Group Assignment Management
Group Assignment Management
Group Assignment Management
SEMESTER 2022/2023
A221
BPMN 1013
PRINCIPLES OF MANAGEMENT
GROUP AF
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TABLE OF CONTENTS
CONTENT 1
WHAT IS MANAGEMENT? 3
WHAT IS ORGANISATION? 5
BACKGROUND OF ORGANISATION 6
ORGANISATION CHART 9
OF ORGANIZATION 10
MAIN COMPETITORS 16
SUMMARY 22
REFERENCES 23
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1.0 Definition of Management
Setting the organization's strategy and organizing staff efforts to achieve these goals through the
application of resources available are examples of such administration activities. The seniority
system used for staff workers inside a company is also referred to as management. You literally
need to develop a set of skills, including planning, communication, organization, and leadership
so you can be an effective manager. You will also need to know the company’s goals and how to
There are generally five essential tasks that a manager must perform. First and foremost, setting
the objectives which is setting and achieving goals is one of the many diverse tactics a manager
employs to achieve and sustain success. Additionally, they must be able to win over their group
or workforce. For instance, a restaurant manager may express their desire to reduce long waits
and remind personnel that quicker service results in greater revenue and gratuities. The next one
is organizing. It is because managers evaluate the scope of the job, divide it into doable tasks,
among its many sections and other organizations. The manager's responsibility is to ensure that
these individuals and entities work well with each other, which includes motivating staff
productive working relationships between teammates and can provide solutions when problems
occur. To keep things organized, a manager must establish authority relationships with every
member of their team. Businesses that make the most of their organizational structures can
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Other than that, they must motivate the team. Regarding the duties of planning and delegating,
motivation includes the capacity to handle various kinds of personalities in a team. A good leader
must be able to create and manage effective teams and motivate them to support a cause.
Manager also should devise systems of measurement. Managers must first set the team's goals or
KPIs in order to assess if their organization is on track to meet its objectives. Because it may be
be creative and careful. It is like the other management activities such as measuring is crucial for
enhancing business performance. Lastly, managers must know how to developing people. Along
with directing them toward that goal and tracking their success along the way, good managers
invest in the development of their staff. For instance, managers might assist their staff in creating
goals for professional progression. Managers need to be leaders in order to use these five
methods effectively. They must coach their team members for them to recognize their talents and
weaknesses and perform at a greater level. Managers may have different leadership philosophies.
Managers should develop their leadership skills to become effective leaders, despite of their
management style.
be viewed as a social structure that includes all formally recognised human interactions. The
organisation includes task alignment with respect to the company's ultimate aim and the division
of labour among personnel. It can also be referred to as the second-most significant managerial
activity, coordinating employee efforts, acquiring resources, and fusing the two in support of
organisational objectives.
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The first of the organization's five steps is the determination and classification of the firm's
activities. The second step is to organise the activity into manageable departments. The third step
entails giving the department executive responsibility and authority to carry out the work that has
been entrusted to them. The final step involves defining policies for proper coordination between
the superior and subordinate and generating particular lines of supervision. Step four involves
developing relationships between superior and subordinate and creating specific lines of
supervision.
Goals are the focus of organisation, which works to achieve them through careful planning and
activity coordination. It is based on the concept of work division and establishes an authority-
our business. Our business was founded in March 2018 through a partnership. We have five
partners, and each one of them owns stock in the business. We chose travel above other
industries because we wanted to offer a single agency that could satisfy the needs and wants of
customers who wanted to travel. The trip packages we offer are always being updated, and they
all change from time to time. This is so that we can differentiate ourselves from other travel
agencies for the benefit of our clients. In addition, we already have two locations, one in Alor
Setar, Kedah and one in Perlis. To make it simpler for customers to work with us, if we make
more money, we plan to open two more branches in any state. Additionally, we want to improve
the reputation of our business so that more people are aware of our agency. We currently have 22
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workers working for us to manage our business. Our business only arranges travel within
Malaysia, such as vacations to Pulau Langkawi, boot camps, or other interesting locations.
Additionally, we want to create a package for international travel, but first we need to learn more
about it and improve the financial health and profitability of our business. In addition, we
provide holiday packages for newlywed couples in addition to holiday packages for the entire
family. We provide vacation packages ranging in price from pricey to affordable. There are
numerous bundles to choose from. This is because we want to offer a range of packages that
everyone, from the wealthy to the less wealthy, can enjoy. For instance, we offered a 4-day, 3-
night travel package that included all the necessary amenities, including lodging, food, and so on.
visualize the future and utilize that image to guide your actions when you employ vision. A sense
Our vision is “To be a reputable and trusted travel agent company to the international level.”
