Pinaki Group

Technical Compliance Check List OK Not OK

Critical
1 Are they maintain Label management or brand Management? √
2 Are they have policy & procedure practical implement on Broken needle/ needle management? √
3 Do they maintain properly sharp tool policy & procedure? √
4 Does the factory have child labour? √
5 Does the factory use tunnel conveyor metal detector machines in finishing? √
6 Are they have metal free zone area in finishing? √
7 Suppliers of inputs
8 Does the factory evaluate and select material suppliers? √
9 Do they communicate the requirements accurately to material suppliers? √
10 Do they check whether a purchased product is up to specifications? √
11 Do they send samples for lab tests? How often and for what tests? √
12 Are materials properly stored? √
13 In-house production
14 Does the factory have a clear list of all desired characteristics of a product before production starts? √
15 Is it clearly specified how each characteristic should be measured? √
16 Are conform samples available to workers in production and QC areas? √
17 Does the factory give clear procedures to each worker and for each job (including the QC staff)? √
18 Do they validate that each production process achieves the desired results? √

19 Are they have in-process QC? On what proportion of products? What do they do with the data collected this way
(corrective/ preventive actions)? What happens to pieces found to be defective? √

20 Do they ensure that measuring instruments are available and correctly used? √
21 Do the operators control their own work? √
22 Is there regular training? √
23 Subcontracted production
24 How does the factory control the work of the subcontractors. N/ A
25 What do they check about the subcontractors operations? N/ A
26 Final QC
27 Is there one last inspection based on AQL statistics? Based on what level of AQL? √
28 Does they take corrective action when non-conformities ard detected? √
29 Sampling

30 When the factory prepares some prototypes/ samples, how does it make sure that the resulting product can meet all
the customer's requirements in bulk production? Is there any check list?
√

31 Do they also make a prototype for the packaging at an early stage? √

32 How are approved samples stored? Are they protected? √
33 Are they maintain plotter machine calibration report? √
34 Are they maintain pattern amendment report? √
35 Are they maintain Pattern Accuracy check? √
36 Instruments and machines
37 How does the factory determine what monitoring and measurments should be undertaken? √
38 How do they ensure that measurement devices are calibrated and verified at specified intervals? √
39 How often are production machines maintained and calibrated? √
40 Prevention
41 Does the factory determine the root causes of non-conformities, and what actiones do they take so that they don't
occur again? √

42 Do they determine potential non-conformities and take preventive actions? √

43 Are different patterns made when shrinkage report shows rolls >3% Difference? Is a meas chart before wash created
for each pattern? √

44 Are development patterns saved in different folder than Bulk approved patterns? √
45 Marker printer calibration 100cm×100cm CHECK daily & keep records. √
46 Fabric inspection done with proper frame using 4 points system on at least 10% of each lot on packing list. √

47 Do the report shows defect types, point/ defect, total points per 100 linear or sq/ yds (depending on brand
requirement), pass/ fail for each roll & for each lot? Signed by supervisor? √

48 Are run cards maintained? Shade swatches proper ID with roll & lot #, shade blanket done. Shade grouping done? If
grouping is done, then all rolls (100%) must be checked. √

49 Are group shade swatches compared against approved color standard in light box? √
50 Are Left- center- Right blanket done to check shade variation within same roll on start- middle- end? √
Is shrinkage test done with a proper tool for square drawing, rigid ruler to measure? Is there a shrinkage grouping
51 done when shrinkage is >3% difference? If some rolls >3% then all rolls (100%) must be checked….is there a shrinkage √
report?

52 Are shade/ color evaluations done in a dark room (no external lights) using Light box with Buyer approved light
sources D65 and CWF, light box must be calibrated or bulbs changed <500 hrs (keep records)? √

53 Are there Color approved swatches kept with proper approval signature, date, chop & protected from
sunlight & dust? √

54 Are rejected rolls identified & kept in separate area with clear sign and a log indicating how many rolls, yds, defects
type etc… √

55 Are all rolls covered/ protected from dust, stains, sunlight? All on shelves, racks, pallets? √
56 Are all rolls properly identified with roll#, lot# - - - FIFO / Tracking system in place? √
57 Is Humidity kept under target <60% (using dehumidifiers, fans etc) & proper records maintained? √
58 Is there a Needle Control Policy, (Sharps, Staples present)? √
59 Down storage with proper ID? √
60 Is bulk color checked against approved color standard? √
61 Are 5'S audits done at least once/ month? Show results for each area. Are there training records for 5's? √
62 Thread in/ out and left over record? √
63 Separation of dark/ light color in pre- twisting process? √
64 Is there a Fabric 3rd party or internal lab test report available? √
65 Is there a Down 3rd party or internal lab test report available? √
66 Are Trim 3rd party lab test report from each Trim supplier available? √

