Standard Bidding Document (SBD

For Procurement of Works

Subject of Procurement

owner: Arat Killo Housing Cooperative

Procurement Reference Number AKH/002

Project Name G+4 Apartment Building

Date of Issue of Bidding Documents

Addis Ababa, Date 24/sep.2016

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Contents
INVITATION TO BID............................................................................. 3
1. Bid Data Sheet..............................................................................4
A. GENERAL..........................................................................4
B. CONTENTS OF BIDDING DOCUMENTS............................4
C. SUBMISSION AND OPENING OF BIDS..............................4
2. Evaluation Methodology and Criteria..........................................1
3. Bidding Forms.............................................................................. 5
A. BID SUBMISSION SHEET..................................................5
B. BIDDER CERTIFICATION OF COMPLIANCE....................7
G. Curriculum Vitae for Proposed Personnel......................10

4. Bill of quantity............................................................................11

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 INVITATION TO BID
Date: September 24, 2016

Bid #. AKH/002

To: All Invited Contractors, Grade 4 & Above, With License Valid for the Year 2009 E.C.

1. Arat Killo Housing Cooperative now invites sealed bids from eligible bidders in sealed
envelope for furnishing the necessary labor and equipment for the Skeleton construction of G+4
Apartment building to be constructed in Addis Ababa Bole Sub-city.

2. A complete set of bidding documents may be obtained by any interested eligible bidders free
of charge starting from September 24, 2016.

3. All bids must be accompanied by a bid security, in the form of CPO or Bank Guarantee of
50,000.00 ETB.
4. Bid validity required is 60 days.
5. Bids will be opened in the presence of those bidder's representatives who choose to attend on
the same date, time and place
6. The employer (Arat Killo Housing Cooperative) has full right to cancel this bid or reserves
the right to reject any or all bids.

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 1. Bid Data Sheet
Instructions to
Bidders (ITB) Data relevant to ITB
reference

A. GENERAL
ITB 1.1 The Public Body is:- Arat Killo Housing Cooperative
Registered Address: ______________
The Bidding Documents is issued under Procurement Method:
ITB 1.1

ITB 1.2 and The Project name is: G+4 APARTMENT BUILDING
24.2(b)
General description of Works that are subject of the procurement is:

ITB 1.4and The Procurement Reference Number is: AKH/002

24.2(b)

ITB 1.4 The number and identification of Lots in this Bidding Documents is: One

ITB 4.1(a) The individuals or firms in a joint venture, consortium or association jointly and
severally liable.

ITB 4.5(b)(ii) Domestic Bidders shall provide VAT registration certificate issued by the tax
authority in case of contract value of and above.
ITB 4.5(b)(iv) Relevant professional practice certificate required.

ITB 4.7 A Bidder shall amend the evidence of its continued eligibility with the following
documents:
B. CONTENTS OF BIDDING DOCUMENTS
ITB 8.1 and For questions and/or clarification purposes only, the Public
10.4 Body’s address is:
Name Ato Biruk Moges
Telephone: 09-11-58-40-58/09-11-10-30-02
ITB 8.1 and The deadline for submission of questions and/or clarifications is:
10.4
Date: within 5 days
C. SUBMISSION AND OPENING OF BIDS
ITB 25.1 For Bid submission purposes only, the Public Body’s address
is:
Name Ato Tesfa
Telephone 09-62-39-21-59
The deadline for Bid submission is:

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Instructions to
Bidders (ITB) Data relevant to ITB
reference

Date:
Time:

ITB 28.1 The Bid opening shall take place at:

Public Body: Arat Killo Silase Building
Floor/Room number: 2nd floor
Country: Ethiopia
Date: October 15/2016
Time: 10AM

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 2. Evaluation Methodology and Criteria

I. EVALUATION OF THE TECHNICAL P ROPOSAL

1.1. Provided all mandatory legal, professional, technical, and financial requirements have been met all
technically compliant Bids shall be evaluated and scored using the two-stage bid evaluation and
scoring method. In accordance with ITB Clause 38.3(f), the Public Body's evaluation of the Bid will
take into account, in addition to the bid price, the following technical evaluation criteria in order of
their importance and their proportional weight in the total system of evaluation, as specified below:
(a). The technical evaluation criteria and their weighting points that indicate their level of
importance are determined, as follows:

