“E-Tendering” Submitted By BALSARAF KUNAL KUNDAN CHAUDHARI SARTHAK BALU HINGE JAY SURESH KUTE BALKRUSHNA VILAS
Under The Guidance Of
Prof. Mehetre D. S.
DEPARTMENT OF CIVIL ENGINEERING
J.C.E.I’s
JAIHIND POLYTECHNIC, KURAN
TAL-JUNNAR, DIST-PUNE 410511 (2023 – 2024) Maharashtra State Board of Technical Education, Mumbai J.C.E.I’S JAIHIND POLYTECHNIC, KURAN TAL- JUNNAR, DIST-PUNE 410511
Certificate This is to certify that BALSARAF KUNAL KUNDAN ROLL NO. 03 CHAUDHARI SARTHAK BALU ROLL NO. 05 HINGE JAY SURESH ROLL NO. 13 KUTE BALKRUSHNA VILAS ROLL NO. 25
Of Sixth Semester have satisfactorily completed Micro Project On
“E- Tendering” In subject Contracts and Accounts (22601) as per Curriculum of Maharashtra State Board of Technical Education, Mumbai For the partial fulfillment of
Diploma in Civil Engineering
In the academic year 2023-2024
Mr. Mehetre D.S. Mr. Benke V.G.
SUBJECT TEACHER H.O.D.
Dr. Pokharkar S.R.
PRINCIPAL Contents
Sr. No. Description
1. Micro-Project Proposal(Part A)
2. Micro-Project Report(Part B)
3. Micro-Project Evolution(Part C) (PART – A) Micro-Project Proposal Micro-Project Proposal E- Tendering 1.0 Brief Introduction : The popularity of eTenders is increasing day by day due to many government and private institutions opting for them instead of the traditional tenders. Advanced technology makes it possible to complete the entire tendering process online through e tender. Let us understand indepth about the process of eTendering, its advantages and how to apply for eTenders.
2.0 Aims of the Micro-Project
a) Execute the method of PWD for initiating the works.
b) Execute the contract for civil engineering works.
c) Prepare the tender documents for civil engineering work.
d) Use the relevant type of form used in PWD to pay the bill of the executed work
Prepare the detailed specification for various items of construction.
f) Justify the rent fixation of civil structures.
3.0 Resources Required Sr. Name of Resources / No. Material Specifications Qty. Remarks Processor Dual Core 1. Computer System G630, RAM 500, HDD 7200 1 Use
2. Operating System Windows 10 1 Use
3. Tool Microsoft Word 1 Use
4. Printer Laser 1 Use
4.0 Action plan
Sr. Details of activity Planned Start Planned Name of
No. date Finish date Responsible Team Members
1 Search micro project All Members
topics related To subject. 2 Selection of micro All Members project title 3 Search & collect All Members information Related to selected topic 4 Completion of micro All Members project topic Proposal 5 Analyze & finalize All Members collected data For micro-project report. 6 Designing, editing, All Members formatting and Observing the Wooden Mobile Stand. 7 Implementation of micro All Members project 8 Report Preparation, All Members Finalization, Submission Names of Team Members Roll No.
BALSARAF KUNAL KUNDAN ROLL NO. 03
CHAUDHARI SARTHAK BALU ROLL NO. 05 HINGE JAY SURESH ROLL NO. 13 KUTE BALKRUSHNA VILAS ROLL NO. 25
Subject Teacher : Mr. Mehetre D. S. (PART – B) Micro-Project Report Micro-Project Report E- Tendering
Brief Description
The popularity of eTenders is increasing day by day due to many
government and private institutions opting for them instead of the traditional tenders. Advanced technology makes it possible to complete the entire tendering process online through e tender. Let us understand indepth about the process of eTendering, its advantages and how to apply for e Tenders .
