Contract - Website Design NDA Project Agreement

WEBSITE DESIGN NONDISCLOSURE AND CONFIDENTIALITY
PROJECT AGREEMENT
This contract is intended to cover both parties involved to ensure a professional, timely, successful and
all around good experience for this project from start to finish and is broken down into 3 simple
phases.
This contract is made and effective 8th of March, Your company

2021 BETWEEN:
AND: Your Client company [the Client]
RECITALS
A. The parties are in the process of evaluating a relationship whereby the Client will retain the ser-
vices of [your agency] for the creation of an Internet Website Blog and related database functions.
B. The Client possesses certain information and materials which it considers to be highly confidential
and proprietary and which constitute trade secrets of the Client.
C. The parties acknowledge and agree that assessment of the potential business relationship be-
tween the parties may require disclosure of certain confidential and proprietary information to
[your agency]
D. Client will release such information as Client deems necessary to [your agency] to be used solely
for the purpose of evaluating the relationship between the parties.
E. Client wishes to assure that the confidential and proprietary information is protected from disclo-
sure and only used by [your agency] for the purpose of evaluating business relationship between
the parties.
F. Client wishes to assure that upon completion of the review the business relationship or termina-
tion of discussions between the parties that the confidential and proprietary information is re-
turned to the Client.
PHASE I - GETTING STARTED
1.1 Deliverables
- Wireframes for client approval
- High fidelity prototype of the main page, blog and all the discussed subpages
- User testing and usability report
- Website design and development
- ACF and CPT UI functionality built-in
[Your agency] strives to provide professional, personal service throughout the development process
and will work diligently to complete the project by the proposed deadline/launch date if specified.
1.2 Payment
All payments are due upon invoice due date. Should a payment be late, [your agency] reserves the
right to freeze all work until accounts are settled. Payments can be made via Wise (recommended) or
PayPal (with an additional 10% added on top of both payments to cover the transactional fees):
Total project cost was estimated at $8000. Any additional work after the website is handed over will be
discussed in the future. Projects are handled with a 50% advance payment up front ($4000), 50% pay-
ment at completion ($4000) policy.
1.3 Limited Liability

The Client alone shall be responsible for: (a) the accuracy and adequacy of information and data fur-
nished for processing; (b) any use made by the Client of the output of the software or any reliance
thereon; and (c) obtaining the required licenses and respect copyright for any and all third party assets
including but not limited to fonts, media, and software. The Client shall also be responsible for the con-
tinued operation and maintenance of the computer equipment and third-party software used with the
site and shall comply with all operational, environmental and maintenance recommendations and re-
quirements of the applicable licensors, vendors and manufacturers.
1.4 Confidentiality
[your agency] hereby covenants and agrees that it shall have the affirmative obligation to hold the con-
fidential information in the strictest of confidence and to protect the confidential information from dis-
closure to any third party. [your agency] shall take all steps necessary to protect the confidential infor-
mation for the business purpose defined above and shall not use the information, or any part of it, for
its own purposes or the purposes of any other party. [your agency] shall only permit disclosure to indi-
viduals within its organization that have a bona fide need to know such information in connection with
the business purpose.
1.5 Return of Confidential Information

Upon request from the Client or upon termination of negotiations and evaluations between the par-
ties, [your agency] shall return all confidential information to client. [your agency] shall not be permit-
ted to make, retain, or distribute copies of any confidential information and shall not create any other
documents, memorandum, correspondence, outline, presentation, in any form whatsoever, that in-
cludes and of the confidential information.
1.4 Hosting
We can recommend a specific host for website hosting. However, if a hosting plan is already in place,
[your agency] will need the hosting login and or cPanel access associated with your site and hosting ac-
count. All email and domain support issues should be directed to the Client’s hosting service unless
stated otherwise.
1.5 Review, Expiration or Cancellation

This contract is valid for the calendar year of in which it was signed, upon which point it expires. Upon
expiration, both parties may review and amend the contract and decide whether or not to renew. This
contract may be terminated by either party with a full 14 day written notice. All payments will be due
and all work will be submitted upon the termination of contract.
PHASE II - DEVELOPMENT
2.1 Point of Contact & Training

[your agency] will require one point of contact during the contract for clarifying requirements for de-
sign, key features, usability and maintenance issues. [your agency] requires this person to be available
to answer questions arising from the project within 24 hrs on workdays (subject to reasonable excep-
tions), and to have authority to make design and related decisions on the system.
2.2 Project Management

[your agency] uses Slack to effectively manage communication and file sharing throughout the dura-
tion of the project while also limiting email threads and potential loss of content and communication.
Though all communication for the project is recommended to stay within Slack, email can still be used.
Messages from Slack can be replied to from a standard email account. Once your project is underway,
an email will be sent with directions for setting up a Slack profile.
2.3 File Sharing

