KAYAKA COMPUTER EDUCATION (P) LTD.

BANGALORE-560010
A Study on NEW FEATURES IN TALLY ERP.9

By
Naresh.R
BCom3rd YEAR

To
Ms.KAVITHA
Lecture in Tally

Remote Access Tally.NET (to be read as Tally.NET) Simplified Installation process New Licensing Mechanism Control Centre Support Centre Enhanced Look & Feel Enhanced Payroll Compliance Excise for Manufacturers Auditors Edition of Tally.ERP 9 (Auditing Capabilities for Auditors) Tax Deducted at Source

Remote Access
Tally.ERP 9 provides remote capabilities to its users to access data from anywhere. Using Tally.NET features, the user can create remote users (ids), authorize & authenticate them to access company remotely. Currently, the remote connectivity allows the user to view/display the required information on his system instantly. The process for remote access is as follows:

Start Tally.ERP 9, load the required company and connect to Tally.NET Enter the remote user ID at the remote login location to access company data from Tally.ERP 9 Licensed / Educational.

Requirements for Remote Connectivity: At the Customers Location:

A valid Internet connection A valid Tally.ERP 9 License with a Tally.NET subscription Create and authorize remote users for a Company that has to be accessed remotely Load & Connect the Company to Tally.NET for remote access

Note: For the company to be accessed by the Remote User the computer has to be kept on and Tally.ERP 9 with company loaded.

At the Remote Location:

A valid Internet connection Tally.ERP 9 (Licensed/Education) A valid remote User ID and Password

Benefits of Remote Access:

Provides anytime, anywhere access to required information Allows you to access Reports & Statements on the move to keep yourself updated with the latest Business happenings. Enhances response time to customers (For e.g., Sales staff can access Customers Outstanding Statement for immediate reference / discussion) Easy access to financial information for faster & timely decision making.

Data Security:

The Remote connectivity is initiated with a secured Handshake between two computers using Tally.NET environment. Customer can allow / disallow access to the Company Data for remote users at any point of time. Data resides on the Customers Computer only. Encrypted Data is transferred between two computers on request. The customer can assign Security controls to remote users depending upon what access to be given. For the Remote user(s) Backup / Restore options will not be available in the remote location.

Remote TDLs During Remote Access, the additional TDLs running at the customers place will also be available to the Remote User at the remote Location. The user experience remains the same either working locally on Customers Computer or from a Remote Location. It is recommended to use Broadband connections to enjoy the best Remote experience.

Tally.NET
Tally.NET is an enabling environment which works behind the scenes to facilitate various Internet based services in Tally.ERP 9. Each Tally.ERP 9 is enabled for Tally.NET Services by default. Tally.NET provides the following services/capabilities in this release of Tally.ERP 9:

Tally.NET Features

Create and maintain Remote Users Remote Access Control Centre Support Centre Synchronization of data (via Tally.NET) Product updates & upgrades

The following services will be available in the forthcoming releases:

Online help capability in the form of reference Manuals, Articles and FAQs Access information from Tally.ERP 9 via SMS from mobile Employer Recruitment Test

Simplified Installation Process

Tally.ERP 9 comes with a new enhanced installer, which allows the user to configure different settings from a single screen, as per requirements.

New Tally.ERP 9 Installer

The new installer allows the user to install Tally.ERP 9 application as well as License Server, however you may choose to install either of them one after the other.

Using the new Installer, the user can install Tally.ERP 9 and License Server separately on different Computers/folders or same folder.

While installing Tally.ERP 9, the user can specify the path for Application, Data, and Configuration and Language files to be stored. While Installing Tally.ERP 9 on the Client machine in a multiuser environment, the user is required to provide the Computer Name / IP Address and Port Number of the computer, where the License Server is installed & running.

Uninstaller:
The Uninstaller wizard similar to the Installer also provides flexibility to uninstall either Tally.ERP 9 application or License Server separately or both together. If only License Server is uninstalled, then Tally.ERP 9 will switch to Education mode on the Client Computer.