SN Criteria %
1 Must Meet Basic Criteria
 Grade: > GC/BC 4
 Legal Status:
o Renewed Work Permit, License & TIN#
o Provide eligibility document including tax clearance
o Audit Report with Auditor license
 Any history of litigation arbitration or nonperformance against the applicant may
result in disqualification. Promise statement or Conflict free Letter of
conformation from the contractor.
 Bid security: Contractors have to submit 50,000.00 Birr Bid security CPO or
Bank Guarantee
2 Work experience [similar nature & complexity] & credential 30
 General experience 10
2 complex building project un similar Buildings

 Specific experience 20
 3 similar apartment buildings G+3 and above project at last 3 years
 NB Attach work experience letter , final payment certificate , for ongoing
projects attach contract agreement , payroll copy supported with
recommendation letter
Average Annual Turnover volume of construction work over the last 3 years (2006- 15
2008)
3 Attach
Auditor report for the last 3 years including the auditor’s authorized
license , tax clearance renewed for 2009
 3,500,000.00 and Above 15
 2,000,000.00-3,500,000.00 12
 1,500,000.00-2,000,000.00 9
 1,000,000.00-1,500,000.00 6
15

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Position Education No Minimum In Similar Works & 6
Experience Position (in years)
(in years) 5
1.Project Manager B.Sc. Civil Engineering 1 6 2 3
2.Office Engineer B.Sc. Civil Engineering 1 4 2
3.Construction B.Sc. Civil Engineering 1 4 2
1
Engineer Advance Diploma in building 6 3
construction
4. Forman B.Sc. Civil Engineering 4 2
Advance Diploma in building 1 6 3
construction
NB Supported with the following documents
1. Professional license
2. Work agreement
3. CV
4. Educational testimony
5. Work experience
6. payroll
Equipment & Machinery: 15
5
N.B supported with purchase receipt
 2 Mixer (500 liter) 3
 2 Vibrator 3
 1 Winch/Pulley or similar technology 2
 1 Compactor 3
 1 Generator 1
 Panel 500m2 3

No Equipment type of Score shall be give

characteristic. For owned For Leased
1 2 Mixer (500 liter) 100% 50%
2 2 Vibrator 100% 50%
3 1 Winch/Pulley or similar 100% 50%
technology
4 1 Compactor 100% 50%
5 1 Generator 100% 50%
6 Panel 500m2 100% 50%

Liquid asset/credit facility net of other contractual commitment & exclusive of any 5
6 advance payment from bank 500,000.00 birr Bank statement not exceeding one
month
7 Methodology 20

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  Work schedule with sequence of work showing critical project activities 8
 Machinery assignment plan 8
 Staff mobilization plan, etc 4
Total 100
%
Notice:
 Project Insurance Bond shall be covered by the contractor and Supervisor.
 Both Technical & Financial bid documents (one original & one copy) should be
sealed & signed separately by the contractor.
Evaluation
 Technical > 70% pass for the financial competition
 Financial = after arithmetic check by the owner the List bidder will be the
winner
 For last 3 winners there will be site visit
Bidders shall obtain a minimum of 70 points to be qualified for financial bid.
(b). The Public Body will evaluate any technical evaluation criterion using the following scoring
scale:
SCORING DESCRIPTION
Exceeds the requirements of the criteria significantly and in beneficial
10 Excellent
ways/very desirable
Exceesds the requirements of the criteria in ways which are beneficial to our
9 Very Good
needs
7-8 Good Fully meets the requirement of the criteria

Adequately meets most of the requirements of the criteria. May be lacking in

5-6 Average
some areas that are not critical.
Addresses all of the requirements of the criterion to the minimum acceptable
3-4 Poor
level.
Minimally addresses some, but not all, of the requirements of the criteria or
1-2 Very Poor
lacking in critical areas.
0 Unsatisfactory Does not satisfy the requirements of the criteria in any manner.

Individual weighted scores for all technical evaluation criteria shall be weighted according to the set
proportional weighting factors. The weighted result shall be calculated by multiplying the score
by the proportional weighting point of the individual criterion.

