Discovering The Iceberg of Knowledge Work
Discovering The Iceberg of Knowledge Work
Discovering The Iceberg of Knowledge Work
Lilia Efimova
Abstract
The term knowledge work has been used for decades, but to date there is not much
understanding what knowledge workers do and how this work can be improved. This paper
contributes to the development of our theoretical understanding of knowledge work by exploring
use of weblogs for professional purposes: as personal knowledge repositories, learning journals
or networking instruments. We draw on the results of a weblog adoption study to explore
knowledge worker activities and to propose a framework for analysing knowledge work.
1 Introduction
“If we build it, will they come?” This common problem of technology adoption by the
end-user challenges knowledge management initiatives as well. Knowledge
management practice, once technology-driven, is starting to recognise that having
knowledge bases or virtual community tools is not enough to ensure active participation
and knowledge sharing.
Unlike physical work, knowledge work is unique and difficult to standardise; knowledge
workers are autonomous and almost impossible to control (Drucker, 1999). Thus, the
success of many knowledge management initiatives depends on knowledge workers
willingness to adopt new practices and tools. Answering "what is in it for me?"
questions of employees is critical for any KM implementation. This is not easy: we
know well why a company needs knowledge management, but in many cases we are
unable to answer how it will support the work of an individual knowledge worker.
In this paper we argue that existing knowledge work models depict only the "tip" of
knowledge work iceberg and need improvements in order to be useful for supporting
knowledge workers. This paper proposes a framework for analysing knowledge work
based on insights about knowledge worker activities in a specific case: use of weblogs
for professional purposes.
We start this paper by describing the challenges of studying how companies can
support knowledge workers, given the discretionary and invisible nature of knowledge
work. Then we introduce weblogs and draw on the results of a weblog adoption study
to examine how they are used to support knowledge work. We argue that weblogs
provide a good case for understanding usually hidden activities of a knowledge worker
and use our results to propose a framework for analysing knowledge work.
One of the challenges for modern organisation is to shift from methods of Scientific
Management, which has evolved from Taylor's studies on improving productivity of
manual workers, to new management approaches that address increasingly
knowledge-intensive nature of work (Drucker, 1999). Knowledge management as a
field is both the product and the driving force of this change: improving knowledge
worker productivity is argued to be one of core KM goals (Wijg, 2002; Schütt P., 2003).
When it comes to knowledge workers, we pretty much hire smart people and
leave them alone. No quality measurements, no Six Sigma, no reengineering.
We haven't formally examined the flow of work, we have no benchmarks, and
there is no accountability for the cost and time these activities consume. As a
result, we have little sense of whether they could do better. (Davenport, 2003)
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Although this statement may sound extreme, we agree that in the knowledge
management field there has been a lack of focus on improving the productivity of the
individual knowledge worker. We believe this is a result of specific characteristics of
knowledge work: it is discretionary and invisible.
Knowledge workers are best described as investors (Stewart, 1998; Davenport, 1999;
Kelloway & Barling, 2000): they make choices of when and how much of their
knowledge and energy to invest in a company that doesn't have much direct control
over these investments. Taking this standpoint leads to defining knowledge work as
discretionary behaviour, as a system of activities that knowledge workers opt to do, and
managing knowledge work as establishing conditions that increase the likelihood of
making the "right" choices:
Similar frameworks of factors and conditions that empower and guide knowledge work
are being developed by other authors as well (e.g. Keursten, Kessels, & Kwakman,
2003; Schütt P., 2003). However, there is still no agreed definition of knowledge work
as a system of activities of a person.
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knowledge in conversations with others, creating new ideas and using them to come up
with a final product, happens in the head of a knowledge worker or as part of
communication or doing work.
The invisible nature of knowledge work makes it difficult to recognise and measure.
Along with this, outcomes of knowledge work are often unique (Drucker, 1999), thus
making establishing benchmarks even more challenging task.
