SWM Configuration Manual enUS 72057607375843211

DICENTIS
Conference System
en Configuration manual
DICENTIS Table of contents | en 3
Table of contents
1 Safety 7
2 About this manual 8
2.1 Intended audience 8
2.2 How to use this manual 8
2.3 Copyright and disclaimer 9
2.4 Document history 9
3 System overview 10
3.1 Hardware requirements 13
3.2 Network requirements 17
3.3 Software requirements 17
3.4 License requirements 18
3.4.1 License overview 18
3.5 Security measures 23
3.6 GUI languages 23
4 Software installation 25
4.1 Installing the DICENTIS software suite 25
4.2 Downloading software to the devices 26
4.3 Adding and removing licenses 26
4.3.1 Activation tool description 28
4.3.2 Initial registration of the system 28
4.3.3 Adding/returning licenses 29
4.3.4 For DICENTIS Conference System Pre-4.40 30
4.4 Server console 33
4.5 Rapid Spanning Tree Protocol (RSTP) support 34
4.6 Creating certificates for web-based clients 35
5 Meeting application 37
5.1 User rights and meeting rights 40
5.2 Manage 42
5.2.1 Meeting 42
5.2.2 Agenda 43
5.2.3 Participants 43
5.2.4 Voting 43
5.2.5 Discussion 45
5.2.6 Menu 46
5.3 Prepare 47
5.3.1 Persons 47
5.3.2 Discussion profiles 50
5.3.3 Meetings 54
5.3.4 Meeting details 55
5.3.5 Participants 57
5.3.6 Agenda 58
5.3.7 Topic details 58
5.3.8 Participant List 59
5.3.9 Speaker waiting list 59
5.3.10 Voting script 59
5.3.11 Voting round details 59
5.3.12 Voting settings 63
5.3.13 Prepare interpretation 64
Bosch Security Systems B.V. Configuration manual 2024-01 | 6.1 |

4 en | Table of contents DICENTIS
5.4 Configure 65
5.4.1 User groups 65
5.4.2 Users 65
5.4.3 Languages 65
5.4.4 Rooms 66
5.4.5 Audio settings 69
5.4.6 Audio routing settings 70
5.4.7 Camera Settings 71
5.4.8 Seats and devices 74
5.4.9 Language selection 78
5.4.10 Interpreter desks 81
5.4.11 Floor and language routing 87
6 DICENTIS Webserver 93
6.1 First time log in 94
6.2 Configuration procedure 94
6.3 Setting up automatic login and layout selection for hall displays 95
6.4 Manage Synoptic Microphone Control 97
6.5 Post-meeting tools 99
6.5.1 Access through the Webserver 99
6.5.2 Modifying the XSLT style sheets 100
6.5.3 Adding custom setting to style sheet after a software update 101
6.5.4 Authenticity check 101
7 Configuring DICENTIS for hybrid meetings 103
7.1 System setup 103
7.1.1 Licenses 103
7.1.2 Data Privacy Agreement (DPA) 103
7.1.3 Additional hardware 103
7.1.4 Network requirements 103
7.1.5 Hall display and room cameras 104
7.1.6 Audio setup 104
7.2 Setup of remote participants 104
7.3 Preparing a hybrid meeting 104
7.4 Managing a hybrid meeting 104
7.5 Joining a meeting as a remote participant 106
7.6 Automatic updates 106
8 Configuring the Media Gateway 107
8.1 Components 107
8.2 How to configure 111
9 System extension 112
10 Configuring an IDESK (directly on the device) 115
11 Configuring an external HD‑SDI switcher 116
11.1 Hardware and software requirements 116
11.2 Configuration Procedure 116
12 Conference protocol 119
13 System Activation Website 120
13.1 Overview 121
13.2 Manage devices 122
13.3 Manage license 123
13.4 Manage users 123
2024-01 | 6.1 | Configuration manual Bosch Security Systems B.V.

DICENTIS Table of contents | en 5
13.5 Manage dealers 123

14 System server 125
14.1 Creating a backup on the server 127
14.2 Restoring the factory image of the server 127
15 Dante gateway 128
16 Hints and Tips 129
16.1 Changing NetTime options 129
16.2 Configuring secretary’s PC for use in other VLAN as DICENTIS server 130
16.3 Disabling control encryption 130
16.4 Create a backup of the database 131
16.5 Restore a database 131
16.6 Updating a database to the current version 131
16.7 Creating a clean database 132
16.8 Deleting a database 132
16.9 Connecting DICENTIS to a (remote) SQL server 132
16.10 Downgrading DICENTIS software to a previous version 134
16.11 Downgrading 4.1 or later DICENTIS software to a 4.0 or earlier version 135
16.12 Making a backup of a FNP license file 136
16.13 Installing the image server on a different computer 136
16.14 Recovering devices from fail-safe mode 137
16.15 Replacing a defective device 137
16.16 Uploading and accessing files 138
16.17 Configuring the date and time format of the DICENTIS Multimedia device 139
16.18 Using a fixed IP address for the DICENTIS server in a DICENTIS system with ARNI support 140
16.19 Selecting a network interface to work with DICENTIS 140
16.20 Powering down the server via the power button 141
16.21 Camera and presentation streams 141
16.22 Making a backup and restoring your Synoptic configuration 141
16.23 Configuring Dante™ compatible devices 141
16.24 Setting a PIN code for a Dante™ device 142
16.25 Adding a third-party application to a device 142
16.26 Adding additional keyboards to a device 143
16.27 Keeping third-party android apps on top on the multimedia device when changing agenda items 144
16.28 Creating certificates using the command line tool 145
16.29 Remove unused images 145
16.30 ONVIF Camera discovery 145
16.31 Secure login in the .net API for API applications (including Synoptic) 146
17 Troubleshooting 147
17.1 Devices LED behavior 147
17.2 Network Docent 149
17.3 Using DeviceBrowser to view connected devices 149
17.4 Dumping logging information to a text file for technical support 150
17.5 Adding and removing languages without interrupting the meeting 150
17.6 Known issues 150
17.6.1 Releasing Dual License 150
17.6.2 Network 150
17.6.3 Software and hardware installation 151
17.6.4 Meeting application and DICENTIS device 151
17.6.5 The Interpreter desk displays the DICENTIS logo 152

6 en | Table of contents DICENTIS
17.6.6 Camera control 152

17.6.7 MMD does not show logo and participant image 152
17.7 Customer service 153
18 Support and Academy 154

DICENTIS Safety | en 7
1 Safety
Prior to installing or operating products, always read the Important Safety Instructions
which are available as a separate multilingual document: Important Safety Instructions
(Safety_ML). These instructions are supplied together with all equipment that can be
connected to the mains supply.
Safety precautions
Some of the DICENTIS Conference System products are designed to be connected to the
public mains network.
To avoid any risk of electric shock, all interventions must be carried out with disconnected
mains supply.
Interventions with the equipment switched on are authorized only when it is impossible to
switch the equipment off. The operation must only be performed by qualified personnel.
Old electrical and electronic equipment
This product and/or battery must be disposed of separately from household waste. Dispose
such equipment according to local laws and regulations, to allow their reuse and/or
recycling. This will help in conserving resources, and in protecting human health and the
environment.
Use latest software

Before operating the device for the first time, make sure that you install the latest
applicable release of your software version. For consistent functionality, compatibility,
performance, and security, regularly update the software throughout the operational life of
the device. Follow the instructions in the product documentation regarding software
updates.
The following links provide more information:
– General information: https://www.boschsecurity.com/xc/en/support/product-security/
– Security advisories, that is a list of identified vulnerabilities and proposed solutions:
https://www.boschsecurity.com/xc/en/support/product-security/security-
advisories.html
Bosch assumes no liability whatsoever for any damage caused by operating its products
with outdated software components.

8 en | About this manual DICENTIS
2 About this manual

The manual provides information on how to configure the DICENTIS Conference System,
prepare meetings, and manage prepared meetings in the Meeting application. This manual
does not describe the hardware installation and user operating instructions. If required,
refer to the DICENTIS Hardware Installation manual and DICENTIS User Operation manual.
This manual is available as a digital document in the Adobe Portable Document Format
(PDF).
Refer to the product related information on: www.boschsecurity.com.
2.1 Intended audience

This manual is intended for technicians, system integrators and people who have the
authorizations to prepare and/or to manage prepared meetings of a DICENTIS Conference
System. Before using this manual you should have completed a training course for the
DICENTIS Conference System.
2.2 How to use this manual

Refer to the following chapters during installation and maintenance of your system:
– Safety - contains essential safety information, which you should read before installing
or operating your system.
– About this manual - this section; gives information on the intended audience and
explains how to use this manual.
– System overview - provides a high-level description of the DICENTIS Conference
System. A brief description of the system hardware and software is included, as well as
an overview of the software licenses/modules.
– Software installation - describes how to initially configure the system by installing the
DICENTIS software suite and downloading software to the DICENTIS devices. It also
explains the Server software, including the Activation Tool, which is required for
registering the system.
– Meeting application - describes all menu items of the DICENTIS system software. This
section assumes that your DICENTIS system has all of the available licenses.
Note: If the required software licenses are not installed some of the menu items
described in this manual may not be present on your system.
When navigating the menu items in the system software, use the small triangle in the
left window pane to fully expand all options in the navigation tree. These options are
sequentially described in the sub-sections of this chapter.
– DICENTIS Webserver - explains how to configure and manage the Synoptic site. This
enables a chairperson or clerk to have more control over a meeting by granting or
stopping speech via a visual layout of the speakers’ room. They can also switch
between microphone control, display the voting results in various ways, and access
voting and meeting files. This chapter also gives information on the automatically
generated XML meeting notes and voting notes files that can be used for making the
minutes of the meeting. An explanation for modifying the XSLT style sheet, which
allows information to be displayed in the local language, is also included.
– System extension - explains the requirements for extending your system, that is, how
an ARNI (Audio Routed Network Interface) can be used to add additional DICENTIS
devices to the system.

DICENTIS About this manual | en 9
– Configuring an IDESK (directly on the device) - explains how to configure the DCNM-
IDESK / DCNM-IDESKVID on the device itself. This enables you to assign booth and
desk numbers, assign available languages, adjust the brightness of the display, select
output A - B - C, set the headphones used, set the AV synchronization (DCNM-IDESKVID
only), auto configure desks, and view system information.
– Configuring an external HD‑SDI switcher - explains how a video switcher can be added
to the DICENTIS Conference System for dynamically switching HD‑SDI video signals.
This enables video signals from a camera to be displayed with low latency on a hall-
display.
– Conference protocol - provides information about the Conference protocol, a platform-
independent protocol, and its requirements for the DICENTIS webserver.
– System Activation Website - gives information on the Bosch System Activation Site,
which amongst other is used to: activate DICENTIS licenses; view received licenses; and
create and maintain users and (sub)dealers.
– System server - describes how to connect and configure the DICENTIS System server
PC.
– Dante gateway - explains how the Dante Gateway interface works and provides
information on how to configure its different sides: the OMNEO side and the DanteTM
side.
– Hints and Tips - provides useful information for upgrading, maintaining and using your
system. An overview of the hints and tips is included at the beginning of this chapter.
– Troubleshooting - explains where to find Troubleshooting information, and provides a
list of known issues and their solutions.
2.3 Copyright and disclaimer

All rights reserved. No part of this document may be reproduced or transmitted in any form
by any means, electronic, mechanical, photocopying, recording, or otherwise, without the
prior written permission of the publisher. For information on getting permission for reprints
and excerpts, contact Bosch Security Systems B.V.
The content and illustrations are subject to change without prior notice.
2.4 Document history

Date Document Reason
version
2023-05 V4.40 Major update to the Activation Tool and System Activation
Website.
2023-07 V5.00 Major update to include the new licensing setup: Upon
registration, Premium and Ultimate.
Removal of mentions to DCN Next Generation.
2023-08 V5.1 Minor update to the functionalities of the Interpreter Desk.
2024-01 V6.1 Minor updates to the Synoptic microphone control, GUI

languages, Voting round details, Meeting details, Audio
settings.
Major update to the Activation Tool.
Chapters added: Configuring DICENTIS for hybrid
meetings and Configuring the Media Gateway.

10 en | System overview DICENTIS
3 System overview
The DICENTIS Conference System is an IP based conference system which runs on an
OMNEO compatible Ethernet network. It is used for distributing and processing audio, video
and data signals.
Refer to the latest “Release notes” for important information.
It is advisable to participate in the DICENTIS Conference System training before you install,
configure, prepare, and operate a DICENTIS Conference System.
This system overview does not give information on redundant network options. For more
information, refer to Redundancy options.
1 17
2
3
4
15
5
11
12 8 6 9 10
6
10 10
7
16
14
13
Figure 3.1: Typical DICENTIS Conference System setup

A typical DICENTIS Conference System consists of:
1. Hall display of the conference room:
– Shows a synoptic layout of the meeting or meeting notes.
2. Client PC:
– Can be used to: Manage meetings, prepare meetings and configure the system.
3. DICENTIS System server:
– The heart of the system. It licenses functionality, configures and controls the system.
4. Optional video camera (Onvif Profile-S compatible cameras, Sony IP cameras via CGI
commands, or Panasonic HD Integrated IP) + external power supply:
DICENTIS System overview | en 11
– Captures the image of a speaking participant.

5. Ethernet switch:
– Ethernet switch with PoE on some ports.
– Routes de system data via Ethernet.
– Provides power to the DICENTIS devices via PoE.
6. CAT‑5e Ethernet cable (minimum requirement).
7. Multimedia device:
– Only one DICENTIS device should be connected here.
8. Powering switch:
– Used to increase the number of DICENTIS devices connected to the system.
9. Audio processor and powering switch:
– Controls the system audio, routes audio from and to the system and supplies power to
the DICENTIS devices.
10. System Network Cable:
– Connects DICENTIS devices, the Audio processor and powering switch, and one or
more Powering switches to each other.
11. Multimedia device:
– This device is used for “system power on/off”. It is always connected to the powered
socket of the Audio processor and powering switch or Powering switch.
Note: Only one DICENTIS Multimedia device should be connected here.
12. Transmitter OMNEO:
– This device allows for wireless language distribution.
13. Flush base device:
– This device is intended for use in flush-mounted solutions, adding a number of
functions.
14. Interpreter Desk:
– Provides extensive facilities for professional interpretation for the DICENTIS Conference
System.
Note: A maximum of 10 desks can be installed per booth.
15. Flush language selector:
– This device allows the participants to easily choose their preferred language.
16. IR distribution:
– Through infrared distribution, the signals from the INT-TXO are transmitted to the
radiators in the room.
17. Laptop:
– Used by a meeting participant joining remotely.

A typical camera setup in a DICENTIS Conference System consists of:
IP SWITCH
Figure 3.2: Typical camera setup
1 H.264 encoder to encode the HD SDI 2 HD-SDI switcher to switch the HD-SDI
video to H.264 if the video camera is streams of the cameras
not able to supply the supported
H.264 stream
3 Projector to show the active speaker 4 Video camera (Onvif Profile-S

on the large screen compatible camera, Sony, Panasonic)
5 DCNM-SERVER3 6 L3 Ethernet switch
7 DCNM-APS2 8 DCNM-MMD2, displaying the active

speaker on the device
….. HD-SDI (coax cable) ----- Ethernet TCP/IP
_____ DCNM-Cables
DICENTIS software suite

The DICENTIS Conference System software is used:
– To control and monitor a DICENTIS Conference System.
– To control a meeting, which is held in a room.
Each meeting consists of an agenda with several topics, and each topic has a discussion.
The DICENTIS software suite consists of two major parts:
1. The DICENTIS software server.
2. The Meeting application.

DICENTIS software server

The DICENTIS software server is a set of windows services. These services do not have a
user interface and are run in the background to control and monitor all of the DICENTIS
devices and client PCs running the Meeting application. The software server also includes a
license activation module. This module is required for activating the license of the DICENTIS
Conference System, as well as adding and returning fulfillments (a fulfillment consists of
one or more licenses) See Adding and removing licenses, page 26.
DICENTIS Meeting application
The DICENTIS Meeting application acts as a PC user interface for configuring the system and
preparing and managing meetings.
The PC running the services acts as a server for controlling the system and requires no user
interaction in an operational DICENTIS Conference System. Basic functions for managing a
meeting are available in the multimedia device. Optionally, the Meeting application can be
installed on the server PC to control and monitor the meeting. If required, the Meeting
application can be installed on a client PC instead. This means that the server PC can be
installed in a 19" rack instead, which is normally located in a technical room. It is possible
to have multi PCs running the Meeting application simultaneously.
The system audio is controlled by the DICENTIS Audio processor and powering switch
(DCNM-APS or DCNM-APS2). This means that the system will not have audio when an Audio
processor and powering switch is not present.
3.1 Hardware requirements

System requirements
This section lists the minimal requirements for each part of the system.
Refer to the System overview, page 10 sections for an overview of which parts are required or
optional.
PC
The minimal PC requirements for the computer running the services in a DICENTIS system
are:
– Up to 100 devices without identification or participants images.
– Up to 100 devices with identification or participants images.
– Up to 1500 devices without identification or participants images.
– Up to 1500 devices with identification or participants images.
The PC running the server software (Meeting application optional) can be either:
– Windows Server 2022, or
– Windows Server 2019.
For each use the minimal requirements are:
Number of devices < 100 without identification or participant

images
CPU passmark >= 6000*
RAM 8 GB
Free disk space 20 GB

Ethernet card 1 GB
Number of devices < 100 with identification or participant

images
RAM 16 GB
Ethernet card 1 GB
Number of devices <= 1500 without identification or

participant images
RAM 16 GB
Ethernet card 1 GB
Number of devices <= 1500 with identification or participant

images
RAM 16 GB
Ethernet card 1 GB
PC running the Meeting application only
Up to 1500 devices with or Windows 11

without identification or Note: Windows 11 is only suitable for use with the client
participant images PC.
RAM 8 GB
Ethernet card 1 GB
Note: The power of the processor is measured by a CPU passmark score, because this gives
a more reliable benchmark score than just the processor family:
– many different processor brands and families are available
– a processor intended for a laptop is not as powerful as the processor intended for a
desktop, although both can be for example, an i7
– newer versions of the same processor are faster than older versions
To check the passmark score of a processor

1. Go to https://www.cpubenchmark.net/CPU_mega_page.html.
2. Enter the processor (for example, i7-12700) in the CPU Name text box.

3. Check the CPU Mark column for the CPU passmark score (for example, i7-12700 scores
31114).
Alternatively, you can clear the textbox CPU Name and sort the CPU Mark column and see
which processor scores above, for example, 7000.
Switches
The following minimum requirements and recommendations apply to switches used in a
DICENTIS:
Requirement Standard Settings
Gbit Ethernet IEEE802.3 Switch latency is maximally 10µSec with Gbit.

Valid for both copper and/or fiber ports.
Packet forwarding in n.a. If SW is responsible for packet switching, this

HW per port would result in variable latency which is
>1.2Mpps unacceptable.
Quality of Service DiffServ To make sure PTP synchronization packets and

With strict priority audio packets get priority over control packets.
OMNEO uses QoS on IP level to avoid
synchronization and audio problems on busy
networks. Although the system does work without
problems on relatively quiet networks (< 10%
network load) it is important to configure your
network switches correctly.
The used QoS is Differentiated Services or
DiffServ, which is part of the Type of Services field
(ToS) in the IP header. For more details on DiffServ
& IP header, see Wikipedia.
Warning: IEEE802.1p is also used for QoS, but is limited to layer 2. Since OMNEO uses IP
communication, this mechanism is not suitable, so make sure the used equipment uses
DiffServ QoS!
The table below gives an overview of the used DSCP values which need to be configured
in the switch:
Data DSCP dec DSCP hex DSCP Label TOS byte Switch
(hex) Priority
queue
PTP sync, 56 0x38 CS7 0xE0 Highest

delay req
PTP follow- 46 0x2E EF 0xB8 High

up, delay
response,
audio
(reserved) 8 0x08 CS1 0x20 Low
Control 0 0x00 Best effort 0x00 None

Warning: Please check thoroughly if your switch’s highest priority queue is label as #1 or
e.g. #8, because this may differ per brand. Unfortunately this is not consistent over the
different brands. Setting it wrong is worse than not having priority.
Switches must be configured to support DiffServ (DSCP) quality of service The switch
needs to have 4 priority queues for the DiffServ mechanism to work.
Warning: Never use VOIP QoS settings!
MAC table >1000 n.a. To avoid the switch starts broadcasting unicast
packets because it runs out of space.
Disable EEE IEEE 802.3az Most implementations of EEE cause problems

because of implementation flaws. A good
implementation should work, but does not save
energy since the PTP synchronization avoids this.
Therefore, EEE (green or low power Ethernet) must
always be disabled.
Disable RSTP Rapid Spanning Tree Protocol (RSTP) is required

(when no cable when (cable) loops are created for redundancy.
loops are used) When no loops are created, RSTP needs to be
disabled for optimal operation. When enabled, it can
cause slow connections to the switch.
Possibility to create n.a. VLAN separation is recommended instead of IGMP

VLANS snooping, because most switches are unable to
handle the multicast changes in the system. Filtering
multicast data may be necessary for some devices,
such as 100 Mb devices (Sony cameras, TVOne, AMX,
and others).
IGMPv3 IGMPv2 IGMPv3 or IGMPv2 snooping. To optimize bandwidth

snooping in usage, IGMP snooping can be used. This is useful in
hardware systems with >10 multicast streams, although not
absolutely required. Sufficient performance for
handling a large number of IGMP query responses,
depends on the number of (directly or indirectly)
connected devices to that switch. Hardware support
for IGMP snooping is strongly recommended.
Requirements Standard Settings

when Redundant
wiring is used
RSTP IEEE802.1D-20 RSTP is used to allow the creation of loops for

04 redundancy. The switch must support changing the
following parameters to the listed values:
– Hello_Time = 9 seconds
– Forwarding_delay = 30 seconds
– Max_age = 22 seconds
Diagnostics

Link Layer IEEE 802.1AB For network diagnoses using Network Docent.
discovery
SNMP SNMP For network diagnoses using Network Docent.
Routers
The following minimal requirements apply to routers:
– 1 Gbit or higher Ethernet ports.
– Supports PIM‑DM or Bidirectional PIM.
– Performs IP routing in hardware (i.e. a ‘layer 3 switch’) to minimize the routing delay.
– Packet forwarding rate > 1,000,000 packets per second per port (e.g. 8 Mpps for an
8‑port router).
– Non-blocking backplane per switching port, i.e. 2 Gbit per port (e.g. 16 Gbps for an
8‑port router).
– MAC address table of at least 1000 addresses per directly connected subnet.
Refer to
– System overview, page 10
3.2 Network requirements

If the DICENTIS Conference System is being used as a standalone system, it uses the
so‑called dynamic link‑local addresses. This means that the TCP/IPv4 setting of the server
PC and client PCs need to be set to "Obtain an IP address automatically". Normally, these
settings are default and therefore do not require PC network configuration settings.
In case more functionality is required, for example, internet access, the dynamic link‑local
addresses cannot be used. In this case the DICENTIS devices and PCs need to be connected
to a DHCP server and gateway to provide internet access. If the DICENTIS Conference
System will become part of a locally present network, contact your local IT department for
how to set up the network.
The DHCP server has to comply with RFC 4676 and must be able to handle 500 requests per
30 seconds. A consumer grade DHCP server as is used in most home router/wireless access
points is not able to comply with this requirement and will cause unexpected and
unrequested behavior.
The DHCP server functionality of Windows server does comply with these requirements.
The DICENTIS Conference System service uses ports 13 and 9710 for communication.
Please make sure that these ports are not used by any other applications on the DICENTIS
server computer.
Notice!
i How to set up an Ethernet network is outside the scope of this manual.
3.3 Software requirements

For the server PC, DICENTIS requires:
– Windows Server 2016 (including .NET Framework 3.5 feature), or:
– Windows Server 2019 (including .NET Framework 3.5 feature).

All versions must have the latest service packs and updates installed.
Note: set the Network profile for the Network adapter running the DICENTIS services to
Private (not Public) so that ONVIF cameras can be discovered and to prevent unnecessary
logging.
3.4 License requirements

Before the DICENTIS Conference System can be used, you have to:
1. Install the DICENTIS System Server Software (DCNM‑LSYS) license on the server PC.
See Installing the DICENTIS software suite, page 25.
2. Activate the DICENTIS software.
Additional licenses can then be purchased to add functionality to the system. See License
overview, page 18.
3.4.1 License overview
The DICENTIS system offers a participant based licensing model with:
Features Out of the box Premium Ultimate
Discussion modes
– Open (automatic) ✓ ✓ ✓
– Open (normal) ✓ ✓ ✓
– First in first out ✓ ✓ ✓
– Response - ✓ ✓
– Voice ✓ ✓ ✓
◦ Included voice activated microphone - - ✓

logging which can be used for automatic
camera control in voice mode
– Speech timer per speech turn - ✓ ✓
– Discussion modes can be set per - ✓ ✓

agenda item
Meeting and Agenda
Identification configuration - ✓ ✓
Quorum configuration - ✓ ✓
Assignment of participants to meetings - ✓ ✓
Assignment of rights to participants - ✓ ✓

(VIP, priority, meeting manage, voting,
weighted voting)
Assignment of participants to seats - ✓ ✓
Agenda items - ✓ ✓
Discussion settings per agenda item - ✓ ✓
Request list per agenda item - ✓ ✓

Interpretation configuration per meeting - - ✓
Participants
Participant details - ✓ ✓
UI language - ✓ ✓
Preferred headphone language - ✓ ✓
Audible beeps for voting - ✓ ✓
Display the participant image - ✓ ✓
ID by NFC - ✓ ✓
Username - ✓ ✓
PIN-code - ✓ ✓
Password - ✓ ✓
Voting (only participant with voting rights can vote)
Voting settings can be configured for an - ✓ ✓

Ad hoc voting round
An ad hoc voting round can be run. - ✓ ✓

Before activating the voting round it is
possible to enter number, subject and
description
Voting rounds can be pre-prepared as - - ✓

part of the meeting preparation
The voting round results are stored in - ✓ ✓

the voting file per voting round and
meeting notes
Interpreting, language distribution and selection
Interpreting from DCNM-IDESK/DCNM- ✓ ✓ ✓

IDESKVID
Language distribution to INT-TXO, OMN- ✓ ✓ ✓

DANTEGTW, DCNM-FSL (or to Dante
multicast streams by adding DCNM-
LDANTE)
Language selection by participants on - ✓ ✓

their device, based on the number of
participant licenses
Interpretation configuration can be done - - ✓

via Meeting Application
Interpreting control via Synoptic - - ✓

Interface for Interpreting control if other - - ✓

source than DICENTIS interpreter desk
delivers the interpreting (e.g. RSI)
System
Audio processing ✓ ✓ ✓
Seat configuration ✓ ✓ ✓
Configuration of the device for use by 2 ✓ ✓ ✓

participants
Assign identification, voting and - ✓ ✓

language selection functionality to Seat
Camera control and Hall display
Support of ONVIF, Panasonic and Sony ✓ ✓ ✓

Cameras
Support of Kramer MV6 and TvOne ✓ ✓ ✓

Coriomatrix video switch to show active
speaker or overview on a hall display
Overview or active speaker view on ✓ ✓ ✓

Multimedia device, Interpreter desk
with video support and Meeting
application
Show first / last speaker ✓ ✓ ✓
Active speaker or overview image ✓ ✓ ✓

display
Software video switcher for low latency - ✓ ✓

video on a hall display
Full screen video and mosaics with - ✓ ✓

multiple participants
Overlay of speaker name on the video - ✓ ✓
Multiple output video feeds for different - ✓ ✓

purposes (e.g. 1 for display on the hall
display and 1 for the Interpreter desks
Display of a presentation on the hall - ✓ ✓

display, multimedia device, interpreter
desks and Meeting application
Licenses
It is required to – DCNM- – DCNM-

register the LPP-PE LPU-PE
system, but no – DCNM- – DCNM-
license is LPPP-P1Y LPUP-
required. P1Y

– DCNM- – DCNM-
LPPP-S1Y LPUP-
S1Y
Number of licenses
For each participant present in the - ✓ ✓

meeting a participant license is required
Only participants can participate in - ✓ ✓

voting
Only participants can select a language - ✓ ✓

on a participant device (device where a
microphone can be connected)
For seats where no participant is ✓ ✓ ✓

seated, e.g. an audience microphone, no
participant is required (it cannot select
a language, nor participate in voting)
Activating the functionality
This functionality is enabled via the Upon system 1 license per 1 license per
Activation Tool registration participant participant
Table 3.1: DICENTIS license service comparison
End date Software maintenance
After registration No end date Included
Perpetual license No end date 1 year after activation. By

adding DCNM-LPSMA-PE
licenses, the duration can be
extended. The same number
of DCNM-LPSMA-PE licenses
as Perpetual licenses is
required.
Prepaid license 1 year after activation. By adding Included while the prepaid
new Prepaid licenses, the duration license is valid
can be extended.
Subscription license 1 year after activation. It will be Included while the

automatically extended. It needs subscription license is valid
to be ended by the customer.

Licenses:
DCNM-LPP-PE Participant premium perpetual

The DCNM-LPP-PE is a participant based perpetual license that enables the premium feature
pack. It contains features to enable voting and interpreting functionalities together with
multiple identification options.
DCNM-LPU-PE Participant ultimate perpetual

The DCNM-LPU-PE is a participant based perpetual license that enables the ultimate feature
pack. It contains the complete set of features to enable advanced voting and interpreting
functionalities together with multiple identification options.
DCNM-LPSMA-PE Software Maintenance Agreement

Software Maintenance Agreements (SMAs) are available for one, two, or five year(s).
Includes the licensed system and seat software upgrades, as well as third-party compatible
updates.
– Enables best‑possible system performance
– Convenient upgrade of software instead of expensive hardware
– Regular updates
DCNM-LPPP-P1Y Participant premium pro prepaid

The DCNM-LPPP-P1Y is a participant based yearly prepaid license that enables a premium
feature pack. The premium feature pack enables a voting and interpreting functionality
together with multiple identification options. The meeting manager can prepare and manage
the meetings easily and effectively using the powerful DICENTIS Software.
DCNM-LPUP-P1Y Participant ultimate pro prepaid

The DCNM-LPUP-P1Y participant based yearly prepaid license plan enabling the ultimate
feature pack for participants. It contains all features to enable advance voting and
interpreting functionalities together with multiple identification options. The meeting
manager can prepare and manage meetings in an easy and effective way using the powerful
DICENTIS Software Suite.
DCNM-LPPP-S1Y Participant premium pro automatic subscription

The DCNM-LPPP-S1Y is a participant based perpetual license that enables the premium
feature pack. It contains features to enable voting and interpreting functionality together
with multiple identification options. The meeting manager can prepare and manage the
meetings easily and effectively by using the powerful DICENTIS Software Suite.
DCNM-LPUP-S1Y Participant ultimate pro subscription

The DCNM-LPUP-S1Y is a participant based yearly subscription license plan enabling the
ultimate feature pack for participants. It contains the complete set of features to enable
advanced voting and interpreting functionalities together with multiple identification
options. The meeting manager can prepare and manage meetings in an easy and effective
way using the powerful DICENTIS Software Suite.

