CALL FOR ENTRIES

Deadline: 10 October 2023

GUIDELINES FOR ENTRY SUBMISSION

Invitation to share ideas and best practices through video clips/drawings about Waste
Management for improving our environment.

No registration fee to participate in this Award.

A. THREE CATEGORIES

1. Schools
Success story of the school’s waste management programmes/activities through a
video clip of 5 minutes.

2. Teachers
Success story of your innovative classroom activity on waste management through a
video clip of 3 minutes.

3. Students
Ideas or solutions on how to reduce waste and improve the environment of school
and/or community
- Grade/year 4-5-6: Hand drawing by an individual student
- Grade/year 9-10-11: A video clip of 3 minutes by a group of students (3-6
students/team)

B. Prizes

1) Category: Schools

Type Prizes Values of the Prizes

1.1) Kindergarten and 1st Prize Winner USD 800 and participation of the
Primary Schools School Principal in the Award
Ceremony in Bangkok
2nd Prize Winner USD 500
3rd Prize Winner USD 300
1.2) Secondary/ Technical 1st Prize Winner USD 800 and participation of the
and Vocational Schools School Principal in the Award
Ceremony in Bangkok
2nd Prize Winner USD 500
3rd Prize Winner USD 300

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2) Category: Teachers

Type Prizes Values of the Prizes

2.1) Kindergarten and 1st Prize Winner USD 300 and participation of the
Primary School Teachers winner in the Award Ceremony in
Bangkok
2nd Prize Winner USD 200
3rd Prize Winner USD 100
2.2) Secondary/ Technical 1st Prize Winner USD 300 and participation of the
and Vocational School winner in the Award Ceremony in
Teachers Bangkok
2nd Prize Winner USD 200
3rd Prize Winner USD 100

3) Category: Students

Type Prizes Values of the Prizes

3.1) Grade 4-5-6 Students 1st Prize Winner USD 300
2nd Prize Winner USD 200
3rd Prize Winner USD 100
3.2) Grade 9-10-11 Students 1st Prize Winner USD 300
2nd Prize Winner USD 200
3rd Prize Winner USD 100

Note:
• Selected winning entries will be showcased in the SEAMEO SEPS Webinar on Waste
Hero in January 2024.
• Certificates of Recognition will be provided to all winners and shortlisted entries.
• Certificates of Participation will be provided to all entries which meet the minimum
requirements and are relevant to the theme of the Award.

C. WHO CAN JOIN AND DETAILS FOR ENTRY SUBMISSION

1) CATEGORY: SCHOOLS

What to tell us • Success story of waste management programmes/activities

of your school

What to prepare for • A video clip or multimedia of 3-5 minutes in mp4 format. (No
participation more than 5 minutes)
• Brief information about the school’s waste management
programmmes/activities.

Who can join • All public and private schools at all levels (kindergarten,
primary, secondary and technical & vocational schools,
equivalent to Grade 12) in Southeast Asian countries, namely
Brunei Darussalam, Cambodia, Indonesia, Lao PDR,
Malaysia, Myanmar, Philippines, Singapore, Thailand,
Vietnam, and Timor-Leste.
• No registration fee to participate in this Award.

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Judging criteria • Integration with the school plan and implementation: 20%
• Creativity in designing the school programme/activity: 20%
• Impact and effectiveness to learners and communities: 20%
• Adaptable to different contexts, practical, and useful to others:
20%
• Video production: creative and easy to understand: 20%
Total – 100%

Guidelines for video • A school who wishes to join this Award should produce a 3-5
production minute video clip in MP4 multimedia format. (No longer than
5 minutes)
• Submission can be by a representative/coordinating teacher
of the participating school.
• One entry per a school
• The narration of the video clip must be in English.
• Sub-titles in English language are optional.
• Video content, including graphics, pictures and music, must
not violate the copyright of any other parties.
• The content of the video should explain the success story of
your school’s Waste Management programme/activity which
may be on-going or completed in 2023.

The video clip should include, but is not limited to, the
following:
 Opening scene should include the logo of Waste
Hero. <<Logo is available in the Award
webpage.>>
 Very brief information of the school, by including
school logo and school name, city and country
 Background of the issues
 highlights or innovative ideas of the Waste
Management programme/activity
 Results, and impact
 Credits/acknowledgements (optional)

How to submit the entry • The school should prepare the following documents in
advance before submitting the entry.
 An endorsement letter from the School Principal/Director
to participate in this Award.
 A video clip of your school success story on Waste
Management – which can be submitted by a YouTube
Link
(The school must upload the video clip to YouTube and
copy the YouTube link for the Google Submission Form.
 Brief information about your school’s Waste
Management’s programme/activity.
The brief information required in the google form are
such as:
 Title of the programme
 Duration of the programme
 Objectives
 Brief information about the programme/activity

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  Impact and effectiveness to learners and
community
 Other highlights you would like to share to the
committee.
• school representative can submit the above information in
the following Google Submission Form.