Bidders getting score less than percent in the technical evaluation shall be rejected.
II. EVALUATION AND COMPARISON OF BID P RICE
In the financial evaluation, the highest point shall be given to the lowest priced Bid, and conversely, the lowest
point shall be given to the highest priced Bid; among technically qualified Bids. The points given to other
Bidders shall be determined depending on their price offers.
From the total merit points to be given for proposals submitted by Bidders in a bid for procurement of Works, the
share of Technical Proposal shall be percent and the remaining percent shall be the share of the Bid
Price.

The formula for determining the financial score is the following:

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  LFP 
FS =  100
 CFP 
Where:
FS = The Bid Price Score;
LFP = The lowest Bid Price;
CFP = The Bid Price under consideration

3. Bidding Forms

A. BID SUBMISSION SHEET

Place and Date
Procurement Reference Number:
To:
Addis Ababa

Ethiopia

SUBMITTED BY1:
Complete Legal Name and Address of the Seat of
Nationality2
the Bidder
Leader3
Member
Etc …

In response to your Bidding Documents for the above Procurement Number:, we, the undersigned,
hereby declare that:
1. The contractor is advised to fill unit prices only for skeleton part of the building exclusive
of the block work, plastering, plumbing , electrical installation fixing sanitary fixtures and
electrical fittings.

2.The Contractor shall supply all necessary labor, equipment, machinery and tools for the whole
works.

3. All Construction materials shall be purchased by the Owner and delivered to the Contractor on
site. Sufficient office and store shall be constructed by the contractor but the material provided
by the owner at the project site.

4. The contractor shall carry out any work like sieving sand or any other necessary for the work
before incorporating to the permanent construction.

1
2
3

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 5. The contractor shall supply steel panel or wooden forms, Eucalyptus pole, nail and all necessary
materials for construction of formworks.

6. When part of the work or the whole is constructed improperly or fails due to poor workmanship
or any other act of the Contractor, the Contractor should cover costs of materials and other
related expenses.

7. The bidder is expected to provide time for completion of the construction works supported by
bar chart showing sequence of each activity.

8. The Owner and the Contractor shall jointly prepare and agree on a material delivery schedule.
Based on the agreed material delivery schedule, the Contractor shall prepare its own manpower
and equipment mobilization schedule and the overall work schedule. If shortage of materials is
anticipated which may significantly affect the work progress, the Owner shall communicate the
problem to the Contractor in advance and advice the probable duration of the problem. The
contractor shall adjust its manpower and equipment flow to the new situation.

9. For the purpose of technical evaluation, the contractor shall provide currently renewed Trade
license, and written testimonies for its past performance together with the offer.

Name
In the capacity of .
Signed
Duly authorized to sign the Bid for and on behalf of .
Dated on [insert day] day of ], 20
Attachments:
1. Valid trade license indicating the stream of business in which the is engaged;
2. VAT registration certificate issued by the tax authority ;
3. A valid tax clearance certificate issued by the tax authority ;
4. Business organization registration certificate or trade license issued by the country of establishment ;
5. Relevant professional practice certificates.
6. Bid Security; and
7. Other documents requested by the Public Body

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 B. BIDDER CERTIFICATION OF COMPLIANCE
Place and Date
Procurement Reference Number:
To:

Addis Ababa
Ethiopia
1. General Information About the Bidder

Bidder’s Legal Name:

In case of Joint Venture,

legal name of each party:

Place of Registration:

Legal Address in Country of

Registration:
Name:
Position:
Authorized Representative
Address:
Information
Telephone/Fax:
E-mail address:

C. F INANCIAL STANDING
We have attached an official written statement by a power of attorney (or notary statement, etc.) proving
that the above person, who signed the Bid on behalf of the company/joint venture/consortium, is duly
authorized to do so.
Historic Information for Previous Years
in
FINANCIAL DATA
Year 2 Year 1 Last Year Current Year Average
A. Information from Balance Sheet
1.Total Assets
2. Total Liabilities
I. Net Value (1-2)
3. Current Assets
4. Short-term debts
II. Working Capital (3-4)
B. Information from Income Statement
1. Total Revenue
2. Pre-tax Profits
3. Losses

