Department of Education

Region VIII
Maasin City Division
MAASIN DISTRICT I
MATIN-AW MULTIGRADE SCHOOL
Matin-ao, Maasin City, Southern Leyte
122140

Development/ Enhancement of
Contingency Plan

for EXTREME HEAT

TEMPERATURE
due to El Niño

September 2023

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Maasin District I
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 Department of Education Contingency Planning
Guide for Schools

CHAPTER I. BACKGROUND
Purpose of the SDRRMP
The purpose of the plan is to assess the vulnerability of the school community to
different types of hazards which are evident in the area, to identify the elements at risk such
as the learners, school personnel, school facilities, and other resources of the school. More
importantly, the plan consists of contingency plans which are hazard specific like for
earthquake, fire, typhoon, flooding, and human-induced, that they school will follow before,
during, and after a disaster strikes.
Also, the plan includes list of partner agencies and stakeholders that may be tap in the
different DRRM activities of the school. Lastly, the SDRRM Plan contains the response
protocol of the School, Division Office, and the Regional Office after a disaster occurs.

HISTORY/BACKGROUND
As embodied in Article XIV, Section 1 of the 1987 Constitution, “the state shall protect
and promote the right of all citizens to quality education at all levels and shall take appropriate
steps to make education accessible to all.”
In line with the above-mentioned constitutional provision, the Barrio Council headed
by the late Barangay Captain Alejandro Rojas passed a resolution for the opening of Matin-
aw Elementary School way back in 1943. The opening of the school in Matin-aw, Maasin City
Southern Leyte was indeed a big boost to the low-income families in the community for it
enabled them to send their children to an elementary school, which is accessible from their
homes.
The school formally opened in 1945. And it runs smoothly even though only until grade 4 are
being accepted and as the years gone by, the school had tremendously shown evidence of
growth not only in the number of students but as will as the number of teachers.
In the school year 2001-2002, complete elementary grades were created under the leadership
of the Barangay Captain Renato Pia with the partnership of School Head Conchita M. Gimo.
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 But as years pass by the school had some hindrances but still it’s going on. It became from
Matin-aw Elementary School to Matin-aw Multigrade School. And today Matin-aw
Multigrade School is composed of 4 teachers and 1 School Head. There are a total of 68
learners including the kindergarten.
Matin-aw Multigrade School was established last June 1945 and is in Matin-ao, Maasin City,
Southern Leyte, 14.5 km away from the city which can be reached by motorcycle or the one
we called “Habal-habal” and any private vehicle and governed by Matin-ao Brgy. Council
headed by Hon. Romouldo G. Nilo, the school’s SGC chairperson. The said barangay which the
school is situated near the church. It is plain that is why it is safe from landslide and floods
however just like other places in the country, Brgy. Matin-ao experiences typhoon yearly. The
barangay 80 hectares of land are forest, 224 hectares used for agricultural, and 220.20
hectares of the land are residential. Most of the barangay has 90% farming and 10% backyard
raising. The barangay is vulnerable to all sort of weather conditions since it is in mountainous
area. The school is situated within Matin-ao, Maasin City, Southern Leyte in a last part of the
barangay. Almost 70% are farmers and the main product can be harvested quarterly. Most
of the family income is insufficient for their family but they are fortunate because the
government gives financial assistance to almost fifty 4P’s recipient families. But even though
their income is insufficient all school-age pupils are enrolled in school.
Although, the people living in this barangay are not highly educated, yet they are friendly,
hospitable, united and most of all God-loving.

B. Hazard Analysis

HAZARD PROBABILITY IMPACT AVERAGE RANK

PROBABILITY +
REMARKS REMARKS IMPACT
RATE* RATE 2

Typhoon 4 Very likely 3 Medium risk 3.5 2

Flood 2 likely 3 Medium risk 2.5 4.5

Pandemic 1 rare 4 High risk 2.5 4.5

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 3 moderate 3 Medium risk 3 3
Earthquake

Extreme 4 Very likely 4 High risk 4 1

Heat
Condition

C. Hazard to Plan for:

HAZARD
TO PLAN ETREME HEAT TEMPERATURE due to El Niño
FOR
EARLY WARNING SIGNS EXISTING
ROOT
TRIGGERING FACTORS MITIGATING
CAUSES
MEASURES

• Melting polar
ice caps and • Pollution
glaciers • Increased
• Climate • Rising global carbon • Reforestation
Change temperatures emission • Recycling
• El Nino • Deforestation
• Extreme Heat
Condition

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 D. Scenario

CP Form 3A: Scenario Generation for Natural Hazard

Impact on
Infrastructure,
Facilities, and Reduced Productivity
Uncomfortable Damaged and
Environment Working Conditions Unusable Facility