We believe that the difficulties of measuring knowledge work and the lack of control
over it explain the lack of attention to productivity of the individual knowledge worker:
interventions supporting specific knowledge activities of many employees are more
visible, easier to measure and to manage. These interventions often bring valuable
results, but many of them do not fit the work practices of knowledge workers and are
perceived as an overhead instead of being an integral part of work (Davenport &
Glaser, 2002).
3 Weblogs
Weblogs (also addressed as blogs) are not easy to define in one sentence. Most
authors agree that a weblog is "a frequently updated website consisting of dated
entries arranged in reverse chronological order" (Walker, 2003), but then discuss
specific characteristics that make weblogs different from other forms of webpublishing
(e.g. Winer, 2003). The difficulty of defining weblogs has something to do with the fact
that their authors have different goals, uses, or writing styles with only one thing in
common: format. Said more poetically, "Weblogs simply provide the framework, as
haiku imposes order of words" (Hourihan, 2002).
The average weblog tool works as a lightweight content management system. It keeps
a database of text entries and other pieces of content (such as picture or sound files),
supports adding and editing of items, and simplifies publishing to the Web, by
processing content through a set of pre-defined templates holding all the formatting
information for a particular visual presentation. While simple weblog systems only
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provide a chronological organisation of posts, the more advanced systems also support
clustering entries into categories or labelling them with additional meta-data entries
such as keywords and topics.
Many weblogging tools do not only generate HTML pages, but can also encode their
published content in a XML-based format known as RSS (Really Simple Syndication).
These RSS encoded content feeds can be harvested by so called news aggregators
(also known as RSS readers). These programs automatically check subscribed weblog
feeds for updates and display their content. In this way readers can easily keep up with
many weblogs (and an increasing number of other websites), without navigating the
actual web pages. In fact, this convenient method for monitoring large numbers of
sources has led to a widespread use of RSS feed readers among weblog authors. In
many cases weblogs without RSS encoded feeds have a hard time attracting regular
readers.
However what makes weblogs different is not the publication of content per-se, but the
personalities behind them. Weblogs are increasingly becoming on-line identities of their
authors. Most weblogs are not formal and faceless corporate sites or news sources:
they are authored by individuals (known as webloggers or bloggers), and perceived as
"unedited personal voices" (Winer, 2003).
Often weblogs are written as a narration of their authors' thinking and feeling (Walker,
2003; Herring, Scheidt, Bonus, & Wright, 2004), allowing smaller or larger parts of a
weblog author's personality and values to emerge between her words. Even weblogs
that are not more than collections of links and short commentaries say something
about their authors. The selected content a weblog author finds interesting enough to
link to and to comment on, functions as a public record of personal interest and
engagement.
Though only a few systematic collections of observational data are available today (e.g.
Mortensen & Walker, 2002; Aïmeur, Brassard, & Paquet, 2003; Efimova, 2003), there
appear to be some strong indicators of a growing cluster of public weblogs used by
professionals as personal knowledge repositories, learning journals or networking
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instruments. One can find, for example, medlogs (weblogs about health and medicine,
http://www.medlogs.com), blawgs (law-related weblogs, http://www.blawg.org),
edublogs (educational weblogs, http://www.ebn.weblogger.com) or knowledge
management weblogs (http://www.voght.com/cgi-bin/pywiki?KmBlogger). A closer look
at these examples reveals that weblogs can serve as an instrument for understanding
activities of their authors. In this section we explore weblog uses for knowledge work by
presenting and discussing findings from a weblog adoption study.
To illustrate how weblogs can support knowledge work we use insights of a study
focused on understanding factors supporting weblog adoption (Efimova, 2003). During
this study, 62 bloggers and 20 people without a weblog answered qualitative on-line
questionnaire about their motivation to have a weblog, as well as context, technology
and personal characteristics that support blogging. The sample was not representative
enough to draw conclusion about weblogs in general, but it suits well to explore
different uses of weblogs.
Below we summarise the study findings related to questions about motivation and
values of blogging, job characteristics that support blogging and situations that prompt
writing to a weblog. These findings are illustrated with selected quotes from the study
respondents (spelling, grammar and punctuation are preserved).
Respondents were asked about their motivation to start a weblog (Table 1). Many of
them started blogging out of curiosity, for experimentation or being encouraged by
others, but some stated explicitly that they wanted to organise ideas and references or
improve learning. Starting a weblog was also driven by an interest in communication
and sharing or a need for expressing and publishing ideas.
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These results are interesting to compare with the responses of bloggers about added
values of blogging discovered after starting it (Table 2). Some bloggers discover that
blogging helps improving their knowledge and skills (e.g. technology-related skills,
writing, discipline and being organised, ability to pose questions, ability to distinguish
between public and private). Others find out that serendipity, feedback and dialogues in
the blogosphere contribute to sharing, evaluating and developing their ideas. Many
respondents observe social effects of blogging: amplified networking and relation
building, finding people with similar interests or new friends, and community-forming.
Some note that after starting blogging they found an audience and an easy way to
promote their ideas.
The answers about job characteristics that support blogging (Table 3) fall into three
groups. First, weblogging fits well with jobs focused on technology or weblogs: IT-
related professions or any other job that requires studying or using technology in
general or weblogs in particular for learning, collaboration or knowledge sharing.
Second, weblogs are supported well by jobs that require trends watching, collecting
and aggregating information, making notes, writing. They also fit well if there is a need
for collaboration, sharing and feedback, or need for exposure and "selling ideas".
Finally, blogging fits working environments that provide "right" conditions for it: freedom
to communicate, time, Internet connection.
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Table 3. Examples of responses about job characteristics
that support blogging
We also asked bloggers about situations that prompt writing in their weblog. The
motivation behind posting on a topic may include:
These examples suggest that weblogs can support many activities of a knowledge
worker. Of course, they are only an illustration: we do not imply that all weblogs are
used this way or that weblogs allow observing all the components of knowledge work.
However, the image of knowledge work that weblogs highlight is much richer than
existing models and can serve as a starting point for in-depth exploration. In the
following sections we reflect on the examples presented above by exploring a
weblogger activities along two lines: developing ideas and developing relations with
others.
Although developed as tools for easy webpublishing, weblogging tools are flexible
enough to be used in a variety of ways. They proved to serve as an instrument for
filtering and organising information, articulating, developing and sharing ideas (for
example, use of weblogs in research, Mortensen et al., 2002). Below we build on
existing research and weblog discussions to propose a number of bloggers' activities
related to developing ideas.
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Finding ideas/information. Reading weblogs of others with similar interests helps to
filter ideas or discover pointers to interesting resources: a link from a weblog serves as
a personal recommendation and it is usually accompanied by a comment that helps to
identify its quality. This peer-filtering mechanism of weblogs is often compared with
references in scholarly publications (Mortensen et al., 2002; Paquet, 2003). Through
this mechanism avid weblog authors can become “human information routers” for like-
minded readers.
Initiating and following conversations. Weblogs are used to develop ideas not only
at a personal level, but also through dialogues with others. Most of weblogging tools
provide commenting functionalities, so each weblog post can serve as a trigger for a
conversation with regular readers of a weblog or random web surfers.
Weblog conversations do not only support development of ideas, but also developing
relations with others. Although linking to others is explicit, the process of developing
relations via a weblog is easier to experience then to observe as an outsider. This
probably explains why in the study described above only a few respondents started a
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weblog to develop new connections, while many noticed social effects of blogging after
writing for a time.
“My boss said this was the first time he hired somebody and knew exactly what
he was getting,” he [Robert Scoble] said. “People know everything about me
from my blog. It's like a business card. Even if you're a plumber and you do a
Weblog, I imagine you're going to get a lot of different job offers.” (Ankeny,
2003)
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personal network in good repair" according to Nardi et al., 2003: 9). Regular reading of
particular weblogs often functions as a seed for developing more personal relations
between weblog authors. Next to supporting establishing new connections, weblogs
help to maintain the existing ones: regular reading of a weblog supports continues
awareness of someone's thinking and progress, allowing them to "stay on the radar".
