Assessment Pack - Performance in Business Meetings - v3
Assessment Pack - Performance in Business Meetings - v3
Assessment Pack - Performance in Business Meetings - v3
The Professional Year students will be expected to attend meetings in their internships and in
their first professional positions. Depending on the organisation they may be expected to
organise meetings early in their career.
Unit Descriptor
The purpose of this unit is to ensure that the students feel comfortable joining and
participating in meetings. The unit covers the administration side of Organise Meetings,
expectations of meetings in Australia, behaviour and communication in meetings, language
and roles.
Plagiarism/Cheating
If a student is caught plagiarising/cheating in a demonstrable way, the assessor must mark the assessment as “Not
Competent” and the student will be subject to disciplinary actions as stated in SCA 2.0 ATMC PY Academic Misconduct
Policy V2.0
Assessor intervention
There may be situations where the assessor is required to intervene the assessment process if that intervention does not
influence the integrity of the assessment. For instances, where there is safety or WHS issues, the assessor must intervene
immediately to ensure safety for students. The assessor must also intervene when a student is found to be cheating or
involved in plagiarism.
Important information about assessments
Students must satisfy the assessment criteria for all assessments to be deemed competent for the unit.
Students will be allowed up to three (3) attempts to complete any assessment task. If, after the third attempt of any
assessment task, the student does not achieve a satisfactory result, they will be marked as “Not Satisfactory” for that
assessment and will be deemed “Not Yet Competent” for the unit.
If a student is not satisfied with any aspect of the assessment process, they may lodge a formal complaint or appeal
by submitting the form SS116 Student Complaint & Appeal Form available at on ATMC’s website (www.atmc.edu.au)
or at reception at 399 Lonsdale street/ 601 Bourke St, Melbourne/540 George St, Sydney. Where an appeal relates to
an assessment decision, ATMC will appoint the course coordinator/alternate assessor to validate the assessment
judgement and evidence gathered. If the student is still not satisfied with the internal appeal outcome, they may
lodge an external appeal with an external body in accordance with the complaints and appeals policy.
For information about reasonable adjustments, see the section ‘Reasonable adjustments.
Reasonable adjustments
All students go through a Pre-training Review before commencing their course to identify areas where they need
support. However, the ATMC recognises that circumstances can change. Our assessors are always observant of their
students to detect any indicators of needing help or support. Additionally, the assessor may recognise that students
need some extra support. If the assessor feels that students are in a situation where they need support, assist them
immediately. During assessment, the assessor can determine the appropriate “reasonable adjustment” to the assessment
task or assessment method to support students. Examples of situations that may require reasonable adjustments are as
below:
Assessment Details:
Scenario
You work for Accountancy Solutions a large accounting company of 250 workers spread over 4 States (Queensland, New
South Wales, Victoria and South Australia). You have been working there for 2 years and have been asked to prepare an
Agenda for a meeting to be held this Tuesday at 11:00am. The reasons for the meeting are detailed below:
The directors of the company have decided that there needs to be a reduction in staff costs.
They want the leadership team to investigate if they can outsource the customer service call center to Manila.
They would like to improve the efficiency of their professional staffing by better matching staff availability to the
peaks and troughs of client workload.
Professional staff numbers will be reduced by 20% and staff moved to new contracts which require flexible work
hours although the average will remain at 38 hours per week.
Peak work periods will require additional professional casual staff to be hired
The directors also want to put in a new technology system that will enable customers to self-serve.
This will mean that there will be a series of redundancies in the customer service call center.
There will also be an increase in head count with the recruitment of a project manager, 3 business
analyst, 5 back-end developers and 2 front end developers in the IT department.
The IT solution will require significant funding. The Finance team is concerned that with the
redundancy payouts, new office location in Manila, etc the company may have financial difficulties.
The directors require some decisions to be made.
o Pros and cons of outsourcing the call center to Manila
o How will outsourcing impact the development of the new Customer Self-Serve System?
o Can the redundancies and change of work contracts can be legally implemented
o Do the benefits of partially casualising professional staff capacity outweigh the risks?
o The recruitment of the new IT members
o Funding and budget required
The meeting is to go for 25min-30min
Expected Performance:
Student are required to demonstrate the knowledge and skills to performs the requirements below for the task.