Tally Admin Tool The Tally Admin tool is a new component that has been introduced with Tally.ERP 9 which enables the user to perform the following activities without starting Tally.ERP 9 Initiate License Service operations. Display the active Tally.ERP 9 License Servers in a LAN. Administer Site License for different products from Tally.ERP 9. Check network connections between the computers designated as Client and Server. Convert TCP and TSF files of Tally 9 to the format compatible with Tally.ERP 9. The Tally Admin Tool is available in the Tally.ERP 9 application folder, on installation. Introduction to TDL Server DLL Component Tally.ERP 9 onwards, a new component TDLServer.DLL has been introduced, which gets copied to the folder in which Tally.ERP 9 has been installed. All the default TDL files of Tally have been integrated in this component. On invoking Tally.ERP 9, these TDLs will be loaded. The user TDLs will be subsequently loaded as usual from Tally.ini. The componentization will result in a more robust application. The benefits of this componentization are as follows In case of any updates/ changes in TDL, only TDLServer.dll file needs to be downloaded and not the entire Tally application which enables faster downloads. This will help in dynamic loading and unloading of TDL Files while Tally application is running Forthcoming Tally Developer will be directly using this component, thus eliminating the need for a separate DefTDL.dat file. Unified File Format for Tally.ERP 9 The Tally.ERP 9 application folder contains files other than the data files. These are referred to as secondary files. From this release onwards the file format of all the secondary files has been standardized.

TCP Files All the TDL files which were compiled for previous versions of Tally as .tcp have to be converted to a new format. Mentioned below are the ways in which this can be done. Note: The TDL file in txt format does not require this conversion. Conversion of Tally 7.2 tcp files to Tally.ERP 9 Format Tally7.2 tcp files can be migrated to Tally.ERP 9 format using the Tally72Migration tool available in the Tally.ERP 9 folder. Migration process is the same as earlier. Conversion of Tally 9 tcp files to Tally.ERP 9 Format

Automatic Conversion Process: When Tally.ERP 9 is installed in the existing Tally 9 folder then all the files with .tcp extension included in the tally.ini file are automatically converted to the Tally.ERP 9 compatible format. The original .tcp file is renamed as <filename>.tcp.BAK. The name of the file which is converted to new format is same as the original filename. The original TCP file is retained as a backup file. Manual Conversion Process: To manually convert the files in the new format use the Conversion tab of Tally Admin Tool.

It is mandatory to specify the File Type. The file Type can be TSF or TCP. o TSF: Converts tally configuration file from old format to new format e.g. tallysav.tsf to tallycfg.tsf o TCP: Converts TCP file from old format to new format. In the Source File box specify the name of file to be converted. In Destination File box provide the name for the converted file. Note: Start Tally.ERP 9 and check the status of your TDL file. [Go to Gateway of Tally, click F12: Configuration > Functions and Features] If the status is Active, then the TDL is compatible to Tally.ERP 9 format. If the status is Error, then scroll down to the line and press enter to know the details. Then make the TDL syntactically compatible as per the Tally.ERP 9 standards.

Configuration File
Manually the file Tallysav.tsf can be converted to the new standardized format by selecting TSF as the file type in the Conversion tab of Tally Admin Tool. Ensure that the destination file name is Tallycfg.tsf

Licensing in Tally.ERP 9
Tally.ERP 9 launches a new Licensing mechanism which is simple, userfriendly and addresses all the licensing activities from a single screen for users across segments of business. Besides, allowing activation of Single User (Silver) and Multi User (Gold) license, it also extends the feature to Multi-Site Licensing.

The salient features of Licensing are:

License Activation is simple and easy two step process. Introducing the concept of an Account for better management & administration of Licenses through the Control Centre. Provide your Account ID and Password to reactivate license The flexibility and compatibility to centrally manage multiple licenses across locations in a secured environment Removes all licensing data from your computer for a particular instance of license.

Site Licensing
A new concept of Site Licensing is introduced from Tally.ERP 9. A site refers to activation of Tally.ERP 9 Single or Multi User license. The site licensing is broadly classified into two categories namely Single Site and Multi-Site.

Single Site: A single instance of Tally.ERP 9 Silver or Gold license is active at a time under an Account. Multi Site: Is more than one active Tally.ERP 9 Silver or Gold licenses on different machines under a single account comprising of same or different Serial numbers.

