MUMBAI JNPT PORT ROAD COMPANY LIMITED

(AN SPV OF NATIONAL HIGHWAYS AUTHORITY OF INDIA)

(MINISTRY OF ROAD TRANSPORT & HIGHWAYS,
GOVT.OF INDIA)

INVITATION OF BIDS
FOR OFFICE ACCOMMODATION
for FOR
MJPRCLO/O
(SPVOof NHAI)
PANVEL
AT NAVI
AT NAVI
MUMBAI
MUMBAI

ISSUED TO : _
_
_
Date :

MUMBAI JNPT PORT ROAD CO. LTD

(An SPV of National Highways Authority of India)
PIU-Panvel
Survey No.63, „D‟ Point on NH4B, Chinchpada – Kalamboli By-pass Road, Panvel
410 206, Tel : 022-27879404, 65140560

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

INDEX

Section Particulars Page Nos.

Section -I Invitation for Bid 4

Section –II Instructions to Bidders 6–8

Section –III Technical Bid 10 – 13

Section –IV Financial Bid 15 – 17

Section -V Indian Standard Code 19 - 24

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Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

Section-I

Invitation for Bid

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

MUMBAI JNPT PORT ROAD CO. LTD.

(AN SPV OF NATIONAL HIGHWAYS AUTHORITY OF INDIA)
(Ministry of Road Transport and Highways)

INVITATION FOR BID

FOR OFFICE ACCOMMODATION FOR MJPRCL
(SPV of NHAI) at NAVI MUMBAI

1) Mumbai JNPT Port Road Co. Ltd. (MJPRCL) invites bids from the Property
Owner/Developers/Builders for office accommodation in NAVI MUMBAI on long leave
and license basis. 2) The Bid Document can be downloaded from NHAI’s
website:www.nhai.org. 3) The interested agencies can also obtain the Bid document
from NHAI office at the address given below from 17.01.2014 to 23.01.2014 on all
w orking days between 10.00 Hrs. and 17.00 Hrs. by payment of non- refundable
amount by way of Nationalized/ Scheduled Bank Demand Draft of Rs. 500/- (Rs. Five
Hundred Only) drawn in favour of “Mumbai JNPT Port Road Co. Ltd. ” payable at
Mumbai. 4) The sealed bids shall be submitted on or before 24.01.2014 up to 15.00 hrs. in
the office of the General Manager(Tech) & Project Director, Mumbai JNPT Port Road Co.
Ltd. , (An SPV of NHAI) Survey No. 63, ‘D’ point on NH-4B, Chinchpada-Kalamboli Bypass
Road, Panvel-410206, Ph. No.022-27879404. 5) The sealed bids will be opened on the
same day, if possible, in the presence of bidders or their Authorized representatives.

General Manager (Tech) &

Project Director
MJPRCL,
PIU-Panvel

NOT JUST ROADS, BULIDING A NATION

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

SECTION-II
INSTRUCTIONS TO BIDDERS

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

INSTRUCTIONS TO BIDDERS
FOR SUBMISSION OF BID FOR OFFICE ACCOMODATION FOR PIU-
PANVEL AT NAVI MUMBAI

1. “Office accommodation admeasuring about 2500 Sq. Ft, to 3000 Sq. Ft.
Carpet area, preferably in the area of C.B.D. Belapur, on long leave & license
basis”.

2. Bidders are advised to study the following procedures carefully before

submission of Bids:-
2.1 It is proposed to follow the Two BID Tender system for this Bid and BIDS
should be submitted in the prescribed formats (Annexure – “A – 1” & “A – 2”):

(i) “TECHNICAL BID” (Annexure – “A – 1”) in ONE COVER DULY

SEALED. This BID is meant only for all technical details of
the Offered Premises e.g. address, area, quality of construction,
floor ventilation, surroundings, Electrical load available, water
supply, parking facilities, terms of lease and its renewal and
other terms & conditions etc. Documents showing permission
for Commercial use from the CIDCO/NMMC/Govt. authorities
must be enclosed with the Technical Bid only.

Please note that Rent Advances etc. should not be indicated in

the Technical Bid.

(ii) “FINANCIAL BID” (Annexure – “A – 2”) in ONE Cover. This BID

is meant only for all Financial Details of the Offered Premises
e.g. rent/rate, maintenance charges, air conditioning charges,
generator set charges, taxes, if any, to be borne by the
MJPRCL, rent escalation on renewal, refundable deposit etc, if
any.