DCNM-LDANTE DICENTIS License for 1 Dante stream

This software license enables the sending or receiving of Dante audio streams, allowing the
interfacing of the DICENTIS Conference System with other systems based on Dante and
providing the ability to record the interpreted languages or to interface with a 3rd party
discussion or interpreting system.
– Enables sending up to 100 interpreted languages as Dante audio streams
– Enables receiving up to 100 interpreted languages as Dante audio streams
– One license per stream required
3.5 Security measures

The installer takes care of security measures to prevent improper use of the system via the
Internet and local wired or wireless networks.
Consider the following items to increase security:
– Change the default admin password
– Prevent unauthorized access to the DICENTIS server computer
– Prevent unauthorized physical and logical access to the wired Ethernet connection of
the DICENTIS network
– Place the DICENTIS network in a separate VLAN
– Use a firewall
– Install the latest Windows security updates
– Install up to date virus scanner
– Set a PIN code on each DanteTM device (see Setting a PIN code for a Dante™ device, page
142 for detailed instructions)
Schedule your Windows updates to run at a time when the system is not used, e.g. Sunday
morning at 1 AM. If you schedule the update via the Windows Task Manager, you can also
configure that it automatically reboots after the update, in case a reboot is required.
3.6 GUI languages

The DICENTIS Conference System has the following GUI languages:
Multimedia Discussion Meeting application / Webserver Activation

device device with Server Console / website
touchscreen Activation tool /
Certificate manager
Arabic ✓ ✓ ✓ ✓ -
Burmese ✓ ✓ ✓ ✓ -
Catalan ✓ ✓ ✓ ✓ -
Croatian ✓ ✓ ✓ ✓ -
Czech ✓ ✓ ✓ ✓ -
German ✓ ✓ ✓ ✓ ✓
English ✓ ✓ ✓ ✓ ✓
Spanish ✓ ✓ ✓ ✓ ✓
Estonian ✓ ✓ ✓ ✓ -
Finnish ✓ ✓ ✓ ✓ ✓

French ✓ ✓ ✓ ✓ ✓
Hebrew ✓ ✓ ✓ ✓ -
Hungarian ✓ ✓ ✓ ✓ -
Indonesian ✓ ✓ ✓ ✓ ✓
Italian ✓ ✓ ✓ ✓ ✓
Japanese ✓ ✓ ✓ ✓ ✓
Korean ✓ ✓ ✓ ✓ ✓
Lao ✓ ✓ ✓ ✓ -
Latvian ✓ ✓ ✓ ✓ -
Lithuanian ✓ ✓ ✓ ✓ -
Dutch ✓ ✓ ✓ ✓ ✓
Polish ✓ ✓ ✓ ✓ ✓
Portuguese PT ✓ ✓ ✓ ✓ ✓
Portuguese BR ✓ ✓ ✓ ✓ -
Romanian ✓ ✓ ✓ ✓ -
Russian ✓ ✓ ✓ ✓ ✓
Serbian ✓ ✓ ✓ ✓ -
Slovak ✓ ✓ ✓ ✓ -
Slovenian ✓ ✓ ✓ ✓ -
Thai ✓ ✓ ✓ ✓ ✓
Turkish ✓ ✓ ✓ ✓ ✓
Ukrainian ✓ ✓ ✓ ✓ -
Uzbek ✓ ✓ ✓ ✓ -
Vietnamese ✓ ✓ ✓ ✓ ✓
Chinese Simplified ✓ ✓ ✓ ✓ ✓
Chinese Traditional ✓ ✓ ✓ ✓ -

DICENTIS Software installation | en 25
4 Software installation
Before the DICENTIS Conference System can be used, it needs to be configured.
Configuration of the system is done in the following order:
– Network installation:
– This is not part of one of our Bosch Security Systems B.V. manuals, and needs to
be defined together with your local IT department. Refer to Hardware requirements,
page 13 and Network requirements, page 17.
– Installation of hardware devices:
– This is not part of this manual. Refer to the DICENTIS Hardware Installation
manual. Refer to the product related information on www.boschsecurity.com.
– Installation of software: Installing the DICENTIS software suite, page 25.
– Activate the system and application software by registering the software: Adding and
removing licenses, page 26.
– Update device (firmware) software: Downloading software to the devices, page 26.
– Configuration of system and application software: Meeting application, page 37.
4.1 Installing the DICENTIS software suite

Configure network interface
Notice!
i Before installing the DICENTIS software, make sure the server PC has only one enabled
network interface (Bluetooth is also seen as a network interface).
Download and install latest version of DICENTIS System Server Software from the
Internet
1. Go to: https://licensing.boschsecurity.com/software
2. Click the Software link (small square) to download the latest version of the software.
You can also download the latest version of the Release Notes here.
3. Follow the on-screen instructions.
Notice!
During the system software installation, the application WinPcap will be installed as part of
i the Network Docent package.
If you cancel the WinPcap installer, the system software installation process will fail.
Simply restart the installation process and follow the steps in the WinPcap installer.
Notice!
i After installing/upgrading the System Server Software, make sure you download the latest
version of the software to the devices, as described in Downloading software to the devices,
page 26.

26 en | Software installation DICENTIS
4.2 Downloading software to the devices

– Factory delivered DICENTIS devices are delivered with diagnostics software and must
be upgraded to the latest software version before they can be used.
– All DICENTIS devices must be upgraded after upgrading the System Server Software.
To do this:
1. Make sure all devices are correctly connected to the network and fully started.
2. Right-click the DICENTIS Server Console in the Windows taskbar.
3. Click Upgrade devices.
Use this procedure to upgrade other hardware components, such as the DCNM-APS2, as
required.
Notice!
i Close the FWUT after upgrading the devices. Not doing so might cause other applications to
malfunction.
Notice!
i It is not advisable to upgrade the devices at the same time as the DCNM‑APS, because the
DCNM‑APS resets itself during the download process. This will remove power from the
devices, which will cause a firmware upgrade of the devices to fail.
Notice!
In a DICENTIS system with an ARNI, a restart of the services via the Server Console may
i take up to 3 minutes. If you want to restart the services, please use the stop services
function in the Server Console, wait for 30 seconds and then use the start services function
in the Server Console.
4.3 Adding and removing licenses

The activation tool is used to:
– activate the DICENTIS system.
– synchronize your system with the activation website.
– process response files.
Notice!
i If you activated your system in a pre-4.40 version, you can continue using the activation tool
existent before the 4.40 version. You can also upgrade the activation tool to the latest
version.
If you have… Activation method
A pre-4.40 software version and want to Use the chapter For DICENTIS Conference
keep using the existing activation tool System Pre-4.40, page 30.
A pre-4.40 software version and want to Open the DICENTIS activation tool using the
upgrade to the new activation tool Upgrade button and use the new activation
tool.

If you have… Activation method
An unlicensed 4.40 software version of the Use the new DICENTIS activation tool.
system
NOTE: After upgrading the license, all the functions, like adding or returning licenses, are
managed on the activation website. Synchronize the activation tool with the activation
website through the Refresh button (online) or by downloading the license from the
activation website and processing it in the activation tool (offline).
Before the system can be used, the DICENTIS System Software has to be licensed.
Additional software modules can then be installed to extend system functionality, providing
that the system has a valid Software Maintenance Agreement (SMA).
Notice!
i The DICENTIS System Software includes an SMA that is valid for one year from the date of
activating the DICENTIS System Software.

4.3.1 Activation tool description

– List of licenses and quantity window: For each license, this window shows: Qty
(number of licenses), Order number, Description, Activated (activation date of
license), and Expires (expiry date of license).
Note: The activation date of the license displayed is one day before the real activation day.
The date displayed in the Expires field is correct.
– Software Maintenance Agreement bottom bar: Shows the Software Maintenance
Agreement (SMA) end date. When the SMA end date has expired, it turns red and the
additional red text System is not operational! Additional SMA is required. is displayed
at the bottom of the window.
– Device ID: Shows the ID of your system.
– Register system: Use this button to register your system.
– Manage licenses: Use this button to manage the licenses of a registered system. The
System activation website opens. Login with your credentials to access the Manage
devices page.
– Refresh: Use this button to synchronize the Activation tool with the Activation website
(online mode).
– Process license file: Use this button to process the license file you retrieve from the
Activation website (offline mode)
After you click the Refresh or the Process response file buttons, the expired licenses
disappear from the Activation tool. The expired licenses remain visible on the System
Activation Website.
– Return fulfillments: Use this button to return licenses, as required. Do this when the
functionality is no longer required for a system, for example, when you want to install
the software on another server.
4.3.2 Initial registration of the system

Register the system for initial use as indicated below.
Before you start, make sure you have:
– Internet capable PC.
– USB stick (for offline activation).
Notice!
i To perform the following steps, your user account must have “Technician rights”. The
‘Admin user’ of your organization can grant these rights.
Registering the system

The first time you open the DICENTIS Activation Tool, it allows you to click on the Register
system button. Once you register for the first time, the Register system button changes to
the Manage licenses button.
For information about the available features of the Out of the box licensing option, refer to
License overview, page 18.
It is possible to register your system with both online and offline methods.
To register your system via the online method:

1. Right-click the DICENTIS Server Console in the Windows taskbar and then select
Activate licenses.

2. Click Register system.

3. Enter the mandatory information.
4. Select the Online tab.
5. Enter the user's E-mail and Password.
The progress message panel displays status messages during the registration process.
Registration of the system is complete.
To register your system via the offline method:

1. At the server PC, right-click the DICENTIS Server Console in the Windows taskbar and
then select Activate licenses.
3. Enter the mandatory information.
4. Select the Offline tab.
5. Click in the Create request button. The system creates a request file.
6. Store the newly created Request file on a USB stick.
7. On a computer with Internet access, visit https://licensing.boschsecurity.com:
8. Log in to the Activation website with your username and password (with Technician
rights).
9. Select the Manage license tab page.
10. Upload the Request file from the USB stick.
11. Click the Process button.
12. After processing the Request file, you get a message confirming that the processing
was successful. Click the Save to file button to save the Response file.
13. On the server PC, restart the Activation tool.
15. Click the Offline tab.
16. Click the Process license file button. A process file window appears.
17. Upload the Response file and click the Process button.
Registration of the system is complete.
Notice!
i After successfully registering the system, you can manage licenses by clicking in the
Manage licenses button in the DICENTIS Activation tool.
4.3.3 Adding/returning licenses

Notice!
i The system activation website manages all licenses modifications.

To add and remove licenses. and to upload and download response files, go to the Manage
devices tab on the System activation website. Refer to Manage devices, page 122.

4.3.4 For DICENTIS Conference System Pre-4.40

Activation tool description
– Fulfillments window: Shows the fulfillments activated on the system. When more than
one fulfillment is activated, an All Fulfillments line is displayed at the top of the
Fulfillments window. Selecting a fulfillment line displays the related licenses in the
List of licenses and quantity pane. The fulfillment lines have the following color codes:
– Black: The fulfillment is okay.
– Orange: The fulfillment is not trusted and should be repaired.
– Gray and strike-through: The fulfillment is returned and is awaiting the response to
be removed.
– Gray and strike-through: The fulfillment has expired (time limited). Return the
license to clean up your system.
– List of licenses and quantity window: For each license, this window shows: Qty
(number of licenses), Order number, Description, Activated (activation date of
license), and Expires (expiry date of license).
– Software Maintenance Agreement window: Shows the Software Maintenance
Agreement (SMA) end date. When the SMA end date has expired, it turns red and the
additional red text System is not operational! Additional SMA is required. is displayed
at the bottom of the window.
– Add fulfillment: Use this button to add a fulfillment. A fulfillment can consist of one or
more licenses that add additional functionality to the system.
– Return fulfillments: Use this button to return fulfillments/licenses, as required. Do this
when the functionality is no longer required for a system, for example, when you want
to install the software on another server.
Notice!
i You can upgrade your version of the Activation tool by clicking the Update license button
(online mode) or downloading the response file on the activation site and process that
response file on the Activation tool (offline mode).
4.3.4.1 Initial activation of the system

Activate the system for initial use as indicated below.
– Before you start, make sure you have:
– an activation ID (this was sent by email after purchasing the software license).
– Technician rights.
– a PC connected to the internet.
– a USB stick (for offline activation).
Notice!
i To perform the following steps, your user account must have “Technician rights”. The
“Admin user” of your organization can grant these rights.
At the server PC:

– Start the DICENTIS activation tool by right-clicking the DICENTIS Server Console in the
Windows taskbar and then clicking Activate licenses.
– Click the Add fulfillment button.

– Enter all required information including the activation ID. The activation ID is on the
Overview page of the System Activation Website (see Overview, page 121) and is
included in the email you received after purchasing the software license.
For online activation

– In the Online tab, enter the User name and Password for the dealer site, and click
Activate licenses.
– The Progress message panel will display status messages during the activation process.
– Restart the services by right-clicking the Restart services (see Server console, page
33Server console, page 33). Now the system is activated.
Notice!
If the Internet connection requires proxy configuration, you can click on "Use this link to
i configure your proxy settings” to access the proxy configuration directly. Here, click the
checkbox “Bypass proxy server for local addresses” to allow logos and images to be
displayed properly in a local network.
For offline activation

Still at the server PC:
– In the Offline tab, click on the Create request button and store the Request file on the
USB stick.
– Leave the Activation tool open so you can easily process the Response file from the
activation website.
– Note: The Create request button is only accessible when there are Activation IDs
in the list.
– In a computer with Internet access, visit https://licensing.boschsecurity.com:
– Log in with your username and password (with Technician rights).
– Select the Manage license tab page.
– Use the USB stick to process the Request file on this page.
– After processing the Request file, save the Response file to the USB stick.
Back at the server PC:
– Insert the USB stick.
– Click the Process response button from the Add fulfillment window
– Upload the Response file.
– Restart the services by right-clicking the Restart services (see Server console, page
33). Now the system is activated.
Refer to
– Overview, page 121
– Server console, page 33
4.3.4.2 Adding additional fulfillments/licenses

If you want to add additional fulfillments/licenses to the system, the system must have a
valid SMA. This ensures for correct functioning of the latest DICENTIS features.
Caution!
Upgrading the DICENTIS system without having a valid SMA can cause the system to stop
! functioning.

Add additional fulfillments/licenses as follows:

1. Open the Activation tool, and check the activation date of the system. If the system was
activated less than a year ago, you can safely proceed with the installation.
2. If the SMA end date is displayed at the bottom of the window in red text, you need to
extend your SMA.
3. Software versions 1.3 and lower: if the SMA end date field is not displayed at the
bottom of the window, and the system was activated more than a year ago, you should
calculate if the SMA end date is still valid as follows:
– add 1 year to the activation date.
– add 1 year to the activation date for each DCNM-1SMA which is in the list of
licenses.
– add 2 years to the activation date for each DCNM-2SMA which is in the list of
licenses.
– add 5 years to the activation date for each DCNM-5SMA which is in the list of
licenses.
4. If the outcome is after today’s date, you can safely proceed with the installation.
5. If the outcome is before today's date, you need to extend your SMA, because the
DICENTIS software will not start up after the upgrade.
6. To add the fulfillment, click the Add fulfillment button and repeat the steps of the
‘Initial Activation’ procedure.
7. If after adding the fulfillment, the SMA end date is displayed in red at the bottom of
the window, you need to extend your SMA.
4.3.4.3 Returning and repairing a license
Returning a license
Use the Returning a license function of the Activation tool to either:
– return a license.
– release a license, so that you have the possibility to install the DICENTIS software on
another server instead.
You can return licenses both online and offline.
To return a license online:

1. Click the Return fulfilments button.
2. In the Online tab, enter the User name and Password for the dealer site and press the
Return fulfilments button to return the fulfillments.
To return a license offline:

1. Click the Return fulfilments button.
2. In the Offline tab, select the fulfillments you want to return.
3. Make sure you finalize the process by pressing the Process response message button.
The procedure on the website is similar to activating a license.
Repairing a license
If a license becomes corrupted, the software will not work correctly. The server console will
announce the issue with an on-screen warning message. The activation tool will then enable
the Repair license button.

To repair a license: click the Repair license button, and then follow the instructions on
screen. The procedure on the website is similar to activating a license. See Adding additional
fulfillments/licenses, page 31.
Refer to
– Adding and removing licenses, page 26
4.4 Server console

The DICENTIS server console icon is displayed in the notification area of the DICENTIS
server PC, i.e. on the right side of the taskbar next to the time.
Right-click the DICENTIS Server Console to:

Start services / Restart services / Stop services.
– Use these options to manually Start/Restart/Stop the services.
Upgrade devices.
– Use the firmware upgrade tool to upgrade the devices to the latest supported version of
the services (see Downloading software to the devices, page 26 for detailed information).
Manage database.
– Use this option to easily manage the database. The following actions are available:
– Create a backup of current database.
– Import a database and upgrade to the current version.
– Create a clean database. Use this when you want to start with a clean
configuration.
– Import a database, but do not upgrade it. Use this when you want to downgrade to
a previous DICENTIS version.
– Delete the database. Use this when you want to downgrade to a previous DICENTIS
version and start with a clean database.
– The File location field is used to select the backup or import location.
– Below on the Manage database window, you can see the progress of the selected
action. The window closes once the action is successfully completed or cancelled.
Notice!
The DICENTIS services stop automatically when you start an action. They also restart
automatically after the action is completed, except for the following actions:
i - Import a database, but do not upgrade it. Use this when you want to downgrade to a
previous DICENTIS version.
- Delete the database. Use this when you want to downgrade to a previous DICENTIS
version.
Notice!
i It is possible to import or upgrade a database that was created with a previous DICENTIS
version. However, it is not possible to import a database created with a newer DICENTIS
version.
Activate licenses.
– Click here to activate your licenses (see Initial activation of the system, page 30 for
detailed information).
Start the activation tool.
– To add or remove licenses, see chapter Adding and removing licenses, page 26.
An icon showing the status of the DICENTIS server is displayed:

Status Description
Running. The services are automatically started if there is a system license

(DCNM-LSYS) installed (checked every 20 minutes), and if the system can
connect to the database (checked every 60 minutes). Note: A network
adapter with a valid IP address is required for the services to start.
Stopped. Every 20/60 minutes, the system checks if the criteria are met and
will automatically stop or restart the services depending on the status.
If the services are stopped manually, the automatic check is also stopped.
If the system license is extended or reduced, the services must be restarted
to update to the current state.
Warning. For example, this icon is displayed when a license is not activated.
How to permanently display the server console icon

By default, the server console icon is only displayed on event. To permanently display this
icon:
1. Select the Notification Area Icons window:
– Windows server 2012 R2 and Windows server 2016
Go to the Start screen and type notification. Filter the results by Settings, and
then click Notification Area Icons.
2. Use the slider bar to scroll down to DICENTIS Server Console.
3. Select Show icon and notifications.
4. Click OK. The Server console icon will now be permanently displayed.
Refer to
– Adding and removing licenses, page 26
– Downloading software to the devices, page 26
– Initial activation of the system, page 30
4.5 Rapid Spanning Tree Protocol (RSTP) support

The DICENTIS system supports redundant cabling when the Rapid Spanning Tree Protocol
(RSTP) is enabled. By default RSTP is disabled to prevent network failures in a system
where RSTP is not supported or allowed.
To enable cable redundancy:
1. Power up the system without cable redundancy.
2. Configure RSTP for all third party switches in the network.
Notice!
Only use third party switches that support RSTP and comply with IEEE802.1D-20 04.
i The switch must support changing the following parameters to the listed values:
- Hello_Time = 9 seconds
- Forwarding_delay = 30 seconds
- Max_age = 22 seconds
3. Enable Rapid Spanning Tree Protocol (RSTP) in the DICENTIS server:

– Create a system environment variable named DCNM_RSTP_ENABLED and set the
value to 1 to enable RSTP, and 0 to disable RSTP.

– The environment variable can be created via: File explorer > This PC, right click and
select Properties > Advanced system settings > Advanced > Environment Variables
> System variables.
– Restart the DICENTIS server.
4. Wait until the system is fully started.
5. Restart all the DICENTIS central equipment, and all the DICENTIS discussion and
interpretation devices. Third party switches do not need to be restarted.
6. Wait until the system is fully started. The devices can then be cabled redundantly
(loops can be closed).
4.6 Creating certificates for web-based clients

Use the Certificate Manager to create and manage certificates to use the Synoptic control in
web-based clients without security warnings.
To create and manage certificates, open the Certificate Manager via the Start menu and fill
in the required information in the Manage certificates screen.
Notice!
i To create and manage certificates, the user needs Windows administrator rights.
Root certificate
If you already have a Root certificate, select the folder icon to search for the existing
certificate and fill the Root certificate password field with the password.
Notice!
i When you use an existing Root certificate, the Root certificate .pfx and .crt files need to be
in the same folder, and their names are: <name>-private.pfx and <name>.crt.
If you do not have a Root certificate, use the Create button to create a new Root certificate.
Create root certificate

– Root certificate: enter the name of the new Root certificate.
– Path: select the folder where the new Root certificate will be saved.
– Root certificate password: enter a secure password for the new Root certificate.
Click Create root certificate to return to the Manage certificates screen and the Root
certificate details will be entered automatically.
Server certificate
– Server certificate: enter the name of the new Server certificate.
– Path: select the folder where the new Server certificate will be saved.
– Server certificate password: enter a secure password for the new Server certificate.
– DNS names: enter all the DNS names of the DICENTIS Server.
– IP addresses: enter all the IP addresses of the DICENTIS Server.

Notice!
i You need to create a new Server certificate when the hostname or the IP address of the
server changes. You can use the same Root certificate, so the clients do not need to install
a new Root certificate.
Click Create and install to create and install the new Server certificate and make the Root
certificate available for download at the Synoptic browser and install it.
Click Create to create the Server certificate. You can then install it at a later moment in
time.
Hint: If you have multiple DICENTIS servers at your site to which clients need to connect,
create the Root certificate on 1 server and use it on the other servers to create the server
certificate. This way, the clients only need to install 1 Root certificate to access all the
DICENTIS servers.
Refer to Creating certificates using the command line tool, page 145 for more information.

DICENTIS Meeting application | en 37
5 Meeting application
The meeting application consists of four main parts (only available with the applicable
license):
1. Manage, page 42: To manage a meeting.
2. DICENTIS Webserver, page 93: To configure and manage synoptic microphone control.
3. Prepare, page 47: To prepare a meeting.
4. Configure, page 65: To configure the DICENTIS system.
Starting the Meeting application

1. From the Windows Start menu, select: All Programs > Bosch > DICENTIS > Meeting
application. A Login dialog is displayed.
2. To log in to the application, enter a User name and Password.
The preferred application language can also be selected.
Figure 5.1: Meeting application main screen (showing all icons)
Moving and resizing the Meeting application

The Meeting application window can be toggled between fullscreen and windowed using the
and icons on the top right corner of the screen next to the date and time.
You can move the window by clicking and holding the title bar of the application window.
You can also resize the window by dragging the edges/corner.
The size and location of the window are saved after exiting the application.
Automatic login to Meeting application

By default, the DICENTIS Meeting application will automatically log in when the windows
login user name is the same as a user name in the DICENTIS system. In this case, the
authorization rights of this user will be used for the DICENTIS Meeting application.

38 en | Meeting application DICENTIS
Notice!
The default User name is “admin” and the password is empty. The default language is the
i language of the operating system; if the default language is not available, English is
automatically selected.
For security purposes, it is advised to change the default password to a new password.
Disable/enable automatic login to Meeting application

The automatic login feature can be disabled and enabled as follows:
1. In Windows explorer, select: C:\Programs (x86)\Bosch\DICENTIS.
2. Open: Bosch.Dcnm.UserInterfaces.MeetingManager.exe.config.
– To disable automatic login, set the key from true to false.
<add key="ENABLE_AUTOMATIC_WINDOWS_AUTHENTICATION_TO_LOGIN"
value="false"/>
– To enable automatic login, set the key from false to true.
<add key="ENABLE_AUTOMATIC_WINDOWS_AUTHENTICATION_TO_LOGIN"
value="true"/>
Authentication via Windows Server
It is possible to synchronize the user and password data between the corporate network
and the DICENTIS Conference System. Users who are part of the organization are often
already registered in the Microsoft system with their username and password. When this
option is enabled, users can log in to the discussion device with the same user name and
password they use for Windows authentication. The user name and password will be
validated on their computers on the corporate network.
The authentication service is normally part of the corporate network. The IT department
wants the DICENTIS system to be isolated from the corporate network because they do not
want the multicast traffic (the audio) to influence the corporate network. The DICENTIS
system should have access to the corporate network without being part of the corporate
network. This can be solved as follows:
– Create a separate subnet on a different VLAN, for the DICENTIS system in the network.
– Create routing between the DICENTIS and corporate subnets.
Note: Do not use a second NIC for the DICENTIS server to create a solution with the
DICENTIS server as step-stone between the DICENTIS system and corporate network.
– Test if everything is working by accessing a share on a file server, using a computer
which belongs to the corporate domain. See schematic below.
The meeting application consists of four main parts (only available with the applicable
license):
1. Manage, page 42: To manage a meeting.
2. DICENTIS Webserver, page 93: To configure and manage synoptic microphone control.
3. Prepare, page 47: To prepare a meeting.
4. Configure, page 65: To configure the DICENTIS system.

Gateway: 192.168.4.1
Figure 5.2: System diagram

For a DICENTIS Conference System with more than 450 nodes an ARNI is required. To
configure a system with ARNI:
– Define a proper gateway address in the ARNI, so that routing to the corporate network
will work.
– Use the ARNI as the DHCP server for the DICENTIS subnet.
– Configure the DNS Parent address; this is the address of the DNS server in the
corporate network.
Figure 5.3: Configuration for a system with ARNI

To enable authentication via the Windows Server:
1. Make sure all persons using the multimedia devices in the central system which uses
Windows authentication server are registered (including first name, last name, user
name and password). The username must be identical to the username assigned to
these users in the Windows authentication system.
2. Configure the user group “Participant group” to use Windows Server authentication:
– Open Configure in the Meeting Application.
– Go to User groups.
– Select Participant group.
– Tick Windows Authentication.
See also User groups, page 65.

Note: Windows authentication is applied per user group. User groups from outside the
organization (like Service technicians) are usually not registered in the customer’s
authentication system. For these groups do not enable Windows Authentication. This
means their password has to be stored in the Meeting Application.
5.1 User rights and meeting rights

To use functions, certain rights are needed. DICENTIS provides two types of rights:
1. User rights
– User rights are defined in User groups, page 65.
2. Meeting rights
– Meeting rights are defined per seat and per participant in a meeting.
– Refer to Seat assignment.
– Refer to Participants, page 57.
Figure 5.4: Meeting application main screen (showing all icons)
(Touch) Description User rights Meeting rights

button
Manage To manage meetings. Manage meeting.
Synoptic To configure and manage the speakers’ Configure system Manage meeting
view microphones via a visual layout. (to be able to (to be able).
configure the
layout).
Prepare To prepare meetings. Prepare meeting

and agenda.
Configure Configure the system. Configure

system.

(Touch) Description User rights Meeting rights

button
Power Sets the system to standby or wakes-up Device right:

the system. Power off.
WWW Opens a web browser.
Exit Exits the application.
Home Returns to the home screen of the

meeting application.
Back Goes one page back from the

navigation history.
Back to Brings you to the active part of the

active meeting.
Volume Opens the master volume control Device right:

slider. volume control.
Summon Activates a chime to summon the Manage meeting.

participants.
Menu (…) Opens a menu for additional Manage meeting.

functionality.
Notice!
The “Power On” button on the Meeting application, or on a DICENTIS multimedia device
connected to the low power socket of the Audio processor and powering switch, only
i wakes up DICENTIS devices that are powered by an Audio processor and powering switch
or Powering Switch device. DICENTIS devices that are powered via a PoE switch, must be
powered on with the “Power on” button of the DICENTIS MMD instead. These devices will
also power up when the PoE port disables and enables PoE functionality.
Notice!
i A system with Multimedia devices only removes the power from the power leads of the
DICENTIS cable after the Multimedia devices have powered down. This increases the time
to power off the system.
Notice!
i DICENTIS Discussion devices that are powered via a PoE switch will always be powered on.
These can only be powered on and off by disabling the PoE on the Ethernet port of the PoE
switch.

5.2 Manage
This feature is available only for Premium and Ultimate licenses.
Manage is used to manage a meeting. Click the Manage button on the main screen to open
the manage screen. Initially the manage screen shows a list of all prepared meetings.
When there are no prepared meetings, the list is empty. This means that the default meeting
is active and a default discussion is open. To access this default discussion, click the green
back to active button. Refer to Discussion, page 45.
Manage meeting means:

– Activate and Deactivate a meeting. Refer to Meeting, page 42.
– Open and Close a meeting. Refer to Meeting, page 42.
– Manage the meeting agenda. Refer to Agenda, page 43.
– Manage voting. Refer to Voting.
– Manage the discussion. Refer to Discussion, page 45.
– Manage the menu. Refer to Menu.
Preconditions
– The PC from which the meeting application is run, must have meeting rights: Manage
meeting.
– A meeting has to be prepared before it can be managed. For information on how to
prepare a meeting, refer to Prepare, page 47.
5.2.1 Meeting
Click the Manage button on the main screen to display a list of all prepared meetings. The
icon to the left of the meeting number and name shows the status of the meeting:
– Gray: The meeting is deactivated.
– Green: The meeting is activated.
– Red: The meeting is open.
Activate a meeting
– To activate a meeting, press the Activate button for the meeting that needs to be
activated.
– To show the meeting content without activating or deactivating the meeting, click
anywhere in the meeting row.
When the meeting is activated:
– the meeting details screen is opened.
– On the left, the agenda and the assigned participants are shown.
– On the right, the meeting details and the agenda are shown.
– The name of the activated meeting is shown in the header of the meeting
application.
– all prepared data of the meeting is sent throughout the system. The data contains
names and meeting rights of the participants and the assigned seats.
– a meeting notes file is created. During a meeting, data is saved to this file as
applicable. The file is closed once the meeting is deactivated. For more information,
refer to Post-meeting tools.
If the Auto Open function is enabled, the meeting is automatically opened.
When the Activate button is not shown:

– the seat to which the PC is assigned to, does not have "manage meeting" rights or,
– the user name used to logon to the meeting application is not assigned to the meeting
and/or, does not have the "manage meeting" rights.
Open the meeting

Click the Open button to start the meeting. If the Auto Start option is enabled, the first
agenda topic is automatically opened.
Close the meeting

To close the meeting, select the meeting on the left, and then click Close on the right. The
meeting is closed and the meeting list is shown where the meeting can be deactivated.
5.2.2 Agenda
Only a prepared agenda can be managed.
Manage an agenda
1. Make sure the meeting is activated and open.
2. Click Meeting in the left‑pane.
3. Select the required topic from the left or right pane.
– The open agenda is shown in the header of the meeting application.
– The prepared discussion settings and prepared speaker list are sent throughout
the system and are activated.
4. To continue with the next agenda topic, just open the next agenda topic in the agenda
view.
5.2.3 Participants
– To display a list of participants, click Participants in the left‑pane: A list of participants
is displayed in the right‑pane.
– To also view participants in the left pane, click the small triangle next to Participants.
– If the participants have images assigned to them, the image is displayed next to their
name.
– If the meeting has identification, the following information is displayed at the top of the
right‑pane:
– Number of participants registered.
– Number of participants present. The presence of a participant is shown by a blue
bar; their absence by a grey bar.
– Log off all participants button: Logs off all participants in a meeting. Participants
will have to log on again before they can take part in a meeting.
– Log off participant button: Log off a single participant in a meeting by selecting
the participant details and the log off button.
5.2.4 Voting
– To hold a prepared voting round:
– You need an activated Ultimate license.
– Beforehand, you prepare the meeting with the Prepare button on the main screen.
For more information, refer to Voting script, page 59 and Voting round details, page
59.
– With an activated Premium license, you can hold a simplified ad hoc round. In this case,
enter the details of the voting round during the meeting.

Manage a voting round

1. In the Meeting application, click the Manage icon.
2. Make sure the meeting is activated and open.
3. Click the voting icon (tick mark) in the menu button (…) at the bottom right-hand
corner of the screen to display:
– A list of prepared voting rounds (shown on both panes).
– Total number of participants authorized to vote and the number of participants
present (shown at top of right-pane).
– The ad-hoc voting fields (the black/grey area at the bottom of the right-pane).
Note: After clicking on another item in the left pane, you can click on Votings to
redisplay the list of all voting rounds in the right-pane.
4. Either:
– Hold an ad-hoc voting round by completing the fields Number, Subject, and
Description, and then clicking on the Ready to vote button, or
– Open a prepared voting round, by clicking the Ready to vote button of a voting
round.
5. The voting screen is displayed:
– The subject of the voting round is displayed at the top of the screen.
– Previous button: Selects the previous voting round.
This button is hidden when:
- The first voting round in the list is selected.
- Ad-hoc voting is used.
– Next button: Selects the next voting round.
This button is hidden when:
- The first voting round in the list is selected.
- Ad-hoc voting is used.
– Recall button: Recalls the selected voting round. For example, use this button if
you selected the incorrect voting round by mistake.
– Open button: Opens the selected voting round.
– Close button: Closes the voting round.
– Hold button: Puts the current voting round on hold. The participants voting
buttons are temporarily disabled and votes cannot be changed or cast.
– Accept button: To confirm that the motion is accepted.
– Reject button: To confirm that the motion is rejected. The voting round can be held
at another time.
– Abort button: Aborts the current voting round once voting is opened. Voting results
are not saved.
Notice!
i Only participants with voting rights can vote. The meeting manager gives voting rights to
participants.
Notice!
i When logged into the Meeting application, a participant with voting rights can take part
directly in the voting round.

Voting results
Depending on the installed licenses and system settings, a voting results file is created on
the DICENTIS server when a voting round is opened. During a voting round, data is saved to
this file as applicable. The voting results file is closed when the voting round is closed. For
more information, refer to:
– Voting round details, page 59 (which explains the voting round settings).
– Post-meeting tools (which gives information on the voting results and meeting results
files).
Refer to
– License overview, page 18
– Voting script, page 59
– Voting round details, page 59
5.2.5 Discussion
This feature is available upon registration, with Premium and Ultimate licenses.
To manage the discussion, click the back to active button.
The list on the left shows the discussion list. This list contains speaking and waiting
participants. The following color-coded icons are used:
– Red icon: The participant is speaking.
– Grey icon: The participant’s microphone is muted.
– Green icon: The participant is waiting to speak.
– Yellow icon: The participant is waiting to respond to the current speaker.
Use the shift button, at the bottom of the discussion list, to shift participants from waiting
to speaking. If the speaker list is full, the longest speaking participant is removed from the
speaker list.
Context menu
The discussion list has a context menu to manage the discussion. Right-click the discussion
list to show the context menu. The context menu has the following options:
– When an item is not selected (i.e. not clicked on):
– Stop all speakers and remove all requests: Stops all speakers and removes all
requests.
– Remove all requests: Removes all requests.
– Add: Opens a menu to add a participant to the list, either as a speaker or a waiting
participant. Right-click the required participant to add the participant and select
grant the floor or add to waiting list. Depending on the number of open
microphones and microphone mode setting, a participant added to the waiting list
might be immediately moved to the speaker list.
– When a speaking participant is selected (clicked on), the following option is available:
– Stop Speaking: Stops the selected participant from speaking. Depending on the
number of open microphones and microphone mode setting, the first waiting
participant might be immediately shifted to the speaker list.
– When a waiting participant is selected (clicked on), the following options are available:
– Mute / Unmute: Mutes or unmutes a microphone input. Is used to temporary mute
a speaker. The speaker still remains the active speaker. Only available if Response
mode is used.
– Shift: Shifts the selected participant from waiting to speaking.
– Remove: Removes the selected waiting participant from the list.
5.2.6 Menu
For more managing options, click the menu button (...) at the bottom right-hand corner of
the screen. A pop-up menu with icons will appear. If the menu button (...) is not shown, the
Manage meeting rights checkbox is not selected in the Seats and Devices screen. For more
information, see Seats and devices, page 74.
The pop-up menu has the following options:
– Presentation: Click the presentation icon, and then click On to enable the presentation
mode. Click Off to disable the presentation mode.
– The presentation mode is available with Ultimate and Premium licenses.
– Discussion settings: Click the discussion settings icon, to open the panel with the
discussion setting of the current activated discussion. Changed settings are not stored
in the prepared discussion settings of the agenda. You can set:
– The discussion mode.
– The speakers list.
– The priority options.
– The speech timer when you have an Ultimate or a Premium license.
– The camera control options. This is an upon registration functionality only.
– The multimedia device and Meeting Application options.
– Pan and tilt camera control (PTZ): Click the pan and tilt camera control icon, and then
click Show to show the Pan and tilt camera control. Click Hide to hide the camera
control.
– The icon is only visible in the discussion screen.
– Voting: Click the voting icon to go to the voting screens. The system will either use
“basic” voting or “prepared” voting depending on the installed licenses and system
settings.
– Ad hoc voting requirements:

– An activated Premium or Ultimate license.
– The voting function is assigned to the seats in the Meeting application. For more
information, refer to Seats and devices, page 74.
– The participants have voting rights.
– An activated meeting.
Ad hoc voting has the default settings available:
– Answer set
– Majority settings
– Display settings
– Individual/group results
– Total results.
For detailed information, refer to Voting round details, page 59.
– Prepared voting requirements:

– An activated Ultimate license.
– One or more voting rounds have been prepared in the meeting application. For
more information, see Voting script, page 59.

– The participants have voting rights.

– An activated meeting.
Refer to
– Seats and devices, page 74
– Voting script, page 59
5.3 Prepare
The meeting administrator should use a PC to prepare a meeting. To prepare a meeting,
click Prepare. This opens the Prepare screen.
Prepare meeting means:

– Administrate Persons.
– Add meetings.
– Add Persons to the meeting.
– Add Agenda topics.
– Add Meeting details.
– Add a Voting script and one or more Voting rounds.
– Discussion profiles to define the discussion settings.
Preconditions
– The logged on user must have the user right: Prepare meeting and agenda.
5.3.1 Persons
To add people/names to the system, click Persons in the tree (left pane). Requires system
license Premium or Ultimate. Persons can be assigned to a meeting, as described in
Participants, page 57.
The edit icons and a list of persons is displayed in the middle pane. Use the edit icons to
add or remove persons from the list.
For each person, General and Security fields can be entered in the right pane:
– General fields are:
– First name
– Middle name
– Last name
– Title
– Group
– Region
– Country
– Device GUI language: use the drop-down list to select the required GUI language
for the participant’s device. If no language is selected here, the language selected
on the Rooms page will be used as default.
– Headphone language: use the drop-down list to select the preferred interpretation
language. The interpretation language will be automatically selected based on this
setting. If the selected language is not available, the floor language will be used.
– Email

– Audible beeps: select this option to hear a 500 Hz beep with 150 milliseconds of
duration in the headphone output of the DCNM-DVT. This confirms the vote casting
to visual impaired participants.
– Image: click Change to add a participant picture. Select the picture you want to
display for the user and click Open. The picture will be displayed in the login
screen at Select from list, in the participant details in the list of users taking part
in a meeting, and in the DICENTIS Webserver if a participant is present. Click
Delete image to remove the picture.
– Security fields are:

– User name
– NFC Id: The number of the Near Field Communication (NFC) tag of the participant.
See following sub-heading: “Configure system for use with NFC tags”.
– Password: Button for changing the password of a user.
– Pin: Button for changing the PIN code of a user.
The security fields are used for enabling logon in the Meeting application and the
multimedia devices.

Configure system for use with NFC tags
Notice!
i NFC tags can only be used with DCNM-MMD2, DCNM-DE, DCNM-DSL, DCNM-DVT and
DCNM-FBD2 (with DCNM-FIDP)devices.
If NFC tags are used to identify/authenticate participants, the secretary or clerk should
create a unique NFC Id for each participant. To do this:
1. In the Persons (middle) pane, click on the name that you want to assign the NFC tag
to.
2. In the right-pane, click in the NFC Id field to select it.
3. Identify the NFC Id to the system:
– Make sure a suitable NFC-USB card reader is connected to the USB port of the
Client (secretary’s) PC. Bosch Security Systems B.V. recommends using one of the
following Smart Card Readers: HID Omnikey 5022 CL, HID Omnikey 5421, Identiv
SCM PC-Card uTrust 470x F, or Sony USB NFC Reader RC-S380/S.
– Scan the NFC tag at the USB card reader. The NFC Id will appear in the NFC Id
field.
– If you do not have a USB card reader, you can type the NFC Id in the NFC Id field
instead.
– If the same NFC card/ID is used for more than one participant, a red border is
shown around the NFC Id field, indicating that there is a validation error.
Import persons
Instead of entering persons and their related data manually, you can export, edit and import
persons to and from an Excel file (XLS). This makes it easier to create and update the
personal data in the system.
To create a template for the import:

1. Click the left/right arrows button.
2. Create a template file using the Create template button.
Note: Do not change the first row or the column headers in the Excel file because this
makes the file invalid for importing.
Note: Column headers depend on the language settings in the Meeting application.
Make sure the same language is used in the Meeting application for importing and
exporting.
3. Close the import / export persons window.
Use this template to enter the data for persons in the proper format.
To import persons in the system:

2. Click the Open Excel file button.
Select the Excel file containing the persons you want to import.
Note: The Excel file is checked for validity and any errors are shown. If the file contains
errors, fix these in the Excel file and repeat steps 1 to 3. These fields require special
attention:
– User name (check for duplicates): If the user name already exists, the data will be
overwritten by the data in the Excel file.
– NFC Id (check for duplicates): Has to be correctly formatted and must be unique.

– Password: If the field is blank, the same password is retained. To update the
password, enter the new password. To remove the password, enter the text
<nopassword>.
– Link to participant image: Enter the path for the picture in the column Picture file
or Image file (for example: d:\image\name.png). When you import the file, images
will also get updated.
3. Import the list of persons.
Note: The results (both errors and successfully imported data) are shown on the screen
below the table listing the persons.
To export persons:
2. If persons have already been created in the system, use the Export persons button to
export the current list of persons to an XLS file. You can edit this file in the same way
as the template.
– List of fields exported:
– First name
– Middle name
– Last name
– Title
– Group
– Country
– Region
– User name
– Password: this field appears as blank (for security reasons) even though a
password was entered in the system. If you leave the field blank, the same
password is retained. To update the password, enter the new password.
– PIN code
– NFC Id
– Image file: when exporting the link to the picture on the image server, it will also
be placed in the Excel file (https://...../<image>.png). This way, the source file can
be traced. If the import file includes a reference to https// before the picture, this
will be ignored.
– Device GUI language
– Headphone language
– Email
– Audible beeps: enter 1 to enable the audible beeps. If this field is empty, no sound
will be produced.
Refer to
– Participants, page 57
5.3.2 Discussion profiles

Discussion profiles are used to define the discussion settings. Click Discussion profiles in
the tree. These profiles are used during the preparation of the agenda topics.
Use the edit icons to add or remove discussion profiles.
The following can be set:
– Profile Name: The name of the profile.

Discussion settings
– Discussion Mode:
– Open (automatic): When selected, queues in the waiting list are automatically
shifted to the speaker list if it is not full yet. If the speakers list is full, a
microphone request is queued in the waiting list.
– Open (manual): When selected, participants can issue a request to speak and
enter the queue. A user using the Meeting Application or a participant with
“manage meeting” rights using an MMD or the Synoptic application can grant the
participant the floor.
– Response: This feature is available only for Premium or Ultimate licenses. When
selected, participants can issue a request to speak and enter the queue (green
icon).
Participants can also issue a request to respond to enter the queue and respond to
the active speaker (yellow icon).
A user using the Meeting Application or a participant with “manage meeting” rights
using an MMD or the Synoptic application can grant the participant the floor. When
the next participant in the speakers queue (green icon) is granted the floor, the
response queue (yellow icon) will be cleared, since the speaker to which they
want to respond no longer has the floor.
Only 1 active speaker and 1 active responder can have the floor. They can
temporary mute their microphone during the discussion and activate it again using
the microphone button. While muted, the microphone LED is off, but the
microphone button LED is on.
A request to respond can only be issued on a Multimedia device and Discussion
device with touchscreen, using the yellow button on the touchscreen.
– First in first out: When selected, participants can control their own microphone. If
the speakers list is full, a microphone request overrides the longest speaking
participant.
– Voice activated: When selected:
‑ the microphone buttons on the discussion devices are colored red.
‑ the microphone is activated when a participant speaks.
‑ participants do not need to press the microphone button to get the floor.
‑ the microphone button can be held in order to temporarily mute the microphone.
‑ the discussion list is cleared and is not updated while voice mode is active.
‑ the chairperson can still use the priority button to override all participants.
‑ camera control is not available.
This mode can be used for systems with up to 50 devices. It can be configured in
the profile and agendas during a discussion.
If a microphone has VIP rights (refer to Participants, page 57), it will not be
automatically activated when the participant speaks. Instead a participant with VIP
rights has to press the microphone button to speak.
You can extend the Voice activated mode with the Ultimate license to display the
participant speaking at the moment. With this license, you can check the Show active
microphone box to show automatically the participant speaking in the speaker list. This will
make it possible to direct a camera to the speaker. The Conference protocol and the .NET
API will contain who has the floor. From here, external applications, such as audio and video
recording, can use this data.

Notice!
i This functionality is designed for applications where each participant uses an individual
device. Otherwise, the system does not know who is speaking. Do not use this functionality
in rooms with high ambient noise or which are very reverberant.
The DICENTIS system uses its Dynamic Channel Allocation (DCA) technology to sense all
microphones continuously in order to:
– Quickly open the microphones if audio is detected to prevent missing syllables.
– Reduce the number of open microphones to prevent noise for optimum speech
intelligibility.
The DCA algorithm keeps the microphone open for 2 seconds for optimum performance.
Due to its continuous sensing of the audio, it can happen that one microphone is shown in
the speaker list even though nobody is speaking.
– Once you have checked the Show active microphone box, you can:
- Use the Attack time slider to set the minimal audio duration. The minimal audio
duration prevents short audio spikes, like coughing, from placing the participant in the
speaker list. The attack time sets how long the audio needs to be before it is regarded
as speech. The default recommended is 2000 ms. The minimum is 0 ms. The maximum
is 10 000 ms.
- Use the Release time slider to set the duration the microphone stays on after the
audio level becomes too low. The default is 500 ms. The minimum is 0 ms. The
maximum is 10 000 ms.
- Check the Show active by red mic LED checkbox to light up the red microphone LED
when the participant is in the speaker list.
- Configure the number of speakers displayed in the speaker list in Max active
microphones. One is the recommended value.
– Speakers list:
– Max active microphones: The maximum number of active microphones in the
speakers list can be pre‑selected (max. 25). Disabled when Voice mode or
Response is used.
– Allow speaker to mute mic: When selected (default), the participant can use the
left microphone button to temporarily mute the microphone. If disabled, the left
microphone button behaves the same as the right microphone button.
– Allow speaker to switch mic off: When selected, participants are allowed to
switch off their microphone. Disabled when Open (automatic), First in first out or
Voice mode is used.
– Switch mic off after 30 sec of silence: This function can be used when
participants forget to switch‑off the microphone manually. Disabled when Voice
mode or Response is used.
– Ambient microphone: When selected, the ambient microphone connected to input
1 is enabled.
– Speakers queue size: The maximum number of requests in the waiting list. A
maximum of 200 requests can be selected. Disabled when First in first out or
Voice mode is used.
– Allow request to speak: When selected, request‑to‑speak is allowed. Disabled
when Open (automatic), First in first out or Voice mode is used.

– Allow cancel request to speak: When selected, participants are allowed to cancel
their request‑to‑speak. Disabled when Open (automatic), First in first out or Voice
mode is used.
– Responders queue size: The maximum number or requests in the response queue.
A maximum of 99 can be selected. Only available if Response mode is used.
– Allow cancel request-to-respond. When selected, participants are allowed to
cancel their request-to-respond. Only available if Response mode is used.
– Show waiting in queue by green mic LED: When selected, the LED in the
microphone will be on for devices in the queue (instead of off when not selected).
Disabled when First in first out or Voice mode is used.
– Show first in queue by blinking green LED: When selected the microphone button
and the microphone LED will blink green for the first person in the queue. Can
only be used when Show waiting in queue by green mic LED is also selected.
Disabled when First in first out or Voice mode is used.
– Show queue for participants: When enabled, the queue will be displayed on all
seats. When disabled, it will only be displayed on seats which have Manage
meeting or VIP rights. This allows you to show the queue to the chairperson and
operator, but hide it for all other participants. This functionality is also available
for the synoptic layout so that the queue is shown to the chairperson and operator,
but hidden for participants. Disabled when First in first out or Voice mode is used.
– Priority options:
– Priority tone: When selected, a priority tone is audible when priority is used. Set
to on by default. The priority tone can be configured per agenda item or during the
discussion, but can only be used if a priority tone was defined.
– Mute all speakers: When selected, it mutes all speakers temporarily when priority
is used.
– Switch off microphones and clear queue: When selected, all speakers and persons
in the waiting list are cancelled when the priority is used.
– Speech timer:
– Speech time per speaking turn: When selected, the speech timer can be set per
speaking turn in minutes and seconds to a maximum of 99 minutes. Each time a
speaker is allowed to speak, this time is awarded.
– Show last minute by red blinking mic button: When selected, the microphone
button on the active speaker’s device will start blinking when the last minute of
speech time has been reached.
– Show last minute by red blinking mic LED: When selected, the microphone LED
on the active speaker’s device will start blinking when the last minute of speech
time has been reached.
– Adjust speech time: When selected, the speech time can be increased or
decreased with the number of minutes and seconds entered by clicking the + / -
icons at the top of the Discussion profiles screen.
– Turn microphone off when time has elapsed: When selected, the microphone is
switched off after the set speech time has elapsed. When not selected, the
microphone will stay open after the set speech time has elapsed.
– Camera control options (This feature is available only upon registration, not for
Premium or Ultimate licenses):
– Camera control: When selected, activates external or SDI video switchers, as
required; directs the cameras towards the required pre-configured positions;
displays the camera image on the multimedia devices.

– Camera override: When selected, the last participant that activated their
microphone is shown.
– Multimedia device and meeting application options:
The available options depend on the installed licenses and the settings in the
Discussion profile.
– Upon registration only:
– Camera control options are available.
– Display video on device: When selected, and Camera control is selected, the
active speaker or overview camera will be displayed in the camera view in the
Meeting Application and on the multimedia devices.
– Display logo: If Camera control is not selected, the customer logo or a blank
background is displayed in the Meeting Application and on the multimedia devices.
– With Premium and Ultimate licenses:
– If both Camera control and Camera override are selected in the Camera control
options:
– Display video on device: When selected, and Camera control is selected, the
active speaker or overview camera will be displayed in the camera view in the
Meeting Application and on the multimedia devices.
– Display image of speaker: When selected, the server controls the video switcher
and the cameras. The latest speaker is displayed in the Meeting Application and on
the multimedia devices.
– Display image of newest speaker: When selected, the image of the latest speaker
is shown in the Meeting Application and on the multimedia devices.
If Camera control is not selected in the Camera control options:

– Camera override becomes disabled and Display logo is activated. The company
logo is shown in the Meeting Application and on the multimedia devices.
Notice!
i If a profile is changed, the agenda items that use this profile are not automatically updated.
Therefore, after updating a profile you will have to reapply this profile to all agenda items
that require the new settings.
Refer to
5.3.3 Meetings
To prepare a meeting:
– Use the edit icons to add or remove a meeting.
– When a new meeting is added, the Meeting details can be entered.
– Use the copy icon to copy a meeting, including all meeting details.
Refer to
– Meeting details, page 55
– Agenda, page 58

5.3.4 Meeting details

Click meetings in the tree to display the list of meetings.
– Name: Type the name of the meeting.
– Copy link: Copy the meeting link to send to a participant joining remotely.
The remote participants can join via a web browser on a tablet or computer. They log in
using the user name and password defined in the Security fields. Refer to Persons, page 47.
To find out which licenses allow participants to join remotely, refer to the License overview,
page 18.
– Description: Enter a suitable description.
– Start Date/Time: Select the required start date and time of the meeting.
– End Date/Time: Select the required end date and time of the meeting.
– URL: Enter a suitable URL, as described in Uploading and accessing files, page 138.
Enables documents stored on the DcnmMeetingDocuments website to be displayed
when the blue More info hyperlink on the multimedia device is pressed.
– Automatically open the meeting after the meeting is activated: Select the checkbox to
automatically open the meeting once the meeting is activated (Multimedia device only).
– Automatically start the agenda when the meeting is opened: Select the checkbox to
automatically start the agenda when the meeting is opened.
– Identification (only present when license DCNM‑LSID is present in the system): When
selected, meeting participants are requested to identify themselves. Only seats that
have an identification license participate in the identification process. Select the
required option:
– Participant can only log in at assigned seat: Participants can only log in to the
seat that has been assigned to them during the preparation of the meeting. The
option can be combined with the Identification and Verification options. If no
Identification and Verification options have been set, the welcome screen is shown
with the participant’s name and a log in button to confirm their identity at that
seat (multimedia and DCNM-DE only).
Note: When Participant can only log in at assigned seat is enabled, devices that
have identification and do not have a person assigned to them show the blocked
screen.
– Identify participant at seat by:
- Swipe NFC card: Participants can use an NFC card to identify themselves (DCNM-
MMD2, DCNM-DE , DCNM-DSL and DCNM-DVT ). To use this option, the system
must be configured for use with NFC tags. See Persons, page 47.
- Keep NFC card at device: Participants can use an NFC card to identify
themselves (DCNM-MMD2, DCNM-DE , DCNM-DSL and DCNM-DVT ). As long as the
NFC card is in the range of the NFC reader, the participant remains logged in.
When the participant moves the card outside the range of the NFC reader, the
participant is logged out. To use this option, the system must be configured for use
with NFC tags, see Persons, page 47. The Keep NFC card at device option cannot
be used in combination with dual use, see Dual Use option in Seats and devices,
page 74.
- User name: Participants enter their user name to confirm their identity
(multimedia device only).
- Select from list: Participants can select their name from a list of participants
(displayed on the screen line) to confirm their identity (multimedia device only).
- External system: Participants are identified by means of an external system (all

DICENTIS devices).
Note: When identification is done via an external system, verification is also only
possible via an external system.
– Verify participant at seat by:
- PIN code: Participants can use a PIN code to authenticate themselves
(multimedia device and DCNM-DE only).
- Password: Participants use their password to authenticate themselves
(multimedia device only).
- External system: Participants are authenticated by means of an external system
(all DICENTIS devices).
Notice!
Remote participants can log in regardless of the selected identification mode. If no
i identification mode is selected and a remote participant is assigned to a seat in the meeting
room, that participant is considered to be already seated and cannot join remotely. To
prevent this situation, always select an identification mode or do not assign remote
participants to seats in the meeting room.
Quorum
– Quorum: Quorum is used to validate if enough participants are present to continue the
meeting or voting round. When enabled, it will be automatically calculated if the
expression results in a true or false. The expression information is available on the
Meeting application, Synoptic control, .NET API and Conference protocol.
– Use vote weight: When selected, the configured vote weight will be used for the
automatic quorum calculation (e.g. if a participant has a vote weight of 5, his presence
will be calculated as the presence of 5 participants).
– Quorum expression: Use the buttons in the table to the right to insert the
variables into the Quorum expression, or type the variables in the expression
fields.
– Test result: The test values can be used to validate the expression. The test result
box colors turns green when the expression is true; red when the expression is
false; and orange when the expression is invalid.
Example: if at least 2/3 of the participants with voting rights need to be present to
reach the quorum, then the Quorum expression will be:
PresentVoteRights / VoteRights ≥ 2/3
Note: the Quorum is displayed in the Meeting application and Synoptic control as a bar
graph. For correct display, the value should be between 0 and 1 and > or ≥ must be used. If
these prerequisites are not met, then a bar graph cannot be displayed and only the true or
false indication will be displayed, based on the expression.
Refer to
– Persons, page 47
– Uploading and accessing files, page 138
– , page 48

5.3.5 Participants
Persons can be added to and removed from a meeting by using the Add and Remove
buttons in the Participants pane. As soon as a Person is added to a Meeting that person
becomes a Participant.
Persons are added to the system as described in Persons, page 47.
The number of participants that can attend a meeting is determined by the available
participant licenses. While it is feasible to include additional participants in the meeting, the
maximum number that can join is limited by the number of participant licenses assigned.
The system provides feedback regarding the allowed number of participants for a specific
meeting, based on the assigned license count.
Button Description
Add Used to add Persons to a meeting.
Remove Removes the selected participant from the

list.
Table 5.2: Button function
– Discuss: When selected, the participant is allowed to discuss.

– VIP: Can be used to grant viewing rights for the voting results (interim-hold-closed
results) to special persons and/or seats. The way the voting results are displayed is
determined by the settings in Vote settings, Results. See Voting round details, page 59.
Participants/seats with VIP rights can also view the waiting queue if the option Show
queue for participants is disabled in the Discussion settings. See Discussion profiles.
– Vote: When selected, the participant is allowed to vote. The number of participants
with voting authorization is shown in between brackets in the column header, so you
can check if all required participants have voting authorization.
– Vote weight: Allows you to configure the vote weight of a participant. The value in
between brackets in the column header is the sum of all vote weights of the
participants with voting authorization. See also Voting round details, page 59.
– Manage meeting: When selected, the participant is allowed to manage the meeting
(DCNM-MMD2 or Meeting application only).
– Priority: When selected, the participant is able to use the priority button.
– Vip type: Assigns additional microphone authorizations to the participant, independent
of the microphone mode and numbers of open microphones (use the small triangle and
drop-down list to select a Vip type):
– Button Operated: The microphone will always be activated when the microphone
button is pressed. This is the default setting for a chairperson.
– Ptt Operated: Push to talk. The microphone will always be activated when the
microphone button is pressed and held in. This is the default setting for a
discussion device that is used as an interruption microphone.
– Seat name: Assigns a participant to the selected seat name. Use the small triangle and
drop-down list to select a seat name.
– Screen Line: Displays the text/name which will be visible. The Screen Line is
configured in Configure > Rooms. See Rooms, page 66.

Notice!
i Do not assign a participant to the Meeting application seat, because this could be confusing
for the user. The meeting application has a login screen that the user should use to log into
the system.
Refer to
– Rooms, page 66
5.3.6 Agenda
An Agenda, which is part of every meeting, can have one or more topics.
– Use the edit icons to add or remove a topic.
– Use the arrow buttons to change the order of the topics.
– Use the copy icon to copy an Agenda.
– To prepare a topic, select the new topic in the tree, and enter the required information,
as described in:
– Topic details, page 58
– Participant List, page 59
– Speaker waiting list, page 59
Notice!
i The items in the top bar of the agenda pane, Subject, Description, URL, and Discussion
Settings can be hidden and displayed by right-clicking on one of the items and then
selecting or deselecting the required item.
Refer to
– Participant List, page 59
– Speaker waiting list, page 59
5.3.7 Topic details

The following information can be defined for an agenda topic:
– Subject: Enter a suitable subject
– Description: Enter a suitable description
– URL: Enter a suitable URL, as described in Uploading and accessing files, page 138.
Enables documents to be displayed when the blue More info hyperlink on the
multimedia device is pressed (DCNM-MMD2 only). These documents can be stored on:
– the DcnmMeetingDocuments website
– the customer’s website
– Discussion settings:
– Select the required profile from the drop‑down list.
– Click the text in the drop‑down list. The discussion setting of the agenda topic will
open. Make your settings, and optionally save them as a new profile.
– See also: Discussion templates.

Notice!
As the discussion settings are defined in a profile, a local copy of the discussion settings is
i made and stored in the agenda topic. This means, that after a profile has been selected in
an agenda topic, the discussion settings of an agenda topic are not updated when a profile
is changed.
Refer to
5.3.8 Participant List

All Participants that are assigned to the meeting can be selected and added to the Speaker
waiting list.
– Use the Add button to add the selected Participant to the Speaker waiting list.
– The Filter by text box can be used to narrow the search, for example Participant
names.
5.3.9 Speaker waiting list

The Speaker waiting list is used to set up the sequence of the Participants who are
planned to speak during the agenda topic.
– Use the arrow buttons to change the order.
– Use the Remove button to remove the selected Participant from the Speaker waiting
list. This participant will stay a Participant in this meeting.
5.3.10 Voting script

This feature is available only for Ultimate licenses.
A Voting script, which can have one or more voting rounds, can be added to a meeting. Use
the following procedure to add a voting round to a Voting script:
1. In the tree, click on Voting script.
2. In the right pane, click on a row.
3. At the top of the page:
– Use the blue plus icon to create an empty voting round (all settings have to be
manually updated).
– Use the blue minus icon to delete a selected voting round.
Note: To delete multiple voting rounds, use Shift + left mouse click to select the
voting rounds, and then click the red cross.
– Use the duplicate icon to create a new voting round, based on the settings of the
selected voting round.
– Use the up/down arrows to change the order of a selected voting round.
4. To prepare a voting round, select the voting round in the tree, and then enter the
required information, as described in Voting round details, page 59.
Refer to
5.3.11 Voting round details

The following information can be defined for a voting round.
Number: For entering the reference number of the voting round.
Subject: For entering the subject of the voting round.
Description: For entering a short description of the voting round.

URL: Enables documents stored on the DcnmMeetingDocuments website to be displayed

when the blue More info hyperlink on the multimedia device is pressed (multimedia device
only).
Vote settings
Answer set:
Drop‑down list with options for:
– Yes/Abstain
– Yes/No
– Yes/No/Abstain
– Yes/No/Abstain/DNPV
– For/Abstain
– For/Against
– For/Against/Abstain
– For/Against/Abstain/DNPV
– A/B
– A/B/C
– A/B/C/D
Notice!
i DNPV (Do Not Participate in the Vote). This option allows participants to indicate that they
do not want to participate in the vote.
Notice!
The DCNM-DVT and DCNM-FVP do not display the letters A, B, C and D. On these devices,
the letters are represented by colors:
i A - Green
B - Red
C - Yellow
D - Orange
Buttons:
– Hide answer buttons after casting vote: When selected, the answer buttons will not
show the cast vote on the device. This prevents influencing other participants and
keeps the voting process as anonymous as possible, when used in combination with not
showing or storing individual results. Total and individual results can still be saved on
the DICENTIS server, depending on the settings in Store results.
– Vote can be changed after casting: This option is selected by default and enables the
participants to change their vote after casting it. If you deselect this option, the
participants are no longer able to change their vote after casting it. This option
automatically
– Cast vote if no vote is cast upon closing of the voting round: When selected, this
option enables you to configure which answer is automatically cast by participants who
are present in a meeting or press the present button but do not cast a vote until the
voting round is closed. You can choose the voting option you want to be automatically
cast by those participants from a dropdown list. The default value of the field is Abstain
or the last voting option of the answer set you selected if Abstain is not available. To
prevent mistakes, this option is disabled if you change the answer set.
Voting timer:

For defining a time for a voting round. The voting time is displayed on the multimedia
devices and in the voting screen of the Meeting application (DCNM-MMD2 only).
The voting timer has radio buttons options for:
– No voting timer: When selected the voting timer is not used, and the voting timer
Duration box is hidden.
– Keep voting round open when time is reached: When selected, the voting round is kept
open when the voting time has expired. Participants can still cast or change their vote.
The additional time is shown as a negative value. For example, if a voting time was set
for 30 seconds (00:30), -00:30 will be displayed after one minute. When the voting
timer has reached -9:59, it will stop counting down, but the vote remains open until it
is closed manually.
– Hold voting round when time is reached: When selected, the voting round is put on
hold when the voting time has expired. The voting round can be resumed and put on
hold as required. The additional time is shown as a negative value. Participants can still
cast or change their vote.
– Close voting round when time is reached: When selected, the voting round is closed
when the voting time has expired. Participants can no longer cast or change their votes.
Voting must take place within the specified time.
– Duration: For entering a value for the voting timer. Use the up/down arrows to select
the time in minutes and seconds.
Majority:
– Present button: When selected, participants have to press the Present button before
they can vote. Enable this setting together with entering the Present variable in the
denominator when the 100% needs to be all people who have pressed the Present
button. They do not actually have to have voted, having pressed the Present button is
sufficient.
– Use vote weight: When selected, the vote weight can be configured for every
participant during a meeting. This enables participants to vote for other persons who
are absent from the meeting (proxy voting). The weight of the vote is determined by the
number selected or entered in Vote weight. The total number of votes is shown in
brackets behind Vote weight. For example, when there are 7 participants in a meeting
and one of these has a vote weight of 2, the total number of votes will be 8. Vote
weighing is possible for all voting types (Secret, Open, and so on) and is displayed in
the API-results, the meeting results XML file and the voting results XML file. Requires
DCNM-LMPM, DCNM-LVPM and DCNM-LPD licenses.
– Majority calculation: When enabled, it will be automatically calculated if the
expression results in a true or false. The expression information is available on the
Meeting application, Synoptic control, .NET API and Conference protocol.
– Majority expression: Use the buttons in the table to the right to insert the
variables into the In favour and 100% setting fields, or type the variables in the
expression fields.
– Test result: The test values can be used to validate the expression. The test result
box colors turns green when the expression is true; red when the expression is
false; and orange when the expression is invalid.
Example: if more than half of the participants with voting rights need to vote in
favor to reach the majority, then the Majority expression will be:
Yes / VoteRights > 0.5

Note: the Majority is displayed in the Meeting application and Synoptic control as a bar
graph. For correct display, the value should be between 0 and 1 and > or ≥ must be used. If
these prerequisites are not met, then a bar graph cannot be displayed and only the true or
false indication will be displayed, based on the expression.
Results:
To differentiate between the viewing rights for different participants, the settings for
individual, group and total results can be applied to participants, participants with VIP
viewing rights, and participants with manage meeting rights.
The settings can also be applied to external systems that use the API (Meeting application,
Synoptic control and custom-built applications using the API).
– Set results for:
– Open voting round: To configure an ‘open voting’ round (‘open voting’ is
sometimes referred to as ‘public voting’), where individual results are available.
When selected, data from the individual voting rounds is saved in xml files on the
DICENTIS server and passed on via the API to external systems (including the
Meeting application and Synoptic control). For more information see, Voting
results file.
– Secret voting round: To configure a secret voting round, where individual results
are NOT available. When selected, the cast vote is hidden. Individual results are
not displayed on the multimedia devices, Meeting application, or API, and CANNOT
be retrieved from the DICENTIS server or via the API.
– Display results:
– Individual vote is cast: This setting shows which participant has cast a vote, but
not what he has cast.
– Display individual and group results: This setting show the individual and group
results.
– Total cast votes: This setting show the number of cast votes, but not what was
cast.
– Display total results: This setting shows the total results.
– Display majority: This setting shows the majority status.
– Selection:
– Always: The results are always displayed.
– On hold/closed: The results are displayed on hold/closed.
– On accepted/rejected: The results are displayed when the vote has been accepted
or rejected.
– Never: The results are never displayed.
Notice!
i Individual and group results are never displayed on the multimedia and discussion devices,
nor in the Meeting application. Individual results can be viewed by a participant logging in
to Synoptic control if one or more of the above options has been selected.

Notice!
When a participant logs into the DICENTIS Webserver, both the configuration rules for the
external system and the participant are applied. Applied first are the limitations (settings)
i for the external system, and, secondly, the limitations (settings) for the participant.
Example:
If Display individual and group results to an external system is set to On hold/closed and
Display individual and group results to participants is set to Always, it will display the
results of On hold/closed, because the interim results are not passed on to the API.
– Store results: Determines how results are dealt with on the DICENTIS server.
– Individual and totals: Individual and total results are stored.
– Only totals: Only total results are stored.
– Do not store totals: No results are stored.
Note: A voting round is secret when these criteria are met:

1. Display Individual and group results for participants, select Never.
2. Display Individual and group results for VIP, select Never.
3. Display Individual and group results for Participant with manage meeting, select
Never.
4. Store results, select Only totals, or Do not store results.
In all other situations, the voting round is open.
Save settings as default button: Saves the Vote settings of the selected voting round as the
default for creating a new voting round.
Notice!
i The Save settings as default feature can be helpful if you want to create multiple voting
rounds that have the same Vote settings.
– Use the button like this:

– Select the voting round you want to reuse, by clicking the green icon in the tree.
– Click the Save settings as default button.
– Click Voting script, and then use the ‘plus’ icon to create a new voting round with
your favorite settings.
5.3.12 Voting settings

Configure the default voting options in the Voting settings page.
These settings are used:
– When a new voting round is created
– When an ad-hoc voting round starts.
For more information, refer to the Vote settings section in Voting round details, page 59.

5.3.13 Prepare interpretation

This feature is available only for Ultimate licenses.
The secretary can configure interpreter desks remotely before and during a meeting using
the Meeting application or the API. These meeting settings should be configured for
interpretation:
– The languages needed in the meeting (from the configured language list the Meeting
application); applies to all booths.
– Assign the languages to the DICENTIS Interpreter desks or external inputs.
– Configure the interpreter desks A, B and C outputs.
– Configure the auto-relay booths.
Configuration steps:
1. Open Prepare > Meetings.
2. Select the meeting you want to configure the interpreting settings for and open the
Meeting details.
3. Select Interpreting.
4. Use default room settings is enabled by default. If you want to use the default settings
for a meeting (configured via Configure > Rooms), leave the setting as is.
5. If you do not want to use the default settings for a meeting, uncheck Use default room
settings. Here you can define the language and desk assignment settings for this
meeting:
– Language selection. Here you can select the available languages for the meeting
(from the defined languages list), change the order and appearance of the
languages and their source (DICENTIS, DCN NG / Dante gateway, or DanteTM). See
Language selection, page 78 for a detailed description of the options.
– Interpreter seats. Here the following information is shown: Booth, Desk, Status,
Device info, selected A, B and C output, and selected headphones is shown. To
change these settings, select one or more lines and click Edit. The Desk and Booth
settings pane appears. If you selected multiple lines “Booth: Multiple” and “Desk:
Multiple” is shown to indicate that the settings apply to more than one booth/
desk. See Interpreter desks, page 81 for a detailed description of the options.
Hint: The configuration settings from Rooms are stored on the desks. Since the
output languages may differ from those configured at Rooms, it is likely you will
have to configure the output languages for the desk again. You can easily do this
selecting all desks and clicking the Auto Configure button.
Note: If a desk shows the languages on the A/B/C output without a number, these
languages are not included in the meeting. If the A output has no language that is
included in the meeting, the desk is disabled.
6. Click Apply to keep the settings, or Discard to cancel them.
Refer to
– Interpreter desks, page 81
– Language selection, page 78

5.4 Configure
Configure is used to set up and configure the system. To start configuration on the main
screen, click Configure. This opens the Configure screen. Use the tree in the left pane to
navigate this screen. Click the small triangle to open the menu items in the tree.
Configure means:
– Add User groups.
– Add/modify/delete Users information.
– Define Rooms.
Preconditions
– The user logged on needs to have the user right Configure system.
5.4.1 User groups

User groups can only be defined if you have the necessary rights. Different types of User
groups can be created by defining privileges for each user group. Examples of User groups
are; secretary, operators, etc.
– To add, remove or copy User groups, use the edit icons.
– Access Rights: Per User group several options can be selected.
– Authentication: Per User group Windows Authentication can be selected. When
enabled, the user name and password will be validated against the data in the Windows
Authentication server. When disabled, the password will be checked against the
password that is stored in the DICENTIS Meeting application.
When Windows Authentication is used, the PC running the DICENTIS services and the
MMDs must be able to access the Windows Authentication server. The user name has to
be used in combination with the domain, for example, USA\Bill where USA is the name
of the domain and Bill is the user name of the user.
5.4.2 Users
To add Users that should logon to the system, click Users in the tree.
Here the Users are listed. To add or remove Users, use the edit icons.
For each User: General and Security fields can be entered:

– General fields are for example, name, title, country.
– Security fields are used to be able to logon in the Meeting application and the
multimedia devices.
5.4.3 Languages
The predefined languages in the Meeting Application cannot be removed. However, you can
add or remove your own (custom) languages and set the sorting order that is used to show
the languages during meeting preparation.
To add custom languages:
1. Navigate to Configure > Languages.
2. Click the plus sign to add a new language. A blank row is inserted in the list.
3. Enter a number in Sorting order, for example 26. The sorting order number of the
languages can be changed. This helps the Technician with easier configuration of the
language setup. Refer to Language selection, page 78.
4. Enter a name for the Language, for example Swahili. This is used as a general
description.

5. Enter the Original name for the language. For example, Swahili can be displayed as
Kiswahili.
6. Enter an Abbreviation for the language. For example, SWA. If Swahili is assigned to
OMI output-2 it can be displayed as: 26 Kiswahili (so number and language name in the
original language) on the discussion and multimedia devices.
7. The Short abbreviation displays the official 2 letter code for the language.
8. Enter an optional User defined abbreviation. For example, the official abbreviation for
German is “DE”, but you can enter “GER” as user defined abbreviation. If no user
defined abbreviation is entered, No will be shown.
The way the language is displayed depends on the setting selected under Language >
Language is displayed on device as.
To remove a custom language, select the row you want to delete and click the minus sign.
5.4.4 Rooms
Rooms contain all settings related to the room.
To change the room details, the user right Configure system is needed.
Room details
– Automatic seat assignment: When selected, a new device connected to the system:
– is automatically assigned to a seat.
– has the seat license assigned, when available.
Uncheck the Automatic seat assignment checkbox after you have configured the
system. This gives you more control over your system with respect to replacing devices
and adding seats.
– Participant’s device GUI language: Use the drop-down list to select the required GUI
language of all devices with a graphical user interface. This setting is overruled by the
GUI language setting in the Persons page.
– ScreenLine definition: The screen line is defined here. To activate the screen line, click
the Apply button. Insert here the information entered in the general fields of a Person
or User (that is: FirstName, LastName, MiddleName, Title, Region, Country) by using the
$‑sign directly in front of the description.
Screenline definition example: $FirstName $LastName $MiddleName $Title $Region
$Country
Optionally, limit the number of characters of an item shown from 1 to 99 by adding the
number behind the field between parentheses. Numbers used below 1 or above 99 are
parsed as normal text. The screen line entry must contain at least one of the above items. If
the entry is not accepted, it is enclosed within a red box.
– Meeting notes location: The location of the meeting notes is defined here. By default,
the meeting notes are saved on the Server PC in: \ProgramData\Bosch\DICENTIS.
Use the Browse button to select another location, if required. For more information on
the meeting notes, refer to DICENTIS Webserver, page 93.
Note: The default location for the meeting notes is only displayed if the DCNM‑LMPM
license is activated.
– Power off devices when system is idle for: Select this function to automatically turn
off the participant devices and interpreter desks when the system is idle for a certain
amount of time to save energy and increase the lifetime of the equipment.
Note: The system is regarded as being in idle state when the speakers list (or queue) is
empty and when no microphone of a DICENTIS interpreter desk is active. This mode is

disabled when microphone mode Voice is used.

Note: This option turns off the system by disabling the 48 V on the high power outputs
of the DICENTIS (Audio processor and) Powering switch.
Notice!
i Discussion devices and interpreter desks connected to PoE switches will not power off.
The participant devices and interpreter desks can be powered on using the available
methods:
– The power on functionality on the Meeting Application.
– The power on functionality on the Synoptic Control.
– The power on functionality on the multimedia device connected to the low power/
always powered DICENTIS output of the DCNM-APS2/DCNM-PS2 (or DCNM-APS/
DCNM-PS).
– Making a physical power on button based on the circuit-diagram described in
chapter 5.5.5 of the DICENTIS Installation manual.
This function is enabled by default on new systems and after upgrading the system software
to the 3.2 version.
– Room name: Enter the name of the Room to easily distinguish it from the other
DICENTIS systems. You can configure the name as needed. Afterwards, it will be
displayed in:
– The Meeting application.
– The .Net API.
– The DICENTIS Webserver.
– The Conference protocol.
– The meeting and voting notes.
– Room contact email: for future releases.
– HTTP proxy devices:

– Proxy address: Address (IP address or host name) of the host running the proxy
server.
– Proxy port: Port number of the host running the proxy server. This is the port at
which the proxy server will listen to clients.
– Image server info:

– Image server url: Address (IP address or host name) of the host running the image
server. This is by default the same PC the DICENTIS Meeting Application is
installed on. To avoid performance and/or space issues you can install the image
server on a different computer. Refer to Installing the image server on a different
computer, page 136.
Notice!
i Enabling Display image of newest speaker in Discussion profiles creates a high CPU load
on the DICENTIS server if the system has more than 500 Multimedia devices.
To prevent this, use a separate image server to reduce the load on the DICENTIS server.

– Test image server connection button: Used to test if the image server connection
is working. If the configuration is working properly, the message ‘Successful’ is
displayed. This is especially useful if the image server has been moved to a
different PC.
– Customer logo: Click Change to select a logo (e.g. your company logo) that will be
displayed:
– In the login screen of the multimedia device (DCNM-MMD and DCNM-MMD2).
– In the login screen of the discussion device with touchscreen (DCNM-DE).
– In the home screen of the multimedia device (DCNM-MMD and DCNM-MMD2).
– Behind the speakers list on the discussion device with touchscreen (DCNM-DE).
– In the home screen and in the camera view of the Meeting application.
– In the camera view of the multimedia device (DCNM-MMD and DCNM-MMD2) if no
camera has been configured or if Display video on device is not selected under
Prepare > Discussion profiles > Speaker Viewing Options. Refer to Meetings, page
54.
Note:
– The recommended size of the logo image is 1024 X 600 px. The resolution of the
multimedia device (DCNM-MMD and DCNM-MMD2) screen is 1024 x 600. The
resolution of the discussion device with touchscreen (DCNM-DE) screen is 480 x
272.
– It is recommended that the selected logo is plain at the corners, because the
image will cropped by 150 px at each end to display the image on the camera view.
– It is recommended to use images with dark, preferably black background for
optimum readability of texts. Do not use white or light backgrounds, because the
text will not be readable.
– The image will automatically be scaled vertically to fit the camera view window (a
small part from the left side and right side will be cut off) if the aspect ratio is
different from 1024 X 600 px.
– Presentation source:
– Default (DcnBeamer): Use the DcnBeamer application as your default presentation
source. Copy the DcnBeamer directory to a USB-drive and then run it from that
location on a remote notebook.
Notice!
i The horizontal resolution of the PC running the DcnBeamer.bat should be dividable by 8. If

this is not the case, the image can be distorted on the multimedia device and Meeting
Application.
– H.264 stream: Enter the URL of the H.264 presentation source you use, refer to the
documentation of your presentation source (e.g. RTSP://<IP address HD
Conference Dome>). The H.264 stream is packed in RTP stream according to
https://www.rfc-editor.org/info/rfc3984
It can be configured as:
- direct RTP stream (unicast and multicast)
- RTP stream served by an RTSP server (unicast and multicast).
The settings of the H.264 stream are:
‑ 720p25 or 720p30 if multimedia devices are used (or 1080p25 or 1080p30 if only
DCNM-IDESKVID devices are used).

‑ Target bit‑rate 2Mbit/s

‑ Maximum bit-rate 2.5Mbit/s.
‑ GOP length 15 (also known as I-Frame distance).
‑ No B‑frames, I and P frames only.
Refer to
– DICENTIS Webserver, page 93
– DICENTIS Webserver, page 93
– Installing the image server on a different computer, page 136
5.4.5 Audio settings

– Audio tones: Use the Set… and Remove buttons to upload and remove custom chimes
for Summon and Priority.
Audio file specification:
– PCM format.
– 16 bits per sample.
– 48 k sample rate.
– Mono.
– Max 700 kb file size.
– Audio tones audible on headphones: When selected, the audio tones are sent to the
headphones of the participants and interpreters and Out 2 when configured as
Recorder (Int. floor). Off by default.
– Mic: Shows the signal of the microphones when they are being spoken in.
– System:
– Master volume: Master volume to control the devices’ loudspeakers and the sound
reinforcement output.
– LSP: Sets the volume for the device loudspeakers in decibel (dB).
– SR: Sets the volume for the sound reinforcement output.
– Change EQ…: Sets the equalizer for both the device’s loudspeaker and the sound
reinforcement output.
– Line, Dante and OMNEO Inputs / Outputs:
– In 1: Sets the sensitivity of Line/DanteTM/OMNEO input 1.
– Out 1: Sets the sensitivity of Line output 1.
– Ambient: Sets the ambient audio ON or Off for input 1:
ON: Audio connected to In 1 is only routed to the delegate headphones and the
recorder output when no microphone is active.
Off: (default setting): Audio connected to In 1 is always routed to the delegate
loudspeakers, delegate headphones, and the PA output.
– In 2 Sets the sensitivity of Line/DanteTM/OMNEO input 2.
– Out 2: Sets the sensitivity of Line output 2.
– In 2 / Out 2 mode selection menu: Defines the mode of Line/DanteTM/OMNEO input
2 and Line/DanteTM/OMNEO output 2. Click the arrow on the drop-down list to
choose between:
LSP: When selected, allows the audio from the delegate’s loudspeaker to be
amplified by an external system.
Recorder (Int. floor): When selected, allows the audio to be recorded or sent to
interpreters.
Mix - Minus: When selected, prevents acoustic feedback when two systems are
connected for example via telephone coupler.
Insertion: When selected, allows an external system to process/equalize the audio.

In this mode, headroom compensation is still active.

Unprocessed: When selected, receives / sends the unprocessed audio (also
referred to as dry signal) from In 2 / Out 2.
Mix - Minus unprocessed: Only for Dante In 2 / Out 2. When selected, it increases
the input delay to 15 m seconds and inserts the Dante audio after the local
acoustical feedback suppression, to improve the audio when the system is used for
hybrid meetings.
– To configure the audio for hybrid meetings:
1. Set the audio of Dante Input 2 and Output 2 to Mix-Minus unprocessed and unmute
them.
2. In the Dante Controller, create a multicast flow for the Floor of DICENTIS-<hostname
PC>MG.
For more information, refer to the section on how to create multicast streams of the
chapter Configuring Dante™ compatible devices, page 141.
3. Using the Dante Controller, route:
– DICENTIS-<hostname PC> Dante Output Out 2 to DICENTIS-<hostname PC>-MG
Floor
– DICENTIS-<hostname PC>-MG Floor to DICENTIS-<hostname PC> Dante Input In2
Note: You need to download and install the Dante Controller software from Audinate.
– Acoustic Feedback:
– No Acoustic Feedback Suppression (AFS): Off, sets the AFS function to “off”.
– Natural speech Acoustic Feedback Suppression: Sets the AFS function to “on”
and selects the natural algorithm for speech.
– Maximum Acoustic Feedback Suppression: Sets the AFS function to “on” and
selects the maximum algorithm for speech, which reduces the risk of acoustic
feedback (howling) at higher system volume levels.
Note: Audio artifacts might occur at higher volume levels.
– Loudspeaker is active when microphone is on: Enables the loudspeaker of the
device, when the microphone is on.
– Attenuate headphone when speaking by x dB: x can be set using the textbox or
the slider. The range of x is 0 dB up to 12 dB. Attenuates the headphone volume of
the device, when the microphone is on.
– Mute: When selected, mutes the Line Input / Output or Dante Input / Output. There are
separate mute buttons for In 1 / Out 1 and In 2 / Out 2.
– Test Tone: To test the audio in the system. Select either Off, 1 KHz, or Sweep.
Note: When a Test Tone option is selected the Test Tone checkbox appears in the
System and Line Input / Output fields.
– Headroom: When Unprocessed is selected, the headroom can be set for the Line 2 and
Dante 2 outputs. The range is from 3 dB up to 30 dB. Headroom is the buffer you have
against transient peaks or loud sounds before the system goes into clipping.
5.4.6 Audio routing settings

The following options are available for the audio routing:
– LSP: Use this mode if you want audio output 2 of the Audio processor and powering
switch to transmit a signal that can be connected to an external public address system.
The Audio processor and powering switch sets:
– volume signal level.
– audio equalization.
Audio input 2 signal of the Audio processor and powering switch is added to the floor
signal.
– Recorder (Int. floor): This is the default audio I/O routing mode. Use this mode if you
want audio output 2 of the Audio processor and powering switch to transmit a signal
that can be connected to an external audio recorder or interpretation system. The
Audio processor and powering switch has no effect on the volume level of the signal.
Audio input 2 signal of the Audio processor and powering switch is added to the floor
signal.
– Mix - Minus: Use the Mix-Minus mode to prevent acoustic feedback when two systems
are connected, for example with a telephone coupler, via the audio input and audio
output 2.
– Insertion: Use this mode to enable audio output 2 and audio input 2 of the Audio
processor and powering switch to add signals from external audio devices. Headroom
compensation is still active in this mode. If an unprocessed signal is required, leave the
setting at the default position of -30 dB.
Example: An external audio mixer is connected between audio output 2 and audio input
2 of the Audio processor and powering switch.
– Unprocessed: Use the Unprocessed mode to receive / send the unprocessed audio
(also referred to as dry signal) to input 2 and output 2 of the Audio processor and
powering switch.
See the following figure for a schematic overview of these settings:
A
Analog,
B Dante or
OMNEO
Analog,
Dante or -20dB
OMNEO
Analog,
Dante or
OMNEO
Analog,
Dante or
OMNEO
-30dBFS to
-3dBFS
Figure 5.5: Audio Routing Settings

Notes:
– Inputs 1 and 2 can be the analog inputs of the Audio processor and powering switch,
the DanteTM, or the OMNEO inputs.
– Outputs 1 and 2 can be the analog outputs of the Audio processor and powering
switch, the DanteTM, or the OMNEO outputs.
– Only the analog outputs have -12 +12dB volume control.
– The analog, DanteTM and OMNEO inputs and outputs can be used simultaneously with a
different configuration for each of them.
– If all Inputs/Outputs 2 are set to Insertion mode, then the order is: analog > DanteTM >
OMNEO.
5.4.7 Camera Settings

This feature is available only upon registration, not for Premium and Ultimate licenses.
The camera settings page enables a technician to quickly and easily configure/update the
camera settings.

– The Status column indicates whether a camera is connected (by means of a red cross
or a blue check mark), enabling the technician to carry out any corrections. Cameras
that are no longer used are marked by a red cross and can be easily deleted, using the
minus (-) symbol.
– The camera name can be changed to a logical name, making it easy to find.
– The camera website can be quickly accessed by clicking a hyperlink.
– The camera type is automatically detected and displayed.
Camera settings are available only upon registration, not for Premium and Ultimate licenses.
Prior to a meeting a technician can configure the camera:

1. Add the camera to the list of cameras.
2. Configure to which SDI input it is connected in the XML configuration file, see
Configuration Procedure, page 116. The SDI makes it possible to dynamically switch
HD‑SDI video signals on the MMD or in the Meeting Application.
3. If required, configure the H.264 video stream of the camera. This can be an external
H.264 encoder if necessary.
4. Configure the camera presets (Prepositions), allowing the technician to:
– Call up presets
– Pan, tilt, zoom the camera
– Focus near, focus far
– Store presets
During a meeting:
1. The system controls the camera via the stored presets.
2. The operator can control the camera via the PTZ-control (Pan, Tilt, Zoom) in the
Meeting Application and modify presets and store them. The PTZ-control is called up by
clicking the … at the bottom right of the Meeting Application screen.
Camera Settings
– Overview: Defines the camera used as the overview camera.
The following video options are supported:
– Onvif Profile-S compatible cameras are automatically detected and displayed in the
overview. As of version 2.7 also cameras are discovered when a username and
password are configured in the camera. To be able to control the camera or display the
video stream, when a username and password are configured, you need to enter the
username and password in the general settings of the camera.
– Panasonic SDI/IP cameras which support HD Integrated Camera Interface
Specifications version 1.06. The H.264 stream of the Panasonic cameras is not
supported. An external H.264 encoder is required if the H.264 stream needs to be
displayed on the multimedia devices. If the video stream only needs to be displayed on
the Meeting Application, the H.264 stream of the Panasonic camera can be used (e.g.
rtsp://<ipaddress>/mediainput/h264/stream_2).
– Sony SDI/IP cameras which support CGI Commands according to Sony standards
(RCTG001, RTSP streaming function supported by Sony). The second H.264 stream of
the Sony camera can be used to display on the multimedia devices and the Meeting
Application. It is also possible to use an external encoder to encode the SDI stream for
display on the multimedia devices and Meeting Application.
Note: The Sony camera needs to be placed in a separate VLAN to avoid problems with
the multicast data.
Please configure the H.264 correctly so it will be displayed properly:

Image 2
Image codec 2 H.264
Image size 2 704 x 576
Frame rate 2 25 fps
I-picture interval 2 5S
H264 profile 2 Main
Bit rate compression mode 2 VBR
Image quality 2 6
Maximum bit rate limit 2 Yes
Max kbps 2500
Stream rtsp://<ip address>/video2
– External video streams.

For specific video camera types see “System Overview” DICENTIS typical system setup.
Notice!
Ensure that the Bosch HD conference dome firmware 5.80 or higher. Configure the IP video
stream according to the following settings:
- H.264.
- Set the main frequency of the HD conference dome from 50Hz to 60Hz to reduce the
i latency (Settings\Advanced mode\Camera\Installer Menu).
- 720p50 or 720p60.
- Target bit‑rate 2Mbit/s.
- Maximum bit-rate 2.5Mbit/s.
- GOP length 15 (also known as I-Frame distance).
- No B‑frames, I and P frames only.
– Add: Click the plus (+) symbol to add a new camera. Onvif Profile-S compatible
cameras are automatically detected, but Panasonic and Sony cameras need to be added
manually.
– Enter the IP address or host name of the camera in the network. After saving the
camera settings, you can click the blue hyperlink in the camera overview screen to
access the camera website (allows for easy configuration of the camera).
– Enter the Camera user name and Camera user password. The default username
and password for Sony was “admin” “admin” and for Panasonic “admin” “12345”
at the time this manual was written. As of software version 2.7, Onvif cameras with
a username and password are discovered automatically. If a username and
password has been configured for the camera, you have to enter this in the
Meeting Application.
– Enter the H.264 video stream. The H.264 image can be displayed on the MMD and
in the Meeting Application. In case the image only has to be displayed in the
Meeting Application, the camera’s H.264 stream can be used. If the stream also
has to be displayed on the MMD, it is recommended to use the Epiphan (external
H.264) encoder.
– Select the Control protocol. <Panasonic> or <Sony>, for Panasonic or Sony
cameras. Select <Unknown> if you want to add an external video stream.

– Delete: Click the minus (-) symbol to delete cameras that are no longer connected.
Deleted cameras are also removed from the configuration file of the HD-SDI video
switcher, which makes it easier to maintain.
– Camera name: this is the default name of a connected camera.
In the Camera name column on the right side of the screen, you can change it to a
logical name, e.g. right-side or front. This makes it easier to identify the camera when
assigning it to a seat in the Seats and devices page. See Seats and devices, page 74.
– Type: This is the type of camera connected, e.g. PTZ (Pan Tilt Zoom).
Configuring additional video streams

The DICENTIS system can discover Onvif Profile‑S compatible cameras, allowing the active
speaker to be displayed on the multimedia device.
However, other video input solutions and even HD-cameras that convert their video through
encoders can be configured, so that the DICENTIS system can detect them as if they are
supported cameras. The provided video streams should comply with the standards used
within the system (e.g. Real-Time Streaming Protocol, RTSP).
The H.264 (data type/codec) stream is packed in RTP stream according to:
https://www.rfc-editor.org/info/rfc3984
It can be configured as:
– direct RTP stream (unicast and multicast).
– RTP stream served by an RTSP server (unicast and multicast).
The settings of the H.264 stream are:
- Set the main frequency of the HD conference dome from 50Hz to 60Hz to reduce the
latency (Settings\Advanced mode\Camera\Installer Menu).
– 720p50 or 720p60 if you have multimedia devices. 1080p50 or 1080p60 if you only have
DCNM-IDESKVID devices.
– Target bit‑rate 2Mbit/s.
– Maximum bit-rate 2.5Mbit/s.
– GOP length 15 (also known as I-Frame distance).
– No B‑frames, I and P frames only.
5.4.8 Seats and devices

The main purpose of this screen is to assign seats to, and un-assign seats from, devices.
If the Automatic seat assignment checkbox under the Rooms tab is selected, a new device
connected to the system is automatically assigned to a seat and has the seat license
assigned, when available.
The Automatic seat assignment checkbox under the Rooms tab should not be selected if
you want to manually assign and un-assign seats. Use the Assign Device to Seat button and
Unassign Devices from Seat button to manually assign and un-assign devices. These buttons
and their associated options are described in the following sections:
Seat Assignment pane

– Configure mode (select on device): Used for locating devices. When this checkbox is
selected, a Select device button is displayed on all devices. Pressing this button or the
microphone button:
– switches on the microphone LED.

– displays a crosshair in the Select column next to the seat and device name. When
the device is selected, the crosshair is clear against a blue background. When the
device is not selected, the crosshair becomes blue in a clear background. This
feature can be particularly useful when you want to locate seat positions in a large
conference hall.
Notice!
i When Configure mode is active, the devices cannot be used for discussion purposes.
Pressing the microphone button will function to locate the device.
If Synoptic Control is used and the Configure mode (select on device) checkbox is
selected:
– The microphone LED on the device will be illuminated when moving the icon in the
synoptic layout. This makes it easier to identify the device in the room during
configuration.
– When the Select device button on the device is selected, the icon in the synoptic layout
turns red.
– When the Microphone button on the device is selected, the icon on the synoptic layout
turns red.
Note: The option is only available when there is no active meeting, because this would
otherwise disturb the meeting.
See also First time log in, page 94.
– Rename seats: Enables you to assign logical names indicating the position of the seats
in the room, e.g. Row 1, Seat 1.
When Configure mode is active and this checkbox is selected, you can enter the name
of the first seat that will be selected. The first device / seat on which the Select device
or microphone button is touched will get the seat name that was entered. For each
consecutive device, the number will be increased by one. If only text was entered in the
seat name, the value will not increase.
Notice!
i After renaming seats, deselect Configure mode to restore the discussion devices for regular
use. When Configure mode is active, you cannot activate a meeting. Vice versa, when a
meeting is in progress, you cannot use the Configure mode.
– Select: Used for locating assigned discussion devices.

Click anywhere in a row to select it (the row is highlighted blue). Click the Select
crosshair, and hold down the mouse button. A blue tick is displayed next to the seat
and device name. The selected device is also indicated in the lower pane. To help you
locate the seat position assigned to a multimedia device, the screen of the device will
flash every time the mouse button is clicked.
– Name: This is the name of the seat. Double-click this field to select it. You can then
type a new seat name.
– Status: Shows the status of multimedia devices assigned to seats:
– Blue tick: Device is assigned to a seat.
– Red cross: Device is unassigned from a seat.
– Devices: This is a list of the connected devices.

– VIP: Can be used to grant viewing rights for the voting results (interim-hold-closed
results) to special persons and/or seats. The way the voting results are displayed is
determined by the settings in Vote settings, Results. See Voting round details, page 59.
Participants/seats with VIP rights can also view the waiting queue if the option Show
queue for participants is disabled in the Discussion settings. See Discussion profiles,
page 50.
– Discuss: For setting Discussion rights for seats.
– Manage meeting: For setting Manage meeting rights for seats.
– Priority: For setting Priority rights for seats.
– VIS type (Very Important Seat): This drop-down list is used to assign additional
microphone authorizations to a seat, independent of the microphone mode and the
number of open microphones:
– None: No VIP settings selected.
– Button operated: Pressing the button once activates the microphone. This is the
default setting for a chairperson.
– Ptt Operated: Push‑to‑talk. Press and hold to activate the microphone. This is the
default setting used for an interruption microphone.
– Voting: This feature is available with Premium and Ultimate licenses. Seats can be
assigned the voting function. The amount of seats with this functionality is displayed in
the header of the column. When selected:
– The number of free voting licenses decreases.
– Voting sessions can be managed and controlled (DCNM-MMD2, Meeting
Application, and API).
– Votes can be cast on licensed DICENTIS devices, by touching the color-coded
representative button on the displays of the devices.
– The voting results are automatically displayed as color-coded bar graphs on the
displays of the conference devices (Meeting Application, multimedia device,
DCNM-DE, Synoptic application, and API).
Note: To manage and control voting within an active meeting, the user right
manage meeting is required.
– Identification: This feature is available with Premium and Ultimate licenses. By
checking the box, the seat will participate in the identification process as configured
through the meeting preparation. This allows participant login identification credentials
can be assigned to licensed seats. The amount of seats with this functionality is
displayed in the header of the column.
– Language selection: This feature is available with Premium and Ultimate licenses. The
language selection functionality can be assigned to seats. This enables participants to
select an interpreted language on the respective seat. The amount of seats with this
functionality is displayed in the header of the column. Only participants have access to
the language selection functionality. If a device is not used by a participant, the
functionality is not available in that device.
– Camera: This feature is available only upon registration, not for Premium and Ultimate
licenses. This drop-down list is used to select a camera. The camera name can be
changed in Camera settings. See Camera Settings, page 71.
– Preposition: This feature is available only upon registration, not for Premium and
Ultimate licenses. Defines which preposition is used for the overview. This field is
hidden, when the “camera selected for overview” does not support prepositions.

– Unassign Devices from Seat: Unassigns a selected device from a seat.