Advantages:

Centrally configure Sites / License across locations. An Account is created using your E-Mail ID provided in the activation form. All the serial numbers are assigned to the Account. User can split an Account or merge two or more Accounts. The Account information is accessible using the Account ID and Password.

Licensing Mechanism

Provide the required details and your E-Mail ID in the activation form. On processing the request an encrypted (not in readable format) license file is generated and needs to be decrypted using a set of character and numbers called key.

Control Centre
Control Centre is a new feature being introduced with Tally.ERP 9. This utilizes Tally.NET as an interface between the end user and Tally.ERP 9 installed at different locations. With the help of Control Centre, you will able to: Create users with predefined Security levels Centrally Configure & manage your Tally.ERP 9 Surrender, Confirm or Reject activation of a Site Maintain Account related information

Following are brief descriptions of the features of the Control Center: Create users with predefined Security levels
Using the Control Centre feature, the Account Administrator can create users and map them to a predefined security level and authorize them to access a Site/Location linked to that Account. Further, the system administrator can also create Remote users (Tally.NET Users & Tally.NET Auditors) and allow / disallow them to remotely access the data.

The predefined security levels in Tally.ERP 9 are:

Owner - This security level refers to the ownership for the complete Account. The Owner can create Standard Users or Owners with required permissions. Standard User - Created by the Owner with required permissions.

Centrally configure and manage your Tally.ERP 9

The Control Centre provides the flexibility to create (or change) the master configurations set for an Account and apply them to one or more sites (all sites) belonging to that Account.

The following master configurations set can be made from the Control Centre:

Add/Modify the Tally.ini parameters Assign TDLs to a site or all the sites under an Account Permit or Deny changes to the local configurations

The master configurations set created, is applied initially to the Account centrally, which is then inherited by the site(s) on updating of license, based on the site level permissions defined by the Account Administrator.

Surrender, Confirm or Reject activation of a Site

The Account Administrator is authorized to surrender, confirm a site license or Reject the request received on activation from another site.

Maintain Account related information

Allows you to maintain information about the organization. Based on the requirements, the Account Administrator can merge multiple accounts into one or split an account into multiple accounts for easy and better management.

Support Centre
Tally.ERP 9 provides a new capability known as Support Centre, wherein a user can directly post his support queries on the functional and technical aspects of the Product. Using Support Centre feature, the user can view all the support queries reported via Support Centre and also through other modes viz., Email, Calls, etc. The Support Centre feature facilitates viewing queries for an activated license along with the Status i.e., Closed / Pending and Ticket Summary. The report is viewed based on Date, Status and Location.

Faster reach for help and support

The Support Centre makes it easy and convenient to reach out Tally Support, including the Tally Service Partner, for any product help and support, by a click of a button from within the product.

Access solutions to your problems any time

This feature facilitates instant reference to the solutions provided for your queries at any point of time.

Avoid repeated explanations

Availability of information on the issues, interactions and resolutions, to the entire Tally Support Team, including the Tally Service Partners largely reduces the possibilities of repeated explanations on the issues/support queries and thereby ensures quality help and support.

Track your issues on real-time basis

Support Centre enables you to track the status of your queries including the full chain of interactions irrespective of the mode of communication. If you have posted a query from the Support Centre within Tally.ERP 9 and then interacted over the phone, you will be able to see both the interactions.

Access issues of any Location/Site

In case of Multi-site License, you can view the details of issues of any location /site from any of your Location(s).

Reach out to your nearest Partner instantly

You can search for a service partner and post your queries instantly.

Access your Support Centre remotely from any Tally.ERP 9

As an authorized Tally.NET user, Support Centre feature can be accessed remotely from any Tally.ERP 9 (active or in Educational mode) from anywhere. Support Centre also allows you to select the required account from the list of User Accounts in case youre ID (user name) is linked to multiple accounts.

