Tender Notice TC
Tender Notice TC
Tender Notice TC
Ministry of Planning, Development & Reform under the project “Research/ Feasibility Studies and
Workshops” invites sealed bids from the authorized Distributors/ Suppliers in Islamabad/Rawalpindi
registered with Income Tax and Sales Tax Departments, who are on Active Taxpayers List of the FBR for
supply of Machinery & Equipments of the following items:
The bids, prepared in accordance with the instructions in the bidding documents, must reach at Project
Director’s office "P" Block Pak Secretariat, Islamabad. Last date for submission of bids on prescribed
format is 15 days after this publication up to the time 10:30 a.m. Bids will be opened the same day
at 11:00 a.m. The Tender Notice is also available on PPRA website at www.ppra.org.pk along with
bidding documents.
Project Director
Research/ Feasibility Studies and Workshops
Ministry of Planning, Development & Reform
2nd Floor, Room # 242 P-Block, Pak Secretariat
Islamabad
Ph:051-9201964
GOVERNMENT OF PAKISTAN
MINISTRY OF PLANNING, DEVELOPMENT & REFORM
(Employment and Research Section)
(Research/ Feasibility Studies and Workshops)
Single stage one envelope bidding procedure under Rule 36 (a) of PPRA Rules 2004 will be adopted. Bids must
be accompanied by a bank draft/pay order/call deposit from any schedule bank in favor of Drawing &
Disbursing Officer (DDO) “Research/ Feasibility Studies and Workshops” as earnest money @ 03% of the total
bid value. All items are completely independent of each other and the bidder should quote its rates clearly in the
financial proposal both in figures and words against each item separately. Name of items should be clearly
mentioned on left side of envelop.
Bid documents duly completed should reach this office, 15 days after the publication of tender notice at
10:30 am. Bids received after the closing date and time will not be entertained. No telegraphic or faxed bid will
be accepted. Bids shall be opened on the same date at 11:00 am in presence of bidders or their authorized
representatives at P-Block, Pak Secretariat, Islamabad.
3. Earnest Money
a. The bidder will attach bank draft/pay order/call deposit from any schedule bank equivalent to 3% of the
total value of bid, in favor of Drawing & Disbursing Officer “Research/ Feasibility Studies and
Workshops, refundable on satisfactory completion of warranty period of equipment. Cheques will not
be acceptable; bids without valid earnest money shall not be entertained.
b. Earnest money of successful bidder will be retained till warranty period. However, earnest money of
unsuccessful bidders will be returned after award of supply order to successful bidder.
c. In case of cancelation of supply order due to default of the supplier, the earnest money shall be forfeited
in favor of DDO of the Project.
4. Prices
i. Bidders will be required to quote on (Standard Bidding Document) all prices ex-Islamabad in
Pak Rupees inclusive of government taxes, charges, octroi, GST, transportation etc. and at specified site in
Islamabad. Items should be duties and tax paid.
ii. The quotation should remain valid for at least 90 days from the date of opening the bid.
5. Technical Documents
i. All information provided in bid should also be adequately supported by relevant documents and
technical brochures. Bidder may attach documents that highlight the competitive edge and unique features of
their proposal.
ii. Any specification or condition mentioned in tender document, if not found in bid document,
shall give right to Ministry of Planning Development & Reform to consider it as "condition not bring
met/fulfilled".
6. Equipment
a. The equipment delivered should be new and in no case used or refurbished. The component of
the equipment should be assembled by the manufacturer.
b. The equipment should be arranged through legal channels by providing all duties/taxes (if any)
levied the government and towards this end, copies of the shipping documents will not to be deposited in Project
Director Office.
c. The successful bidder shall submit original Bill of Entry and Packing list at time of delivery of
equipment.
The bidding firm having valid NTN and duly registered with FBR for Sales Tax must have proper office/service
centre in Islamabad/Rawalpindi.
8. Delivery Period
The Supplier will be required (DDP) delivery of equipment at customer's premises within 15 Days from the date
of issue of Purchase Order.
9. Authorized Dealer/Partner
10. Warranty
Warranty period of each quoted equipment/product should be clearly specified. The Warranty period will be
considered from the date of actual date of delivery of equipment.
Contract will be awarded on the basis of item-wise lowest cost to the party which meet specifications given in
the bidding Proforma and instructions mentioned in this tender documents. In case of 1st lowest bidder failed to
deliver the required items 2nd lowest bidder will be selected.
No advance payment shall be made against the purchase of equipment. Bills of payment shall be sent to AGPR
after delivery on site with necessary installation & configuration where required.
13. Penalty
a. If the supplier fails to supply the items as per supply order or within due time. Then a penalty of 1% per
Week will be charged up to maximum period of four week. (Days less than six will be considered as one
week). Thereafter, his supply order will be cancelled and his earnest money will be forfeited. However,
MOPDR may issue supply order to the second lowest bidder subject to availability of sufficient budget
and time.
b. In case 2nd lowest bidder also failed to ship the equipment, work order shall be cancelled and deposited
earnest money shall be forfeited.
14. Disqualifications
Offers are liable to be rejected if; there is any deviation from the instructions as laid down in the bid document
i.e.
a. Technical details/brochures and literature pertaining to the offered items are not attached.
b. Tenders are submitted without the required earnest money.
c. Bids/Tenders are received after specified date and time of receipt.
d. Specifications and other requirements are not properly adhered to or manufacturer's
brochure show specifications different from those given in tender.
e. GST/NTN certificate is not attached.
f. Shipping/documents demonstrating that the equipment arranged through legal channels.
g. Service centre is not in Islamabad and service response time exceeds 24 hours.
h. Any other major discrepancy found in the proposal.
If further clarification is required regarding this tender, the intended bidder is advised to contact in writing to
Mr. Muhammad Adnan, Accounts/ Admin Officer, “Research/ Feasibility Studies and Workshops” Project,
Ministry of Planning, Development & Reform, P-Block, Pak Secretariat, Islamabad. The response to
clarification will be send to the bidder.
Ministry of Planning, Development & Reform reserves the right to accept or reject any or all the bids under
provisions of Rule 33 of PPRA rules. Ministry of Planning, Development & Reform reserves the right to
increase/decrease the quantity of equipment or may withdraw the tender without assigning any reason thereof.
Bid Requirement: