Formal Letter Writing Samples

Formal Letter Writing Samples
Formal Letter Sample 1 – Letter to the publisher ordering books for your store
Javed
Read More Book Store
24, Crosby Lane
Bangalore 600045
20th August, 2019
The Manager
Zack Publishing House
Mumbai 400012
Subject: Requirement of new books for the store
Dear Sir,
I have received the books that you sent last week. The books are in perfect condition, and
they were delivered on time. Owing to the great service rendered, I would like to order more
books that would be a great addition to the wide range of books available at my store. Given
below is a list of books that I would like to purchase:
Title of the Book Author No. of Copies
Wuthering Heights Emily Bronte 3
Treasure Island R L Stevenson 2
A Brief History of Time Stephen Hawking 4
Surely You’re Joking, Mr. Feynman! Richard Feynman 2
I shall be grateful if you could send me copies of these books as mentioned by VPP as early
as possible to the address given.
Thank you in advance.
Yours faithfully,
Signature
JAVED
Manager, Read More Book Store
Formal Letter Sample 2 – Letter to the Editor about a road that needs repair
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Ganesh
25, SS Street
Cheran Nagar
Coimbatore 641023
8th September, 2019
The Editor
The Hindu
Coimbatore
Subject: Repair of the road in Cheran Nagar
Sir,
I would like to bring to your notice that the people in and around Cheran Nagar have been
facing difficulties in travelling back and forth because of the bad condition of the roads there.
We have appealed to the Municipality, but there has not been any response on the issue so
far.
As our appeals to their office have had no effect, we believe that perhaps a mention in the
media would be of great help. Since the beginning of the last month, the roads in Cheran
Nagar have been almost impassable. The surface is badly broken up by the heavy rains, and
on a dark night, it is positively dangerous for vehicles to pass that way. Moreover, there are
heaps of road metal on both sides of the road, which leave very little room in the middle. The
residents of the area have been inconvenienced in this way for weeks.
The situation is becoming worse. There have been multiple accidents happening due to this
condition. I request you to highlight the seriousness of the matter in your newspaper so that
the road may be properly repaired without further delay.
Thanking You
Yours sincerely,
Signature
GANESH
Resident
Informal Letter Format Samples

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Informal Letter Format 1 – Letter to Your Cousin Enquiring about Her First Visit
to Ethiopia
34, Park Avenue
Mumbai – 400023
24th September, 2021
Dearest Maria,
I was so glad to hear from my mother that you are back home after the trip. Hope you had a safe
and enjoyable trip. I have been waiting to hear all about the trip from you.
Since this was the first time you have been to a foreign land, I guess every little bit of the trip was
as exciting as you expected it to be. I have heard from my friends residing there that the place is
extremely beautiful and that the people there are very endearing. However, I was worried when I
knew that there were a few bomb blasts during your stay there. Hope all of you there were safe. I
hope everything else was fine except for this.
I had spoken to your mother earlier, and she told me that you would be coming home after two
weeks. I saw your pictures on Instagram as well. I can’t wait to meet you and hear all your
stories. Waiting eagerly for your reply.
Your loving cousin,
Sarah
Informal Letter Format 2 – Letter to a Friend about Arranging a Get-together

BB Street,
Allahabad – 211005
12/02/2020
Dear Surya,
Hope you are keeping well, and everyone at home is keeping safe and healthy. It has been a
long time since all of us have met, so I was thinking we could all meet up. I have planned to have
a get-together next month. I would love to discuss more about it.
All of us could meet on Friday evening and stay over the weekend at a resort in Munnar. The
climate in Munnar is great and it will be a good stress reliever. We could also go around the
tourist spots if everyone is interested. If you are ready, we could talk to the others also. I will visit
you next weekend to discuss more on this.
Awaiting your reply and hoping to meet you soon.
Love,
Sreya
Informal Letter Format 3 – Reply Regretting Inability to Join
Page | 3
144, Stark Lane
Mumbai – 400054
15/02/2020
Dear Sreya,
It is extremely thoughtful of you to plan a get-together for all of us. I wish I could join you, but I
am sorry to say that I have a project starting next month, and it would not be possible for me to
be there. If there is any way of preponing the get-together to any time before the month-end, I
can definitely make it to our gathering.
I hope we can reschedule the get-together and not miss the chance to meet up. Waiting to hear
from you.
With love,
Surya
You are Vandita of Class XII. As the Cultural Secretary of your school, draft a notice for an
Inter School Fancy Dress Competition.
Page | 4

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Formal Letter Writing Samples

Title of the Book Author No. of Copies

Wuthering Heights Emily Bronte 3

Treasure Island R L Stevenson 2

A Brief History of Time Stephen Hawking 4

Surely You’re Joking, Mr. Feynman! Richard Feynman 2

8th September, 2019

Subject: Repair of the road in Cheran Nagar

Informal Letter Format Samples

Informal Letter Format 2 – Letter to a Friend about Arranging a Get-together

Informal Letter Format 3 – Reply Regretting Inability to Join

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