Configure Tally.ERP 9 from Tally.ERP 9

The user can make all the necessary changes to the product configuration from Tally.ERP 9 itself by going to Data Configuration, TDL Configuration, Advanced Configuration and Licensing options available under F12: Configurations from Gateway of Tally. This provides a flexible option for the user to make changes in the Tally.ini file (Configuration file) and apply them from the application itself.

Data Configuration - To specify the default Companies that should load during start up and path for the data files, language files, Confide files. TDL Configuration - Displays the additional TDLs (Local TDLs, Account TDLs, and Remote TDLs) and the user can specify the Local TDLs that need to be loaded. The TDLs specified will be loaded dynamically (without restarting Tally.ERP 9). Advanced Configuration - To configure Tally.ERP 9 as Server/Client/none, as ODBC Server and the port configured for ODBC or Data Sync. Licensing - To configure the License path in a Multiuser environment.

New Look & Feel Resizing Screens

The user can resize the Tally.ERP 9 screen/window. The resize parameters such as height and width are defined in the Tally.ini file. The user can compare identical reports of different companies by changing the screen size for the two instances of Tally.ERP 9.

Bottom Button Toolbar

Another new component that has been introduced in a set of buttons located at the bottom part of every report and Data Entry screen. Click on the button or press the relevant keys to perform the required task.

Information panel
A new component titled Information Panel or Info Panel has been introduced which is located in the bottom part of the Tally.ERP 9 screen. The Info Panel has five blocks namely Product, Version, Edition, Configuration and Calculator. The user can click on any one of these blocks to view the detailed information.

Product
Displays the logo and product name. The user can click on this section to go to Tally Solutions website to view the latest happenings.

Multiple Selection capabilities

The user can now select multiple lines in a Report at single instance. On selecting multiple lines, the user can delete or hide line(s) based on the requirement of the report.

License
Displays the Serial Number, Site ID, Account ID and Tally.NET subscription details.

Version
This part of the Info Panel displays the Release, Build, and Date on which the recent License Update is done. In case Tally.ERP 9 is not updated with the recent Release/Build, the info panel will take you to the Download Center get the latest update. The user can also click on as on Date to update the License. It also displays the information on the Type of License (Silver/Gold/Auditors Edition).

Configuration
Displays the Stat and Client Server Information. Stat Information will take the user to the Download center to download the Latest Stat file. The Client Server Information will allow the user to re-configure the settings. The Additional TDLs loaded will also be shown in this section. During Voucher Entry or while viewing reports the information panel is hidden to provide additional working space. However, you can click on the directional arrows to restore the information panel as and when required.

Calculator
Displays the Connection status while connecting to Tally.NET, during Data Sync, and Remote connectivity. This can also be used as Calculator.

Enhanced Payroll Compliance

Payroll in Tally.ERP 9 is now simplified & enhanced to handle all the functional, accounting and statutory requirements of your business. The following Statutory features and processes have been incorporated for faster, better and accurate payroll processing.

Payroll Statutory Features The following statutory features have been incorporated in Tally.ERP 9: Employees Provident Fund (EPF)

Provides automated computation and deduction/contribution of Employees & Employers Contribution towards Provident Fund. Provides a predefined PF process to expedite voucher entry and accurate processing of contributions. Generates the following Monthly / Annual statutory Challans & Reports:
o o o o

o o o

Form 12A: Statement of PF Contribution during a particular month Form 5: Details of the Employees joining during a particular month Form 10: Details of the Employees leaving during a particular month PF Combined Challan: Monthly Challan form to be submitted to the bank while paying the PF amount PF Monthly Statement Form 3A: Employee wise Annual Payment details Form 6A: Annual Statement of PF contribution

Facilitates automated computation and payment of following administrative charges with the help of predefined processes.
o o o o

PF Administration Charges @ 1.10% Employees Deposit-Linked Insurance Scheme (EDLI) @ 0.5% EDLI Administration Charges @ 0.01% Other Admin Charges (inspection charges, interest paid etc.)