Use the button like this: in the Devices column, click on the device you want to
unassign (the row is highlighted blue). Click the Unassign Devices from Seat button.
The Status column displays a red icon to show that the device is unassigned, and the
details of the unassigned device appear in the Unassign Devices from Seat window.
Hold down the Ctrl key and left click on the desired rows to make multiple selections.
– Delete empty seats: Removes empty seat rows. An empty seat row is created when a
device is unassigned from a seat as explained above. Clicking the button will remove
multiple seat rows at the same time.
– Create Empty Seat: Creates a new row for assigning a device to a seat.
– Edit: Allows changing the setting for multiple participants and seats. Hold down the
Ctrl key and left click on the desired rows to make multiple selections.
Unassigned Devices pane
– Select: Used for locating unassigned multimedia devices.
Use the button like this: click anywhere in a row to select it (the row is highlighted
blue). Click the Select checkbox, and hold down the mouse button. A blue crosshair is
displayed next to the seat and device name. To help you locate the multimedia device,
the screen of the device will flash every time the mouse button is clicked.
– Name: The name of the installed component, e.g. EINZ1315-MeetingApplication,
MMD-5811430716101008-MultimediaDevice.
– Type: The type of device, e.g. MultimediaDevice.
– Serial: The serial number of the device, e.g. 5811430716101008.
– Version: The firmware version of the device, e.g. 2.70.17663.
– Assign Device to Seat: Assigns a selected device to a seat. Use this button when you
want to replace an existing device, for example when the device is defective.
blue). In the Seat Assignment pane, click the seat that you want to assign the device
to. In the Unassigned Devies pane, click the Assign Device to Seat button.
– Create Seat from Device: Creates a new seat row in the Seat Assignment pane with
the selected device assigned to that seat.
Use this button when you want to quickly create new seat positions with devices
automatically assigned. Click anywhere in a row to select it (the row is highlighted
blue). Click the Create Seat from Device button. The device and the newly created seat
appears in the Seat Assignment pane.
Notice!
Assign 2 microphones to the same seat
For a rostrum or chairperson seat, for example, you can create a seat with 2 microphones
i with the DCNM-FBD2. Assign both the 1-A and the 2-A devices to the same seat. This
automatically configures the DCNM-FBD2 so that the audio level is equal to a seat with 1
microphone.
This only applies to a DCNM-FBD2 with 2 microphones inputs.
Do not use dual functionality in this setup.
Lower overview pane

This pane gives an overview of all installed components, such as the multimedia devices,
(Audio) Power switches, Video Switcher, Meeting applications, and Cameras, and shows
their version and status. It can be used to enable the power off functionality and volume
control, and is useful for diagnostics purposes.
– Select: Used for locating multimedia devices.

– Name: The name of the installed component, e.g. EINZ1315-MeetingApplication,
MMD-5811430716101008-MultimediaDevice.
– Dual Use (24): Allows the device to be shared by two participants (DCNM-FBD2,
DCNM-D, DCNM-DE, and DCNM-DSL only).
– Type: The type of component.
– Status: The working status of the component.
– Serial Number: The serial number of the component.
– Version: The firmware version of the component.
– Power Off: Allows the device to power off the system (DCNM-MMD2, Meeting
Application, Synoptic application, and API).
– Volume Control: Allows the device to control the master volume (DCNM-MMD2,
Meeting Application, and API).
5.4.9 Language selection

Here you can configure:
– Which languages are available on the contribution devices
– Language is displayed on contribution device as:
– Original: the original description of the language is displayed.
– Number and abbreviation: the number assigned to the language in Languages
along with its abbreviation are displayed.
– Number and original: the number and the original description of the language are
displayed.
– Abbreviation: the abbreviation for the language is displayed.
– Skip unused (assigned) languages: unused languages, displayed as (---) are
skipped on the devices of participants. For interpreters unused languages cannot
be skipped, as this would affect the order of the languages and the possibility to
count the steps while setting up their inputs using the rotary on the interpreter
device.
– Dante I/O Licenses: Shows the number of DanteTM I/O licenses divided in:
– Total Dante I/O licenses Shows the total number of DanteTM I/O licenses.
– Dante inputs: Shows the number of DanteTM licenses used for languages.
– Dante remote desk inputs: Shows the number of DanteTM licenses used for
languages coming from remote desks.
– Send to Dante: Shown the number of licenses used to send languages to DanteTM.
– Unprocessed send to Dante: Shows the number of licenses used to send
unprocessed languages to DanteTM.
– Remaining Dante I/O Licenses: Shows the number of remaining DanteTM I/O
licenses.
Notice!
i Some languages will not be available for participants and interpreters if the value of
Remaining Dante I/O Licenses is below 0.
– Unprocessed language streams: Check this box to enable extra options to create a
second stream for a language. This second stream can be used for external parties that
require an unprocessed audio stream. It also allows the possibility to configure the
Unprocessed, Headroom, Send to Dante, and Floor filling options per language.

Note: The DICENTIS system supports a maximum of 100 language streams. By enabling
this option, the number of languages changes from 100 to 50 to allow for the second
unprocessed stream per language.
Notice!
i Unprocessed language streams can only be created for languages sourced by DICENTIS
Interpreter desks.
– Languages: Shows the available translated languages received from the Conference
system.
– Press ‘plus sign’ to add a language. The language is automatically entered
according to the definition in Sorting order, see Languages, page 65. If a language
is inserted within the language list, an empty language (---) will be added. If a
language is inserted at the end of the list, the inserted language will be added
after the language with the previously highest number used.
– Press ‘minus sign’ to remove a language.
– Press ‘arrow up’ or ‘arrow down’ to change the order of the languages.
– Order: Shows the order in which the languages are displayed on the participant's
devices.
– Language: Select the interpretation languages that are displayed on the participant's
devices.
– Source: Select the source of the language that is available on the participant’s device.
Options are:
– Default: When selected, the source language comes from the DICENTIS Interpreter
desk. See Interpreter desks, page 81 on how to assign interpreter seats to, and un-
assign interpreter seats from, devices.
Also select Default if the language comes from multiple sources (i.e. DICENTIS
and/or OMNEO and/or DanteTM). Use the Synoptic control, Conference protocol
or .NET API to control which source provides the language.
This allows for interpreting of a language by a local interpreter (DCNM-IDESK)
when the floor language is known or by an interpreter in a remote location
(DanteTM or OMNEO) when the floor language is not known to the local
interpreter.
English Spanish French Japanese interpreter

JPN booth booth booth from remote location
Floor A A A A B
ESP- FRE- ENG+

Copy of floor
– OMNEO: When selected, the source language comes from a DCN NG system to
which interpreter desks are connected via the OMNEO Media Interface (OMI), or
from a Dante gateway which enhances the interface between a network that uses

OMNEO streams and a network that uses DanteTM streams. See Floor and language
routing, page 87 on how to configure the OMI channel(s) or connect a Dante
gateway.
– Dante: When selected, the source language comes from a third party system using
DanteTM. The DanteTM source needs to be multicast. See Configuring Dante™
compatible devices, page 141 for configuration options.
A DanteTM I/O (DCNM-LDANTE) license is required for each input.
Up to 100 languages can be received as DanteTM multicast streams. A license for 1
DanteTM stream is required for each language. The Dante Controller will show 100
DanteTM receivers representing the maximum of 100 languages that are available in
DICENTIS. The number of the language in the Dante Controller relates to the
number (order) in the list of languages in the DICENTIS Meeting application.
Note: if the language is not configured as Dante source or Send to Dante in

DICENTIS, a green checkmark will not appear in the Dante Controller.
Notice!
i Do not operate the Dante Controller on the same PC operating the DICENTIS services if
that PC has 2 Ethernet cards. This will prevent issues with the Dante Controller.
– Send to Dante: When DICENTIS is selected as the source, the language can be sent to
third party devices via DanteTM by ticking this checkbox. Requires a DanteTM I/O (DCNM-
LDANTE) license for each output.
Up to 100 languages can be sent as DanteTM multicast streams. A license for 1 DanteTM
stream is required for each language. The Dante Controller will show 100 transmitters
representing the maximum of 100 languages that are available in DICENTIS. The
number of the language in the Dante Controller relates to the number (order) in the list
of languages in the DICENTIS Meeting application.
Notice!
The DanteTM streams of the DICENTIS system are made visible in the Dante Controller via
i the Dante Virtual Device, which is part of the services.

The Dante Virtual Device routes the audio, but does not control or configure it. That is the
reason why the clock sync is displayed as red and other information about the streams is N/
A or not displayed.
– Displayed on device: Shows how the language is displayed on the participant’s device.
– Unprocessed: Select to make a language available as an unprocessed OMNEO multicast
source so that it can be recorded or sent to a different system.
– Send to Dante: Select to make a language available as a DanteTM multicast source so
that it can be recorded or sent to a different system. On the DanteTM side, languages 1
to 50 are the normal languages, and languages 51 to 100 are the unprocessed
languages (e.g. the unprocessed DanteTM stream of Language 28 is Language 78).
Note: To select Send to Dante you first need to select Unprocessed.
– Headroom: It enables adjusting the headroom of the language so that you can adjust
the level to the inputs of the receiving system.

– Floor filing: Select if you want to enable the language stream to be filled with the floor
audio when no interpretation is active.
– Source: Shows the source, DICENTIS and/or OMNEO and/or Dante, of the remote
interpreting. A language can have multiple sources: the DICENTIS Interpreter desks,
OMNEO (DanteTM unicast stream using the OMN-DANTEGTW or DCN NG using the
PRS-4OMI4), and/or DanteTM (multicast stream).
Enable language selection/settings

– To enable language selection on the devices, select the Language selection checkbox
on the Seats and devices screen. See Seats and devices, page 74.
Notice!
i It is possible to add or remove languages without disabling any microphone and

interrupting the meeting.
5.4.10 Interpreter desks

There are two ways to configure the DCNM-IDESK / DCNM-IDESKVID:
– Interpretation setup in the Meeting application. This feature requires a Ultimate license.
– Interpretation setup on the DCNM-IDESK / DCNM-IDESKVID device itself. See
Configuring an IDESK (directly on the device), page 115.
For both methods, before configuring the interpreter desk, make sure the following settings
have been made in the Meeting application:
– System languages have been defined in Configure > Languages. The language list can
be extended with your own languages and the order of the languages can be defined,
so frequently used languages are at the top. See Languages, page 65.
– Available languages on the participant devices have been defined in Configure > Rooms
> Language Selection. See Language selection, page 78.
Note: If language selection must be available on the devices, select the Language
Selection checkbox on the Seats and devices, page 74 screen.
Interpretation setup in the Meeting application
A Ultimate license is required for configuration via the Meeting application.
With the function Interpreter desks, you can create default settings for the interpreter desk
and assign interpreter desks to, and un-assign interpreter desks from devices.
Use the Assign device to desk button and Un-assign devices from desk button to manually
assign and un-assign devices. Use the Create Desk from Device button to create a desk
from unassigned devices. These buttons and their associated options are described in the
following sections:
– Configure mode (select on device): used for locating interpreter desks. When this
checkbox is selected, a Select device button is displayed on all interpreter desks.
Pressing this button:
– switches on the microphone LED.
– displays a blue background behind the crosshair symbol for the selected device.
This feature can be useful when you want to locate desk positions in a number of
interpreter booths.
Notice!
i When Configure mode is active, the devices cannot be used for discussion purposes.
Pressing the microphone button will function to locate the device.

General settings
These microphone modes are available between booths and within the booth:
– Merge: Multiple interpreter desks can have their microphones active for the same
language. The system senses which microphone is being spoken into and uses that
microphone for the interpretation. Merge can also be used to deliver 2 languages from
one booth.
– Interlock: The signal of the active interpreter desk cannot be interrupted by another
interpreter desk.
– Override: Other interpreter desks are allowed to override the signal of the active
interpreter desk.
The extra microphone mode for between booths is:
– Interlock on A and Override on B & C: The signal on channel A cannot be interrupted
by an interpreter desk from another booth, but the signals on channels B and C can be
overridden.
The checkbox Enable configuration on Interpreter desk is selected by default. If you
deselect the checkbox:
– The configuration mode via the B - B buttons is disabled. This prevents unauthorized
people from being able to configure the device.
– The B - B buttons open a window that allows you to view system information and adjust
the brightness of the display.
Notice!
When an interpreted language is not provided by an interpreter, then a DCNM-IDESK device
will provide the floor audio to this language. This is called floor filling. For this to work
properly, the number of devices must be equal or greater than the number of languages
i that are provided by DICENTIS.

Should a device providing the floor filling fail, then the floor filling will automatically be
taken over by another desk. Discovering that a device is missing can take up to 15 seconds.
If you have only 2 languages, then 1 device can provide this filling of the languages with the
floor for both languages. This only happens when languages have DICENTIS source. If the
source is OMNEO or DanteTM, then the floor filling must be configured in these systems.
Speak slow settings

Allows the interpreter to signal that the current speaker is speaking at a pace too fast to
interpret. The chairperson sees this signal in the DICENTIS Webserver, and can request the
speaker to speak slower.
– Release time of speak slow request: Configure the seconds the speak slow request
from the interpreter remains active after the speak slow button is released. The default
is 1 second.
– Minimum number of speak slow requests: Configure how many speak slow requests
need to be active for the speak slow signal turn On. The default is 3 requests.
– Release time of speak slow signaling: Configure the seconds the speak slow
notification remains on after the amount of requests is under the threshold value. The
default is 5 seconds.
Example: Since the active speaker is speaking too fast, the interpreters issue speak slow
requests. The speak slow signal is activated when the minimum number of speak slow
requests, 3, is reached. The chairperson warns the active speaker to speak slower. When the
active speaker starts to speak slower, the interpreters release the speak slow button. When

the release time of the speak slow requests, 1 second, has passed, the speak slow requests
expire. The speak slow notification remains active for 5 seconds until the release time of the
speak slow signaling expires as well.
t(0) t(1) t(2) t(3) t(4) t(8)
Figure 5.6: Speak slow example
Time Action Consequences
t(0) The active speaker is talking at a pace that is too fast to interpret
Interpreter 1 issues a speak Only one speak slow request does not activate the
slow request speak slow signal
t(1) Interpreters 2 and 3 issue The minimum number of requests, 3, activates the
speak slow requests speak slow signaling
The chairperson asks the active speaker to speak
slower
t(2) The active speaker starts speaking slower
Interpreters 1 and 2 release The release time of the requests, 1 second, starts
the speak slow button counting
Three requests are still active
t(3) Interpreter 3 releases the The release time of the request from Interpreter 3
speak slow button starts counting
The release time for the With only one request active, the release time of the
requests of Interpreters 1 speak slow signaling, 5 seconds, starts counting
and 2 expires The speak slow signal is still active
t(4) The release time for the The release time of the speak slow signal is still active.
request of Interpreter 3 The speak slow signal is still displayed
expires
t(8) The release time of the There are no active requests, which inactivates the
speak slow signaling speak slow signal
expires

Headphones
When you click on Selectable headphones, a dropdown list is displayed.
The interpreter can only select selectable headphones. If the headphones selected on an
interpreter desk are removed from the list of selectable headphones, then the first available
headphones will be selected.
Desk assignment pane

Shows information on the desk assignment for interpreter desks.
– Select: Used for locating assigned discussion devices.
Click anywhere in a row to select it (the row is highlighted blue). Click the Select
cross-hair, and hold down the mouse button. A blue background behind the crosshair
symbol is displayed for the selected device. The selected device is also indicated in the
lower pane. To help you locate the desk position assigned to an interpreter desk, the
screen of the device will flash every time the mouse button is clicked.
– Booth: The number of the booth the desk is assigned to.
– Desk: The number of the desk the desk is assigned to.
– Status: Shows the status of interpreter desks assigned to desks:
– Blue tick: Device is assigned to a desk.
– Red cross: No device is assigned to that desk, or the assigned device is not yet
connected or discovered.
– Devices: The name of the desk.
– A, B, C output: Shows the name of the output language that the interpreter desk can
interpret to.
– E, F, G button: Shows which function is assigned to each button.
– Video sync: Shows the value set for the audio delay for AV synchronization.
– Headphones: Shows which headphones are configured for the interpreter desk.
Configuring which headphone is connected is required for hearing protection.
Buttons below Desk assignment pane

– Un-assign devices from desk: Un-assigns a selected device from a desk.
Use the button like this: in the Devices column, click on the device you want to un-
assign (the row is highlighted blue). Click the Un-assign Devices from desk button. The
Status column displays a red icon to show that the device is unassigned, and the
details of the unassigned device appear in the Unassigned Devices window.
– Delete empty desks: Removes empty desk rows. An empty desk row is created when a
device is unassigned from a desk as explained above. Clicking the button will remove
multiple desk rows at the same time.
– Create Desk: Creates a new row for assigning a device to a desk. You can select the
booth number, the desk number, and the language source (Default, OMNEO, or Dante).
You can select Dante or OMNEO and allow the system to receive interpretations from
remote interpreters.
– Edit: Opens the Desk and Booth settings pane for the selected device.
– Auto Configure: Automatically configures the selected device. This means the A output
will be set to the language that corresponds to the booth number. The B and C output
will be set to none and the seven buttons for the input languages will be configured as
1st button - 1st language, 2nd button - 2nd language, and so on.

Note: The Edit and Auto Configure options can be used for several (booth) desks at the
same time. First, select all desks you want to edit or auto configure and then click the Edit
or Auto Configure buttons. This helps with the easy configuration of the desks within a
booth, since most of the time, booths are dedicated to interpret to one language and the
same settings can be applied to all desks.
Desk and Booth settings

– A output: Allows you to select the language for the A output, usually the language the
interpreter interprets to. You can only use a desk if an A output language is configured
and is available in the meeting. Select None to disable the desk.
– B / C output: Allows you to select the language(s) for the B and C outputs from the list
of available languages. If the A output language is selected for the B and C outputs, that
language will be selected as default when the meeting starts.
– E / F / G button: Allows you to configure the functions for these buttons:
– Switch between Clock / Speech timer. Clock shows the current time. Speech
timer shows the elapsed time. This is the default function for the E button.
– Switch between Video / Presentation. Video shows the camera view and
Presentation shows the presentation stream, both on the external monitor. This is
the default function for the F button.
– Display a Language overview of the meeting languages with their respective
interpretation status. This is the default function for the G button.
– Signal to Speak slow to inform the chairperson that the current speaker is
speaking at a pace that is too fast for interpreting.
– Open the Headphones / Headset menu to select the headphone or headset you
want to use for optimum audio quality and hearing protection.
FLR No active interpreting. The floor audio is copied to the language
+ Direct interpreting
- Relay interpreting
-- Double relay interpreting
Notice!
The sorting order of the assignable buttons in the interpreter desk is to use the first
checkbox without showing a function twice on the desk.
i The interpreter can arrange the buttons the meeting. The buttons return to the original
order when a meeting starts or ends.
If Video / Presentation is selected on a desk without video functionality, an empty button is
displayed.
– Audio delay for AV sync: Allows you to set extra options for the Audio delay for AV
synchronization (only applicable when using the DCNM-IDESKVID).
– Headphones: You can configure which headphone has been connected, as well as
define if the microphone of the headset is automatically selected or not.
– Microphone: Remove the tick from the checkbox if the stem microphone needs to be
used when the device detects that a headset is connected.
Disabling the microphone of the headset will immediately result in switching from the
headset microphone to the stem microphone without turning off the microphone
functionality. It also works the other way around.
– Source: Select DICENTIS if a DICENTIS Interpreter desk is used. Select DanteTM or

OMNEO when you want to use a remote system to provide the language.
– Auto relay: Tick the checkbox if this booth is an auto-relay booth. Normally the
interpreter understands the floor language and interprets this to the target language. In
situations where a speaker uses a language that most interpreters cannot interpret
from, there is one interpreter who interprets into a language that most interpreters
understand. The interpretation from the source language (the floor signal) into a
language that the other interpreters understand is the auto-relay interpretation. The
auto-relay interpretation automatically replaces the floor signal on all interpreter desks
in the booth. All interpreters use the auto-relay interpretation to do their
interpretations. When the booth has been configured as an auto-relay booth, all other
booths will automatically switch from floor to auto-relay when the (auto-relay) booth is
translating to output B.
Example:
The active speaker speaks Japanese. Auto-relay is enabled at the Japanese interpreter
desk (in booth 1). The Japanese-to-English interpreter selects output B and sends an
English auto-relay interpretation to all other interpreters. The LED next to the Floor/
Auto-relay buttons shows on all interpreter desks that the desks are receiving an auto-
relay interpretation.
Floor Floor
ENG JPN ENG
1 2 3 4
4 2 3 4
A A A A B A A A
ENG
JPN DEU FRA ENG DEU FRA ENG
JPN
Figure 5.7: Normal and auto-relay interpretation
Unassigned Devices pane

– Select: Used for locating unassigned interpreter desks.
blue). Click the Select checkbox, and hold down the mouse button. The background
behind the cross hair symbol of the selected device will become blue. To help you
locate the interpreter desk, the screen of the device will flash every time the mouse
button is clicked.
– Name: The name of the installed component, e.g. IDESK-0b2460.
– Type: The type of device, e.g. Interpreter desk.
– Serial: The serial number of the device, e.g. 5811430716101008.
– Version: The firmware version of the device, e.g. 2.70.17663.
– Assign device to desk: Assigns a selected device to a desk. Use this button when you
want to replace an existing device, for example, when the device is defective.
blue). In the Desk Assignment pane, click the desk that you want to assign the device
to. In the Unassigned Devices pane, click the Assign device to desk button.

– Create desk from device: Creates a new desk row in the Desk Assignment pane with
the selected device assigned to that desk.
Use this button when you want to quickly create new desk positions with devices
automatically assigned. Click anywhere in a row to select it (the row is highlighted
blue). Click the Create desk from device button. The device and the newly created
desk appears in the Desk Assignment pane.
Lower overview pane
This pane gives an overview of all installed components and shows their version and status.
– Select: Used for locating interpreter desks.
– Name: The name of the installed component, e.g. IDESK-0b2460.
– Type: The type of component.
– Status: The working status of the component.
– Serial Number: The serial number of the component.
– Version: The firmware version of the component.
Refer to
– Languages, page 65
– Configuring an IDESK (directly on the device), page 115
5.4.11 Floor and language routing

The DICENTIS system can be interfaced with other systems using OMNEO, for example:
– It can receive interpretations from DCN Next Generation using the OMNEO Media
Interface (PRS-4OMI4);
– It can receive interpretations as DanteTM unicast streams using the Dante gateway
(OMN-DANTEGTW);
– It can send interpretations to DCN Next Generation using the OMNEO Media Interface
(PRS-4OMI4) to make use of the Integrus Wireless Language Distribution System;
– It can send interpretations as DanteTM unicast streams using the Dante gateway (OMN-
DANTEGTW).
Notice!
Make sure the OMNEO Media Interface (PRS-4OMI4) is updated with BOTH the most recent
i DCN Next Generation download tool and the DICENTIS firmware upgrade to the same
version that runs on the DICENTIS server. The OMNEO side of the Dante gateway (OMN-
DANTEGTW) must be updated to the same version as the DICENTIS system.
In the Floor and language routing panel you can configure the floor and languages sent
from and received at the DICENTIS system:
– The top table can be used to connect the OMNEO outputs to the DICENTIS inputs - this
is used to receive interpretations coming from DCN Next Generation using the OMNEO
interface.
– The DICENTIS input number represents the language number of the meeting or the
system.
– Only one checkmark per row and column is allowed, since it is not possible to
duplicate languages.

– The bottom table can be used to connect the DICENTIS outputs to the OMNEO inputs -
this is used to send the floor and interpretations.
– The DICENTIS output number represents the language number of the meeting or
the system.
– If you enable the Unprocessed language streams option in Configure > Rooms >
Language Selection, the maximum number of language channels will become 50
(e.g. Language 1, Language 1 Unprocessed, etc.). This makes it possible to
transmit both the normal language stream and the unprocessed language stream.
– Only one checkmark per row is allowed
– Multiple checkmarks per column are allowed, so that it is possible to route the
interpretation to multiple receiving systems.
Receiving languages from DCN Next Generation
1. In the Meeting application:

– Configure the OMNEO channel for delivering the Floor language to the DCN Next
Generation system. By default, there is only one Floor language. If interpretation is
provided by more than one DCN Next Generation system, you need to route the
floor to the OMI devices connected to each DCN Next Generation system.
– Configure which languages have DCN Next Generation as a source in chapter
Language selection, page 78.
– Configure which OMI outputs are connected to which DICENTIS OMNEO inputs on
the Floor and language routing page.
2. Use the DCN-IDESK to:
– Configure which language is on which DCN Next Generation channel. For more
information on how to do this, refer to the ‘DCN Next Generation installation
manual’.
3. Use the push/rotate button on the OMNEO Media Interface (PRS-4OMI4) to:
– Configure which OMNEO input is used to receive the Floor audio from DICENTIS. To do
this:
– select the OMNEO Input number.
– configure the DCN Next Generation channel for Floor (00 is the Floor channel for
DCN Next Generation).
– Configure which OMNEO outputs are used to send the interpreted languages to
DICENTIS. To do this:
– select the OMNEO Output number.
– configure the DCN Next Generation channel (01 - 31), which is forwarded to
DICENTIS.
Notice!
i To receive the floor from DCN Next Generation, connect an XLR cable between the DCN-
CCU2 output 2 and the DCNM-APS2 input 2.
Sending languages to DCN Next Generation
1. In the Meeting application:

– configure the OMNEO channel for delivering the Floor language and interpretations
to the DCN Next Generation system.
2. Use the push/rotate button on the OMNEO Media Interface (PRS-4OMI4) to:
– Configure which OMNEO input is used to receive the Floor audio from DICENTIS. To do
this:
– configure the DCN Next Generation channel for Floor (00 is the Floor channel for
DCN Next Generation).
– Configure which OMNEO inputs are used to receive the interpreted languages to
DICENTIS. To do this:
– configure the DCN Next Generation channel (01 - 31), which is received from
DICENTIS.
Interfacing DICENTIS with DCN NG
Figure 5.8: Interfacing DICENTIS with DCN NG
1. DCN‑IDESK:
– Interpreter desk for configuring which languages are on which output channels.
2. DCN‑CCU2:
– Central Control Unit for DCN Next Generation and DCN wireless systems.
3. PRS-4OMI4:
OMNEO Media interface with push/rotate button for assigning:
– DCN NG channels to OMI outputs
– DCN NG channels to OMI inputs
4. Network switch:
– Connects the devices together on the network.
5. DICENTIS Server:
– Assigns Language selection licenses to seats.
– Configures the system channels.
6. DCNM‑APS2 (Audio processor and powering switch):
– Routes, controls, and processes the audio signals.
– Supplies power to the DICENTIS devices.
7. Multimedia device, or Discussion device (DCNM-DE, DCNM-DSL):
– Participants can select between Floor and the interpreted languages on the
DICENTIS devices.
8. DCN-FCS:
– Flush language selector for listening to a DCN NG or DICENTIS interpretation.
9. INT-TX:
– Integrus transmitter for infrared language distribution.
10. DCNM-IDESK or DCNM-IDESKVID:
– Interpreter desk for simultaneous interpretation.
11. LBB4540:
– Integrus Pocket receiver
12. LBB451x/00:
– Integrus radiator
Notice!
i Participant devices can only be present in either the DCN Next Generation system or in the
DICENTIS system.
Sending and receiving languages to/from DanteTM using the Dante gateway
The Dante gateway allows you to connect the DICENTIS system to unicast (glitch free)
DanteTM streams. Using the Dante gateway, the languages come from a single source (the
Dante gateway) instead of different sources (the DICENTIS interpreter desks).
To send streams from DICENTIS:

1. In the Meeting Application, configure which languages are provided locally (Default).
2. Use the Floor and language routing menu in the Meeting Application to route the
DICENTIS transmitter streams to the Dante gateway receiver streams. See the Floor and
language routing figure below.
3. Use the Dante Controller or Dante Domain ManagerTM on the DanteTM side of the Dante
gateway to route the Dante gateway transmitter streams to 3rd party receivers.
To receive streams on DICENTIS:

1. In the Meeting Application, configure which languages are provided from the Dante
gateway (OMNEO).
2. Use the Dante Controller or Dante Domain ManagerTM on the DanteTM side of the Dante
gateway to route 3rd party transmitters to the Dante gateway receiver inputs.
3. Use the Floor and language routing menu in the Meeting Application to route the Dante
gateway transmitter streams to the DICENTIS receiver inputs. See the Floor and
language routing figure below.

Figure 5.9: Floor and language routing
Connecting two DICENTIS systems
It is possible to connect two or more rooms together using the Dante gateway: one room for
the participants in the discussion and the interpretation; and the other rooms for the
audience and additional interpretations:
– The configuration for each room is done separately
– The DanteTM network is used for routing and recording the audio
– The Dante network is configured using the Dante Controller or Dante Domain manager
Room 1
Room 2
Figure 5.10: Dante gateway configuration

Note: Using mix-minus you can have participants speaking in two rooms. Mix-minus does not
work in more than two rooms.
Notice!
i If the discussion is only held in one room, use “Recorder (Int. floor)” to deliver the floor to
the other room.
Refer to

DICENTIS DICENTIS Webserver | en 93
6 DICENTIS Webserver
The DICENTIS Webserver is automatically installed on the DICENTIS Server with the server
software. It uses the Conference protocol for communication.
A chairperson or clerk can have more control over a meeting by granting or stopping speech
via a visual layout of the speakers’ room, thus making the discussion more productive. These
layouts also show the individual voting results, as well as quorum and majority.
The Webserver offers easy access to the voting files and to the meeting notes so that you
can view or print them.
For hall display purposes, it offers:

– Meeting and agenda information;
– Voting information and total voting results displayed Pie-chart or Bar graph;
– Quorum and majority information.
The operator can use it to:

– See the status of the interpreter desks and booths and control them;
– Use the power on/off functionality;
– Master volume control.
Since different users require different views, it is possible to create multiple Synoptic views.
The last opened view will be remembered and opened upon the next login.
Control and configuration of the various functionalities depend on the user/person rights.
Please refer to the table below for an overview:
Rights Microp Voting Attenda Interpr Meetin Volume Power Configu

hone nce eting g notes control on/off re
status & webser
voting ver
files
User None view view view - - - - -
Activat view view view view view control control -

e and and
meetin control control
g
Prepare view view view - view - - -

meetin and
g and delete
agenda
Assign view view view - - - - -

access
rights
Configu view view view view view control control configu

re and and re
system control control

94 en | DICENTIS Webserver DICENTIS
Person Not a - - - - - - - -
particip
ant
Particip view view view - - - - -

ant
Particip view view view view view view view -

ant and and
with control control
manage
meetin
g rights
Notice!
i Internet Explorer is no longer supported as of version 3.2.
6.1 First time log in

The DICENTIS Webserver uses an https connection and a certificate to secure the
connection. The first time you log in on the server device, the new certificate is
automatically installed.
On a client device, the certificate has to be manually installed:

1. From your client device, open the address http://<server>/DICENTISCertificates.
2. Select the language of your instructions on the drop-down menu at the top right corner
of the page.
3. Follow the instructions to download the certificate and configure the browser.
Note: If your browser is not automatically recognized, select the correct browser using
the drop-down menu at the top of the page.
6.2 Configuration procedure

Precondition
– To use this page, the logged in user must belong to a User Group that has the right
Configure System (for example, Admin User).
To configure the synoptic views:

1. Log in with the user “Admin” in the synoptic application.
– Click the Select background button, and select a suitable background for the
room.
– Click the Start configuration button.
– Drag and drop the synoptic icons to the place where they are physically sitting in
the room. You can also remove unwanted seats from the layout by dragging and
dropping them back to the seats list. Use Show grid and Snap to grid for easier
placement in a (large) room.

– Drag and drop the Booth, Majority, Quorum, and/or Voting icons to the desired
place in the synoptic layout.
Note: If Start illuminate device has been selected in the synoptic application, the
microphone LED illuminates when moving the device icon in the synoptic layout, so it
can be easily identified in the room. If the Select device or Microphone button on the
device is selected, the icon in the synoptic layout turns red.
– Adjust the size of the icons using the blue plus and minus sign.
– Once you are satisfied with the layout, click Stop configuration.
2. The synoptic layout can automatically switch to displaying voting results when a voting
round is open. This can be configured via the Manual / Auto switch button. The Web
client seat requires a voting license to display the voting results.
Multiple synoptic layouts

It is now possible to have multiple layouts that can be selected during a meeting.
To manage the layouts:

4 Click the Layouts button on the right side menu to open the Edit Layouts window.
Here you can add, configure, delete, rename or change the preferred order of the
different layouts.
ð If more than one layout is available, the user can switch between the different layouts
using the drop-down list at the bottom of the screen.
Display voting as a pie or bar chart

1. The chart makes use of the Display total results setting for the External system. If
Display total results is set to Never, the chart cannot be drawn.
Refer to Results -> Selection in Voting round details, page 59 for more information.
2. It is required to configure the 100% setting of the voting round to define the size of the
circle. If there is no 100% setting configured, the chart cannot be drawn.
Refer to Majority -> Majority calculation in Voting round details, page 59 for more
information.
6.3 Setting up automatic login and layout selection for hall

displays
You can use the DICENTIS Webserver on a hall display or monitor. You can configure the
web browser on the hall display to:
– Login automatically
– Select the layout for that monitor
– Run the browser in full screen
– Hide the bottom bar of the synoptic layout.
You can also use these functions to, for example, automatic select the layout for the
chairperson.
To create a user for the hall display

1. Open the Meeting application with administrator rights.
2. Click Configure.
3. In User Groups, click the + sign to create new a user group. Do not checkmark any
Access rights.
4. In Users, click the + sign to create a new user.