67 Is there a supplier summary sent for feedback to suppliers on Top 3 problems found each quarter? Does the Factory
track main problems using control chart tools to ensure improvement?
√

68 Are incoming trims audited with 1.5 AQL under 1,000 lux & keep proper records? √
69 Is there a standard Trim card with approved signature & date? Matches buyer approved trims? √
70 Are additional approved Trim cards signed for the Production Departments? √
71 Are snap & rivets pull test done by lot# at moment shipment is received? Proper records? √
72 All materials are not past the expired date? (e. g. heat transfer, seam sealing tape). √
73 Is seam sealing tape storaged in a/ c room to control temperature? √
74 Rejected materials logged and kept in isolated area? Trims not used (old stock) identified and separated? √

75 Is fabric properly relaxed based on stretch properties? (each roll laying flat, not tied, no roll stacked up on top of other
roll). √

76 Is relaxation (start) time properly indicated near each roll as well as when roll will be available for cutting (min 24
hrs)? Is it according to lycra/ spandex % content? Roll/ Dye Lot # clear?
√

77 Does spreader follows shade grouping done by fabric warehouse? Keep records of rolls/ dye lots used? √
78 Materials not be stapled together. √

79 Is there a QC checking spreading tension, edge alignment, end alignment, bowing, ply count, marker/ fabric width,
shade grouping etc….Must have updated report?
√

80 Are cutting accuracy & notches checked using a hard pattern Top- Middle- Bottom? Records kept? √
81 Is cutting grain direction followed in die cutting (mold)? √
82 Is there panel inspection using 100%? Records? √

83 Product Quality - (Check 5 pcs at random) - Pass for Visual/ Dimension Major Defects.
(TO BE CHECKED AFTER ALL FACTORY ACTUAL INSPECTIONS).
√

84 Is the numbering & bundling separation done following correctly the spreading report? √
85 Visual and relevant SOP present? English & local language? √
86 Is there a Preventive Maintenance Plan / Schedule in place? Show updated plan vrs actual. √

87 Are there Quality improvement efforts with Quality meetings, Defects summaries, Pareto Analyses and Follow up
(Follow PPA SOP)?
√

88 Is there a PP meeting report on new styles with attendance & PP sample reports? √
89 Is there a Pilot Run procedure on new styles before Bulk starts? Show reports. √
90 Is there a 1st bundle review & reported? √
91 Are seam-sealing / down / laser / bonding / all sewing operations process follow SOP? √
92 Does cutting guides keep correct seam allowance on overlock machines? √

93 Is there a daily roaming QC check using AQL? Is there operator name/ # & Defect q'ty/ type recorded?
S. P. I & seams puckering monitored daily to match approved sample on all operations? √

94 Are in process measurements done daily using Tolerances, calibrated meas tape & correct reports? √

95 Are out of tolerance occurences investigated further by measuring extra pieces & recording corrective actions? √

96 Is there a trim-off audit in place? √

97 Does factory have documented rejected pcs/ bundle follow up procedure? √
98 Are there product specs & approved trim cards available on the line for each running style? √

99 Are End of line inspectors under good illumination of 1,000 lux, do they have checking method, defect q'ty & type
records updated before moving to finishing area? √

100 Product Quality - (Check 5 pcs at random) - Pass for Visual / Major Defects. √

101 Is the Needle Control Policy present & effectively managed? (Broken Needle Log / no needle on idle machines? √

102 Is there a curing method properly done? √

103 Is there an inspection under 1,000 lux & proper reports by defect type? √
104 Is the location, design, colors & size accurate in bulk? √
105 Are tests frequently done as per brand requirements (Cracking, peeling, color curing & wash tests)? √

106 Is there a supplier recommended or lab tested machine setting available? Does it match machine setting in bulk? N/ A

107 Is there a daily checking of machine actual temperature, time & pressure against machine setting?
Records kept?
N/ A

108 Is the H. T. location checked using an approved template/ pattern? √

109 Is there an approved (signed & date) go by sample available in Embroidery area for each design/ style? √
110 Is the embroidery size & location verified using a template/ pattern on all sizes? √
111 Is the Needle Control Policy present & effectively managed? √

112 Are snap machine pinch setting following snap manufacturer recommendations & checked daily?
Are original dies being used? √

113 Is there pull test done with machine & following Buyer requirements? Moke- ups & reports available? Machine
calibrated? √