Employees State Insurance (ESI)

Provides automated computation and deduction/contribution of Employees & Employers Contribution towards Employees State Insurance Provides predefined ESI process to expedite voucher entry and accurate processing of contributions Generates the following Monthly / Half Yearly statutory Challans & Reports:
o o

o o o

ESI Monthly Statement ESI Monthly Payment Challan: Challan form to be submitted to the bank while paying the paying the ESI amount. Form 3: Monthly Declaration form Form 5: Half Yearly Return of ESI Contributions Form 6: Half Yearly Employee Register

Professional Tax (PT)

Provides automated computation and deduction of Professional Tax based on user-defined Slab rates Provides predefined PT payment process to expedite voucher entry and accurate payment of Professional Tax Generate following PT Reports:
o

PT Computation Report: Print reports with Slab-wise details of Professional Tax by the Employer PT Statement: Print monthly reports with Employee wise details of Professional Tax

Payroll Processes The following pre-defined payroll processes have been provided to automate different functions in Payroll:

Salary Process Automates the Computation of Salary PF Process Automates the Computation of Employer PF Contribution ESI Process Automates the Computation of Employer ESI Contribution Salary Payment Automates the Payment of Salary PF Challan Automates the Payment of PF ESI Challan Automates the Payment of ESI Professional Tax Payment Automates the Payment of PT

Excise for Manufacturers Tally.ERP 9 provides a complete solution for Excise related Business requirements for versatile industries. Salient features of Excise in Tally.ERP 9 are:

The new Excise module allows you to maintain the required Central Excise records for multiple excise units of Traders /Manufactures in a single company. Excise module handles Ad valorem, Ad Quantum, MRP based Valuation Method for Excise Duty calculation, and also Expenses / Income can be apportioned for calculation of assessable value either by Value or by Quantity. Additional Expenses / Income can be apportioned for calculation of assessable value, both by Value or by Quantity. The user can maintain a Single Excise invoice book for all purposes of removals as per the requirement of Rule 11 and an option is provided to maintain the multiple Excise invoice book for a given Excise unit, the Serial number of Excise book will be generated as running series & with a check for duplicate numbers.

The Excise Duty types & its Calculation Method are Pre-defined for error free calculation. Items can be classified as per tariff (CETSH/HSN) number, and to support error free calculation duty types and calculation methods can be pre-defined with options provided to manage excise duty for Exempt and Special Rates. An option is provided to avail CEVAT Credit during purchase entry or avail partial/full credit in a separate entry. Input Service Tax can also be taken as input credit towards Excise duty payable.

Excise Manufacturing Reports in Tally.ERP 9

Personal Ledger Account (P.L.A.): This is to be submitted on a monthly basis with the details of Excise duty payments and payable. ER1: Monthly return for production and removal of Goods and other relevant particulars G.A.R.-7: Pro-forma for Central Excise duty payments CENVAT Credit on / Capital Goods Availed / Utilized Account: Details of CENVAT Credit availed and utilized for capital goods. CENVAT Credit on Inputs availed / Utilized Account Rule 11 Invoice: The Excise invoice can be generated as per Rule 11 requirements. Daily Stock Account (RG 1 Register): Provides RG1 Register as prescribed the excise dept. for daily entry of production and removals. Statutory Sales Register: provides complete details of Excise sales of finished goods.

Auditors Edition of Tally.ERP 9

Tally.ERP 9 offers a special Gold Auditors Edition, which provides Audit and Compliance capabilities exclusively for Chartered Accountants. The current release provides the following tools:

Tax Audit Statutory Compliance

Using Tally.ERP 9, Chartered Accountants can provide Audit and Compliance services to their clients in the following scenarios: Audit at CAs office by accessing local data
The Auditors Edition includes the Audit/Compliance capabilities as a default feature without any dependency on Tally.NET for Authentication. When the Clients data is locally available at CAs office, the Auditor can perform the Audit or Verification as the Tax Audit and Statutory Compliance features are available by default.

Audit at Clients place by accessing local data

When the Auditor wants to use the Auditors License from Clients Office to provide the Audit or Compliance Service, the Internet Connection and Tally.NET subscription is required. The Client should have authorized the Chartered Accountant as Tally.NET Auditor for the Company. In this scenario, Tally.NET is used to authenticate the Auditor and fetch the Auditors License on the Clients Tally.ERP 9. The Auditor can then open the Company and perform Audit or Verification in the same way as it is done in the Auditors office with Local data using the Auditors License. In this scenario, the Auditor should have a valid Tally.NET subscription to perform Audit.