This is since anyone involved in the travel industry will be very hopeful that their company will
A mission is simply describing what you are doing and who you serve as a result. Your identity,
what you do, and why you do it are all described in your mission statement. Use of phrases that
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are not ambiguous is something you want to avoid while formulating your mission. Therefore,
we really ensure that we concentrate on avoiding buzzwords and getting to the fundamental
outcomes of what your organization provides, rather than utilizing buzzwords or items that look
like features, when we design a mission statement. If you examine your organization's mission,
does it share any similarities with other organization’s missions or does it have a concept that not
everyone agrees on the definition? People will be working on various things to different degrees
if you and your team cannot agree on the definition of the keywords in your purpose.
Our organization's first mission is to "help to enhance the standards and standard of tourism for
the general public and expand tourism potential to the community of low and average profits in
urban and rural areas by offering cheap tourism services." We actually have five missions in total
for this organization. The next sentence reads, "Offering accommodations, hassle-free travel,
effective management, and tour packages at reasonable pricing." Focusing on the convenience
and safety of clients who utilize our services is the third one. 'Offering option so that you can
travel in your own way or in our way' is the fourth one. The final one is "Improving the
interaction between our party's clients and ourselves to foster a peaceful environment in addition
Business objectives are the specific results that can be measured that firms want to maintain as
they grow. Owners and executives of companies must keep an eye on performance across the
board to make sure that their companies are moving in the right direction. Business goals also
serve as a compass for the firm, pointing out how to divide up its assets, constraints, and
untapped potential. Goals typically remain constant until situations in the business change.
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Next, we will look at some instances of business objectives. While business goals outline the
destination the organization wishes to reach, objectives specify the path to get there. Businesses
that do not define long-term objectives and KPIs struggle to grow as swiftly as their rivals.
Additionally, we conclude the instances of common business goals that are revenue goals. For
any firm, sustaining continuous profitability is essential. Without continuous profits, no business
tracking its revenue. The following one is significant because it deals with customer happiness.
We are aware that in any business, the consumer is always put first. To make sure they are
leaving the appropriate impression, certain businesses frequently survey their customers.
Additionally, all businesses must track both short- and long-term growth. Growth can be seen in
the number of followers on social media, revenue, product sales, and other indicators.
According to that, our objectives for the organizations are we want to ‘Assist in increasing the
economic growth of the country.’ Other than that, it can ‘Giving an opportunity for parents to
bring their children exploring Malaysia.’ Also, we want to ‘Offer available services to meet
tourism demand.’ Finally, of course we want ‘To be a company that is committed to the tourism
industry.’
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5.0 Organization Chart of On Demand Destination Sdn Bhd
Managing Director
Tour Manager Need to survey all interesting places that suitable with our
Technical Manager Provide package designing suitable with customers need and
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business with other competitors.
Safety Manager Provides medical services and insurance to make sure all
responsibility.
6.0 Planning, Organizing, Leading and Controlling (POLC) of On Demand Destination Sdn.
Bhd.
The P-O-L-C framework stands for planning, organizing, leading, and controlling. This
framework includes all the vital functions performed in the overall functioning of the
organization. This framework maintains the overall functioning with proper resource utilization
effective framework for classifying the activities managers engage in as they attempt to achieve
organizational goals.
6.1 Planning
Setting goals and choosing a course of action to achieve them are both part of the management
task of planning. The management should be conscious of the environmental challenges their
firm is currently facing and project future challenges. Additionally, managers must be capable
decision-makers. The process of planning involves various steps. Environmental scanning is the
first step in the procedure. Analyzing the major external risks that an organization faces in terms
of the economy, competitors, and consumers. Planners need to be aware of the crucial risks and
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trends that their businesses face in terms of the economy, competitors, and customers. The next
step is for planners to try to predict future conditions. Planning is based on these estimates.
a) Strategic Planning
strengths and weaknesses, in order to position the company to compete successfully in its
environment. Strategic planning typically lasts three years or more. Strategic planning, which
includes goal setting, involves the entire organisation. Strategic planning is frequently built on
the organization's mission, which is the primary reason for its existence. Senior management is
That was usually long-term planning conducted by company, our long-term goal is always to
improve the services of our customers for all aspects of the organization. These are the On
Demand Sdn Bhd strategic planning. The first one is improving the facility and quality of the
services. In the meantime, we desire to be the preferred business partner, and we want to be
b) Tactical Planning
Strategic planning is supported by tactical planning at the organizational level, which is primarily
done to successfully carry out the strategic plan. Compared to strategic planning, it is short-term
Manager, Product-line Manager, Department Manager). Here is the example of tactical planning
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in our company. Firstly, we desire to develop a diverse group of new hires and keep them on the
job for a long time and restructure the company to better reflect the sector it serves.
c) Operational planning
It is a short-term planning strategy that aids the organization's first two types of plans. The main
emphasis is on creating procedures and measures that can aid in the successful execution of the
both strategic and tactical plans. While operational planning is concerned with the effectiveness
of the previous two types of plans in the short term, tactical and strategic planning consider the
longer-term goals. Operational planning typically has a duration of less than a year, such as
monthly or biannual planning. First line of management (unit managers, team leaders, first-line
supervisor) who is responsible for this operational management. For instance, they need to
having a meeting with the employees as the evaluation. Besides, they have to get prepared to
6.2 Organizing
Organizing can be defined as a process that initiates implementation of plans by clarifying jobs,
working relationships and effectively deploying resources for attainment of identified and
desired results which is known as goals. Usually, the structure of organization represented by an
organization chart that show the internal structure of an organization or company. For making
decision process, they must refer to organizational design decisions because each individual jobs
in organization have their own duties and responsibilities and it is necessary to refer them to get
the good ideas. Therefore, they need to ask their department manager’s opinion, then the
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manager will go to their head of department before refer to their chief executive officers to get
Our travel company has various procedure before offering any interesting places to our
customers. For example, our Research & Development team will go some selected place in
Malaysia and will experience by themselves how the owner of the place serves their customer.
They also will find a hotel that nearby with many interesting places so our customer will not feel
bored and just staying at their hotel because all interesting places far away from them. Next, after
our Research & Development team come back from their “vacation”, they will present all the
interesting places, pros and cons that our customer will get from their holiday with Tour
Manager, Finance Manager and also Managing Director. Then, our Finance Manager will start
calculating all the prices before compiling into some packages that we will offer to our customer.
After that, Finance Manager will present the overall calculation to our Managing Director before
we get the final word either we will offer the package or not. If our Managing Director accept the
package we create, the next step would be our Tour Manager’s jobs. They will deal with the
owner of chosen places. After that our promoting team will publish the packages to our customer
In our company, we constantly emphasizing teamwork in our organization. Even everyone has
their own jobs, but it is necessary for people to help one another. Study shows that organizations
that emphasize teamwork can innovate faster, see mistakes more quickly, find better solutions to
problems and attain higher productivity. Hence, improving our company teamwork may increase
the performance for the benefit of the organization. We as well believe that working in a team
can assist in maintaining the workplace enjoyable and reduce the stress while working. The best
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Leading
The ability of an individual or a group of individuals to influence and guide followers or other
something new and better, particularly for their company or organization. Typically, their
success will be measured by examining the team's accomplishments over the course of the year
or possibly by the month. Furthermore, leaders are not always those who hold higher positions in
an organization, but rather those who are known for their beliefs and work ethics when
performing their duties. Since each department has a different scope of work, the leader's
behavior might indeed different. In other words, great leaders know how to both inspire and gain
the trust of their teams in order to accomplish the tasks required to accomplish the leader's goal.
Individuals with these qualities of leadership can also advance to executive management or C-
level positions in business, such as CEO, CIO, or president. It is because they will serve as the
project's mastermind and will guide their employees to successfully complete any project. Even
if some leaders have a higher position than others, they still need to do the same work but look to
help employees find their internal motivation to achieve it. As a result, it is essential for a leader
to continue learning about leadership in order to ensure that employees' work environments are
both happy and productive. There are 4 basic styles of leadership that is autocratic leadership,
leadership is a type of leadership that requires that all members of the group take part in
effective, all departments must contribute ideas. Everyone from our employees to our managing
director will be involved in this process because we genuinely think everyone has good
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suggestions that can assist us make the best decision possible. We also will collaborate by
encouraging group members to voice their thoughts and opinions, despite the fact that leader
retains final decision-making authority. Furthermore, those group members who are willing to
contribute the best ideas will be rewarded with some benefits as a token of our appreciation for
their attempts. After all, research has proven that democratic leadership is one of the most
effective types, that leads to increased productivity, better contributions from group members,
Controlling
Controlling is one of the manager’s main responsibilities. The manager must exert effective
control over the behaviour of the subordinates if they are to produce the desired results. Or, to
put it another way, the control role’s purpose can be understood as ensuring that business
operations are carried out in accordance with the plans. Controlling frequently ensures that an
entity uses its resources wisely and effectively to achieve defined goals. According to the general
policies and objectives of the organisation, managers are in charge of supervising daily
operations. The manager must also keep an eye out for and report deviations from plans and
achievement of activities that advance the organisational goals. It helps in directing the
organisational goals that a control function may achieve. A strict controlling can assist On
Demand in determining the consistency of the criteria. A strict monitoring structure will be used
by management to guarantee that the criteria set are good. Next , controlling can help the
business utilize capital in an effective way. The operation is carried out is such a way that the
predetermined specifications and expectations ensure that the tools for further use of funds are
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used most effectively and efficiently. This is another key control function. The importance of
controlling also includes facilitation teamwork in motion. All departments and employees are
supervised by certain pre-defined guidelines and goals, that understand and organize each other.