What are E-Tenders?
eTenders or electronic tenders are an internet based process of floating tenders and receiving quotes. The entire process of tendering right from the advertisement of the tender to the selection of vendors is done online. eTenders are preferred by most government and private organizations because of their transparency, speed of execution, efficiency and cost savings. e tenders allow these organizations to reach to vendors throughout the world and get the best solutions to address their issues. Moreover, increased competition among different vendors ensures that these organizations get the most competitive rates.
Types of E-Tender
The type of tender depends on the nature and complexity of the project, the expertise needed to handle the requirements of the project and the applicable tendering regulations. Some common types of tender include. •Open Tenders Open tenders are the most common type of tenders by Government, Private and not-for-profit organizations. The tendering authority publishes the advertisements for tender on the official website. The advertisement consists of the key information about the project, last date for submission of tender application, requirements to qualify for the tender, Earnest money requirement, documents to be submitted along with the tender, and other relevant information. Open tenders are published on the websites of the organization issuing the tender, procurement pages of Government organizations and on tender portals.
•Selective Tendering
Selective tendering is an offer calling bids from only a few selected
vendors. This is done to improve the quality of bidding and reduce the time taken to evaluate the bids. The concerned authority publishing the tender document shortlists a few vendors beforehand and sends the tender document only to these selected vendors. This process is used for certain projects that require huge expertise and experience.
•Negotiation Tendering
Negotiation tendering is used for projects, which require specialized
services. They are more common in construction and engineering. The client approaches a contractor directly and negotiates for the price and other terms of the project. This process is usually used for a single contractor and sometimes can be scaled for up to three contractors. Process of E-Tender
1. Determining the Tender Process
The organizations issuing the tenders will first decide what type of tender is to used. Once the type of tender is finalized, the next step is to determine the method of seeking information from the vendors. Some common methods of the tender process include
•Expression of Interest (EOI) –
Expression of interest is used to shortlist interested vendors before asking
for detailed quotations. The issuing authority can then use the selective tendering process and call for tenders from the interested parties. This helps to fasten the process and get quality bids only from interested parties. EOI helps as a screening process before accepting tenders. •Request for Information (RFI)-
Request for Information is used to collect information about the
requirements of the project and the solutions offered by vendors to meet the requirements. It is a preliminary document that enables organizations to understand project requirements and vendor capabilities. The organization can then determine the next steps in the tendering process depending on the requirements.
•Request for Proposal (RFP)-
Request for Proposal is a document that asks for a specific action plan of vendors to manage a project. It contains clear information about the different challenges in the project, the business goals of the project and the time limit for completion of the project.
•Request for Quotation (RFQ)-
Request for Quotations is a more specific document that mentions the
exact requirements of the organization and asks the vendors to quote their prices to provide the product with exact specifications as mentioned in the RFQ. while the RFP gives creative freedom to the vendors to provide innovative solutions, the RFQ does not provide any scope for innovation.
2. Preparing the Request for Tender
Once the tender process is determined, the issuing organization will then prepare a tender request. The request for tender consists of relevant information about the project and the process of submitting the tenders. Some common elements that are included in a request for tender are •Description of the goods or services to be procured, or the nature of the project to be outsourced. The description includes the deliverables, deadlines, timelines, technical specifications, and outcomes of the project. •Eligibility criteria and the conditions to qualify for the tender. This includes experience, expertise, capitalization, licenses and other conditions. •Evaluation criteria outlining the procedure for the evaluation and shortlisting of tenders. •Submission format to let the suppliers know the format to submit the tenders. It includes the details required in the applications, documents to be submitted along with the tender, and requirement of an earnest deposit. Some organizations may also provide templates to let the suppliers know the format of tender submission. •Deadlines of submission and other process information./li> •Standard terms of the contract and other relevant information necessary for the vendors to prepare their tender application.