114 Are pressing heads, pads, and supporting structures claen? √

115 Disposal of pressed garments is adequate to maintain good ironed appearance? Garments not crushed
or stacked too high afterwards?
√

116 Is there a Final Inspection or AQL audit procedure before moving garments to packing under 1,000 lux light? √

117 Are packing trim (hang tag, UPC, stricker) being attached following specific written instructions by P. O. or
destination? Placement instructions or approved sample? Is there an approve trim card present?
√

118 Are there approved (sign & date) packing samples for each running style present in Finishing section? √

Is there metal detection machine located as to ensure after metal detector garments will be contained inside a metal
119 free zone machine calibrated with 9 points method every hour & records kept? Records of PO, color/ size scanned √
production too every hour?

120 Scan and pack system implement & Correct SOP followed? √
121 Are there shipping marks written instructions for each style & destination? √
122 Does factory have an internal Pre-final audit procedure using AQL to ensure all POs will pass Buyer audit? √
123 Product Quality - (Check 25 pcs at random) - Pass for Visual / Major / Measurements Defects. √
124 Are all garments packed free of uncut thread/ loose threads? √

125 Is the Finishing area well illuminated (with 1,000 lux on inspection areas), not excessive WIP accumulating on tables or
shelves/ trolleys, transit areas are clearly marked & unobstructed?
√

126 Are cartons weight checked & recorded 1 by 1? √

127 Are there Quality Improvement efforts with Quality meetings, Defects Summaries, Pareto Analyses and Follow up? √

128 Calibration of test equipment - within 12 month? Certificates available? √

129 Test Physicals kept for 6 months? √
130 Is Humidity target of <60% achived in finished goods @ warehouse? Show data records? √
131 Are all cartons stacked correctly? (not crushed, nor broken) free from possible floodings? √
132 Is there a Final Audit or QA separate room with no outside light? √
133 Inspection table as per Buyer requirements & illumination at 1,000 lux D65/ CWF? √
134 Is the PP pr Confirmation sample and spec's stored appropriately in organized way & locked area/ shelf? √

135 Do QA have QC File (Approved: Sample, tack pack, fabric swatches, strike off, embroidery & Trim Card etc) presently
available for Final Inspection (audit)? √

136 Does the bulk production match the spec & approved / Signed Sample? √
137 Does factory has QA Manul hard copies in Quality Department for all VF brands being manufactured? √

138 Is there a formal training program for all new QC/ QA personnel with: Training schedule, attendance & evaluation
procedure to give score/ rating for each trainee/ session?
√

139 Are QA metrics (defect results, pass rate & B grades etc…) every visibly displayed daily or weekly in each line/ area? √

140 Are there calibration exercises each month to standardize quality criteria? Documented all areas? √

141 Are there quality meetings weekly / monthly to evaluate WHOLE FACTORY defects trends? Is there a minutes report &
action plan followed? √

142 (No Child Labor seen- OK/ NO) Any under- aged workers seen (under the age of 15:/ 16 in China)? Check written policy
and random check workers against ID cards. √

143 (deposits
No Forced Labor seen - OK/ NO) Any signs of forced overtime, passport custody, withhold payment, monetary
& disapproval of resignation etc. Any incidents you heard during walk through.
√

144 (No Abuse seen - OK/ NO ) Any harrassment or discrimination issues heard during the walk through? Circle any of
them: Physical abuse / Verbal abuse / Sexual abuse / Discrimination issue / Others.
√

145 Does Overtime match Buyer Policy? (Need 1 day rest in 7 days). √
146 Does the factory pay their employees fairly i. e. comply with legal minimum standards? √

147 Any worker complained following issues heard? Circle relevant: Underpaid / No overtime premium / Excess wage
deduction / Late payment / Others.
√

148 Does the factory have emergency evacuation diagrams in the native language(s) of the workers posted in conspicuous
locations in the facility.
√

149 Check if an emergency / evacuation alarm is installed and can be heard in all areas of the factory. √

150 Determine if the facility has an adequate number of properly located and clearly marked emergency exists available.
(Minimum 2 per floor).
√

151 Confirm that the exits are accessible and unlocked during working hours. √

152 Confirm that, where necessary, the emergency exit doors have panic hardware or lever style (one hand, one motion
door openers)? √

153 Does the building structure appears to be adequate for safe usage - visual assessment (no cracks, no unsafe exposed
electrical wiring)? √

154 Check the factory does not have the location shared with other companies? 13b. Check the factory building are not
located above shops & markets?
√

155 Are the dormitories separate from the production line and warehouse? N/ A