Google form to submit https://shorturl.at/ehxUY

the entry of “School
Category”

Deadline to submit the Midnight of Tuesday 10 October 2023 (Bangkok Time)

entry

2) CATEGORY: TEACHERS

What to tell us • Success story of your innovative classroom activity on waste

management.

What to prepare for • A video clip or multimedia of no more than 3 minutes in mp4
participation format.
• Brief information about your waste management lesson activity

Who can join • An individual teacher from kindergarten, primary, secondary,

technical & vocational schools (public and private schools)
• The teacher must be of Southeast Asian nationality, namely
Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia,
Myanmar, Philippines, Singapore, Thailand, Vietnam, and
Timor- Leste.
• Teachers must belong to a school located in Southeast Asian
countries.
• No registration fee to participate in this Award.

Judging criteria • Creativity in pedagogy and teaching techniques: 30%

• Impact and effectiveness to learners: 30%
• Adaptable to different contexts, practical, and useful to others:
20%
• Video production: creative and easy to understand: 20%
Total – 100%

Guidelines for video • An individual teacher who wishes to join this programme should
production produce a video clip in MP4 multimedia format with the duration
of no more than 3 minutes.
• One entry per school
• The video clips must be in English.

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 • Sub-titles in English language are optional.
• Video content, including graphics, pictures and music, must not
violate the copyright of any other parties.
• The content of the 3-minute video should explain the success
story of your classroom activity on waste management.

The video clip should include, but not limited to, the following:
 Opening scene should include the logo of Waste
Hero. <<Logo is available in the Award webpage.>>
 Very brief information of the school, by including
school logo and school name, city, country, and the
contestant.
 Background of the issues
 Lesson activities in your classroom
 Results, and impact
 Credits/acknowledgements (optional)

How to submit the entry • The teacher should prepare the following documents in
advance before submitting the entry.
 A certified letter from the School Principal/Director for you
to participate in this Award.
 A video clip of your classroom activity on Waste
Management – which can be submitted by a YouTube Link
(Contestants must upload the video clip to YouTube and
copy the YouTube link for the Google Submission Form.)
 Brief information about your classroom activity/highlights
of your lesson activity.
The brief information required in the google form are such
as:
 Title of the entry
 Information about your lesson plan/activity
 Results and impact to learners
 Other highlights you would like to share to the
committee.

• A teacher can submit the above information in the following

Google Submission Form.

Google form to submit https://shorturl.at/hEFJK

the entry of “Teacher
Category”

Deadline to submit the Midnight of Tuesday 10 October 2023 (Bangkok Time)

entry

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3) CATEGORY: STUDENTS: Primary School Students (Grade/Year 4-5-6)

What to tell us • Ideas or solutions on how to reduce waste and improve

environment of school and/or community

What to prepare for • Hand drawing of students related to the theme

participation

Who can join • An individual student with age of 10-13 years old studying in
Grade/Year 4-6
• Southeast Asian nationality, namely Brunei Darussalam,
Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar,
Philippines, Singapore, Thailand, Vietnam, and Timor- Leste.
• Students must belong to a school located in Southeast Asian
countries.
• No registration fee to participate in this Award.

Judging criteria • Creativity and originality: 25%

• Clarity of theme: 25%
• Quality - composition, design elements and colour – do they all
work well together?: 25%
• Overall artistic impression: 25%
Total – 100%

Guidelines for artwork • Student must create all artwork.

production • One entry per student
• Size: Horizontal or vertical design and must be 8.3 inches x 11.7
inches/ 21cm x 29.7 cm (A4 paper).
• Any type of color used in the artwork are acceptable.
• All artwork must be original, hand drawn, sketched or painted
on paper.
• If the artwork is copied from previous submissions or from other
art contests, the entrant will be disqualified.
• We will not accept computer generated artwork.
• English or native language can be included in the artwork.
• All artwork must be scanned in high resolution (300 DPI) and
saved as JPG.
• If the artwork is not related to the theme, the entry cannot be
considered.

How to submit the • The artwork of students can be submitted by the mentoring
artwork teacher or by the student to the Google Form.
• The mentoring teacher can submit one piece of artwork per
student
• The mentoring teacher can submit artworks from as many
students as they choose following the Google Form.
• All artwork must be scanned in high resolution (300 DPI) and
saved as JPG. Then the digital file should be uploaded in the
Google Submission Form.