2.2 And the points in the Bid forms (Technical & Financial Bids) are to be
answered only and no separate sheet should be used. Bidder is
expected to furnish all information required in both the BIDS. Failure
to furnish all information required for the evaluation of BIDS (Annexure –
“A -1” & “A-2”) in every respect may result in the rejection of the BID.

2.3 Bidder should put full Signature on all the pages of the Bid forms.

2.4 Bidder should submit the bid document in hard bound form with page
numbering and indexing. Bid in spiral bound form / stapled loose paper
shall not be accepted.

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2.5 Over writing/white inking of any word/figure in the Bid Forms, unless duly
Authenticated by the Bidder, are liable to be rejected at the discretion of the
MJPRCL.

2.6 Separate Bid Forms should be used for separate Premises, e.g. if a Bidder
wants to offer more than one premises then separate Bid forms should be
used.

2.7 The Bid should be submitted by the Bidder himself or by his authorized
representative by Registered Post l Speed Post/ Courier and NOT through ANY
BROKER / AGENT.

2.8 Since TWO BID Tender system is to be followed, 3 Covers should be used for
submission of Bid as detailed below:-

(i) Cover – “1” for Technical Bid

(a) TECHNICAL BID” duly completed and signed should be put in

this cover.
(b) The Cover shall be properly sealed.
(c) The Cover shall be Super scribed as:

“Invitation for Bid for Office accommodation for MJ P RCL (

S P V of NH AI ) at Navi Mumbai”

“TECHNICAL BID”

(d) Bidder‟s Name & Address shall be written below the

Superscription.

(ii) Cover – “2” for Financial Bid.

(a) “FINANCIAL BID” duly completed and signed should be put in

this Cover.
(b) The Cover shall be properly sealed.
(c) The Cover shall be Super scribed as:

“Invitation for Bid for Office accommodation for MJ P RCL (

S P V of NH AI ) at Navi Mumbai”

“FINANCI AL BID”

(d) Bidder‟s Name & Address shall be written below the

Superscription.

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

(iii) Cover – “3 for (containing both the above BIDS)

Both the Technical Bid Cover & Financial Bid Cover, prepared as
above shall be put in this cover.

(a) The Cover shall be properly sealed.

(b) The Cover shall be super scribed as “Invitation of Bids for

Office accommodation for MJ P RCL( S P V of NH AI ) at
Navi Mumbai

(c) Bidder‟s Name & Address should be written below the

Superscription.

2.9 The bidders who download the bid document from the NHAI’s website,
shall be required to pay the non-refundable fee of Rs. 500/- in the
manner prescribed in the “Invitation for Bid” at the time of submission
of bid along with the Technical Bid document.

2.10 The Bidder should quote rent on long leave and license basis in two parts in
financial bid, if fully furnished premises is available with the bidder, as per the
requirement of MJPRCL.

2.11 Sealed Offers prepared in accordance with the procedures enumerated above
should be sent only personally or by Registered Post/Speed Post/ Courier
and should reach on or before the prescribed time limit i.e on or before
24.01.2014 up to 15.00 hrs to the Address mentioned in the tender notice.
Any Bid received after the time and date specified in tender notice will be
rejected.

2.12 After Technical Bids are opened and evaluated, a list of short – listed Bidders
will be prepared. The short-listed Bidders will be contacted for inspection of
the premises.

2.13 The MJPRCL (SPV of NHAI) reserves the right to accept any bid, and to
cancel the Bid Process and reject all bids at any time without assigning any
reason thereof and no claim of whatsoever nature will be entertained on this
account.

2.14 Amendments, Corrigendum, if any, would be hosted on NHAI website only.

2.15 Conditional bids shall be summarily rejected.

Signature of the Owner /

Authorized Representative
Date :
Place :
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Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

SECTION-III
TECHNICAL BID

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

Annexure – “A-1”
TECHNICAL BID

(Please read guidelines carefully. No point in the form should be left blank)
RATE OF RENT ON LONG LEAVE & LICENSE BASIS MUST NOT BE
MENTIOEND ANYWHERE IN THIS FORM

1 Name & Address of the Owner/

Bidder of the Premises

Contact Phone Number

2 Location of the Premises

3 Address of the proposed premises

for hiring.

4 (i) No. of floors in the Building

(ii) On which floor is the premises

Located

(iii) Carpet Area Offered If the area

is larger than the Advertised area

(iv)whether area Equal to

advertised area can be made
available
5 Distance from

(i) Railway Station

(ii) Main Bus Terminus

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(iii) Airport

(iv) Nearest Nationalized Banks

6 (i) Whether the premises is meant

for Commercial use (Permission
for Commercial use from
CIDCO/NMMC/Govt. Authorities
must be attached)

(ii) Age of the Building

(iii)Class of construction

(iv) Whether separate entrance is

available

(v) Whether sit u at e d in

h yg ie n ic Area/conditions.

(vi) Whether Cross ventilation is

available

(vii) Whether lift facility is available

incase of Multi storied Building

7 Whether Parking Facility available

for at least 4 no. Four Wheelers
and 6 no. of Two Wheelers
(Number & Location)
8 (i) Whether separate electric
meter available with adequate
load to run Computers, Air
Conditioner, Fan, light etc.
(ii) Whether Electrical wirings are
Open or concealed.

(iii) Whether Generator Facility

available

(iv) If not whether space will be

allotted to MJPRCL for installation
of generator

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

9 Whether 24 hours running water

facility available in the premises.

(i) Whether separate arrangement

is available for drinking water.

(ii) Whether canteen facility

is permitted within the
premises

10 Whether Fire-safety measures

available in the premises (if the
premises is multi-storied)

(i) Nos. of Fire-safety devices

(ii) Nature of Fire-safety devices

(iii) Whether Fire-safety certificate

available

11 No of Toilets available

12 Whether premises is hall type or

room type

13 (i) Whether premises is in absolute

name of the Bidder

(ii)Whether the Bidder has got

absolute ownership rights to enter
into lease agreement for hiring the
premises (Original documents
must be available for verification
during inspection)
(iii)Is there any pending civil Suit /
Litigation in any Court regarding
ownership, outstanding taxes or
any other thing is there

(iv) Whether the premises is

mortgaged. If yes, with whom?

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

(v) Whether sanctioned plan of the

building premises is available
(Sanction plan & Measurement
certificate should be made
available during inspection).
14 (i)Whether any telephone
connection is available in the
premises.

(ii) If not, is it possible to easily

shift the telephone lines to the
premises

15 (i) Period of Tenancy / Lease

Please mentioned years of
agreement i.e. 5+5+5 = 15 years.
If agreement can last for more
than 15 years please mention

(ii) Renewal Terms

16 Date when the premises will be

ready for Occupation

Signature of the Owner /

Authorized Representative

Date :
Place :

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Office Accommodation for MJPRCL(SPV of NHAI) at Navi Mumbai

SECTION-IV
FINANCIAL BID

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 Office Accommodation for MJPRCL(SPV of NHAI) at Navi Mumbai

Annexure – “A-2”

F I N A N C I A L B I D – FOR LONG LEAVE & LICENSE BASIS

(Please read guidelines carefully. No point in the form should be left blank)

1 Name & Address of the Owner /

Bidder of the Premises

2 Location of the Premises

3 Address of the proposed

premises for hiring

4 Rentable Area Offered

5 (A) (i) Rent per Sq. Ft. on

Carpet area, without furniture

(ii) Monthly Rent payable (Rate

per sq. ft. as above x carpet
area)

(B) (i) Rent per Sq. Ft. on

Carpet area, with furniture in
case of furnished
accommodation

(ii) Monthly Rent payable (Rate

per sq.ft. as above x carpet
area)

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

6 (i) whether Service Tax amount

if any, is to be borne by the
Tenant

(ii) If YES Tax amount per month

(iii) Rate of Tax

7 (i) Whether any parking charge

is to be borne by the Tenant

(ii) If YES, amount per month

8 (i) Whether Lift operation /

maintenance charges to be
borne by the Tenant

(ii) If YES, amount per month

9 (i) Whether any other Municipal

charges to be borne by the
tenant (please specify)

(ii) If YES amount per month

Rs.

10 Percentage increase in monthly

rent, at which lease can be
renewed after 5 years

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 Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

11 Sharing of the Registration

charges, Stamp Duty and other
expenses :
(For lease deed).
(i) By the Owner
(ii) By the Tenant
12 ***Security Deposit/Advance if
any

13 *** Mode of Adjustment of

Deposit/Advance

Signature of the Owner /

Authorized Representative

Date:
Place:

***Note:
1) MJPRCL can, at its discretion, consider depositing an interest free advance
(excluding taxes & service charges) which would be adjusted against rent
payable in Twelve / Twenty four installments respectively. w.e.f. the rent of the 1st
month.

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Office Accommodation for MJPRCL (SPV of NHAI) at Navi Mumbai

SECTION-V
INDIAN STANDARD CODE

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