7.0 COMPETITORS
Competitors in management are groups or nations that engage in trade or economic rivalry with
others. It can be also be characterized as competing companies that can provide your customer
is named as On Demand Destination. In this country, the competition is quite fierce because
there are many local travel agencies competing in the same market. For example, Dasree Travel
Tour Sdn. Bhd . If compared to the international market, our organization may not be able to
compete with the world’s well-known other travel agency like Pacific World Travel, Virtuoso
and Yeepintravel. Therefore, as for now, our organization has decided to only focus on
competition in the local market before expanding our business and compete internationally.
Our company has chosen Dasree Travel Tour Sdn Bhd local company that located in the city of
Alor Setar as our competitor. Dasree Travel Tour Sdn. Bhd competers in local market by
planning good pricing strategy. Pricing strategy is the process of a business setting prices in
accordance with the perceived value of its services for customers. This agency is affordable as
specifically aimed people with lower and middle class incomes as a customers.
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Other than that, this company always keep update the information about the package that they
provide to their customers different time to time. It is because they want to provide difference
experience as their travel agency. As a travel agency they provide all kinds of packages. In
addition, many customers have given positive reviews to this travel agency through media social.
It gives confidence to customers to repeat and use their services again. The competition between
organizations may appear like a problem but we believe this competition motivates us to assess
8.0 Strengths, Weaknesses, Opportunities, And Threats (SWOT) of On Demand Destination Sdn.
Bhd.
develop a strategic plan. The SWOT report examines both internal and external variables, as well
as current and anticipated future situations. A SWOT analysis is designed to allow for a
its methodologies, or its sector. To maintain the accuracy of the analysis, the company must
avoid preconceived notions or grey zones and focus on the context of actual situations.
8.1 Strengths
Strengths are factors which the company holds expertise in and contribute to the continued
success of the organization. These are the basis of the organization and will assist in gaining the
organization’s mission.
Our company's assets include having knowledgeable employees, reliable financial standing, and
widespread public recognition. First off, we have staff members who are qualified in that they
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have degrees in the tourism industry. We place a lot of emphasis on this issue since we want to
establish an agency where we properly prepare and care for clients. Our business will be on the
correct road and limit the occurrence of unforeseen hazards with the presence of these skilled
individuals. Our staff members also possess excellent communication skills. They are taught to
constantly interact with consumers in a polite and appropriate manner. We place a lot of
emphasis on this since we don't want clients to see our business negatively because of poor
customer service provided by our workers. We think that no customer enjoys receiving bad
service from any vendor. Furthermore, in today's world, anything may spread swiftly online.
Therefore, that is harmful for the business, and we want to stop it from happening.
A strong financial foundation is the second. Our company's finances are still stable as far as how
we conduct business. Because of our company's strong sales and profitability, we can still make
timely payments on our debt. The customer can still receive all the necessities they have in an
adequate manner. Wages and other benefits are also provided to employees on time. In addition,
our sales always exceed our expenses. We can therefore always manage our funds such that they
Thirdly, our company has been known by the public. To be honest, this is very difficult to do at
the beginning of the establishment because we need more effort to ensure that our company is
known. Various ways we have done to make our company one of the customer focused
companies. Among them is that we did a massive promotion at the beginning of the
establishment. In addition, we also create advertisements online to give exposure to anyone who
sees them. This advertisement also needs to be made in a creative way so that people are
interested in seeing it. Furthermore, we have also raised banners on the sides of the road to
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Other than that, our company also do a research and development (R&D). To conduct research,
we went to the actual spot. Because we are familiar with the situation on the site, it is a strength
for our business and we will utilise it to our advantage to satisfy users with the best conditions.