Audit remotely by accessing Clients data from anywhere

When the Auditor wants to access the Clients Data Remotely and provide Audit and Compliance services from his office (or from any other remote location), the internet connection and valid Tally.NET subscription is a must for both Auditor and Client. The Client should have authorized the Chartered Accountant as Tally.NET Auditor and Connect the Company to Tally.NET at the time of Audit/Verification process. The Auditor will Login as Remote User and provide the Auditors Username and Password to view the Companies that are available for Audit (Connected) belonging to various Clients based on the Access provided. The Auditor can open the required Company to perform the Audit/Verification and save the Audit/Verification Notes.

The user experience essentially remains the same in all the three scenarios.

Tax Audit
The Tax Audit feature in Tally.ERP 9 enables the auditor to compile information in comparatively less time with required accuracy to form his opinion and print Annexure as required for Tax Audit under Section 44AB. The following Clauses are available with respect to Form 3CD:

Bonus PF, ESI Recoveries (Clause 16) Amounts inadmissible u/s 40A(3)(Clause 17(h)) Payments u/s 43B (Clause 21)
o o o o

Employers Contribution Tax Collected at Source Service Tax Value Added Tax

Loans / Deposits Accepted (Clause 24(a)) Loans / Deposits Repaid (Clause 24(b)) Fringe Benefits Tax (Annexure II)

Statutory Compliance
Statutory Compliance is a comprehensive tool available with Auditors Edition to provide Compliance services for the following Direct and Indirect Tax modules available in Tally.ERP 9.

Value Added Tax (VAT) Service Tax Fringe Benefit Tax (FBT) Tax Collected at Source (TCS)

The salient features for Statutory and Compliances are:

Taxation based in-built rules to classify the Masters and Vouchers as Possibly Incorrect (not created as per the recommended setup for each Taxation) Reasons for Possibly Incorrect Masters and Vouchers Auditor can concentrate only on Possibly Incorrect and save time

No need for 100% verification of Masters and Vouchers (for other than Possibly Incorrect) Taxation based Payable & Paid information Taxation based Due Dates Random verification of In Accordance Masters and Vouchers Provision to raise Clarification on Master and Vouchers from Clients Provides facility to record Verification Remarks using Verification Note

Major Enhancements Some of the major functionality changes in Tally.ERP 9 include,

TDS Compliance Data Synchronization Size and Performance FBT

Tax Deducted at Source (TDS)

The TDS feature in Tally.ERP 9 has been revamped to handle all the functional, accounting and statutory requirements of your business in an accurate and simplified manner. The new/enhanced TDS features are:

Option provided to the user to deduct the TDS at the time booking the Expense itself. The user can deduct the TDS in a single Voucher at the end of the month for all TDS related Expenses/ Advance Payments booked during a particular month.

Provides an option to have a single Expense Ledger for multiple Nature of Payments. This will reduce the need to create Nature of Payments wise separate Ledgers. The user can have a single TDS Duty Ledger for multiple Nature of Payments. This will reduce the need to create multiple Duty Ledgers. Both TDS related and non-TDS related Expenses can be booked in a single Voucher. You can also deduct the TDS at the time of Voucher entry or later. Handling TDS for Non-Residents (Sec.195) Payments Tally.ERP 9 handles TDS deductions where payment to the contractor or the sub-contractor exceeds Rs.20, 000 in a single payment or Rs. 50,000 in aggregate during a financial year as prescribed under section 194C Surcharge Retrospective Calculation Once the Surcharge Exemption Limit exceeds for a particular Nature of Payment for a Particular Vendor, the Surcharge will be calculated for the previous payments also. Facility to Print (Hard Copy) and Export Form 26, 26Q & related Annexure, Form 27, 27Q & related Annexure and Form 16A Provides the option to configure the Lower / Zero rates, Ignore IT / Surcharge Exemption Limit in the Party Creation screen. This will facilitate faster data entry as the user need not remember the party TDS details at the time of Voucher entry.

THANK YOU...