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 Has adequate financial resources to manage this Contract as established by our audited financial
statements, audited by an independent auditor, and submitted in this Bid. The following table contains
our financial data. These data are based on our annual audited accounts. Figures in all columns have
been provided on the same basis to allow a direct, year-on-year comparison to be made. Along with
financial data we provided above we have attached the following documents as proof of our financial
standing, as required in the BDS:
(a)
(b)
Information
D. AVERAGE ANNUAL TURNOVER

Defined as billing for construction work executed over the last 3 years of birr 10,000,000.00) (ten
million).
 Supported document should consists of
 Audit report over the last 3 years
 Renewed Auditor license has to be submitted
Annual Turnover Data (Works Only)
Year Amount and Currency

Average Annual
Works Turnover*

E. BIDDER'S ORGANIZATION

Technical Qualifications, Competence, and Experience in the Procurement Object

As proof of the technical and professional ability in executing Works of a similar nature and volume to
the ones listed in our Bid the table below summarizes the major relevant contracts successfully
completed in the course of the past years with a budget of at least that of this Bid.
General Experience
Prime
Period Percentag
Name of Contractor
Value of of e of Client and Final acceptance
project/kin (P) or
Works Contrac Works Place issued?
d of works Subcontractor
t Completed
(S)
A. In Home Country
Yes: Not Yet No:
Yes: Not Yet No:
Yes: Not Yet No:
Specific Experience

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 Prime
Period Percentag
Name of Contractor
Value of of e of Client and Final acceptance
project/kin (P) or
Works Contrac Works Place issued?
d of works Subcontractor
t Completed
(S)
A. In Home Country
Yes: Not Yet No:
Yes: Not Yet No:
Yes: Not Yet No:

The Clients' Certificates concerning the satisfactory execution of contract are attached to this document
F. P ROFESSIONAL QUALIFICATIONS AND CAPABILITIES
In order to proof our professional qualifications and capability the following table contains
personnel statistics for the current and the two previous years.
Year before last Last year This year
Average Specialists in Specialists in Specialists in
manpower Overall Technical Overall Technical Overall Technical
Area Area Area
Permanent
Temporary
TOTAL

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 G. Curriculum Vitae for Proposed Personnel
1. Proposed Position:
2. Name of Firm:

3. Name of Staff:
4. Date of Birth: Nationality:
5. Education:

6. Membership of Professional Associations:

7. Other Training:

8. Countries of Work Experience:

9. Languages:
10. Employment Record:

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From: _______ To:
Employer:
Positions held:
11. Detailed Tasks Assigned: 12. Work Undertaken that Best Illustrates Capability to
Handle the Tasks Assigned:
Name of assignment or project:
Year:
Location:
Client:
Main project features:
Positions held:
Activities performed:

13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience. I understand that any willful
misstatement described herein may lead to my disqualification or dismissal, if engaged.
___________________________________________ Date:

Full name of authorized representative: ___________________________

4. Bill of quantity

Description Unit Qty Rate Amount

A. SUBSTRUCTURE
1.EXCAVATION AND EARTH WORK
Clear of the site to remove top soil to an average
depth of 20cm. m2 1058
Bulk excavation in soft, dark, clay soil to reduce
and level the ground from reduced level to a depth
not exceeding 50cm. m3 356

Excavation for isolated footing in soft, dark,

clay,firm,dark to light brown silty clay soil from
reduced level to 150cm depth. m3 425

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Ditto Item No. 1:3 exceeding 150cm but not 300cm
depth. m3 227
Trench Excavation for stone masonry wall in soft,
dark, clay,firm,dark to light brown silty clay to
retain fill.to 150cm depth. m3 90 -
Backfill around isolated footings and foundation
columns with non-expansive granular selected
material and well compacted in layers of 200mm by
sprinkling water to ensure a proctor density of 97%.
m3 536
Back fill under hard core with non-expansive
granular selected material. The selected material
should satisfy the following requirement by
laboratory test.
. Plasticity index PI< or =12.
. California bearing ratio CBR > or = 30%.