Organising a meeting
-Include date, time, and place of meeting
-Include a list of participants (including yourself)
-Identify features of the meeting
-List and number agenda items
-List any other business issues that should be discussed
-Include date of the next meeting
-Submit a meeting agenda
Assessors are always on the look-out for students who need support, but if you commence an assessment then
realise you need support, even if you assessor does not notice, please tell your assessor straight away so they can
support you
Assessment 2 – Meeting Roleplay
Instructions
The assessor must follow the instructions when assessing the student in this unit. The marking guide provided must be
completed for each student. Please refer to the Assessment Competency for specific details relating to alignment of this
assessment to the unit requirements. To achieve a satisfactory result, the student must satisfy all assessment requirements.
Date: The assessor will set and inform the assessment date.
Duration 2 hours
Assessment Summary:
Based on the meeting agenda developed in the assessment 1, all student in the group (groups of 5) are required to
conduct a role play and write meeting minutes to demonstrate skills and ability to perform in business meetings. This
assessment consists of two tasks:
Task 1: Organising and participating in a meeting
Task 2: Writing meeting minutes
Assessment Details:
The purpose of the meeting is to discuss Accountancy Solution, latest priorities in a leadership meeting, please refer to the
detailed agenda from last week’s assessment. The assessor is responsible for assessing all student’s participation during the
1-hour meeting. In your group you will assign a chairperson and you will all equally contribute to the meeting discussion.
Each member is required to take notes for this assessment.
Expected Performance:
Student are required to demonstrate the knowledge and skills to perform the requirements below for each task:
Task 1: organizing a meeting
Identify features of the meeting
Demonstrate understanding of meeting etiquette
Identify communication styles in the meeting
Distribute the meeting agenda to meeting participants prior to the meeting
Arrange the meeting
Demonstrate the ability to participate in a meeting using culturally appropriate language
Take brief meeting note for the meeting
Task 2: writing meeting minutes
Include title of meeting, place and date
Include the type of meeting
Name people present (including chairpersons and participants)
Include the reason for the meeting
Include the objectives of the meeting
Include discussions/suggestions from the participants (key points)
Include summary of action points
Include conclusion of the meeting
Include date for the next meeting
Submit completed meeting minutes
Reasonable adjustments:
All students go through a Pre-training Review before commencing their course to identify areas where they need support.
However, the ATMC recognises that circumstances can change. Our assessors are always observant of their students to
detect any indicators of needing help or support. Additionally, the assessor may recognise that students need some extra
support. If the assessor feels that students are in a situation where they need support, assist them immediately. During
assessment, the assessor can determine the appropriate “reasonable adjustment” to the assessment task or assessment
method to support students. Examples of situations that may require reasonable adjustments are as below:
Situation Examples of reasonable adjustment in assessment
Hearing difficulties Use of headphones, use of a transcript, appropriate use of volume of voice
Sight difficulties Use of enlarged photocopies, use or non-use of certain colours
Sudden illness Flexibility in re-scheduling for another time
Verbal tradition Allowance for verbal questioning where appropriate
Fatigue Allowance for appropriate break and rest times
Prayer time Flexibility in scheduling of assessment times
This list is not exhaustive – if unsure please speak to your Assessor
IT IS NEVER TOO LATE TO GET SUPPORT
Assessors are always on the look-out for students who need support, but if you commence an assessment then, realise
you need support, even if your Assessor does not notice, please tell your Assessor straight away so that they can
support you.
VT257 Post Assessment Student Feedback Form
This form is to be completed by the student in order to gain feedback on the assessment and its process. This form will be completed upon
the student gaining an overall assessment outcome per unit of competency. This form must be submitted to the Assessor. The student’s
feedback is important for the ATMC’s assessment validation and quality improvement processes.
Student Name: Date
/ / 20
(do not leave empty)
Unit Title & Code Qualification Title
(do not leave empty) (do not leave empty)
Instructions for Students: Please read each question carefully and then provide a comment for each including suggested
improvements. We would appreciate any form of feedback in relation continuous improvement. If you require help in completing this
form, please ask your assessor.
Signature: Date
:
CPW.01 Performance in business meetings
/ /20
8. Comment and suggest improvements on the evidence Evidence requirements for assessments included:
required for the assessment, does it align with the unit of
competency being assessed?
9. Comment and provide further improvement to the
marking guide provided for this assessment?
10. If relevant, state any types of reasonable adjustments Types of reasonable adjustments made:
made to the assessment and why they were applicable?
(e.g. verbal questioning was used for written questions 5 & 6
due to LLN barriers)
11. Please add any other feedback or continuous
improvement topics you wish to address
Date: ……/……/……..
ATMC - 728206568.docx