They also lower the burden of finding someone's contact information, as most of
weblog authors provide various means (e.g. e-mail address) to contact them.
The activities described above are not unique to those writing or reading weblogs.
Filtering relevant information, organising one’s ideas, and connecting with others to
develop them further are increasingly becoming a part of any knowledge-intensive
work. These examples, as well as literature on personal effectiveness (e.g. Covey,
1990), personal networking (e.g. Cope, 2002), personal information management (e.g.
Landsdale, 1988) or personal knowledge management (e.g. Barth, 2000), suggest that
knowledge work is a more complex phenomenon than described by existing
frameworks focused on creation – acquisition – application – transmission of
knowledge.
Weblogs provide an interesting case for understanding knowledge workers and the
complexity of their work. Their public nature provides researchers with unique
opportunities for observing usually invisible trails of developing ideas and relations with
others, and for getting insights about interplays between and individual and
communities in this process.
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we introduce a framework that connects these activities into a whole (see Fig.1). A
knowledge worker's activities could be mapped across three dimensions, as
interactions of an individual (1) with other people (2) and ideas (3).
3. Ideas
making sense
awareness, of information,
exposure, organising
lurking ideas,
creativity
conversations,
collaboration
New ideas and insights are developed in a social context of a community of practice
(Lave & Wenger, 1991; Brown & Duguid, 1996), hence conversations and collaboration
is in the middle of the framework, at the intersection of all three dimensions. However,
this is not enough. Conversations require awareness of a specific domain, players and
social norms, enabling relations and unique personal contribution to be brought in.
From one side, effective knowledge development is enabled by trust and shared
understanding between people involved. For an individual this means a need to
establish and maintain personal network (Nardi et al., 2003), to keep track of contacts
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and conversations (Whittaker, Jones, & Terveen, 2002), and to make choices which
communities to join.
Existing fields focus on specific activities, leaving the problem of integrating them in a
coherent whole to knowledge workers themselves. We believe that more promising
approach would be in understanding what a knowledge worker, as an actor, needs and
how processes and technologies could be modified and aligned to improve his
productivity. This position is partly addressed in a current discourse around personal
knowledge management (for example, discussion of Association of Knowledge Work
members on Inter-Personal Knowledge Management,
http://www.kwork.org/Stars/gurteen.html), but needs further development.
6 Conclusions
In this paper we argue that existing knowledge work models depict only the "tip" of
knowledge work iceberg and need improvements in order to be useful for supporting
knowledge workers. Knowledge work is discretionary and invisible, thus difficult to
understand and to support. We propose overcoming these difficulties by analysing
knowledge worker activities in a specific case: use of weblogs for professional
purposes. After introducing weblogs we present the results the weblog adoption study
illustrating and discussing weblog use to support knowledge work.
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knowledge worker's activities across three dimensions: (1) individual, (2) communities
& networks, and (3) ideas. We argue that existing research addresses one or two
dimensions and rarely take into account their connection with the rest and stress the
need for multidisciplinary approach to studying knowledge work.
The proposed knowledge work framework can serve as a starting point for further
research on knowledge work. Along with developing and validating the framework in a
context of weblog use, its use in other contexts should be studied. Finally, the use of
weblogs as a research instrument in other contexts may be a promising research
direction.
Acknowledgements
Thinking behind this work was inspired by the iceberg metaphor used by Allen Tough
to describe informal learning and by Jim McGee's writing on knowledge work as an
invisible craft. Many ideas outlined here came from the author's personal experience of
writing a weblog, conversations with its readers and being a part of "KM and learning"
weblog community. Comments of Jack Vinson, Sebastian Fiedler and members of the
KnowledgeBoard community (www.knowledgeboard.com) on related publications were
very valuable to develop these ideas. Finally, the author would like to express gratitude
to her colleagues who encouraged this research, especially to Janine Swaak and
Edward Faber for moral support, endless discussions on this research and commenting
on drafts of this paper.
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