issue
permits shall be identified on the permits

AWS has suggested the following with respect to permits and TPL will incorporate the same in the
plan to be developed further

HYD1X) Construction Phase Permitting System Ownership

Note: All rooms to be lockable when permits are introduced.
Rev 1 26/06/2019
Two weeks prior to 'Power On'
the GC will make the electrical
rooms permit to work Areas,
Electrical Rooms – LV
the permit system will be
controlled by the EC on site until
completion.
1 - Two weeks prior to 'Power
On' the GC will make the HV
electrical rooms permit to work
areas, the permit system will be
controlled by the electrical
contractor on site, this will be a
standard permit that will be in
place until 'Power on' to the line
side of the incoming breaker.
2 - Upon arrival of the
switchgear the installer will take
out a permit from the EC for
entry to the room.
3 The EC will accept incoming
power through their nominated
competent person from the
utility supplier to the line side of
Electrical Rooms – HV the switch gear and will
subsequently transfer
ownership of the access permit
to the LLE installers SAP prior to
powering up of switchboard.
The LLE installers SAP will then
control the HV room access
permit during the following
activities;
a) Power On
b) Commissioning
c) Switching activities associated
with switchboard
commissioning only.
c) Handover of Switch gear.
Note: If access by contractors is
required by during this start-up
period of the switchgear it can
 Draft Construction Management Plan

only be approved by the holding

permit holder.
4 - Upon handover of the fully
commissioned switchgear the
ownership of the HV Access
permit will be transferred back
to the electrical contractor’s
nominated person and they
then become the SAP and will
issue HV permits ongoing from
that point and will be
responsible for any further
switching activities.
CPT TX Switching note:
EDC will perform all switching
works for the powering up oif
the TX units on site. They will
ensure all cabling is tested and
installed in accordance with
local requirements and
regulations.

CPT TX Switching note:

1 - The EC SAP will perform all
switching works for the
powering up of the TX units on
site. They will ensure all cabling
is tested and installed in
accordance with local
requirements and regulations.
2 - The removing of the earth on
the cable and racking in of the
breaker will be done manually
at the board.
3 - The EC SAP will confirm that
Electrical Rooms - HV the breaker and cable are in the
Switching after H&MV handover notes. correct scenario for making live.
4 - To avoid live switching on
the Board, the powering up of
the TX units will be done
remotely on the PLC in the CCR.
5 - As the EC SAP does not have
admin rights to the plc, AWS will
open access on the plc for EC
SAP to confirm the breaker
selection. The EC SAP double
check and confirm the correct
breaker has been selected for
powering on.
6 - The EC SAP will power on the
 Draft Construction Management Plan

TX remotely from the PLC.

7 - The EC SAP will return to the
selected MV room and breaker
and confirm power is available
at the designated breaker and
apparatus.
8 - Regulatory testing etc. can
be completed once confirmed
by the EC.

Two weeks prior to

'Water/Power On' the GC will
make the mechanical rooms
Mechanical Rooms permit to work Areas, the
permit system will be controlled
by the mechanical contractor on
site until completion.
Two weeks prior to 'Fire
systems start Up' the GC will
make the fire services rooms
Fire Rooms permit to work areas, the
permit system will be controlled
by the Fire services contractor
on site on site until completion.
Two weeks prior to 'first run'
the GC will make the generator
rooms permit to work Areas,
Containerised Generator Rooms the permit system will be
controlled by the generator
installer on site until
completion.
Two weeks prior to 'Power On'
the GC will make the electrical
rooms permit to work Areas,
Battery Rooms
the permit system will be
controlled by the EC on site until
completion.
 Draft Construction Management Plan

4.10 Appendices E – Project Quality Plan

As attached separately

4.11 Appendices F – Project HSE Plan

As attached separately

4.12 Appendix G – Traffic Management Plan

As attached separately

4.13 Appendix H – Waste Management Plan

As attached separately