CP Form 3B: Scenario Generation for Human-Induced Hazard

PARTICULARS
(CAN BE BAD WORSE WORST
CUSTOMIZED)

Exhaustion due to
General Description of heat Heat stroke and
Death
Event nosebleed

No. of Affected
Nonteaching Personnel 1 1 0
(Male, Female)

No. of Dead Nonteaching

Personnel 0 0 0
(Male, Female)

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No. of Injured
Nonteaching Personnel 0 0 0
(Male, Female)

No. of Missing
Nonteaching Personnel 0 0 0
(Male, Female)

EFFECTS

Infrastructure

Non-infrastructure

Communication

Power/ Electricity

Transportation

Environment

Response Capabilities

Government Trust

Others_________

Others_________

Others_________

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 CP Form 4A.2: Affected Personnel

DISPLACED TEACHING DISPLACED NON-TEACHING

PERSONNEL PERSONNEL
NO. OF
NO. OF NO. OF NON-
NO. OF NO. OF
TEACHING TEACHING TEACHING NO. OF
AREA/ TEACHING
PERSONN PERSONNE REASONS PERSON NONTEACHING NON- REASONS
LOCATION PERSONNEL FOR TEACHING
EL INSIDE L OUTSIDE NEL PERSONNEL INSIDE FOR
AFFECTED DISPLACE AFFECTED OUTSIDE
EVACUATI EVACUATI EVACUATI ON DISPLACEMENT
MENT EVACUATION
ON ON CENTERS CENTERS
CENTERS CENTERS

Matin-aw 0 0 0 0 0 0 0 0
Maasin City

TOTAL

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 CP Form 4B.2: Breakdown of Affected Personnel

NO. OF NON-TEACHING
NO. OF TEACHING PERSONNEL
AREA/LOCATION PERSONNEL AFFECTED AFFECTED
OTHERS
M F M F

TOTAL

CHAPTER II. GOALS and OBJECTIVES

Goal:
The primary goal of this contingency plan is to proactively and effectively address extreme
heat conditions to safeguard the safety, health, and overall well-being of all personnel and
students at Matin-aw Multigrade School. This plan seeks to minimize the potential risks
associated with high temperatures by establishing a comprehensive framework that guides
the school community through coordinated actions and responses.

Objectives:
1. Immediate Safety Assurance:
• Ensure the immediate safety of all personnel and students by implementing
measures that prevent heat-related illnesses or injuries. This includes prompt
identification of heat stress symptoms and access to necessary medical assistance.
2. Clear Communication Channels:
• Establish clear and efficient communication channels to disseminate timely and
accurate information regarding extreme heat conditions. This aims to keep all
members of the school community well-informed about the situation, the activation
of the contingency plan, and any subsequent updates.
3. Learning Continuity:

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 • Minimize disruption to the learning process by implementing procedures that allow
for the continuation of educational activities in a safe environment. This may involve
relocating classes to cooler areas, adjusting schedules, or providing alternative
learning options that ensure the academic progress of students.
4. Identification of High-Risk Areas:
• Identify and assess areas within the school premises that are more prone to heat
buildup. Develop strategies to address these high-risk areas, such as installing
additional shade, improving ventilation, or implementing specific measures for
outdoor activities.
5. Inclusive Approach:
• Recognize and address the diverse needs of the school community, taking into
account different age groups, health conditions, and other factors that may increase
vulnerability to extreme heat. This includes developing specific protocols for
students and staff with special requirements.
6. Resource Preparedness:
• Ensure that the necessary resources, including medical supplies, hydration stations,
and cooling facilities, are readily available and accessible during extreme heat
conditions. This involves regular checks and maintenance of equipment to guarantee
their effectiveness.
7. Community Awareness and Training:
• Promote awareness and understanding of heat-related risks and the procedures
outlined in the contingency plan through training sessions, informational materials,
and drills. Empower the school community to respond appropriately in the event of
extreme heat conditions.
8. Continuous Improvement:
• Establish a feedback loop and a process for regular review and improvement of the
contingency plan. This includes incorporating lessons learned from past incidents,
staying abreast of updated guidelines, and adjusting the plan to address evolving
challenges.
9. Review and Evaluation:
• Include a provision for regular review and evaluation of the contingency plan. This
ensures that it remains up to date, reflects the evolving needs of the school
community, and incorporates lessons learned from any previous activations.
10. Feedback Mechanism:
Create a feedback mechanism for students, staff, and parents to share their experiences
and suggestions regarding the effectiveness of the contingency plan. This information
can be valuable for continuous improvement.
By achieving these objectives, the contingency plan aims to create a resilient and responsive
framework that prioritizes the safety and well-being of everyone within the Matin-aw Multigrade
School community during extreme heat events.