For instance, if a hotel reservation is included in a package, we would visit the hotel and discuss
our package with the management there. With this, we are able to give users of our service the
So that, With the strength our business has, this will help it grow and gain the recognition of a lot
more people.
8.2 Weaknesses
Weakness refers to factors in the internal environment of the organization or important resources
that are lacking or weak in the organization in question so it can become an obstacle to the
process of planning and implementing the strategic plan of the business organization. The state
of a business or company in the face of competitors who have limitations and deficiencies as
well as the ability to dominate the market, resources and expertise. Shortages in terms of
resources including energy resources, expertise, skills and abilities are the main obstacle to the
The weakness of On Demand Travel Agency is let networking and customers trust in our travel
agency. The problem we always facing is the problem of the internet chain that is often
interrupted. This problem often has a negative impact on our company. This is because most of
our business activities are online. These issues have an impact on more than just the final
consumer, they may also create disruption along the entire process by giving the wrong data
along the way. Next our weakness is our travel agency difficult to gain trust from customers.
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This is because now more people are doing scam business. Most of them are doing online
businesses such as travel agency. This has had a negative impact on our business.
8.3 Opportunities
Opportunity is one of the elements in SWOT analysis. The opportunities covering any acceptable
situation in the business’s environment that the operation may gain the benefits form. The
opportunity can be from variousness and the use of telecommunications to market trends and
relationship development. Usually, all operations have some opportunities to make profit for
company. New trends in the consumer behavior can open up new market for the company. It
provides a great opportunity for the organization to build new revenue streams and modify
Our company, On Demand Destination has a strategic location that can help our company
to make marketing easier because in general, a strategic location that is frequently passed
by and visited by many travels. Location that our company chose is a strategic where there
just have one rivalry and it easy to captivate customer in the area. This is because
customers don’t need to go to other agencies which are far from them. In addition, our
company gave a better impression, so that the sales target achieved increased.
Our company also takes opportunity to using social media as a platform to promote the
company widely. Social media is online communication that allows companies to interact
with customers and share information directly. Currently, the use of social media has
become a necessary daily activity. So, our company wants to take this opportunity to use
social media to attract more customers. Using social media like Facebook and Instagram is
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very helpful and high chance to get new customer also it easy to promote to whole
country.
8.4 Threats
Threats are elements in the external environment that endanger the organization's viability and
dependability. These risks are uncontrollable and show that the stability and existence of the
In addition to the internal strengths we have, there are also threats from the outside that also
affect the management of our organization. Among the threats is a lot of competition and the
Firstly, many competitors. This is because there are many other agencies that are better known
and have been operating for a long time. So, customers trust competing companies more than our
company. Although our company has been known, but for customers to put 100% trust in us is
quite impossible. It is also possible that our competitors provide services and needs that our
company cannot provide. This has made our company the second choice in their travel planning.
As an illustration, a tour agency called Dasree Travel & Tour operates close to our business. This
business has been in operation for 17 years and possesses adequate facilities and significant
financial resources. Additionally, this company offered international vacation packages that were
not offered by our organisation. Additionally, this business has loyal customers who will in fact
The second is the current state of the economy. We are forbidden from travelling anyplace when
COVID-19 strikes our nation, as we are aware. Because we were not yet making sales and
receiving revenue, this had a significant effect on our business. In addition, as all prices have
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increased due to the economic downturn, we will need to increase the package's cost. As a result,
9.0 Summary
To sum it all up, our company spends a lot of money to generate stable income.
Regarding to our company, P-O-L-C functions of management are still a very useful way
to analyze the activities that managers can use to achieve organization goals. Our
company also uses SWOT analysis to know our current situation and determine what we
need as a strategy to move forward. Firstly, we need to survey our company strengths and
figure out how we can use those strengths to take advantage of our company
opportunities. Then, we look at how strengths can encounter the threats that are in the
market. We use this analysis to take action to make our company will be better in the
future.
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10.0 References
https://www.techtarget.com/searchcio/definition/SWOT-analysis-strengths-weaknesses-
opportunities-and-threats-analysis
https://www.myassignmentservices.com/blog/how-to-prepare-market-opportunity-report-
assignment
http://fernfortuniversity.com/term-papers/swot/nyse/4424-corporate-travel-management-
limited.php
https://www.investopedia.com/terms/s/swot.asp
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7. Libraries , Planning, Organizing, Leading and Controlling, 1.5 Planning, Organizing,
TechTarget
(verywellmind.com)
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