5. Give the user a User name.

6. To assign the new user to the user group you just created, select the new User group
from the drop-down list.
7. Click Change password to create a password for the new user.
You can close the Meeting application.
To configure the web browser on the hall display

1. Open a web browser in the PC connected to the hall display.
2. Follow the instructions in First time log in, page 94 to install the necessary certificate.
3. Download the file https://<hostname DICENTIS server>:31416/
downloadAutoLogin.html.
4. Create the folder c:\halldisplay\.
5. Copy the downloaded file to the new folder.
To create a shortcut that opens automatically when powering up the PC
Note: The following instructions are specific to Google Chrome. Change as needed if you
use other browser.
1. Right-click your desktop.

2. Click New.
3. Click Shortcut.
– The Create Shortcut window appears.
4. In Type the location of the item, write
"C:\Program Files (x86)\Google\Chrome\Application\Chrome.exe"
-start-fullscreen "file:///C:\halldisplay\autoLogin.html?Server=https://<hostname
DICENTIS server>:31416/&navbar=off&layout=<layout name>"
– "C:\Program Files (x86)\Google\Chrome\Application\Chrome.exe" to select
Chrome as the browser.
– -start-fullscreen to start Google Chrome in full screen mode.
– "file:///C:\halldisplay\autoLogin.html for the browser to automatically log in
without having to enter the username and password. A notification page will be
displayed if the hall display computer cannot connect with the DICENTIS Server.
– Server=https://<hostname DICENTIS server>:31416/ to direct the shortcut to the
DICENTIS Webserver. Replace <hostname DICENTIS server> by the hostname of
the DICENTIS Server.
– navbar=off to hide the bottom navigation bar.
– layout=<layout name>" to select the requested layout automatically and skip the
main page. Replace <layout name> by the name of the layout.
5. Click Next.
6. In Type a name for this shortcut write a logical name, such as "hall display".
7. Click Finish.
8. Move the shortcut to the startup folder: C:\Users\All Users\Microsoft\Windows\Start
Menu\Programs\Startup.
9. Double-click the shortcut.
– The browser opens full screen in the start page of the DICENTIS Webserver.
10. Log in the User you created with limited rights.
– A security token is created for the automatic login. As such, make sure that your
last login is always the user with limited rights.

11. Log out the DICENTIS Webserver.
The configuration is complete. Next time you power up the PC, it automatically will:
– Open the browser in the selected mode.
– Log in the DICENTIS Webserver.
– Show the synoptic layout that you chose.
– Hide the bottom navigation bar.
Tips if you are using a Windows PC

– You can configure Windows to log in automatically. Search how for your specific
Windows version online.
– You can configure Windows to hide the taskbar:
1. Right-click the taskbar.
2. Select Taskbar settings.
3. Slide On in Automatically hide the taskbar in desktop mode.
Refer to
– User groups, page 65
– Meeting application, page 37
– Users, page 65
– First time log in, page 94
– Meeting application, page 37
– User groups, page 65
– Users, page 65
– First time log in, page 94
6.4 Manage Synoptic Microphone Control

Notice!
i If the IP-address of the DICENTIS server has changed, the synoptic control button may no
longer be found in the Meeting Application. To solve this, go manually to the correct
address once: http://<IP address DICENTIS Server or hostname>/synopticcontrol.
Manage speakers’ microphones

1. Make sure there has been a first time login and use of participant pictures.
2. Log in to the Synoptic control:
– With a username and password of a User that has “Activate meeting“ rights,
or,
When a meeting is activated, with a username and password of a participant that has
“Manage meeting” rights.
3. Left-click the synoptic icons to:
– Grant the floor to a participant.
– Stop the active speaker.
4. Right-click the synoptic icons to have extended control over the participants’
microphones. Different sets of actions are available in the different discussion modes.
Discussion mode - Open:

– If a participant’s microphone is off, you can:
– Grant the floor to the participant.

– Add the participant to the speaker queue.

– If a participant is in the speaker queue, you can:
– Shift the participant’s position.
– Remove the participant from the speaker queue.
– If a participant is speaking, you can:
Discussion mode - Response:

– Add the participant to the responder queue when another participant is speaking.
– If a participant is in the speaker queue, you can:
– Remove the participant from the speaker queue.
– Add the participant to the response queue when another participant is speaking.
– If a participant is in the response queue, you can:
– Remove the participant from the response queue.
– If a participant is responding, you can:
– Stop the active responder.
– Mute/unmute the active responder.
– Mute/unmute the active speaker.
Discussion mode - First in First out:

Discussion mode - Voice:

– There are no actions available in this discussion mode
Notice!
i It is not possible to mute/unmute a meeting participant joining from remote.
Notice!
i Due to privacy reasons, when the floor is granted to a participant joining remotely, that
participant’s microphone remains muted. To speak, the remote participant needs to unmute
the microphone.
The Synoptic icon is displayed in different colors to show the participant state:
– Speaking / Responding - red
– Not speaking / Microphone off - gray

– In the speaker queue - green
– First in the speaker queue - green blinking
– In the response queue - yellow
– First in the response queue - yellow blinking
Change synoptic layout from Microphone control to Voting results

The synoptic layout can be manually switched between showing microphone status and
showing individual voting results by using the two icons in the bottom bar. If the option has
been configured to switch automatically to display individual voting results, the operator
can always switch manually back and forth.
Adjust individual microphone sensitivity

You can adjust the microphone sensitivity according to the voice of the active speaker. If you
right-click the synoptic icon of the active speaker and then select Set microphone
sensitivity, the sensitivity slider bar is displayed.
The microphone sensitivity is set to 0 dB by default, and it can be adjusted within a range of
-6 dB and 6 dB. You can increase and decrease the sensitivity value by 0.5 dB if you drag the
slider up and down or press the + and - buttons.
6.5 Post-meeting tools

Depending on the installed licenses and system settings, the DICENTIS system can
automatically create XML meeting notes files and voting results files that can be used for
post meeting analysis (i.e. for making the minutes of a meeting). The meeting notes files and
voting results files have their own XSLT style sheets that enable the XML content to be
easily viewed in a browser. The “look up table” in these style sheets can be modified so that
information can be displayed, for example, in the local language. See the following sections
for more information.
By default, the XML meeting notes files and voting result files (both with authenticity check)
are saved on the Server PC. If required, the location for saving these files can be changed.
For the meeting notes, see explanation in Meeting notes location in section Rooms, page 66.
6.5.1 Access through the Webserver

You can access the voting results and meeting files from the main page in the DICENTIS
Webserver.
Select Voting files and meeting files to go to the Voting files and meeting files page, which
is visible for:
– a participant with “Manage meeting” rights, to see the notes.
– a user with “Activate meeting” rights, to see the notes.
– a user with “Prepare meeting” rights, to see and delete the notes.
Once in the notes page, choose what you want to see in the File type drop-down menu:
– All files: displays voting and meeting notes.
– Meeting notes: displays only meeting notes.
– Voting notes: displays only voting notes.
Fill the Start date and End date periods, and use the search bar to search by a keyword.
The results will appear on the left side of the screen:

– File name: the name of the file.
– Date created: the date when the notes were created.
– Delete: click the icon to delete the file.
A preview of the file will appear on the right side of the screen. By hovering over the
preview, you can chose the Print icon, to print the selected notes, or the Expand icon,
which will open the notes in a new page. The third icon warns of the authenticity of the
meeting and voting XML data, which is verified when the file is previewed. Refer to
Authenticity check, page 101 for more information.
The message Could not preview the file will appear when:
– the meeting related to those notes is still active, or
– the file was not properly closed (which happens, for example, when the computer is
restarted with the meeting active).
On the meeting notes, you will find:

– A summary of the meeting;
– Lists of the present and absent participants;
– An overview of the agenda items;
– Voting rounds information;
– Quorum and majority information.
On the voting notes, you will find:

– The number, subject and description of the voting round;
– The voting round configuration;
– The summary of the voting round, including who was present;
– Individual and group results;
– Quorum and majority stored at the closing of the voting round.
6.5.2 Modifying the XSLT style sheets

XSLT style sheets for the meeting notes files and voting notes files are included in the
location where the voting results are saved, which enables the XML content to be easily
viewed in a browser.
You can modify the “look up table” in these XSLT style sheets so that information can be
displayed, for example, in the local language. To do this:
1. Browse to the same folder you selected to save the meeting notes in on the DICENTIS
server. See explanation in Meeting notes location in section Rooms, page 66.
2. Make a backup of the XSLT style sheet.
3. Use a source code editor (for example Notepad++) to open the XSLT style sheet.
4. In the look up table, modify the select values, as required. Do not change the name
values. See the following example.
Default settings for select:
<xsl:variable name="variableMeeting" select="'Meeting'" />

<xsl:variable name="variableMeetingName" select="'Name: '" />
<xsl:variable name="variableDescription" select="'Description: '" />

Select value modified for the local language:
<xsl:variable name="variableMeeting" select="'Vergadering'" />

<xsl:variable name="variableMeetingName" select="'Naam: '" />
<xsl:variable name="variableDescription" select="'Beschrijving: '" />
Change and modify the displayed logo:
<xsl:variable name="variableLogoPath" select="'path of the logo'"/>
<xsl:variable name="variableLogoHeight" select="'100'"/>
<xsl:variable name="variableLogoWidth" select="'100'"/>
6.5.3 Adding custom setting to style sheet after a software update

When the DICENTIS software is updated, the existing XSLT style sheet is not overwritten, as
this would delete any custom settings. Instead the installer copies a new version of the style
sheet, containing all latest updates, to the :\ProgramData\Bosch\DICENTIS\ default
directory, or to the location you entered if you changed the location where results are
stored.
Use the following procedures to update new style sheets (and add any custom settings from
the previous style sheet):
MeetingResult.xslt style sheet:

1. Rename MeetingResult.xslt to any suitable name, for example
MeetingResult_old1.xslt.
2. Open the automatically created MeetingResult_new.xslt, and apply the same
customization as for MeetingResult_old1.xslt.
3. Add any new customization to MeetingResult_new.xslt, as required.
4. Rename MeetingResult_new.xslt to VotingResult.xslt.
VotingResult.xslt style sheet:

1. Rename VotingResult.xslt to any suitable name, for example VotingResult_old1.xslt.
2. Open the automatically created VotingResult_new.xslt, and apply the same
customization as for VotingResult_old1.xslt.
3. Add any new customization to VotingResult_new.xslt, as required.
4. Rename VotingResult_new.xslt to VotingResult.xslt.
Note: The installer will always overwrite MeetingResult_new.xslt and

VotingResult_new.xslt during a software update, therefore you should not use these
filenames to store any custom settings.
6.5.4 Authenticity check

The meeting and voting notes have an authenticity mechanism to validate them. The 3.60
software version introduces certificate technology, which is more secure against tampering.
Check if the file was tampered with by hovering over the preview to see the authenticity
icons:
– Shield icon with tick mark: Authenticity check passed based on certificate technology.
– Shield icon: Authenticity check passed based on 3.50 or previous releases authenticity
check.

– Warning triangle icon: Authenticity check failed. This happens when the file was
tampered with, or when the Root certificate to validate the certificate is not on the
server.
The authenticity is based on a Root certificate installed during the 3.60 software
installation.
Please make a backup of this certificate. If you replace the server computer, you need to
install the certificate on the replacement server to do the authenticity check.
The signing certificate is stored here: \Program Files\Bosch\DICENTIS\<hostname> signing

root authority.crt.
To install the certificate on another computer, do the following:

1. Right-click the certificate and select Install certificate.
2. Select Local machine.
3. Select Place all certificates in the following store.
4. Select Browse.
5. Select Trusted Root Certification Authorities.
6. Select Next.
7. Select Finish.
Use Powershell to know if the certificate was successfully installed. Run the command dir
Cert:\LocalMachine\Root\, and it should list the certificate.

DICENTIS Configuring DICENTIS for hybrid meetings | en 103
7 Configuring DICENTIS for hybrid meetings

The DICENTIS Hybrid Meetings allows participants that are not physically present in the
meeting room to join remotely using a web browser.
7.1 System setup

7.1.1 Licenses
Each participant needs a participant license to be able to join a meeting. Remote
participants require a hybrid add-on license.
Notice!
i It is not possible to mix prepaid and subscription licenses.
Up to 100 participants can join a meeting remotely. Currently, the video of 23 remote
participants can be displayed simultaneously.
The set of functionalities available for a participant, both on-premises and remotely,
depends on that participant’s license.
For more information on the participant licenses, refer to the License overview, page 18.
7.1.2 Data Privacy Agreement (DPA)

The end customer needs to accept an agreement on data privacy before using the DICENTIS
Hybrid Meetings.
The system installer contacts Bosch to start the DPA process. The end customer receives
and replies to an email accepting that Bosch processes personal data.
7.1.3 Additional hardware

The computer running the DICENTIS services requires a second network adapter with
50Mbps proxyless access to the internet. No additional equipment is required if you use the
software video switching of the DICENTIS system.
7.1.4 Network requirements

For hybrid meetings to run smoothly, the following requirements need to be met:
– Bandwith for meeting room:
– Upstream: 50Mbps or more
– Downstream: 50Mbps or more
– Proxy server:
– This is not supported for hybrid meetings, but needs to be configured so that the
DICENTIS system is able to refresh licenses. See c:\program
files\bosch\Dicentis\ProxySettings.json. The file contains examples on how to fill it
in.
– UDP/TCP:
– For hybrid meetings, UDP transport is strongly recommended for a good user
experience. TCP transport increases audio and video latency to and from remote
participants.
– PC requirements:
– DCNM-SERVER3.
104 en | Configuring DICENTIS for hybrid meetings DICENTIS
– Bandwidth for participants joining remotely:

– Upstream: 5Mbps or more
– Downstream: 20Mbps or more
7.1.5 Hall display and room cameras

You need to configure the Media Gateway so that the video of the meeting room can be
shared with the remote participants and vice versa. The same applies to presentations.
7.1.6 Audio setup

The audio of the meeting room needs to be transmitted to the remote participants and the
other way around. For more information on how to configure the audio for hybrid meetings,
refer to Audio settings, page 69.
7.2 Setup of remote participants

Before a remote participant can join a meeting, a person needs to be defined for that
remote participant in the Meeting application. The same applies to participants that are
present in the meeting room.
For remote participants to be able to log in the remote web application, you need to setup
their credentials. A combination of User name and Password needs to be defined for each
participant.
You only need to setup each person once. Refer to Persons, page 47 for more information.
7.3 Preparing a hybrid meeting

After a meeting has been setup, both the remote participants and the participants present in
the meeting room need to be assigned to the meeting.
You can send the remote participants a link to the meeting so that they are able to join
remotely. Each meeting has a unique link. The meeting link can be found next to the Name
of the meeting on the Meeting details. For more information, refer to Meeting details, page
55.
The identification option set on the meeting details does not influence how remote
participants identify themselves. Remote participants always need to log in using their
credentials, even if using an NFC card is set as the identification mode, for example.
7.4 Managing a hybrid meeting

You need to activate a meeting through the Meeting application before the remote
participants can log in. After the activation, it takes a few minutes for the login to become
available.
You can check the status of the online cloud using the DICENTIS Webserver. The cloud icon
in the DICENTIS Webserver appears when the online meeting is available for the remote
participants. Hover over the cloud icon to see the state of the meeting.
The following status are possible:
Message Icon color Cause How to fix
Meeting inactive White No prepared meeting n.a.

is activated

DICENTIS Configuring DICENTIS for hybrid meetings | en 105
Cloud connection White with turning A meeting is Wait

progress wheel activated and the
remote participation
is prepared
Your connection for White n.a. n.a.

Hybrid meetings is
fully tested and
works OK, have a
pleasant meeting
MissingCertificate Red The certificate that Use the DICENTIS

identifies the activation tool to
DICENTIS server to obtain a certificate
the cloud services
does not exist
CertificateRefreshFail Red The refresh of the Use the DICENTIS

ed certificate that activation tool to
identifies the obtain a new
DICENTIS server to certificate
the cloud services
has failed
CertificateExpired Red The certificate that Use the DICENTIS

identifies the activation tool to
DICENTIS server to obtain a new
the cloud services certificate
has expired. This can
happen when the
DICENTIS server is
not connected to the
internet for more
than 4 weeks
NoInternet Red There is no Internet Fix the internet

access. This is tested access
by reading
www.google.com
NoHybridServices Red There is Internet Call tech support

access, but the
Bosch hybrid services
cannot be reached
GeneralMultimediaFa Red There is a problem Call tech support

ilure with the audio/video
transport. This
problem applies to
all participants

106 en | Configuring DICENTIS for hybrid meetings DICENTIS
LocalMultimediaFailu Red There is a problem Check that you can

re with the audio/video send UDP messages
transport. Audio/ to the Internet and
video between are not using a proxy
remote participants
might still work
UpdateFailed Red Update of the Ensure that the

DICENTIS Hybrid DICENTIS server can
Meetings component access the Internet
of the local DICENTIS during the weekend
server has failed
7.5 Joining a meeting as a remote participant

Before a remote participant can join a meeting, that meeting needs to be activated. By
clicking the meeting link, the DICENTIS Hybrid Meetings page opens. When the meeting is
available, the remote participant is asked to log in. If the meeting is not available, this
information appears on the DICENTIS Hybrid Meetings page. As soon as the meeting
becomes available, the login appears automatically. The participant does not have to refresh
the page.
After logging in successfully, the audio and video devices need to be selected. It is possible
that some audio and video devices are not available. This can happen when those devices
are already in use by another AV application.
If a remote participant leaves a meeting with the microphone active, that participant
remains in the speaker queue as a flying speaker. If the participant:
– Returns to the meeting, the flying speaker becomes a speaker.
– Does not return to the meeting, the clerk can remove the flying speaker by using the
Meeting application or the Synoptic control.
If, for any reason, the microphone of a remote participant is switched on by the system, that
participant is placed in the speaker queue with the microphone muted. The participant
needs to unmute the microphone before speaking. This ensures that remote participants
have control over their microphones at all times and protects the participants’ privacy.
7.6 Automatic updates

The DICENTIS services running on the server contain several components that are required
for hybrid meetings. These components are automatically updated on a regular basis. A
windows task scheduler Bosch -> DICENTIS Hybrid runs every Sunday at 3 AM (DICENTIS
server time) and every time the server starts up.
These automatic updates also apply to the Media Gateway that is used for video switching.
Notice!
i During an update, the DICENTIS services stop temporally. This means a running meeting is
deactivated. When the update finishes, the DICENTIS services automatically restart.
However, automatically deactivated meetings are not automatically activated again.

DICENTIS Configuring the Media Gateway | en 107
8 Configuring the Media Gateway

With the release of software 5.0 and availability of Premium and Ultimate licenses, Media
Gateway is introduced as an advanced video management solution.
Media Gateway supports:

– 10 IP cameras
– 10 different views (canvasses)
– 3 different output streams
– Kramer MV6 and TV-One CorioMatrix SDI video switcher for single video
– Software video switching for:
– Multiple video feeds in a video layout
– IP video
This video switching functionality is available for DCNM-DEMO, as well as the following
licenses:
Premium Ultimate
Perpetual DCNM-LPP-PE DCNM-LPU-PE
Prepaid DCNM-LPPP-P1Y DCNM-LPUP-P1Y
Subscription DCNM-LPPP-S1Y DCNM-LPUP-S1Y
8.1 Components
The Media Gateway comprises different components:
1. Input sources - A maximum of 10 input sources can be defined: H.264 streams from
cameras or encoders. Do not use resolutions above 1080p.
2. Configuration - Defines the behavior of the Media Gateway. Refer to the chapter How to
configure, page 111 for more information.
3. DICENTIS state - Consists of the number of active microphones, as well as the
presentations from participants present in the meeting room and joining remotely.
4. Media Gateway
5. H.264 Outputs - User-defined output streams in H.264 format, including overlay. In the
configuration, you configure the content, resolution, conditions and behavior.
6. Control output - Controls the PTZ of the IP cameras, as well as the external SDI
switchers Kramer MV6 and TV One CorioMatrix, if used.

108 en | Configuring the Media Gateway DICENTIS
1 5
2 4
3 6
Figure 8.1: Functional explanation of the Media Gateway
DCNM-SERVER3
8
9
1
6 H.264 10
5
2 H.264
DCNM-MMD2
3
11
4 7
Figure 8.2: Media Gateway - Concept diagram
1 Cameras 2 Local presentation source
3 Remote participants 4 Bosch Cloud
5 H.264 encoder 6 Media Gateway
7 DICENTIS system state 8 Media Gateway configuration
9 H.264 decoder * 10 Monitor
11 Interpreter monitor
* Optional software application (DICENTIS media player) running on client PC

1
7
DCNM-APS2
2 5
DCNM-SERVER3
H.264 H.264 6
Figure 8.3: Standalone DICENTIS system using software video switching
1 Cameras 2 H.264 video encoder
3 Local presentation 4 Media Gateway
5 H.264 video decoder * 6 Monitor
7 Conference devices
7
DCNM-APS2
DCNM-SERVER3
H.264
6
3
5
4
Figure 8.4: Standalone DICENTIS system using SDI hardware switching
1 Cameras with SDI outputs 2 Media Gateway
3 H.264 video encoder 4 Local presentation
5 External SDI switcher 6 Monitor

110 en | Configuring the Media Gateway DICENTIS
1
8
DCNM-APS2
6
DCNM-SERVERS
H.264 H.264 7
4
WWW
5
3
Figure 8.5: DICENTIS hybrid meetings using software video switching
1 Cameras 2 Media Gateway
3 Remote participants 4 H.264 video encoder
5 Local presentation 6 H.264 video decoder *
7 Monitor 8 Conference devices
1
9
DCNM-APS2
2
H.264 6
DCNM-SERVERS
H.264
8
4 7
WWW
5
3
Figure 8.6: DICENTIS hybrid meetings using SDI hardware switching
1 Cameras with SDI outputs 2 Media Gateway
3 Remote participants 4 H.264 video encoder
5 Local presentation 6 H.264 video decoder *
7 External SDI switcher 8 Monitor

8.2 How to configure

You configure the Media Gateway through a webpage. The link to access the webpage
should have the following format: https://<hostname or IP-address of the DICENTIS
server>:31416/Mediagateway.
To configure the Media Gateway, you need to have Configure system rights.
The webpage contains instructions on how to configure.
The configuration includes eight sections:

– Inputs - Define the cameras.
– Seatmaps - Define the seats and presets. A seat can have multiple combinations of
camera/preset. Use the Center, Left, Right views to define from which angle the shot is
made. This is used for a side-by-side video split.
– Video switcher - Configure the SDI video switcher.
– Canvases - Define your video views. A video view can be single, split, quad, etc.
– Contents - Define when a Canvas is selected. For example, you can define that the
Overview canvas is selected when nobody is speaking or that a split video view is
selected when 2 participants speak.
– Stream - Define the output stream. You might want to use different encodings for
recording and broadcasting or projecting on a large screen.
– Configuration - Here you find general settings: What is the stream for the local
presentation, if camera override is used, etc.
– Global settings - Here you find global settings, such as the font, size and color of the
overlay text.

112 en | System extension DICENTIS
9 System extension
The DICENTIS Conference System is scalable from small to medium to large. This section
describes what a small, medium and large system is and what the requirements are for
these systems:
A small to medium DICENTIS Conference System (see Typical system setup) consists of:
– up to 450 DICENTIS nodes.
Refer to table Node and device count of DICENTIS equipment below about the node
and device count of DICENTIS equipment.
– all DICENTIS devices in 1 subnet.
– 1 DICENTIS Audio processor and powering switch for the audio processing.
– 1 Server PC which hosts the DICENTIS services.
A large DICENTIS Conference System consists of:
– up to 1500 DICENTIS devices.
– multiple subnets connected by use of a router/L3 switch.
– Each subnet can have up to 450 DICENTIS nodes.
Refer to the following table for the node count of DICENTIS equipment.
– The first subnet has:
- 1 DICENTIS Audio processor and powering switch for the audio processing.
- 1 Server PC which hosts the DICENTIS services.
- 1 ARNI-Enterprise to increase the size of the system.
– All other subnets have 1 ARNI-Standard to increase the size of the system.
Note: There is no DICENTIS Audio processor and powering switch in the other
subnets.
Device Node count Device IP

count addresses
DICENTIS Server 0 0 1
DICENTIS meeting application 0 0 0
DICENTIS Audio processor and powering switch 1 1 1
DICENTIS Powering switch 1 1 1
DICENTIS Multimedia device 2 1 2
DICENTIS Discussion device 1 1 1
DICENTIS Discussion device select language 1 1 1
DICENTIS discussion device voting 1 1 1
DICENTIS Discussion device extended 1 1 2
DICENTIS Interpreter desk 1 1 2
DICENTIS Interpreter desk with video 1 1 3
DICENTIS Flush base device 2 1 1 1
DICENTIS Flush language selector 1 1 1
INT-TXO Transmitter OMNEO 1 1 2
OMN-DANTEGTW Dante gateway 1 0 1
PRS-4OMI4 OMNEO media interface 1 0 1

DICENTIS System extension | en 113
Device Node count Device IP

count addresses
OMN-ARNIE ARNI‑E OMNEO interface 0 1 1
OMN-ARNIS ARNI‑S OMNEO interface 0 1 1
Table 9.3: Node and device count of DICENTIS equipment
A large system with more than 450 nodes requires an ARNI (Audio Routed Network
Interface). For the system setup, refer to System extension in the Hardware Installation
Manual.
An ARNI (Audio Routed Network Interface) is used to connect multiple DICENTIS system
subnets. If more than one subnet is required, two types of an ARNI must be used.
– OMN-ARNIS (ARNI‑S OMNEO interface): The ARNI‑S is required for increasing the
system size above 450 DICENTIS nodes. It supports up to 450 DICENTIS nodes in its
subnet. It also acts as a DHCP server in its subnet.
– OMN-ARNIE (ARNI‑E OMNEO interface): The ARNI‑E is required for increasing the
system size above 450 DICENTIS nodes. It supports up to 450 DICENTIS nodes in its
subnet. It also acts as a DHCP server in its subnet. It can connect up to 40 subnets,
each with an ARNI‑S.
Notice!
i Redundant ARNI is not supported in the DICENTIS Conference System.
Notice!
i A detailed description of the ARNI is available in the ARNI manual on

www.boschsecurity.com > DICENTIS product related information.
DICENTIS Conference System subnet and ARNI preconditions

– When multiple subnets are used, the subnet in which the DICENTIS PC server is
present requires an ARNI‑E, the others require an ARNI‑S.
– The ARNI Configuration Tool must be used, which can be found in the start menu after
installing DICENTIS system server software.
– When configuring ARNI's, make sure that the DICENTIS server PC services are not
running. Stop the services using the server console.
– When configuring ARNI's, connect the ARNI directly to the PC (without a (managed)
switch in between).
– When setup a multi‑subnet configuration, attach each ARNI to the PC one by one to
configure it.
Configuration of an ARNI
1. If required/requested, upgrade the ARNI with the OMNEO firmware upgrade tool to the
firmware version as already available/installed by the DICENTIS system setup.
2. Start the ARNI Configuration Tool.
3. Follow the wizard steps of the ARNI Configuration Tool to configure the ARNI(s).
Furthermore:
114 en | System extension DICENTIS
– The type of ARNI is always primary when you are not working with redundancy.
– Name each ARNI, especially if more then one ARNI is used within the system.
– Make sure that the IGMP querier is disabled.
– Enable DHCP for every ARNI.
– If the IP address of an ARNI must be changed: reset the ARNI to factory default
with the ARNI Configuration Tool. Use the function “restore factory defaults”.
Configuration of a switch with VLANs
When configuring a switch with VLANs, ensure the following:
– Use the ARNI as the DHCP server for all VLANs that will contain DICENTIS devices,
DCNM‑APS and DCNM‑PS units. For other VLANs, you may use any other DHCP server.
– Enable IGMP snooping on all ports.
– Enable multicast routing between all VLANs. Use “dense‑mode” routing mode.
– Configure unicast routing correctly between all VLANs.
– Use MTU 1500 or larger.
– Enable spanning tree protocol to mode “pvst”.
– Use IGMP version 3.
– Set Timeout of register on multicast to 1 second.
Refer to

DICENTIS Configuring an IDESK (directly on the device) | en 115
10 Configuring an IDESK (directly on the device)

To configure the DCNM-IDESK / DCNM-IDESKVID on the device itself, press the B - B
buttons at the same time. The B - B buttons (input channel B and output channel B) are
located on both sides of the display and can be easily recognized by the small raised
dashes. The configuration pane opens with these options:
– Booth No. - Desk No.: To assign a device to a booth and a desk within that booth. If you
assign a desk to a number that has already been used, the previous booth - desk
combination will be overwritten by the new desk.
Note: When you connect a new desk to a DICENTIS system, it will not be assigned
automatically, but you have to configure it via the B - B buttons on the desk or via the
Meeting application/API. When a desk is connected that was connected before, it will
return to its original booth and desk number.
– Available languages: Offers you the possibility to configure the number of languages
and which languages are available. Use Language selection, page 78 to determine which
languages are available.
– Output A + B + C: Select the language for the A output (usually the language the
interpreter interprets to) and the languages for the B and C outputs (from the list of
available languages).
– Display brightness: Adjust the brightness of the display by pressing the button (1 - 15)
and using the rotary control. The default value is 7.
– Auto configure desks: Automatically configures all interpreter desks in the system. This
means the A output will be set to the language that corresponds to the booth number.
The B and C outputs will be set to none and the 7 pre-select buttons for the input
languages will be configured as 1st button - 1st language, 2nd button - 2nd language, and
so on.
– System information: Shows system information for the interpreter device and OMNEO
(firmware version, IP address, etc.).
– Click the Exit button at the lower right side from your display to exit each of the above
menu options.
Note: All changes made in the configuration on the Interpreter desk are directly visible
in the Meeting application in real-time. For this reason, they may have an impact if there
is an active meeting going on. Therefore, do not change the configuration while there is
an active meeting.
Note: For instructions on how interpreters should operate the interpreter desk, please
refer to the Quick user guide that is provided separately for the DCNM-IDESK / DCNM-
IDESKVID.
Refer to

116 en | Configuring an external HD‑SDI switcher DICENTIS
11 Configuring an external HD‑SDI switcher

Background information
An external video switcher service can be added to the DICENTIS Conference System for
dynamically switching HD‑SDI video signals. This enables video signals from a Dome camera
to be displayed with low latency on a hall-display.
Caution!
To ensure that the third-party video switcher works correctly, the switcher service must be
! correctly configured.
11.1 Hardware and software requirements

– Server PC running the DICENTIS software.
– Bosch DICENTIS Ext.VideoSwitcher service installed on the server PC.
– DCNM‑LCC DICENTIS Camera Control license.
– HD‑SDI switcher: the following switches are supported:
– TvOne C2-2355A in combination with TvOne S2‑108HD.
– Kramer MV‑6.
– TvOne CORIOmatrix.
– TvOne C2-2355A and Kramer MV‑6 only: Network switch that filters multicast data
towards the HD‑SDI switching equipment (the preferred way is by creating a separate
VLAN).
– Only one HD‑SDI video switcher is supported per system.
Notice!
To control an HD‑SDI video switcher, the External Video service must be installed first. This
i service is part of the DICENTIS setup wizard. During installation, make sure the checkbox
for “Bosch DICENTIS Ext.VideoSwitcher” is selected - this checkbox is not selected by
default! After the service has been installed, it must be configured.
11.2 Configuration Procedure

The External Video service works on three main inputs:
– HD‑SDI Switcher details
– Presentation source input details
– Camera details
To configure these inputs:
1. Use an XML editor to open the following file:
C:\Program Files\Bosch\DICENTIS\Configuration\Config.xml
2. In the switcher section, configure the connection to the HD‑SDI switcher you are using.
Take care not to remove parts of the configuration file. Refer to the following example:
– VideoSwitchers Model can be “TvOne”, “Kramer” or “TvOneCorioMatrix”.
– VidSwitchPort is the port number of the Video switch.
For TvOne and TvOneCorioMatrix this is 10001 by default.
For Kramer this is 5000 by default.
– VidSwitchIPaddress, e.g. 192.168.0.80, is the IP address of the switcher.
– VidSwitchUserName is the administrator username (admin) of the switcher
(only used for TvOneCorioMatrix).