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Google Form to Submit https://shorturl.at/dmFT1
the “Student’s Artwork”

Deadline to submit the Midnight of Tuesday 10 October 2023 (Bangkok Time)

entry

4) CATEGORY: STUDENTS: Secondary School Students (Grade/Year 9-10-11)

What to tell us • Ideas/solutions on how to reduce waste and improve the

environment of the school and community.

What to prepare for • A video clip or multimedia of no more than 3 minutes in mp4
participation format.
• Brief explanation of your ideas

Who can join • A group of students (3-6 students) studying in grade/year 9-11
• Southeast Asian nationality, namely Brunei Darussalam,
Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar,
Philippines, Singapore, Thailand, Vietnam, and Timor- Leste.
• Students must belong to a school located in Southeast Asian
countries.
• No registration fee to participate in this Award.

Judging criteria • Creativity: 30%

• Effectiveness: 30%
• Adaptable to different contexts, practical, and useful to others:
20%
• Video production: creative, and easy to understand: 20%
Total – 100%

Guidelines for video • Student must create the video clip.

clip production • One entry per team.
• Students can perform in the video.
• The acceptable file format is MP4
• The video length is limited to 3 minutes.
• The content should be relevant to the theme, original, and
creative.
• The content should be in English. N on-English video clips
should be subtitled in English and the voice and the text must
be synchronized.
• Contents promoting/containing any malicious, violent, or similar
content (both video and audio) that is against the laws and moral
norms will not be accepted.

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 The video clip should include the followings, but not limited to:
 Opening scene should include the logo of Waste
Hero. <<Logo is available in the Award webpage.>>
 Very brief information of the school, by including
school logo and school name, city, country, and the
team.
 Background of the issues
 Suggested ideas on how to reduce waste/improve
the environment
 Credits/acknowledgements (optional)

How to submit the entry • The student team should prepare the following documents in
advance before submitting the entry.
 A certified letter from the mentoring teacher of the team to
participate in this Award.
 A video clip of the student – which can be submitted by a
YouTube Link
(Students must upload the video clip to YouTube and copy
the YouTube link for the Google Submission Form)
 Brief explanation of the students’ idea for reducing waste
and improving environment.
• The mentoring teacher or the student team can submit the entry
to the following Google Submission Form.

Google form to submit https://shorturl.at/DFMPS

the entry “Student’s
Video Clip”

Deadline to submit the Midnight of Tuesday 10 October 2023 (Bangkok Time)

entry

D. RULES AND COPYRIGHTS REGULATIONS

• The contestants acknowledge and guarantee that their work was created solely for this
contest. It does not infringe on copyrights, trademarks, and the rights of privacy, publicity,
or intellectual property rights of any person or entity.

• The award of the winners would be withdrawn, if the committee finds the information
provided for the contestant is not true and/or infringe on copyrights, trademarks, and the
right of privacy, publicity, or intellectual property rights of any person or entity.

• If the contestants are using other people's content, make sure it is free-license content or
they have evidence in writing that the owner of the content has given them permission to
use it.

• Concerning that, all of the video clips will be uploaded on the YouTube site.
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 Therefore, all of the video clips should be defined clearly according to the Creative
Commons license and comply with YouTube’s guidelines, and terms of service to avoid
being taken down or receiving copyright strikes.
Refer to YouTube: https://bit.ly/youtube_legal.

• The contestants/producers of the video clips shall allow SEAMEO SEPS to publish the
video clips and/or artworks of students on the SEAMEO SEPS website, YouTube channel,
and other online platforms for non-commercialized purposes.

• SEAMEO SEPS will not be responsible for the cost of licensed fees incurred by the
contestants now or at any time after this contest.

E. IMPORTANT DATES

Activity Timeline
Call for Entries/ Entry Submission 10 August – 10 October 2023

Deadline of Entry Submission 10 October 2023

(Midnight of Bangkok time)
Announcement of Winners for School and Teacher 5 November 2023
Category.

Announcement of Winners for Student Category 20 November 2023

Award Ceremony at the SEAMEO High Officials Meeting 30 November 2023

in Bangkok. Only the 1st prize winners from the School
and Teacher Category.

Certification December 2023

Showcase the winners in the SEAMEO SEPS Webinar on January 2024

Waste Hero Challenge

F. FOR INQUIRY

Mr Torsu Monlee, Programme Assistant

Ms Piyapa Su-angavatin, Programme Officer
Email: [email protected] I www.seameo-seps.org