3. Publishing the Tenders
The next step is publishing the tenders. Government tenders are published in the official websites of the government or the specific departments issuing the tender. Tenders from Private organizations are published on their website. Some public and private organizations also subscribe to the services of tender portals, to reach global suppliers and get competitive bids. These tender sites have a comprehensive database of suppliers and ensure that the tender advertisement reaches the targeted suppliers. Hiring the services of an e tender portal also helps organizations to reduce costs and get expert guidance for their tender project.
4. Receiving Tenders Once the eTender is published, the issuing authority will then receive the response from the interested suppliers.
5. Evaluation of the Tender and Selection
After the deadline to submit the tenders is over, the issuing organization will check each tender for compliance with the guidelines and evaluate it on the basis of the evaluation criteria. The tenders are shortlisted and the vendors are notified. The organization will then ask for additional information if anything is required to aid in the decision-making process. Any negotiation regarding the price and deliverables are undertaken with the shortlisted vendors. The action plan and other important parameters are compared to select the winner.
6. Notification The winning vendor is notified in writing and the contract is awarded. The process of applying for E-Tenders The process of online tendering is simple and fast. Here is the stepby-step procedure of the e tendering pro
•Pre-registration The first step in applying for e Tenders is to apply for a pre-registration. Government e Tenders in India require a class 3 digital signature. You have to approach a digital signature provider to complete the process of digital signature application. Once you get the digital signature, you can proceed with the enrolment process for the eTenders. You can either choose to register directly on the eprocurement website of the Government or work with a service provider. Fill up the enrolment form on the website to get a username and password. It is advisable to register with an e tender portal as you can get regular updates about live tenders that match your capabilities. •Viewing the Tender Advertisements You have to log-in to your account using the username and password, regularly to view any tenders published recently. You can also opt to receive notifications from your service provider, whenever new government eTenders are published.
• Submitting the Tender
Once you view the tender advertisement and ensure that you meet all the qualifications necessary to apply for the tender, the next step is submitting the quotation. You have to pay the necessary fee and download the tender document from the website. You have to fill the tender document with correct information and submit it to the concerned department, who called the tender. Ensure that you attach all the necessary documents along with your tender. You can store the scanned copies of your documents and certificates online, and use them whenever required. You should also submit Bank Guarantee, demand draft or Bankers cheque as Earnest Money Deposit along with the tender application. You can upload the scanned copies of these documents initially, and submit the originals when the bidding process opens. However, you have to submit the tender quotation well before the deadline, to ensure there is no last minute rush. Most of the times submitting at last minute results in unwanted confusion.
Top 10 Companies In India That Provide Tender
Information 1. Tender Tiger 2. Tender info 3. Tender247 4. Tendermines 5. Classic Tenders 6. The Tenders 7. Tender Detail 8. Tender News 9. All Tenders 10. Tender Asian • Aim of Micro Project
a) Execute the method of PWD for initiating the works.
b) Execute the contract for civil engineering works.
c) Prepare the tender documents for civil engineering work.
d) Use the relevant type of form used in PWD to pay the bill of the executed work
Prepare the detailed specification for various items of construction.
f) Justify the rent fixation of civil structures.
• Course Outcomes Integrated
a) Execute the method of PWD for initiating the works.
b) Execute the contract for civil engineering works.
c) Prepare the tender documents for civil engineering work.
d) Use the relevant type of form used in PWD to pay the bill of the executed work
Prepare the detailed specification for various items of construction.
f) Justify the rent fixation of civil structures.
• Actual Resources Used
Sr. Name of Resources /
No. Material Specifications Qty. Remarks Processor Dual Core 1. Computer System G630, RAM 500, HDD 7200 1 Use
2. Operating System Windows 10 1 Use
3. Tool Microsoft Word 1 Use
4. Printer Laser 1 Use
5.0 Skill Developed/ learning out of this Micro-project
• Leadership - Project managers are the project leaders and often, the team Leaders too. ... • Communication - Any project management skills list is sure to include Communication near the top. ... • Collaboration. ... • Time management. ... • Organization. ... • Problem solving. ... • Adaptability.