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 CHAPTER III. RESPONSE ARRANGEMENTS
A. Response Clusters

CP Form 6: Response Activities

TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
Within 24 hours Basic Life Support Medical Team / DRRM Team
Within 48 to 72 Hospitalization CDRRMO
hours
After 72 hours
and onwards

CP Form 7: Resource Inventory

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

Early Warning Early Warning 1 Needs new set of early warning

System system
First Aid Complete Set of 1 In good condition
First Aid Kit
Communication Two-way radio 0
Cellphone
Transportation Ambulance 0 Will send request to CDRRMO
and other DRRM partners

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 CP Form 8: Resource Projection

COST SOURCE OF
ACTIVITIES/
GAPS ESTIMATES FUNDS
SOURCES TO
RESOURCE NEED HAVE (NEED – (FILL-UP ONLY (FILL-UP ONLY
FILL THE
HAVE) WHEN WHEN
GAPS
APPROPRIATE) APPROPRIATE)
Early 3 1 2 Purchase thru 5,000.00 MOOE
the DRRM fund
Warning

System

First Aid Kit 10 1 9 Purchase thru 10,000.00 MOOE

the DRRM fund

Ambulance 1 0 1 Request partnership

partnership
from CDRRMO

Two Way 2 0 1 Purchase thru 10,000.00 MOOE

the DRRM fund
radio

TOTAL

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 B. Emergency Operations Center

CP Form 10: Emergency Operations Center

LOCATION SDO Maasin City-MATIN-AW MULTIGRADE SCHOOL

CONTACT INFORMATION
Primary Alternate

Satellite Phone:
Mobile: 09513641014
Radio Frequency:
Email Address: [email protected]
Others:
Social Media: Matin-aw Mgs

Others:

EOC MANAGEMENT TEAM

POSITION NAMES AND AGENCY/ CONTACT INFORMATION

(CUSTOMIZE AS OFFICE/ ORGANIZATION (PRIMARY AND
APPROPRIATE) (PRIMARY AND ALTERNATE)
ALTERNATE)
EOC Manager Rebecca C. Gonzales

Operations Coordinator Dionisia P. Nilo

Planning Coordinator Joan N. Ballesera

Logistics Coordinator Rosemarie M. Rojas

Finance/ Admin Coordinator Diana Daisy L. Gida

Others___________

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CHAPTER IV. ACTIVATION, DEACTIVATION, AND NON-
ACTIVATION OF CONTINGENCY PLAN
The contingency measure in this document aligns with the 2019 NDRRMC
Harmonized National Contingency Plan (HNCP) for COVID-19 Pandemic. This will
enable DepEd to have better coordination horizontally, DepEd Maasin City Division
with other NDRRMC agencies, and vertically, DepEd Central Office down to the
schools.

a. Activation
Pre-Disaster Risk Assessment (PDRA): In the presence of early warning signs related
to an impending hazard, PDRA shall be conducted. PDRA presents the possible
impacts of the hazard to the populace to determine the appropriate level of
response actions. The assessment provides basis for the activation of the CP. In the
case of the extreme heat index, once a memorandum from the LGU is provided PDRA
is conducted to assess the activation of the contingency plan or once a forecast from
PAG-ASA stating the current and estimated heat index PDRA and a meeting will be
conducted to activate the Contingency Plan.

b. Deactivation
• Once the Situation is Improved
• Once the heightened alert is no longer required
• But the SDRRM will still be on alert until alert status will be called off by the City Emergency
Operation Center

c. Non-activation
Non-Activation- If situation is normalized ConPlan will not be activated.

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 Sample CP Activation Flow Chart for El Nino

Start

PAGASA Forecasts Extreame Head Index

1 DRRMC Conducts PDRA

2

EOC On Read Alert Status YE NO

EOCEOC ON BLUE ALERT STATUS
S Extreme head index.
DRRMC Conducts RDANA

RO Convences THE CLUSTERS at the EOC

RESPONDERS CONDUCT NORMAL

OPERATIONS USING ICS 3
RO MOBILIZES AND DEPLOYS IMT Activate Contingency Plan?

