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Introduction to CAD When you are working with any sort of media in any software, you should be

sure to save your work often.. In Microsoft Word, there are numerous options for
saving documents in a variety of file types. Figure 1.3 depicts one of the methods
of saving a document. .

To save a new, unsaved document, you can click on the Save icon, shaped like a
disk located on the standard toolbar. Or, you can go to the menu bar and select
File » Save ... (shortcut: Ctrl+S).

A dialogue box will appear, offering you a number of options. To save the
document in the desired location on your computer, locate and select the folder
on your computer. Give your document a name in the file name text box. While
you can give your’ document long names, make sure you save it with a name you
can remember.

Please note that it’s good practice not to use spaces or special characters in file
names. For example, a long file name may look like this: sample_paper1.doc

To save a completely new document using previously existing (and opened) text,
you use the Save As option.

Open the document that you wish to save as an entirely new file, go to the menu
bar, and click on File » Save as. In the file name text box, give your document a
new name. Using this option allows you to save multiple versions (with different
file names) of a document based on one original file.

8.5.1 More Operations on Files


A file can be saved as follows:

1) Choose File> Save As from the menu.

2) Specify the correct folder in the Look In field.

3) Name your file by typing lesson doc in the File Name field.

4) Click Save. Don’t exit Microsoft Word. A file can be closed as follows:

Close your file by following these instructions. You are going to open a new file
for the next exercise. Choose File> Close from the menu.

A new file can be opened as follows: Microsoft Word

1) Choose File> New from the menu.

2) Click Blank Document in the New Document pane.

3) If you need to close the pane, click on the X in the upper right corner of the
New Document Pane to close the pane.

8.5.2 Saving a Document in RTF Format


Saving your Microsoft Word document in RTF (Rich Text Format) file format
helps prevent the spread of viruses. The .doc extension has been the #1 file format
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for virus transmission over the past few years because it allows the attachment Introduction to MS-Office,
MS-Word
of hidden macros, which may actually be viruses. RTF format does not allow
appendages such as macros, and, thus, the document cannot contain a virus.
Saving in RTF format also preserves your document’s formatting for easy transfer
between different applications.

Windows
1) From the File menu, select Save As ...
The Save As dialog box appears.
2) From the Save in pull-down list, navigate to the desired save location NOTE:
If you are using a shared computer, do not save to the hard drive. Instead,
use your personal network drive (H:) or a floppy disk (A:).
3) In the File name text box, type the desired filename
HINT: To help you locate the file in the future, use a descriptive filename.
4) From the Save as type pull-down list, select Rich Text Format (*.rtf)

Figure 8.4 : Selecting the type of the file

Click SAVE

Your document is saved as a RTF file. Figure 1.4 shows the type of file being
selected

8.6 PRINT A DOCUMENT


After you have finished typing your document, you will want to print it. While
preparing to print, you can specify the number of copies you want and the pages
you want to print.
Click the Print icon on the Standard toolbar
1) From the File menu, select Print...
The Print dialog box appears

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Introduction to CAD

Figure 8.5 : PRINT dialog ‘box

Figure 1.5 depicts the PRINT dialog box.

8.6.1 Specifying the Pages to Print


The following-, table lists options for printing and the selection or specifications
that you must make in the “Page range section of the Print dialog box to achieve
the desired results.

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1) Under Page rnnge, Introduction to MS-Office,
MS-Word
selectPages
2. Type the page num&rs
separated by commas

1) Under Pnge rnnge, select

2. Type the beginning arid end page


numbers separated by a hyphen

1) Under fege make,


select Pogcr

2) Type the page numbers,


separating the noncontiguous
pages by commas and the range

1) Under Page range,


select Pages

2) Type s and the section number

Figure 1.6 : Printing pages

Pages can be printed as shown in Figure 1.6.


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Introduction to CAD
8.7 INSERTING AN IMAGE
In Microsoft Word, it’s possible to add c1ipart or other images to a document.
Click the cursor in your document where you wish to place an image. Then go to
the menu bar and select “Insert” » “Picture.”

Figure 1.7: Insert Picture

A picture can be inserted as shown in Figure 1.7

From there, you will find a number of options to choose from. “Clipart” searches
through your computer’s Clipart library. “From File” will allow you to insert an
image saved elsewhere on your computer. Other options include “AutoShapes”and
“WordArt.”

8.8 INSERTING OBJECTS AND EMBEDDED


OBJECTS

Embedded object
Linked object
Source file
Create a New Embedded Object
1) Click in the document where you want to place the embedded object.
2) On the Insert menu, click Object, and then click the Create New tab.

18 3) In the Object type box, click the type of object you want to create.

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