. Compact the soil inlayers not exceeding 200mm

by sprinkling water until to attains 97% modified
AASHTO dry density m3 321

Cart away all surplus excavated soil to a distance not

exceeding 2 km. from site.

m3 1309

25cm thick basaltic or equivalent stone approved by

the consultant hard-core well rolled consolidated
and blinded with crushed stones.
m2 487

Carried to Summary

2. CONCRETE WORK
5cm thick lean concrete C-5, 150kg cement per
meter cube of concrete under
a) Footing pads m2 182
b) ground level beams m2 39

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c) ground level slab m2 487
d) Masonry wall. m2 94

Concrete quality C-25 with OPC min. cement

content of 360kg /m3 of concrete filled in to
formwork and vibrated around reinforcements,
formwork and reinforcements shall be measured
separately.
a) In footing pads m3 100
b) In foundation column. m3 6
c) In ground level beams. m3 31
d) 10cm thick ground level slab m2 487

Provide, cut and fix in position sawn wooden

formwork or equivalent.
a) Footing pads m2 196
b) In foundation column. m2 77

c) In ground level beams.

m2 458

Steel reinforcements according to the drawing, price

shall including cutting, bending placing in position
using tying wires and spacers.

a) In footing pad.
Dia.. 12 mm deformed bar. kg 97
Dia.. 14 mm deformed bar. kg 4046

Dia.. 16 mm deformed bar. kg 1377

b) In foundation column.
Dia.. 8 mm deformed bar. kg 263
Dia.. 10 mm deformed bar. kg 54
Dia.. 14 mm deformed bar. kg 126
Dia.. 16 mm deformed bar. kg 383
Dia.. 20 mm deformed bar. kg 1081
Dia.. 24 mm deformed bar. kg 874

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d) In ground level beams.
Dia.. 8 mm deformed bar. kg 1065
Dia.. 12 mm deformed bar. kg 1535

Dia.. 14 mm deformed bar. kg 86

Dia.. 16 mm deformed bar. kg 347
Dia.. 20 mm deformed bar. kg

e) In basement floor slab.

Dia.. 8 mm deformed bar. kg 1829

Carried to Summary

3. MASONRY WORKS
50cm thick basaltic or equivalent stone approved by
the consultant masonry foundation well below
NGL, bedded and jointed in cement and sand
mortar, 1:4. m3 90

Ditto, but roughly dressed Trachytic stone masonry

retaining wall bedded, jointed and pointed in
cement and sand mortar, 1:4. m3 18

Carried to Summary

B. SUPERSTRUCTURE
1.CONCRETE WORK
Concrete quality C-25 with OPC min. cement
content of 360kg /m3 of concrete filled in to
formwork and vibrated around reinforcements,
formwork and reinforcements shall be measured
separately.

a) In elevation columns. m3 67
b) In suspended and top tie beams m3 87
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c) In shear wall. m3 21
d) In 30 cm thick ribbied floor slab.Re-bars,ribbied
blocks & formork measured separately .
m2 2344
e) In 15 cm thick suspended roof slab. m2 635
f) In staircase. m3 10

Provide, cut and fix in position sawn wooden

formwork or equivalent.
a) In elevation columns. m2 877

b) In suspended and top tie beams m2 932

c) In shear wall. m2 213
d) In ribbied floor slab. m2 2344
e) In suspended roof slab. m2 635
f) In staircase. m2 84

Steel reinforcements according to the drawing, price

shall including cutting, bending placing in position
using tying wires and spacers.

a) In elevation columns.
Dia.. 8 mm deformed bar. kg 1375
Dia.. 14 mm deformed bar. kg 987
Dia.. 16 mm deformed bar. kg 3093

Dia.. 20 mm deformed bar. kg 6233

Dia.. 24 mm deformed bar. kg 2812

b) In suspended and top tie beams

Dia.. 8 mm deformed bar. kg 7157
Dia.. 12 mm deformed bar. kg 7315
Dia.. 16 mm deformed bar. kg 3170
Dia.. 20 mm deformed bar. kg 10885
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c) In shear wall.
Dia.. 8 mm deformed bar. kg 413
Dia.. 10 mm deformed bar. kg 474
Dia.. 16 mm deformed bar. kg 1318
d) In ribbied floor slab.
Dia.. 8 mm deformed bar. kg 6065
Dia.. 10 mm deformed bar. kg
e) In suspended roof slab.
Dia.. 8 mm deformed bar. kg 5563
Dia.. 10 mm deformed bar. kg 1962
f) In staircase.
Dia.. 8 mm deformed bar. kg 110
Dia.. 10 mm deformed bar. kg 210
Dia.. 12 mm deformed bar. kg
Carried to Summary