DICENTIS Configuring an external HD‑SDI switcher | en 117
– VidSwitchPassword is the administrator password (adminpw) of the switcher

(only used for TvOneCorioMatrix).
<VideoSwitchers Model="TvOne">
<VideoSwitcher>
<VidSwitchPort>10001</VidSwitchPort>
<VidSwitchIPaddress>192.168.0.80</VidSwitchIPaddress>
<VidSwitchUserName></VidSwitchUserName>
<VidSwitchPassword></VidSwitchPassword>
</VideoSwitcher>
</VideoSwitchers>
3. If there is a presentation source, e.g. RGB, enter the presentation source input between
<VideoSwitchInput>, as shown in the following example. Do not remove
<PresentationConfig> if there is no presentation source.
– TvOne supports two presentation inputs: RGB, and DVI. None can also be entered.
RGB: Presentation is taken from the VGA port.
DVI: Presentation is taken from the DVI port.
None: No presentation (the video switcher will not switch to the presentation
source during presentation mode but will continue to display the camera image
instead).
– Kramer does not have a VGA or DVI input, so None should be entered when a
Kramer MV-6 is used.
– TvOneCorioMatrix supports None or a specified input such as: Slot_<X>_in_<Y>.
For example: Slot_5_in_1 (for input 1 of the SDI input card which is inserted in slot
5).
<PresentationConfig>
<PresentationSources>
<VideoSwitchInput>RGB</VideoSwitchInput>
</PresentationSources>
</PresentationConfig>
4. The system will detect the available cameras, and add the details to the config file, as
shown in the following example:
– <CameraId>, <CameraName> and <CameraState> are read only values that are
generated by the system. Do not modify these values!
– <CameraState> lists:
True: When there is an Active speaker and Presentation is InActive.
False: No: Active speaker and Presentation is Active.
– <VideoSwitchInput> contains the input on which the camera is located:
1 to X (numeric) for the TvOne and Kramer model.
Slot_<X>_in_<Y> for the TvOneCorioMatrix.

118 en | Configuring an external HD‑SDI switcher DICENTIS
For Example: Slot_5_in_1 (for input 1 of the SDI input card which is inserted in slot
5).
<CameraConfig>
<Camera>
<CameraId>99bfb876-59eb-39af-9d3b-b64d0cbc4957</CameraId>
<CameraName>044000110225010081</CameraName>
<VideoSwitchInput>1</VideoSwitchInput>
<CameraState>false</CameraState>
</Camera>
<Camera>
<CameraId>9939afb876-39af-59eb-9d3b-b64d0cbc4587</CameraId>
<CameraName>0440240110225012382</CameraName>
<VideoSwitchInput>2</VideoSwitchInput>
<CameraState>false</CameraState>
</Camera>
</CameraConfig>
5. When the External Video Switcher is used in combination with TvOneCorioMatrix, an

output must also be configured, as shown in the following example:
– Do not remove <OutputConfig> if you are using another switcher model.
– <VideoSwitchOutput> describes the output of the TvOneCorioMatrix in a specific
way, such as Slot_<X>_out_<Y>.
For example: Slot_3_out_1 (for output 1 of the SDI output card which is inserted in
slot 3).
<OutputConfig>
<Output>
<VideoSwitchOutput></VideoSwitchOutput>
</Output>
</OutputConfig>
Notice!
i If switcher information, such as switcher model, IP port has changed, a restart of the
External video-switcher service is required.

DICENTIS Conference protocol | en 119
12 Conference protocol
The Conference protocol is a platform-independent protocol. It is based on WebSocket
technology to enable scalability, on HTTPS to ensure increased security, and on JSON to
allow it to be platform independent.
You can find the documentation for the Conference Protocol (ConferenceProtocol.chm) in
the Docs directory of the delivery. It is also by default in C:\Program
Files\Bosch\DICENTIS\ConferenceProtocol.chm.
Requirements
The Conference protocol connects to the DICENTIS webserver.
Requirements for the DICENTIS webserver:

– To manage the discussion: manage meeting
– To view voting results: voting seat license (DICENTIS requires DCNM-LVPM)
– To power on/off the DICENTIS system: power off functionality
– To control the master volume of the DICENTIS system: volume control functionality
There is an online demonstrator available, which can be accessed via: https://

<ipaddress>:31416/Demonstrator/ConferenceProtocolDemonstrator.html:
1. Login with a DICENTIS user. When a meeting is active, you can also login with a
participant username.
2. Use the F12 button on your browser to access the console view and see the
communication.
3. Use the Debugger view and browse to Demonstrator/Controllers: conferenceServices.js
gives you an overview of commands and context.
Note: you can also find the source code of a Linux based demonstrator
"ConferenceProtocolDemonstrator.zip" in the Tools directory.

120 en | System Activation Website DICENTIS
13 System Activation Website

The main purpose of the System Activation Site website (https://license.boschsecurity.com)
is to manage all modifications to your system, e.g. activate DICENTIS licenses, as described
in Initial activation of the system, page 30.
This website can also be used to:
– Add/remove licenses.
– Select the system via manage devices.
– Upload response files.
– Download license files.
– View received (activated and not activated) licenses.
– Create and maintain users.
– Create and maintain (sub)dealers.
User rights are assigned to the following types of user during log in:
– Admin user: can modify user and dealer accounts; cannot access the Manage devices
and Manage license pages.
– Logistics user: can assign orders to a dealer; cannot access the Manage devices,
Manage license, Manage users, and Manage dealers pages.
– Technician: can activate, return, and repair fulfillments; cannot access Manage users
and Manage dealers pages.
To access the website:

1. Enter: https://licensing.boschsecurity.com/StartPage.aspx in your web browser. The
following page is displayed:
Figure 13.1: System Activation Site Login page

2. Use the drop-down list at the top left-side of the page to select the required language.
3. Click Login and enter your e-mail address and password.
4. Click the blue Login button. The Overview page is displayed.
Note: If you forgot your password, a new password can be requested by clicking Login >
Forgotten your password?

DICENTIS System Activation Website | en 121
13.1 Overview
After logging in, the Overview page is displayed by default. This page shows the activated
and non-activated “activation IDs” delivered to your organization.
– Click the blue left/right arrows on the right side of the page to display the next or
previous page
– Click the blue up/down arrows at the top of the columns to change the alphabetical
sequence of the Sales orders.
Search for orders
Use the Search for Orders field to find an existing order. To do this:
1. In the Enter the search text field, enter the order number.
2. From the Search For drop-down list, select Sales order.
3. Click Search. The search results are displayed.
Sales order
Click one of the blue hyperlinks in the Sales order column to display the Order details.
– Order number: The order number from the Sales order column (read only).
– Create date: The date the order was created (read only).
– Assign order: Use this feature to assign a license to a dealer in your organization (the
organization has to be created before you can do this). Technicians can only activate
licenses that have been assigned to their organization. Licenses are assigned to
organizations to prevent them from being lost:
– Select Dealer: Selects the dealer that you want to assign the order to.
– Dealer ID: Unique identification number for the dealer (read only).
– Assign order button: Assigns the order to the selected dealer (requires Logistics
user rights).
Notice!
i You can only assign orders that are not in use.
In use
If an order is in use, > yes appears on the respective column. When you click on > yes, the
System details are displayed. Click the Navigate to Device Details button to go to the
Manage Devices page.
Dealer
The name of the dealer.
Location
Click one of the blue hyperlinks to display the System details. A system can contain
multiple Sales orders (licenses can be added as required).
The following information, but not exclusively, is displayed: location of the installed system,
address, activation date of the system software, and expiration date of the Software
Maintenance Agreement.
Customer
The name of the customer.
City
The city where the customer is located.

Activation ID
The activation ID for activating the license.
Activation date
The date the license was activated.
13.2 Manage devices

Precondition
– To use this page, the logged in user must have the user right “Technician”.
Use the Manage devices page to select your system, add and return licenses and upload and
download response files.
You can search for different devices via the search box. You can search for device ID,
account name, account ID and activation ID. You find these options in the dropdown bar
Search for. Click the Search button to proceed with your search.
Select your desired device by clicking the hyperlink in the Device ID column.
Notice!
If you have been provided with a specific device ID, it is crucial to input it accurately when
referencing a particular device in the system. Any variations or deviations from the assigned
i ID may result in misidentification and potential errors in the processing.

You can also utilize the asterisk (*) as a wildcard character to represent any combination of
characters.
Note that the wildcard (*) can only be used as a substitute for a sequence of characters
within the device ID, not a replacement for individual characters within the ID.
To add licenses to your system:

– After selecting your desired device, click in the Add Licenses button.
– Select the license(s) you want to activate from the list by checking the correspondent
checkbox and press OK to confirm.
Notice!
i The DICENTIS server is then synchronized with the activation via the Refresh button on the
activation tool (online mode) or via the processing of the response file in the activation tool
(offline mode).
To return licenses from your system:

– After selecting your desired device, click in the Return Licenses button.
– Select the licenses you want to return from the list by checking the correspondent
checkbox and press OK to confirm
Notice!
i The DICENTIS server is then synchronized with the activation via the Refresh button on the
activation tool (online mode) or via the processing of the response file in the activation tool
(offline mode).
To upload the response file:

– After selecting your desired device, click in the Upload response file button.
– Upload the bin file and click Process to process it.

DICENTIS System Activation Website | en 123
To download the license file:

– After selecting your desired device, click in the Download license file button to
download a bin file to your device.
To assign the system to another account:

– After selecting your desired device, click the pencil icon in the Account Id field to
assign the system to another account.
13.3 Manage license

Precondition
– To use this page, the logged in user must have the user right “Technician”.
Use the Manage license page to activate, return, and repair fulfillments.
Choose file
Use this button to select the required xml/bin file.
Process
Use this button to process the selected xml/bin file.
13.4 Manage users

Precondition
– To use this page, the logged in user must have the user right “Admin user”.
Use the Manage users tab to manage user accounts for other users so they can access the
website and activate licenses. As an admin user you can manage all user accounts. You
cannot delete your own account.
Each account can have:
– Multiple admin users,
– Multiple logistic users,
– Multiple technician users.
NOTE: A user can have multiple roles.
Create user
Click this button to create a new user. Complete the mandatory fields for First name, Last
name, Country, and E-mail address.
Select the rights that this user account will have by checking the boxes on Technician,
Admin or Logistics (more than one role can be selected for one user account). Once
completed, this information is displayed in the columns on the Manage users page, and the
check box in the column for the correct role(s) rights is selected.
Edit
Click the hyperlink in the E-mail address column to change the First name, Last name, and
Country of the user. Click Save or Cancel to store or discard the settings.
Delete
Click this hyperlink to delete the selected user account. You cannot delete your own
account. A dialog box will be displayed asking you to confirm this action.
13.5 Manage dealers

Precondition
– To use this page, the logged in user must have the user right “Admin user”.

Use the Manage dealers page to view and manage the information of (sub)dealers. This
page is normally used by a Bosch Dealer to assign orders to (sub)dealers. As an Admin user,
you can create (sub)dealers and create Admin users for the (sub)dealer. Those Admin users
can then create users with Admin or technician roles.
NOTE: The user management for the (sub)dealer is the responsibility of the Admin user(s)
of the (sub)dealer.
Create dealer
Click this button to create sub-organizations that can have activation IDs (Sales orders)
assigned to them. These sub-organizations can only see:
– the activation IDs that have been assigned to them.
– the systems they have installed.
Orders are assigned to (sub)dealers on the Overview page. See Overview.
Complete the mandatory fields for: Dealer ID, Dealer name, First name, Last name, User
name, and Email. Once completed, the Dealer ID, Dealer name, Admin user name, and
Admin email address are displayed in the columns on the Manage dealers page.
Dealer ID
Click one of the blue hyperlinks in the Dealer ID column to change the Dealer name or the
Admin details. Click Save or Back to store the settings or return to the Manage dealers
page.

DICENTIS System server | en 125
14 System server
The DCNM-SERVER System server uses standard HP Z2 Mini G4 hardware. Refer to the HP
Z2 Mini G4 hardware manuals at https://support.hp.com/us-en/product/hp-z2-mini-g4-
workstation/19968625/manuals.
The DCNM-SERVER2 System server uses standard HP Z2 Mini G5 hardware. Refer to the HP
workstation/34407176/manuals.
The DCNM-SERVER3 System server uses standard HP Z2 Mini G9 hardware. Refer to the HP
workstation-desktop-pc/2101025774/manuals.
The DICENTIS System server is delivered with Windows pre-installed and pre-configured
with the DICENTIS software.
Notice!
The DICENTIS System server is not marketed as a general purpose computing device (such
as a personal computer) or a general purpose server, or a commercially viable substitute
i for one of these systems.
The primary function of the DICENTIS System server is hosting the DICENTIS services.
Additional software added by a third party software provider cannot provide nor replicate
the primary function of the DICENTIS System server.
Connecting to the server PC via Remote Desktop Connection

Use the Remote Desktop Connection application to connect to the server PC and make the
necessary configurations:
1. Open the Remote Desktop Connection application.
2. Type the server PC IP address and click Connect.
3. Enter the user’s password and click OK.
Notice!
The default password can be found on the device. For security purposes it is advised to
i change the default password to a new password.

While logged into a Remote Desktop session, press the <CTRL> + <ALT> + <END> key
combination. This will launch the task menu on the remote server instead of on your local
PC. Select the Change a password option to change the default password.

126 en | System server DICENTIS
Windows Security
Enter your credentials
172.16.4.1\administrator
Password
OK Cancel
172.16.4.1
Bosch Security Systems BV
admi
ad
administrator
mini
mi nist
stra
strato
rator
to
Password
DICENTIS
DCNM-SERVER Hostname
System server
DICENTIS
Bosch Security Systems BV
Password
Mat/N:F.01u.364.222 DCNM-SERVER
S/N: 4CE90911ZB
System server
Hostname
Mat/N:F.01u.364.222
S/N: 4CE90911ZB
Figure 14.1: Remote Desktop Connection
Notice!
You can also connect to the computer via the hostname (if your Office network is
i configured properly). The hostname of the DICENTIS server is on the label on the bottom of
the device. It is similar to: DICENTIS-<last 3 byte of the MAC-address of the Ethernet
adapter on the DICENTIS side). Connecting via the hostname is more reliable since IP
addresses can change.
Notice!
Please keep your system up to date with the latest Windows updates and an up to date
virus scanner. The office network port can be used for this purpose.
i You must also adjust the date and time in the Windows settings so that Windows updates
and power cycling are performed when the system is not used. Windows updates are
scheduled, via the Windows Task Scheduler, for Sunday morning at 1 AM. The update task
is configured to automatically reboot the computer after the updates, if required.
Once logged in, perform the following steps:

1. Set the correct time zone by adjusting the Windows date/time settings.
2. Upgrade the devices to the latest version. See Downloading software to the devices, page
26.
3. Activate the DICENTIS System Server Software (DCNM‑LSYS) license. See License
requirements, page 18.
Note: The DICENTIS software installed out of factory might not be the most recent version.
Please refer to chapter 4.1 about downloading and installing the latest version.

DICENTIS System server | en 127
Notice!
i User data can be present in the database, the voting and meeting notes and the participant
images. Please clear all user data of the DICENTIS server when you decommission the
DICENTIS server. Refer to Remove unused images, page 145.
14.1 Creating a backup on the server

The Windows Server Backup application is installed and a shortcut is available on the
desktop. This application can be used to create a backup of the system, including
configuration and DICENTIS licenses, after the system is fully configured. This image can
then be restored when problems occur with the configuration of the system or when the
storage media drive is replaced.
To create a backup:
1. Double click the Windows Server Backup application icon on the desktop to start the
application
2. Select Backup Once...
3. Select Full server
4. Create your backup on an external media drive (e.g. USB or network drive) with a
capacity of at least 32 GB.
14.2 Restoring the factory image of the server

Restore the factory image of the DICENTIS server to return to the out of the box default
state.
Notice!
Restoring the factory image will remove all user data on the DICENTIS server.
i * Return the license before restoring the factory image so that the license can be activated
afterwards.
* Backup the database and store it on an external device so that you can restore it after
restoring the image.
To restore the factory image:

1. Connect a keyboard, monitor and mouse to the DICENTIS server
2. Power up the DICENTIS server and press the F8 key when "Protected by HP Sure Start"
is displayed to enter the Windows Advanced Boot Options mode
3. Select Repair your computer
4. When Choose an Option is displayed, select Trouble shoot and System Image
Recovery.
5. Follow the on-screen instructions.
Note: The factory image is located on the Recovery drive.

128 en | Dante gateway DICENTIS
15 Dante gateway
The Dante gateway is used to interface the DICENTIS system with other systems via DanteTM
and when unicast DanteTM streams or glitch free mode is required.
It has an OMNEO side with 2 Ethernet connectors for redundancy purposes, and a DanteTM
side also with 2 Ethernet connectors for redundancy purposes.
The Dante gateway:

– Combines multiple OMNEO devices into a single DanteTM interface.
– Receives 64 DanteTM streams and sends them as 64 OMNEO streams, of which 16 can
be encrypted.
– Receives 64 OMNEO streams, of which 16 can be encrypted, and sends them as 64
DanteTM streams.
– Converts multiple OMNEO encrypted flows with a single unicast or multicast stream
into a DanteTM flow with multiple unicast or multicast streams.
– Supports static routing with Dante Controller on the DanteTM side and dynamic routing
(AES70) on the OMNEO side.
– Allows glitch-free redundancy on the DanteTM side and RSTP redundancy on the OMNEO
side.
– Enables use of Dante Domain ManagerTM in combination with OMNEO systems.
Notice!
i When OMNEO inputs or outputs 17 to 64 are used, these streams will be automatically set
to unencrypted mode by the DICENTIS system.
Notice!
i The Dante gateway needs to be upgraded with the firmware delivered with the DICENTIS
system. The Firmware upload tool can be used to upload the correct firmware both on the
DICENTIS side and on the DanteTM side.
To configure the OMNEO side, use the Meeting application:

1. Open the Meeting application
2. Go to Configure > Rooms > Floor and language routing
See Floor and language routing, page 87 for detailed information.
To configure the DanteTM side, use the Dante Controller or the Dante Domain ManagerTM.
Use OMNEO Control for configuring the network mode at the DanteTM side. Please refer to
the OMNEO Control manual for more information. Download both OMNEO Control and the
manual can at: https://licensing.boschsecurity.com/omneo.
Notice!
i An OMN-DANTEGTW can receive up to 16 streams coming from the same transmitter

stream. If it receives 17 or more streams all coming from the same transmitter stream, then
no stream will be audible.

DICENTIS Hints and Tips | en 129
16 Hints and Tips

This Chapter gives information on:
– Changing NetTime options, page 129
– Configuring secretary’s PC for use in other VLAN as DICENTIS server, page 130
– Disabling control encryption, page 130
– Create a backup of the database, page 131
– Restore a database, page 131
– Updating a database to the current version, page 131
– Creating a clean database, page 132
– Deleting a database, page 132
– Connecting DICENTIS to a (remote) SQL server, page 132
– Downgrading DICENTIS software to a previous version, page 134
– Downgrading 4.1 or later DICENTIS software to a 4.0 or earlier version, page 135
– Installing the image server on a different computer, page 136
– Recovering devices from fail-safe mode, page 137
– Replacing a defective device, page 137
– Configuring the date and time format of the DICENTIS Multimedia device, page 139
– Using a fixed IP address for the DICENTIS server in a DICENTIS system with ARNI support,
page 140
– Selecting a network interface to work with DICENTIS, page 140
– Powering down the server via the power button, page 141
– Camera and presentation streams, page 141
– Making a backup and restoring your Synoptic configuration, page 141
– Configuring Dante™ compatible devices, page 141
– Setting a PIN code for a Dante™ device, page 142
– Adding a third-party application to a device, page 142
– Adding additional keyboards to a device, page 143
– Keeping third-party android apps on top on the multimedia device when changing agenda
items, page 144
– Creating certificates using the command line tool, page 145
– Remove unused images, page 145
– ONVIF Camera discovery, page 145
16.1 Changing NetTime options

NetTime is used to synchronize timers used in the DICENTIS Conference System. If the
DICENTIS Conference System is used in a corporate environment, you might have to change
the NetTime options.
To change these options:
1. Right click the NetworkTime icon in the notify area, and select Properties -> Settings…
2. Enter the correct Hostname or IP Address of the Time server in your environment.
Normally the time server is the same server as the DHCP server. Consult your local IT
department for more information.
3. Click OK.
4. Click stop, and then click start to activate the new settings.
NOTE: Remember to change the service Windows Time to Automatic after uninstalling
NetTime.

130 en | Hints and Tips DICENTIS
16.2 Configuring secretary’s PC for use in other VLAN as DICENTIS

server
The secretary (or clerk) should use the Meeting Application on his/her PC to prepare
meetings. If the secretary’s PC is in a different VLAN than the DICENTIS server, the Meeting
Application cannot find the DICENTIS server. This is because the DICENTIS devices and the
Meeting Application use the DNS-SD protocol, which does not work between different
VLANs.
If necessary, the technician should use the following procedure to configure the Meeting
Application on the secretary's PC so that it can communicate with the DICENTIS server.
Procedure
At the secretary’s PC:
1. Ping the DICENTIS server:
– Click the Start logo.
– Type command in the search field, and then choose Command Prompt under
Programs.
– Type ping [hostname of the DICENTIS server].
– Press Enter to ping the DICENTIS server.
2. If you are unable to ping the DICENTIS server, you might require assistance from your
local IT department. If you still cannot ping the DICENTIS server, the IP address can be
used instead. However, this is not preferred because IP-addresses may change.
3. Create a shortcut of the Meeting application on the desktop (use the
Bosch.Dcnm.UserInterfaces.MeetingManager.exe file from the C:Program Files
(x86)BoschDICENTIS directory).
4. Right‑click on the shortcut, and select Properties.
5. In the shortcut tab, update the target, by adding the server that the PC needs to
connect to:
– Usage: Bosch.Dcnm.Userinterfaces.MeetingManager.exe [/server 'servername']
/server Optional parameter with the hostname or IP address of the DCNM server
– Example: Bosch.Dcnm.Userinterfaces.MeetingManager.exe /server
COMPUTERNAME.network.com
6. Double‑click the shortcut. You will be able to connect to the remote server from the
Meeting application.
Additional information
– /window: Starts the meeting manager in a window (instead of full screen).
– /?: Displays a message box with the description of the command line arguments.
16.3 Disabling control encryption

Control encryption can be disabled using the following procedure:
1. Edit the following file: Bosch.Dcnm.Services.DeviceService.Main.exe.config located in:
C:\Program Files\Bosch\DICENTIS
2. Change:
<add key="OcpControlSecurityForced" value="true"/>
Into:
<add key="OcpControlSecurityForced" value="false"/>
3. Use the server console to restart the services.

4. Change:
<add key="OcpControlSecurityEnabled" value="true"/>
Into:
<add key="OcpControlSecurityEnabled" value="false"/>
5. Use the Meeting application to turn off the system.
6. Use the server console and power to restart the services.
7. Use the Meeting application to turn on the system.
To enable control encryption, set the values to true again and restart the services.
16.4 Create a backup of the database

1. Stop the DICENTIS services using the DICENTIS Server Console.
2. Open a command prompt in Administrator mode.
3. Go to C:\Program Files\Bosch\DICENTIS.
4. Run DcnmDatabaseConsole.exe -b.
The backup will be stored in C:
\Program Files\Microsoft SQL Server\MSSQL15.SQLDICENTIS2019\MSSQL\DATA\Dc
nmBackup.
5. Restart the DICENTIS services using the DICENTIS Server Console.
Note: For a different location or name of the backup please use this command:
DcnmDatabaseConsole.exe -b [filename and location]. If the file already exists, the file will
be extended with the latest backup.
16.5 Restore a database

1. Stop the DICENTIS services using the DICENTIS Server Console.
3. Go to C:\Program Files\Bosch\DICENTIS.
4. Run DcnmDatabaseConsole.exe -r <filename and location of the database>.
Note: Only *.bak files made by creating a backup can be restored.
Note: The restore command does not update the database to the current version. To
update it to the current version, refer to Updating the database to the current version.
Note: An error notification will appear if your backup is in the C:\Program
Files\Microsoft SQL Server\MSSQL12.SQLDICENTIS2014\MSSQL\DATA\DcnmBackup
or in the C:\Program Files\Microsoft SQL
Server\MSSQL10_50.SQLEXPRESS\MSSQL\DATA\DcnmBackup directory, because the
SQL2019 has no access to these SQL2014 or SQL2008 databases. Copy the backup to
C:\temp.
Refer to
– Updating a database to the current version, page 131
16.6 Updating a database to the current version

1. Stop DICENTIS services using the DICENTIS Server Console.
3. Go to: C:\Program Files\Bosch\DICENTIS.
4. To update the database to the current version, run DcnmDatabaseConsole.exe.

16.7 Creating a clean database

4. Run DcnmDatabaseConsole.exe -n.
16.8 Deleting a database

Deleting a database will remove the database files. The system will not work anymore
unless a new database is created or a previous database is restored. This function can be
used to delete the database if you need to downgrade to a previous version.
4. To delete the database, run DcnmDatabaseConsole.exe -x.
Note: Without a database, the DICENTIS system will not function properly. A database
needs to be created or restored to make the system functional again.
16.9 Connecting DICENTIS to a (remote) SQL server

The DICENTIS system uses environment variables to access the database. The default values
are used when environment variables are not present.
The environment variables used for the database name and database server are:
MMCN_DB_SERVER The Database server PC name and server instance name.

Format: MachineName\instanceName (the instance name can be
omitted when the default instance is used. The machine name can
be a dot ('.') when the local machine is used)
Default: .\SQLDICENTIS2019
MMCN_DB_USER_ID SQL server user-Id (SQL authentication). When absent, integrated

authentication is used.
MMCN_DB_PW SQL server password (SQL authentication). Only valid in

combination with MMCN_DB_USER_ID
MMCN_DB_DATABASE DICENTIS database name. Default: DcnmDatabase
Note: DICENTIS uses two databases: the DcnmDatabase stores all configuration and the
DcnmLoggingDatabase stores the logging. Using the environment variables, you can
redirected the DcnmDatabase to another server/database. You cannot redirect the
DcnmLoggingDatabase. The logging database is always located on the default server (.
\SQLDICENTIS2019).
Creating a new environment variable

To create a new environment variable:
1. Right click “This PC” \ Properties \ Advanced system settings \ Environment Variables \
System variable \ New
2. Enter the required variable name
3. Enter the required variable content

Creating the database on the SQL server

– The console tool DcnmDatabaseConsole.exe is used to create the database. When
necessary to copy the tool, the following files have to be copied:
DcnmDatabaseConsole.exe
The DcnmDatabaseConsole tool also uses the environment variables to create the database.
So, after setting the environment variables and opening the console window, the remote
database is created using “DcnmDatabaseConsole -n”
Note: When using the DcnmDatabaseConsole.exe the user credentials must have the rights
required to create the database.
The environment variables can be overruled by passing arguments to the

DcnmDatabaseConsole.exe (For help on the command-line syntax and the available options,
execute the command with the -? option):
– -s to pass the server name and the instance name
– -u to pass the user-ID for SQL-authentication (Windows authentication when omitted)
– -p to pass the user-ID’s password
– -d to pass the databasename
Remote and target

The DcnmDatabaseConsole.exe also includes command line options to do database backup
and restore functions. These functions are restricted/limited when used in combination with
a remote SQL-server.
Remote machine: where the DICENTIS services are running.
– A new database can be created from the remote machine.
– A database backup can be started from the remote machine
Target machine: Where the database is running.
– A database can only be restored from the target machine.
Windows Authentication example

This example shows how to use windows authentication to connect to the remote SQL
server named SQLENT1 on machine SQLSRV.
The database to use for the system is MainConfHall:
Environment variable Value
MMCN_DB_SERVER \\SQLSRV\SQLENT1
MMCN_DB_DATABASE MainConfHall
Database creation:
Remote:
DcnmDatabaseConsole -n
On target:
DcnmDatabaseConsole -s \SQLENT1 -d MainConfHall -n
SQL authentication example
This example shows how to use SQL authentication to connect to the remote SQL server
named SQLENT2 on machine SQLSRV.
The user name and password to use are respectively: DcnmUser and P@ssw0rd. The
database to use is ConfHall53:

MMCN_DB_SERVER \\SQLSRV\SQLENT2
MMCN_DB_DATABASE ConfHall53
MMCN_DB_USER_ID DcnmUser
MMCN_DB_PW P@ssw0rd
Database creation:
Remote:
DcnmDatabaseConsole -s \\SQLSRV\SQLENT2 -d ConfHall53 -u DcnmUser -p
P@ssw0rd -n
On target:
DcnmDatabaseConsole -s .\SQLENT2 -d ConfHall53 -u DcnmUser -p P@ssw0rd -n
SQL authentication example to default instance
This example shows how to use SQL authentication to connect the default SQL server on
machine SQLSRV. The example is the same as the previous version, except that the
connection is to the default SQL server instant of a defined instance.
The user name and password to use are respectively: DcnmUser and P@ssw0rd. The
database to use is ConfHall53:
MMCN_DB_SERVER \\SQLSRV
MMCN_DB_DATABASE ConfHall53
MMCN_DB_USER_ID DcnmUser
MMCN_DB_PW P@ssw0rd
Note: In this situation, the term Integrated Security=True is removed.

Database creation:
Remote:
DcnmDatabaseConsole -n
Note: if no parameters are set, then the environment variables are used. If parameters are
set, then these will override the environment variables.
On target:
DcnmDatabaseConsole -s . -d ConfHall53 -u DcnmUser -p P@ssword -n
16.10 Downgrading DICENTIS software to a previous version

Uninstalling DICENTIS software and installing a previous version will not result in a working
system, because the database of the current version is not compatible with the previous
version.
You need to restore a database of that previous version or delete the current database.
Delete the current database so you can install a previous version of the software.
Refer to Deleting a database, page 132.
Uninstall the current version:

1. From the Windows Start icon, select Control Panel > Programs and Features.
2. Manually uninstall the following programs:

– ARNI Configuration Tool.

– Bosch DICENTIS.
– Bosch DNS-SD Service, this un-install signals for a reboot.
– OMNEO ARNI Firmware.
– OMNEO Firmware Upload Tool.
– OMNEO Docent.
3. Reboot the PC.
4. Install the previous DICENTIS software version, as described in Installing the DICENTIS
software suite, page 25.
Restore a database backup of the previous version.

Refer to Restore a database, page 131.
Update the database to the installed software version:

4. To update the database to the current version, run DcnmDatabaseConsole.exe.
Refer to
– Creating a clean database, page 132
– Installing the DICENTIS software suite, page 25
– Deleting a database, page 132
– Restore a database, page 131
16.11 Downgrading 4.1 or later DICENTIS software to a 4.0 or earlier

version
When you downgrade from version 4.1 or later to version 4.0 or earlier, the last database
you created with those versions will be used. Version 4.1 and later use a different database
from 4.0 and earlier.
Uninstall the current version:

1. From the Windows Start icon, select Control Panel > Programs and Features.
2. Manually uninstall the following programs:
– ARNI Configuration Tool.
– Bosch DICENTIS.
– Bosch DNS-SD Service, this un-install signals for a reboot.
– OMNEO ARNI Firmware.
– OMNEO Firmware Upload Tool.
– OMNEO Docent.
3. Reboot the PC.
If the installation failed with the notification of database incompatibility, remove your
database.
Note: This will remove the complete configuration.
1. Stop the SQL server (SQLEXPRESS) through the Services.

2. Delete the files DcnmDatabase_log.LDF and DcnmDatabase.mdf files in C:\Program

Files\Microsoft SQL Server\MSSQL12.SQLDICENTIS2014\MSSQL\DATA.
3. Reboot the DICENTIS server.
Refer to
– Installing the DICENTIS software suite, page 25
16.12 Making a backup of a FNP license file

NOTE: This feature is no longer required with the new licensing method.
After installing the licenses on the system, the license files should be backed-up. This will
prevent license(s) being lost if the hard‑drive containing the licenses crashes or is
formatted. The directory should be saved in a safe location, preferably on another
hard‑drive.
To do this:
1. Stop all services of 'Bosch DICENTIS', including the Bosch DICENTIS License Manager
and FlexNet Licensing Server 64' services. Always do this before performing a backup
and/or restore.
2. To make a backup of trusted storage, copy C:\ProgramData\FlexNet to a backup
location.
3. To make a restore, copy these files to the PC that originally stored them.
Notice!
i The folder and files are normally hidden in Windows. Change the setting of Windows
Explorer to make them visible, by selecting: Organize > Folder and search options > View.
16.13 Installing the image server on a different computer

To improve performance and/or saving space, you can install the DICENTIS image server on
a different computer:
1. Open the DVD.
2. Locate the DCNmCertificate.msi, the DCNmApi.msi, the DCNmServerTools.msi and
the DCNmImageServer.msi.
3. Login to the computer on which you want to install the image server.
4. Install the DCNmCertificate.msi.
5. Install the DccnmApi.msi.
6. Install the DCNmServerTools.msi and the DccnmImageServer.msi.
7. Make a note of the computer name or the IP address and port that is used by the image
server.
– The default is 31418.
For security purposes, install a server certificate on the Image server computer. If the
private root certificate of the DICENTIS server computer is used to create the server
certificate on the Image server PC, the client PC only needs to download one certificate for
both the DICENTIS webserver (Synoptic control, Conference protocol) and the Image server
(participant images, logo).
1. Open the Certificate manager on the Image server computer.