[your agency] uses Dropbox, and/or Google Drive to effectively share and transfer large sizes or quanti-
ties of images and computer files. Slack can be used for sharing a minimal amount of images and files,
but a custom Dropbox folder may be set up for sharing depending on number of images, files, etc.
2.4 Project Turn Around

Once all logins, images and information are received, projects are generally completed within a 30-50
day period. Length may vary depending on project size and functionality. Desired completion date and
design time is agreed upon at the start of the project.
2.5 Response Time

[your agency] will make every effort to reply to inquiries within 24 hours, Monday through Saturday
except where the Client has been previously notified of a period of limited availability.
You (the Client) also agree to providing feedback when asked for review and additional needed con-
tent/information for project progress in a timely manner either within 72 hours, Monday through Fri-
day or date specified by [your agency] unless we're notified of a period of limited availability.
2.6 Avoiding Delays & Project Drag-On

The main reason many web design projects and designer/Client relationships go south is due to design-
ers waiting on content or feedback. You (the Client) agree to provide all content and information
needed in order for [your agency] to start the project in a timely manner which may be specified or re-
quested by [your agency]. We retain the right to delay starting on the project until all needed content
and information is provided by you and the deadline/launch date may be void as well if all content we
need is not provided in the requested time during the development process.
2.7 If, after 6 months of the initial project start date, the Client has not responded with the necessary
feedback or additional content needed to complete project (even if paid in full), [your agency] reserves
the right to increase the project total cost (to align with our updated rates) with an revised quote that
must be agreed upon by both parties in order to finish project.
PHASE III - COMPLETION
3.1 Going Live

[your agency] strives to keep down time to a minimum when launching a website and or moving from
another host. Please allow for up to 24-48 hours of propagation time for a new site going live depend-
ing on where the hosting server is located. If in that time the old site still appears, try refreshing your
browser.
3.2 Backups
[your agency] maintains internal backups of active project code and design files. Once the website is
complete, a full backup of the site files and database will be stored locally as well as all graphic design
and code files. [your agency] does not keep monthly backups stored unless agreed upon with the web-
site security/maintenance plan. (see below)
3.3 Website Security

Although [your agency] makes every effort to provide the most secure website, due to the nature of
rapidly advancing technology, [your agency] can in no way guarantee that the site will not be subject
to security breaches. [your agency] recommends the use of strong passwords and the observance of
standard security practices.
[your agency] offers a monthly website security/maintenance plan for a price of $200.
There is no obligation to purchase this plan. Upon completion of the website, this plan (if purchased) is
put in place to keep your website secured, protected, maintained, backed up and reported. Should
your site be compromised while on our monthly plan, we will restore your most recent backup and
change login credentials for safety and security purposes.
3.4 Website Maintenance & Updates

If you choose not to elect [your agency] to manage your website with the plan above, it is highly rec-
ommended that you or a member of your staff update WordPress, themes and plugins monthly. This is
the best way to deter potential website hacks and breaches through outdated plugins. It is recom-
mended not to let a plugin sit outdated more than 4 weeks. In this case, [your agency] can provide
user access to the website either agreed upon in the proposal or separately at a $40/hr rate.
3.5 Warranty
[your agency] will provide patches and bug fixes for any issues included in the scope of this contract re-
ported within the grace period of no more than 30 days following the date of project completion as de-
fined by the date the Client signs off on the deliverables. All maintenance and updates outside of the
project scope or after the grace period can be attended to at our hourly rate.
Hourly projects are NOT subject to warranty. Design and the placement, editing and arrangement of
editorial content are NOT subject to warranty. Should further support be necessary, a support contract
may be negotiated.
3.6 Credit
[your agency] retains the right to use the Clients within its roster of clients. A link to the Client website
will be placed on the [your agency]’s website as part of its business portfolio.
3.7 Testimonials
If a testimonial is given, via online platform or by email, [your agency] retains the right to use that tes-
timonial and headshot on its website as well as publishing to newsletters, social media, etc.

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WEBSITE DESIGN NONDISCLOSURE AND CONFIDENTIALITY

This contract is made and effective 8th of March, Your company

PHASE I - GETTING STARTED

1.3 Limited Liability

1.5 Return of Confidential Information

1.5 Review, Expiration or Cancellation

2.1 Point of Contact & Training

2.2 Project Management

2.3 File Sharing

2.4 Project Turn Around

2.5 Response Time

2.6 Avoiding Delays & Project Drag-On

PHASE III - COMPLETION

3.1 Going Live

3.3 Website Security

3.4 Website Maintenance & Updates

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