CLUSTERS AND IMT OPERATE BASED ON CONTINGENCY CLUSTERS PROVIDE CONTINUOUS SUPPORT TO RESPONDERS
PLAN

NO NO
SITUATION IMPROVED? SITUATION NORMALIZE 3
1
YE
YE
S IC RECOMMENDS DEMOBILIZATION
SIMT RECOMMENDS DEACTIVITION OF CONTINGENCY PLAN

RO APPROVES RECOMMENDATION FOR DEMOBILIZATION

RO DIRECTS DEACTIVIATION OF CONTINGENCY PLAN

RESPONDERS AND CLUSTERS DEMOBILIZE. CLUSTERS FOR EARLY

2 RECOVERY OPERATE.

EOC RETURNS TO WHITE STUTUS

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 ANNEXES
Working Group

Purpose:

The Working Group will be responsible for the refinement, finalization, testing,
evaluation, packaging, updating and improvement of the CP.

Duties and Responsibilities:

1. Facilitate the refinement and finalization of the CP to include testing,

evaluation, packaging, updating and improvement.
2. Develop work plan for the completion and updating of the CP;
3. Organize consultation meetings with the planners and relevant technical
experts regarding the development of the CP; and
4. Facilitate the presentation and endorsement of the CP to the authorities for
comments and approval.
Members:

Head : REBECCA C. GONZALES

Facilitator : JOAN N. BALLESERA
Secretariat : ROSEMARIE M. ROJAS
Cluster Representatives : DIANA DIASY L. GIDA
DIONISIA P. NILO
SHERLYN JAY Q. GODES
TRIXIE G. BOHOL

CHAPTER V. COORDINATION, COMMAND, AND CONTROL

a. Coordination
The Division Incident Management Team will carry out the tactical operations for
the Division Office.
During this state of emergency and with the threat of COVID-19 to our Learners and
personnel, inter agency coordination is very vital. Communication between
agencies will be playing a very important link to each other especially in sharing
vital data and information and in monitoring and reporting of situational status in
the field.

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 Agency Specific Roles Location Contact Numbers

Mayor's Office Coordination Mayor's Office,

City Hall City Hall (053) 570-8824
Globe: 0945-216-0711
SAR, BFA/BLS,
City Hall Ground Smart: 0920-877-9755
CDRRMO Collapse Structure,
(Command Center) Landline: 570-9519
Ambulance Service
Radio: 145.550
Peace and
Globe - 09950611081
PNP Order, Law Maasin PNP Station
Smart – 0998 5986527
Enforcement
Fire Suppression,
SAR, BFA/BLS, City Hall Globe – 0917-8490477
BFP
Collapse Compound Smart – 0907-5989255
Structure
City Health Isolation,
City Hall
Unit Treatment, Health & (053) 570-8824
Compound
Medical
City Hall
CSWD Food and non-food (053) 570-8824
Compound

b. Command and Control

• In the cluster approach adopted by the National Disaster Response Plan the
lead agency for the response to Extreme high temperature due to El Nino is the Department
of Health and in direct control by National Inter Agency Task Force for Emerging Diseases,
where the Department of Education is a member, the role of the Division Office is to follow
the guidelines set by the Department in accordance to the national set of guidelines issued
by the Interagency Task Force for Emerging Diseases, the school’s role is to ensure
that the Contingency plan is at placed and is ready when needed for activation.

• The SDRRM is responsible sending updates and reports to the Division DRRM focal person.
.

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c. Incident Command System (ICS)

SDRRM Team Organizational Structure

BDRRMC REBECCA C. GONZALES CDRRMC

Chairperson

JOAN N. BALLESERA
Vice- Chairperson

REBECCA C. GONZALES ALLAN QUIMBO ROSEMARY M. ROJAS DIANA DAISY L. GIDA

Transportation Security Supply Communication

JOAN N. BALLESERA DIONISIA P. NILO REBECCA C. GONZALES

Early Warning First Aid Fire Mgnt.

VERGILIA P. ROJAS RODREGO ESPERE REBECCA C. GONZALES

Relief Search & Rescue Evacuation and camp
Management

JOAN N. BALLESERA
Damage Control

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REFERENCES:

• Region VIII RM No. 376, s. 2021 “Use of DepEd Schools as Isolation Areas/Facilities Due to
Covid-19 Pandemic”
• Region VIII RM No. 340, s. 2022 “Work Arrangements in the Department of Education
during the Imposition of Alert Level 1 System for COVID-19 Response”
• DO No. 032, s. 2021 “Guidelines on Enrollment for School for School Year 20212022
in the Context of the Continuing National Public Health Emergency Due to COVID-19”
• DepEd Order No. 47 s. 2016 “the Policy and Guidelines for the
Comprehensive Water, Sanitation and Hygiene (WASH)in school (WinS)”

• DepEd Order No. 47 s. 2016 “Policy and Guidelines on comprehensive Tobacco Control”

Prepared by:

JOAN N. BALLESERA
SDRRM Coordinator

Approved by:

REBECCA C. GONZALES
School Head

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