2. Open the Root certificate.

Use the <name>-private.pfx and the password of the Root certificate which is also used
on the DICENTIS server Computer.
3. Enter the respective information in the Server certificate fields.
4. Click Create and install to create to install the Server certificate on the Image server
computer.
Notice!
To create the Server certificate on the Image server computer you need the <name>-
i private.pfx and password of the Root certificate from the DICENTIS server computer. If you
are not able to retrieve them, you need to create and install a new Root and Server
certificate on the DICENTIS server computer.
To change the location of the image service:

1. Start the Meeting application.
2. Navigate to Configure > Rooms.
3. Enter the url of the new image server in Image Server url.
Example: If the computer name is CITYCOUNCILIMAGESERVER and the port is 31418,
enter the Uri as: https://CITYCOUNCILIMAGESERVER:31418/.
4. Click Test image server connection to ensure that the new DICENTIS image server is
valid.
5. Click Apply to save the new image server url.
16.14 Recovering devices from fail-safe mode

Although the utmost has been done to safeguard the availability of the system, a situation
can occur where a DICENTIS device enters a fail-safe mode which requires a reload of the
firmware. To reload the firmware:
1. Power up the device.
2. Start the Firmware Upload Tool. After some time the Firmware Upload Tool shows the
devices in failsafe mode window with the id of the defective device displayed.
3. Wait until the device appears in its specific tab of the Firmware Upload Tool (DCNM-
APS / DCNM-APS2, DCNM-PS2 or DCNM-MMD2 / DICENTIS Discussion device).
4. Close the Firmware Upload Tool. The device is now fully operational again.
16.15 Replacing a defective device

A defective device can be easily replaced, without reconfiguring. To do so:
1. Replace the defective device.
2. Upgrade the replacement device with the correct firmware, if necessary.
3. Select: Configure > Seats and Devices > Seat Assignment.
4. Unassign the defective device from the seat by using the Unassign Devices from Seat
button. Record the number/name of the defective device (see sticker on base of
device).
Tip: Use your mobile phone to take a picture of the sticker.
5. When Automatic seat assignment is enabled, the replacement device must first be
unassigned from its current seat before it can be assigned to the correct seat. Unassign
the replacement device from the seat by using the Unassign Devices from Seat button.
6. Assign the replacement device to the correct seat using the Assign Device to Seat
button.
7. Remove the empty seat with the Delete empty seats button.

16.16 Uploading and accessing files

During a meeting, participants can open and view files (i.e.: documents, pictures, and
presentations) by clicking a blue More info hyperlink on the multimedia devices (DCNM-
MMD2 only). The More info hyperlink is displayed for:
– each meeting,
– each agenda item, and
– each voting round.
For participants to be able to use this hyperlink:

– the documents have to be uploaded to the customer’s Content Management System
(CMS), and
– a URL (link) has to be entered in the Prepare pages for:
– each meeting (see Meeting details, page 55),
– each agenda item (see Topic details, page 58), and
– each voting round (see Voting round details, page 59).
Document folders can be created as required; for example, separate document folders can
be created for “Meeting”, “Agenda”, and “Voting” for storing relevant documents, or single
“Meeting” folders can be created for storing all documents.
The advantage of using separate folders is that only the relevant documents will be
displayed when one of the More info hyperlinks is pressed, i.e. only documents relevant to
voting will be displayed when the More info hyperlink for voting is pressed. The
disadvantage, however, is that individual hyperlinks have to be entered in the prepare pages
for each folder.
For demo purposes a Meeting documents webserver can be installed manually: Tools >
DCNmMeetingDocuments.msi. This is a simple website to enable document browsing. The
meeting documents directory is installed on the drive that has the most space available on
the server.
Note: This is not necessarily the C drive.
Technician tasks
Set up the meetingdocuments directory:
1. Use the Internet Information Services (IIS) Manager and Explore (inetmgr) to determine
on which drive the meetingdocuments directory is installed.
2. Share the meetingdocuments directory, so that the secretary can access it.
3. Create a shortcut to the meetingdocuments directory on the secretary’s computer.
Create one or more folders on the DcnmMeetingDocuments website:

1. In the meetingdocuments directory, create a folder for each meeting; for example,
meeting_1, meeting_2, meeting_3. These folders are used to store the documents that
are displayed when the More info hyperlink is pressed.
2. Optional: In each of the meeting folders, create folders for each agenda item and each
voting round; for example, agenda_1, agenda_2, and voting round_1, voting round_2.
Secretary or clerk tasks

Upload files to the meetingdocuments directory:
1. Click the shortcut to the meetingdocuments directory, or use Windows Explorer to
browse to (Drive):\inetpub\wwwroot\DcnmMeetingDocuments.

2. Make sure the technician has created the appropriate folders, as described in
Technician tasks. See previous section.
3. Upload files (i.e.: documents, pictures, and presentations) to the appropriate folder(s),
as required.
Enter URLs (links) for the meeting and agenda items:

– Use the following format to create URLs (links) in the meeting and agenda items:
http://<IP-address of the DICENTIS server PC>:31415/Default.aspx
– If each meeting has its own directory with documents, the URLs (links) should have the
following format:
http://<IP-address of the DICENTIS server PC>:31415/Default.aspx?meeting=<name
of the directory used in this meeting>
– If each agenda has its own directory with documents, the URLs (links) should have the
following format:
http://<IP-address of the DICENTIS server PC>:31415/Default.aspx?meeting=<name
of the directory used in this meeting>&agenda=<name of the directory which has the
documents used for this agenda item>
Refer to:
– Meeting details, page 55
Check URLs (links)

1. Activate each meeting, and check that URLs (links) to the meeting documents are
displayed when the More info hyperlink is pressed.
2. Optional: Also do this for each agenda item and each voting round of a meeting.
16.17 Configuring the date and time format of the DICENTIS

Multimedia device
The DICENTIS Multimedia devices (DCNM-MMD and DCNM-MMD2) are using the following
date and time settings from the server PC:
– Time-zone
– Daylight saving time settings
– Time format (Short time)
– Date format (Short date)
To make this work properly you need to execute the following steps:
1. Configure the date and time format on the server PC
– Open Control Panel.
– Select Change date, time, or number formats.
– On the Formats tab-page (of Region) configure the Short date and Short time.
You can also make your own date and time format if you like.
Note: if you make it too long it will not fit the device.
– Select Apply.
2. Configure the server that the settings are part of the administrative settings.
– Open the tab page Administrative (of Region).
– Select the button Copy settings…
– Check the box.
– Welcome screen and systems accounts.

– Select OK.
3. Wait a minute and see that the format on the DCNM-MMD is updated.
16.18 Using a fixed IP address for the DICENTIS server in a

DICENTIS system with ARNI support
In order to use a computer in a DICENTIS system to which you want to assign a fixed IP
address, you make the following settings:
1. Go to Control Panel > Network and Internet > View network status and tasks >
Change adapter settings.
2. Select “Internet Protocol Version 4”.
3. Select the Properties button.
4. Use the following IP address: should contain the IP address of the server or the
computer, the Subnet mask and the Default Gateway.
Use the following DNS server addresses: should contain the IP address of the ARNI.
5. Click the Advanced button.
6. The Advanced TCP/IP settings DNS page should contain the following:
– “Append primary and connection specific DNS suffixes” is checked
– “Append parent suffixes of the primary DNS suffix” is checked
– “DNS suffix for this connection: ” parent.bosch.omneo
– “Register this connection’s addresses in DNS” is checked
– “Use this connection’s DNS suffix in DNS registration” is checked
Note: Make sure these settings match the definitions made in your network.
1. Do a quick test to verify the settings are correct by running the screen command: C:
\Program Files\Bosch\DNS-SD>BoschDNSSDClient.exe -b _ocasec
If you see a list of DICENTIS registered in the domain “parent.bosch.omneo” it is OK. The
Bosch-ARNI is registered twice, once in the “local” domain and a second time in the
“parent.bosch.omneo” domain, this is normal. If you only see the Bosch-ARNI registered in
the “local” domain, the DNS settings are wrong.
16.19 Selecting a network interface to work with DICENTIS

Using the environment variable, DCNM_PREFERRED_NIC, the interface name, device name
(it is called description if you use the ipconfig command) can be set that you want to be
used by DICENTIS.
1. Use the Windows Network Connections menu to retrieve the Name or Device name of
the interface.
2. Create a new environment variable via:
"This PC" \ Properties \ Advanced system settings \ Environment
Variables \ System variables \ New
with variable name: DCNM_PREFERRED_NIC.
Note: The NIC name is case sensitive.
Note: If the preferred NIC does not receive an IP-address (e.g. the cable is not connected,
or the name is incorrect), then the services will not start.
Note: If no environment variable was set and there are several network interfaces, the
network interface that was found first will be used.

16.20 Powering down the server via the power button

The DICENTIS services run on the server computer. Because these are services, it is not
necessary to start them manually or even log in to this computer. Just powering on the
computer is enough to get the system working. The power button on the computer can be
configured to power down the computer so you do not need to log in to the computer to
power it down.
Note: It is not necessary to power down the computer, but you can.
To configure the power button to power down the computer:
1. Go to Control Panel > Hardware > Power Options to change the function of the power
button.
2. Configure “Shut down” for the option When I press the power button.
16.21 Camera and presentation streams

The camera stream and presentation stream are distributed by the DICENTIS VideoSwitcher
service to the DICENTIS devices.
You can use these streams in your own display or recording application:
– Camera stream: Rtsp://<DICENTIS server>:9554/stream2
– Presentation stream: Rtsp://<DICETNIS server>:9554/stream1
For the camera stream the DCNM-LCC license is required and Camera control needs to be
enabled.
For the presentation stream the DCNM-LMS license is required and presentation stream
needs to be enabled.
16.22 Making a backup and restoring your Synoptic configuration

The configuration of the Synoptic layout is not in the database, but it is stored in a separate
file in a different location.
To make a backup of the Synoptic configuration:
Make a backup of this directory: D:\Inetpub\wwwroot\DcnmSynopticControl\Data (the
data will be stored on your largest drive; that is D in this example) for a backup of the
layout.
To make a backup of the background image, copy: D:
\Inetpub\wwwroot\DcnmSynopticControl\Images
If you keep this information together with the database backup you created (see paragraph
13.6),
you can restore your configuration by:
1. Restoring the database (see paragraph 13.7 and 13.8)
2. Restoring the saved Synoptic configuration and background image by pasting them in
the correct location
16.23 Configuring Dante™ compatible devices

The DICENTIS Conference System supports integration with third party DanteTM compatible
devices (like for example, a laptop). Configuring which DanteTM inputs and outputs are
routed to the DanteTM inputs and outputs of the DICENTIS Conference System is done via
Audinate’s Dante Controller which can be downloaded from the Audinate website.
Note: The Dante Virtual Device is running on the DICENTIS Conference System server for the
DanteTM functionality. Only one DanteTM device can be active on a computer, therefore it is
not possible to install any other DanteTM device on the DICENTIS Conference System server.

Note: The Dante Controller can be run from any computer in the network. Its serves to route
DanteTM inputs and outputs between DanteTM compatible devices.
1. Open the Dante Controller Network view.

2. The new DanteTM devices from the APS are shown on the screen:
– Dante Receivers:
DICENTIS <hostname server>
– Dante In 1
– Dante In 2
– Dante Transmitters:
DICENTIS <hostname server>
– Dante Out 1
– Dante Out 2
– All other devices that are visible on the network are shown as well.
Next, multicast streams need to be created from the transmitters, as the DICENTIS
Conference System utilizes these:
1. Press Ctrl-D to open the Device info view.
2. Select the device you want to configure to work with DICENTIS.
3. Go to the Transmit tab.
4. Press Ctrl-M to create a multicast flow.
Make sure to select only 1 channel per multicast flow.
5. When the multicast flows have been created, switch back to the Dante Controller
network view to create the connections you want. All successful connections are shown
by a check mark.
For further details on configuring DanteTM, refer to the “Dante Controller User Guide”.
16.24 Setting a PIN code for a Dante™ device

To increase security and prevent access from unauthorized parties, a technician should set a
4-digit PIN code to lock each DanteTM device in the network.
To set a PIN code for a DanteTM device:
1. Open the Dante Controller application
2. Select the Device Info tab
3. In the Device Lock column, left click the row of the device you wish to lock
4. Enter a 4-digit code in the PIN field, and confirm the code in the Confirm PIN field
5. Click the Lock button
ð The PIN code is now set for the DanteTM device.
16.25 Adding a third-party application to a device

The APK (Android application package) upload tool is used to add a third‑party Android
application to a multimedia device. Before you can add a third‑party Android application,
you must verify if the application is compatible with the multimedia device.
Caution!
All installed third‑party applications (APKs) will be deleted when firmware is uploaded to a
! multimedia device.

Notice!
i The APK upload tool cannot run at the same time as the OMNEO Firmware Upgrade Tool.
Add a third‑party Android application to a multimedia device as follows:

1. Place the APK files on the server PC.
2. Click the Browse button.
3. Browse to the location of the APKs.
4. Select the multimedia device which needs the APK.
5. Select the APK.
6. Click Upload.
Notice!
i If the new APK is not shown on the home screen of the multimedia device, try to click the
home button several times, or reboot the multimedia device.
16.26 Adding additional keyboards to a device

If required, additional non-European keyboards, e.g. a Chinese or Korean keyboard, can be
added to a DICENTIS device.
To have an Android keyboard in a different language, you first have to upload the APK for
that keyboard and then follow the setup procedure below. For information on uploading
APKs, refer to Adding a third-party application to a device, page 142.
Two examples of APKs are:
– com.google.android.inputmethod.korean-0.91.apk, korean language, 877 KB
– com.google.android.inputmethod.pinyin-3.2.1.65352638.apk, chinese language, 12.103
KB
Setup procedure
On the DICENTIS device:
1. Press the home icon, and then press WWW to open the Internet browser.
2. Press the address bar in the browser to display the keyboard.
3. Press the ‘slider icon’ in the bottom right corner of the keyboard.
4. Press input languages.
5. Uncheck Use system language.
6. Select a minimum of 2 languages from the list.
7. Go to the browser, and press the address bar to display the keyboard.
8. Press the ‘keyboard icon’ in the ‘android bottom bar’ next to the Bosch logo.
9. Press Set up input methods.
10. Check the other keyboards.
11. Go to the browser, and press the address bar to display the keyboard.
12. Press the ‘keyboard icon’ in the ‘android bottom bar’ next to the Bosch logo.
13. Select the keyboard you want to use.

Notice!
i Additional keyboards have to be individually configured for each DCNM-MMD2 device.
Notice!
i Additional keyboards will have to be reconfigured after a firmware upgrade.
Refer to
– Adding a third-party application to a device, page 142
16.27 Keeping third-party android apps on top on the multimedia

device when changing agenda items
When a third-party app is used as UI for the multimedia device, the multimedia device
navigates to the DiscussApp (active part of the discussion) when a new agenda item is
opened.
The com.bosch.mmd.ui.action.DISCUSS intent is sent when an agenda item is opened.

The third-party app can also receive this intent. Read more on how to make that happen at
https://developer.android.com/guide/components/intents-filters.
The multimedia device will show a pop-up the first time this event is sent:
1. Tap the checkbox Use by defaultfor this action.
2. Tap the desired app.
ð The selected app will now be used as default.
You can find some information from the AndroidManifest.xml below:

<activity
android:name=".DiscussAppActivity"
android:label="@string/app_name"
android:launchMode="singleTask" >
<intent-filter>
<action android:name="android.intent.action.MAIN" />
<category android:name="android.intent.category.LAUNCHER" />
<action android:name="com.bosch.mmd.ui.action.DISCUSS" />

<action android:name="com.bosch.mmd.ui.action.SHOW_PRESENTATION" />
<category android:name="android.intent.category.DEFAULT" />

</intent-filter>
</activity>

16.28 Creating certificates using the command line tool

Next to the UI-tool, you can also create, install and uninstall certificates using a command
line tool: Bosch.TestUtils.CertificateGenerator.exe.
The tool is installed by default in C:\Program Files\Bosch\DICENTIS. It can be run via the
command prompt with Administrator rights.
You can use /help to get the commands and usage:

– Create the root certificate: CreateRootCertificate -RootCertificateName <name>
-RootCertificatePassword <password>.
– Install the root certificate on the Client: InstallRootCertificate -
RootCertificateCrtFilePath <file path>.
– Create the server certificate: CreateServerCertificate -RootCertificatePfxFile
<file path> -RootCertificatePassword <password> -ServerCertificateName
<name> -ServerCertificatePassword <password> -IPAddresses <IP Addresses
comma separated> -DnsNames <DNS Names comma separated>.
– Install the server certificate on the Server: InstallServerCertificate -
ServerCertificatePfxFile <file path> -ServerCertificatePassword
<password>.
– Uninstall the root or server certificate: UnInstallCertificate -CertificateName
<name>.
Example:
Bosch.TestUtils.CertificateGenerator.exe CreateRootCertificate -
RootCertificateName DICENTIS_ROOT_CA -RootCertificatePassword DICENTIS
This command will create the following two files:

– C:\Program Files\Bosch\DICENTIS\ DICENTIS_ROOT_CA-private.pfx
– C:\Program Files\Bosch\DICENTIS\ DICENTIS_ROOT_CA.crt
The PFX file, together with the root certificate password, is required to create the Server
certificate. The CRT file is required for the clients to access the website.
16.29 Remove unused images

When the participants are removed their images are deleted. However, if only the database
is removed, the participant images remain. They can be removed by the following actions:
2. Go to :\\inetpub\wwwroot\DcnmImageServer\bin, which is normally located on the
largest drive.
3. Run CleanupUnusedImages.exe to remove the participant images of persons who are no
longer present in the database.
Note: You can automate deleting unused images by running CleanupUnusedImages.exe /q in
quiet mode.
16.30 ONVIF Camera discovery

In the 3.60 software version, the default time to live of the ONVIF camera discovery
increases from 1 to 3. This allows the discovery of the ONVIF camera when it is connected
to other switches than the switch the server is connected to.
Add an environment variable to the system to change the time to live or the hop count.
Name the variable and set the desired time to live:
1. Create a new environment variable via:

File explorer \ "This PC" \ Properties \ Advanced system settings \
Environment Variables \ System variables \ New
with variable name: DCNM_ONVIF_DISCOVERY_TTL.
2. Restart the DICENTIS Server.
Note: If you want the server to only discover the camera connected to the same switch you
might want to decrease the time to live to 1.
16.31 Secure login in the .net API for API applications (including
Synoptic)
In the 4.40 software version, the user synoptic used so that the DICENTIS Webserver could
connect to the services has been removed.
By using a jsonc file with the user configurations, it will also allow other API applications to
use the same mechanism, and allow them access to the .net API without having to create a
system user in the DICENTIS database.
The DICENTIS Webserver still requires a user with username and password to use the API to
connect to the services. The username and password are now configured and stored on the
computer running the services.
The configuration is stored in C:
\ProgramData\Bosch\DICENTIS\API\Conference_Protocol_user.jsonc
This jsonc file contains:
– The username.
– The password (generated upon the installation of the software).
– The user rights.
Notice!
i For security purposes, limit the user rights to only the required rights.

DICENTIS Troubleshooting | en 147
17 Troubleshooting
For troubleshooting, also refer to the DICENTIS Hardware Installation manual, section
“Installation Test”.
Refer to the product related information on: www.boschsecurity.com.
17.1 Devices LED behavior

Multiple DICENTIS devices use different LED behavior to indicate their status:
DCNM-D / DCNM-DVT / DCNM-DSL / DCNM-DE / DCNM-FBD2
LED of the microphone and its button: Device is out of the box
Alternates between green and red
DCNM-DSL / DCNM-DE: Please upgrade

appears in the display
DCNM-Dx: Microphone button LED steady Device is booting

green and microphone LED off ->
Microphone button LED off and microphone
LED blinks red
DCNM-FBD2: Microphone button LED and

microphone LED steady green
Microphone LED steady green Device is booted, not connected to services,

and has a Link local address
DCNM-DE: Microphone button LED and
microphone LED are steady green / No
communication with DICENTIS server
Microphone LED is steady red Device is booted, not connected to services,

and has a DHCP address
DCNM-DE: No communication with
DICENTIS server appears in the display
Microphone LED and microphone button Device is connected to services

LED off
If the system is set to discussion mode Open
(automatic): Microphone LED off and
microphone button LED white
DCNM-DE: The discuss screen appears in the

display
DCNM-MMD2
LED of the microphone and of its button: Device is out of the box
alternates between green and red

148 en | Troubleshooting DICENTIS
Please upgrade appears in the display
Microphone LED blinks red / Rear LED Device is booting

blinks red
Microphone LED is steady green / Rear LED Device is booted, not connected to services,
is steady red and has a Link local address
Cannot communicate with DICENTIS server

Microphone LED steady red / Rear LED Device is booted, not connected to services,
steady red and has a DHCP address

Rear LED off Device is not assigned to a seat
The DICENTIS logo appears in the display
Microphone and button LEDs off Device is connected to services
The discuss screen appears in the display
DCNM-FSL
Alternate blinking of the upper and lower Device is out of the box
buttons
Both of the volume LEDs and both of the Device is booted, but not connected to
language LEDs illuminated constantly services, and has a DHCP address
Display off Device is connected to services
With no headphone connected, both of the

volume LEDs and both of the language LEDs
off
With a headphone connected and languages

configured, both of the volume LEDs and both
of the language LEDs on
DCNM-IDESK
LED of the microphone and of its button: Device is out of the box
alternates between green and red

Microphone LED steady red / Rear LED Device is booted, but not connected to
steady red services

The DICENTIS logo appears in the display Device is not assigned to a seat
Notice!
i Click the More button on the right side of device to retrieve additional information, such as
the Link local address or the DHCP address.
17.2 Network Docent

Network Docent is developed to help AV operators in their daily job. The software scans and
visualizes the network environment, giving insight into all devices and cable-connections of
a network-based AV system. Network Docent is able to identify and provide guidance on
solving common and simple network errors that cause disruption or improper operation of
the AV system. As a result, Network Docent will reduce time and effort, when installing or
operating a network-based AV system.
As of version 3.2, the Network Docent software is installed as part of the DICENTIS software
package.
Notice!
i Do not abort the DICENTIS software installation when installing Network Docent
Please refer to the Network Docent manual for more information on how to use the tool
The Network Docent software and manual can also be downloaded from:
https://licensing.boschsecurity.com/omneo/
17.3 Using DeviceBrowser to view connected devices

DeviceBrowser.exe is a command prompt tool which allows a technician to get an overview
of which devices are connected. It shows the type, quantity and which VLAN devices are
connected to.
To start the tool:

1. Click the Windows Start button.
2. Type command in the search field and press Enter.
The Command Prompt will open.
3. Type cd\ and press Enter.
4. Type cd “Program Files\Bosch\DICENTIS” and press Enter.
5. Type DeviceBrowser.exe and press Enter.
The tool will automatically scan the network for DICENTIS devices.

The scan can be stopped by pressing CTRL + C.
17.4 Dumping logging information to a text file for technical

support
The DICENTIS logging file can be very helpful to analyze a problem. The logging information
can be exported to a text file and emailed to support.
When emailing the logging file to support, please include all relevant information related to
the circumstances when the issue occurred.
To create the logging file:

1. Open a command prompt.
3. Run logdump <filename>.
For a continuous logdump use logdump -c <filename>. The logging will stop when a key is
pressed.
17.5 Adding and removing languages without interrupting the

meeting
You can add and remove interpretation languages during a meeting without interruption.
When you remove a language:

– Participant devices with the removed language selected will switch to floor
– Interpreter desks with the removed language selected as the A-output will go to the
blocked screen (DICENTIS logo)
– The microphone of the interpreter desk interpreting the removed language will be
turned off
17.6 Known issues

Refer to the following sections for known issues and their solutions:
– Releasing Dual License, page 150
– Network, page 150
– Software and hardware installation, page 151
– Meeting application and DICENTIS device, page 151
– Camera control, page 152
– MMD does not show logo and participant image, page 152
17.6.1 Releasing Dual License

Issue:
If a device with a dual license is broken, the license will not be automatically returned.
Solution:
Restart the services on the server console, the licenses will be recalculated and the dual
license will be released.
17.6.2 Network
Issue:
Delay of audio in a multi-subnet DICENTIS Conference System using Cisco c3560x with
firmware 15.0.1 SE3 c3560e-universalk9-mz.150-1.SE3.bin
Solution:
Use the tested and supported firmware versions:

– 12.2.55 SE5 (c3560e-universalk9-mz.122-55.SE5.bin)
– 15.2.2E (c3560e-universalk9-mz.152-2.E.bin)
Issue:
Client PC does not connect to DICENTIS server when it is not in the same subnet.
Solution:
Define and configure the system in such a way that all Client PC’s are in the same subnet as
the DICENTIS server.
17.6.3 Software and hardware installation

Issue:
Failsafe devices are not automatically restored by the FWUT if they are not in the same
subnet as the FWUT, e.g. a multi-subnet network with an ARNI.
Solution:
Disconnect all devices that are in failsafe mode and connect them to a system with one
subnet and without an ARNI. The failsafe mechanism is based on multicast DNS, which
causes this technical constraint. Failsafe works with multicast DNS; this is a technical
constraint.
Issue:
Upgrading DICENTIS devices (DCNM-MMD) that have factory firmware prior to 1.2 does not
work in a system with an ARNI, because the Firmware Upload Tool does not list the DCNM-
MMDs.
Solution:
Upgrade the DICENTIS devices with the ARNI disconnected.
Note: Limit the system size to a maximum of 100 DCNM-MMDs while upgrading.
Issue:
The system stops working after a new user is created at the PC running the DICENTIS
software services.
Solution:
Reboot the server PC.
17.6.4 Meeting application and DICENTIS device

Issue:
When using the home button in the browser and the Back to Active button (large green
button), to return to the active meeting after browsing the internet, there is a delay of about
4 seconds.
Solution:
This is standard Android behavior.
When the back button in the browser is used, and then the Back to Active button, there is
no delay.
Issue:
The Meeting application shows disabled buttons or missing buttons. The DICENTIS devices
show the disconnected screen.
Solution:
Disable the sleep mode of the server PC, and then reboot the server.

Issue:
The Meeting application and the DICENTIS devices show a different time.
Solution:
Enable daylight saving on the PC running the Meeting application.
Issue:
Cannot access screens upon moving the screen splitters to the edge of the window.
Solution:
Delete the file user.config in C:
\Users\admin\AppData\Local\Bosch\Bosch.Dcnm.UserInterfaces_StrongName_4bkwh
n14ajzhneng3j1ucxubjyvsms2k\<software version>.0
17.6.5 The Interpreter desk displays the DICENTIS logo

Issue:
The device is not assigned to an Interpreter desk and booth
Solution:
Assign the device to an Interpreter desk and booth using the Interpreter desk or the Meeting
application
Issue:
The Interpreter desk has no A-output language configured
Solution:
Configure an A-output language using the Interpreter desk or the Meeting application
Issue:
The A-language of the Interpreter desk is assigned to a source other than DICENTIS
Solution:
Set the source to DICENTIS in the Rooms > Language selection or in the prepared meeting
Issue:
The device has incorrect firmware
Solution:
Upload the firmware using the firmware upload tool that is installed on the DICENTIS server
17.6.6 Camera control

Issue:
Camera pre-positions cannot be set at the seats.
Solution:
1. Close the Meeting application.
2. Remove the file: C:
\Users\«servername»\AppData\Local\Bosch\Bosch.Mmcn.UserInterfaces_...
3. Restart the Meeting application.
17.6.7 MMD does not show logo and participant image

Issue:
After upgrading to DICENTIS Conference system 3.60, TLS1.0 is disabled for security
reasons, and TLS1.2 is enabled. Since the Multimedia device does not support TLS1.2, it
does not show logo and participant images anymore.
Solution:
Enable TLS1.0 on the server:


2. Run \Tools\TLS_MMD\EnableTLS1.0.bat from the DICENTIS ISO file.
3. Powercycle the server.
Note: This directory also contains a file to disable TLS1.0.
17.7 Customer service

If a fault cannot be resolved, please contact your supplier or system integrator, or go
directly to your Bosch representative.
Support
Access our support services at https://www.boschsecurity.com/xc/en/support/.
Bosch Security and Safety Systems offers support in these areas:

– Apps & Tools
– Building Information Modeling
– Commissioning
– Warranty
– Troubleshooting
– Repair & Exchange
– Product Security
Bosch Building Technologies Academy

Visit the Bosch Building Technologies Academy website and have access to training courses,
video tutorials and documents: https://www.boschsecurity.com/xc/en/support/training/

154 en | Support and Academy DICENTIS
18 Support and Academy

Support
Access our support services at www.boschsecurity.com/xc/en/support/.
Bosch Security and Safety Systems offers support in these areas:
– Apps & Tools
– Building Information Modeling
– Warranty
– Troubleshooting
– Repair & Exchange
– Product Security
Bosch Building Technologies Academy

Visit the Bosch Building Technologies Academy website and have access to training courses,
video tutorials and documents: www.boschsecurity.com/xc/en/support/training/

Bosch Security Systems B.V.
Torenallee 49
5617 BA Eindhoven
Netherlands
www.boschsecurity.com
© Bosch Security Systems B.V., 2024
Building solutions for a better life

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DICENTIS

Bosch Security Systems B.V. Configuration manual 2024-01 | 6.1 |

2024-01 | 6.1 | Configuration manual Bosch Security Systems B.V.

13.5 Manage dealers 123

Bosch Security Systems B.V. Configuration manual 2024-01 | 6.1 |

17.6.6 Camera control 152

2024-01 | 6.1 | Configuration manual Bosch Security Systems B.V.

Old electrical and electronic equipment

Use latest software

Bosch Security Systems B.V. Configuration manual 2024-01 | 6.1 |

2 About this manual

2.1 Intended audience

2.2 How to use this manual

2024-01 | 6.1 | Configuration manual Bosch Security Systems B.V.

2.3 Copyright and disclaimer

2.4 Document history

2023-08 V5.1 Minor update to the functionalities of the Interpreter Desk.

2024-01 V6.1 Minor updates to the Synoptic microphone control, GUI

Bosch Security Systems B.V. Configuration manual 2024-01 | 6.1 |

Figure 3.1: Typical DICENTIS Conference System setup

– Captures the image of a speaking participant.

Bosch Security Systems B.V. Configuration manual 2024-01 | 6.1 |

A typical camera setup in a DICENTIS Conference System consists of:

Figure 3.2: Typical camera setup

3 Projector to show the active speaker 4 Video camera (Onvif Profile-S

5 DCNM-SERVER3 6 L3 Ethernet switch

7 DCNM-APS2 8 DCNM-MMD2, displaying the active

….. HD-SDI (coax cable) ----- Ethernet TCP/IP

DICENTIS software suite

2024-01 | 6.1 | Configuration manual Bosch Security Systems B.V.

DICENTIS software server

3.1 Hardware requirements

For each use the minimal requirements are:

Number of devices < 100 without identification or participant

CPU passmark >= 6000*

Free disk space 20 GB

Bosch Security Systems B.V. Configuration manual 2024-01 | 6.1 |

Number of devices < 100 with identification or participant

CPU passmark >= 7000*

Free disk space 50 GB

Number of devices <= 1500 without identification or

CPU passmark >= 9000*

Free disk space 50 GB

Number of devices <= 1500 with identification or participant

CPU passmark >= 10000*

Free disk space 50 GB

PC running the Meeting application only

Up to 1500 devices with or Windows 11

CPU passmark >= 6000*

Free disk space 20 GB

To check the passmark score of a processor

2024-01 | 6.1 | Configuration manual Bosch Security Systems B.V.

Requirement Standard Settings

Gbit Ethernet IEEE802.3 Switch latency is maximally 10µSec with Gbit.

Packet forwarding in n.a. If SW is responsible for packet switching, this

Quality of Service DiffServ To make sure PTP synchronization packets and

PTP sync, 56 0x38 CS7 0xE0 Highest

PTP follow- 46 0x2E EF 0xB8 High

(reserved) 8 0x08 CS1 0x20 Low