Short Notice Inviting Tender

SHORT NOTICE INVITING TENDER
REQUEST FOR PROPOSAL (RFP)
for
Procurement, Design, Development & Implementation, Maintenance and

Training of ERP Solution in WAPCOS Ltd & NPCC complying with IND-AS
and GST
WAPCOS Limited (A Govt. of India Undertaking) 76-C, Institutional Area,

Sector 18, Gurugram, Haryana - 122015
February 2023
SECTION- I
NOTICE INVITING TENDER
NOTICE INVITING TENDER
WAPCOS Ltd invites Bids through e-tendering mode from experienced, technically sound, proficient
parties for Procurement, Design, Development & Implementation, Maintenance and Training of ERP
Solution in WAPCOS Ltd. complying with IND-AS and GST.
DISCLAIMER
WAPCOS Ltd. intends to invite e-tender for above work.
This document has been prepared on the basis of available information in Organization. The sole
objective of this Bid document is to solicit Techno commercial offers from interested parties. While this
document has been prepared in good faith, no representation or warranty, express or implied, is or will
be made, and no responsibility or liability will be accepted by Organization or any of their employees,
advisors or agents as to or in relation to the accuracy or completeness of this document and any liability
thereof is hereby expressly disclaimed. Interested Parties may carry out their own analysis as required
before submitting their Techno commercial proposals.
The Company may in its absolute discretion, but without being under any obligation to do so, update,
amend or supplement the information in this Bid document. By downloading the document, the
interested party is subjected to the confidentiality clauses.
PROPRIETARY NOTICE
This document may contain confidential information of WAPCOS Ltd & NPCC which is provided for
the sole purpose of permitting the recipient to prepare and submit its offer/ proposal for the work under
reference. In consideration of receipt of this Document, the recipient agrees to maintain such information
in confidence and to not reproduce or otherwise disclose this information to any person outside the group
directly responsible for evaluation of its contents.
THROUGH e-TENDER PROCESS

WAPCOS Ltd. Invites E- Bids for Procurement, Design, Development & Implementation, Maintenance
and Training of ERP Solution in WAPCOS Ltd & NPCC complying with IND-AS and GST. The brief
details of the work are as under:
Name of work Procurement, Design, Development & Implementation, Maintenance and Training of
ERP Solution in WAPCOS Ltd. and NPCC complying with IND-AS and GST
Eligibility The bidder must be a Company or LLP incorporated, or registered Partnership Firms
Criteria located in India. The company must be registered in India under The Companies Act,
or the Limited Liability Partnership must be constituted under LLP Act, 2008 or
Partnership firm must be registered in Indian Partnership Act, 1932.
Bidder must have valid PAN and GST registration number.
The prospective bidder must have experience of operation of more than 10 years in
India. Also, the bidder must be in the business of providing ERP Services in India for
at least Three (3) years. The 3 year period shall be reckoned from the last day of the
month previous to the one in which bids are invited. The bidder shall submit proof of
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its existence in the business of providing ERP services in India for at least three (3)
years by submitting certified copy of the work order pertaining to the desired timeline
along with proof of constitutional existence.
The average annual turnover of the bidder shall not be less than ₹ 7.50 cr. during the
preceding three financial years i.e. 2019-20, 2020-21, 2021-22. Audited Balance
sheet, Statement of Profit & Loss, Financial & other Notes together with Statutory
Auditor’s Report duly certified by the current statutory auditor must be submitted
along with bid for last 5 financial years i.e. 2017-18, 2018-19, 2019-20, 2020-21,
2021-22. The certificate of statutory auditor must carry the UDIN (Unique Document
Identification Number).
The Bidder should not have incurred any loss (Profit After Tax should be positive) in
more than 2 years in last 5 financial years viz. – 2017-18, 2018-19, 2019-20, 2020-21,
2021-22. A certificate from the Statutory auditor shall be attached. The certificate of
statutory auditor must carry the UDIN (Unique Document Identification Number)
The bidder must not have been banned / blacklisted / debarred from business for
adopting any corrupt, fraudulent, collusive and coercive practices including
misrepresentation of facts by any Govt. agency or Public Sector Undertaking. A
certificate shall be attached in this regard.
The bidder must have executed at least two (2) ERP implementations in India during
last seven (7) years. The 7 year period shall be reckoned from the last day of the
month previous to the one in which bids are invited. All such implementation must
have minimum 100 (one hundred) full service licenses. Bidder certificates to be
attached.
Out of the above two projects the bidder must have implemented at least 1 project
covering ERP implementation for State or Central Govt./ PSUs in India during last
seven (7) years.
Bidder must have completed at least one project covering IND-AS and GST based
Module in India
The bidder shall be CMMI -5 certified.
ERP product OEM shall have at least 1 (one) Research & Development center in
India.
Joint Venture Not allowed
Sub-letting / Not allowed
Association
Net Worth The bidder should have positive Net Worth in last 3 consecutive financial years ending
31.03.2022. A certificate from company’s current Statutory Auditor shall be enclosed
with the bid in this regard. The certificate of statutory auditor must carry the UDIN
(Unique Document Identification Number).
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Earnest EMD of Rs. 30,00,000/- (Rupees Thirty Lakh only) to be deposited to WAPCOS
Money Bank Account through RTGS/ NEFT as per details given below:
Deposit
Name of Bank : Indian Overseas Bank
(EMD)
Bank Account Number : 193502000000028
IFSC Code : IOBA0001935
Branch : National Horticulture Board (NHB)
Gurgaon , Haryana
Exemption in EMD: The companies who are registered as Micro or Small enterprises
(excluding medium) as defined in MSE Procurement Policy issued by Department of
Micro, Small & Medium Enterprises (MSME) or are registered with the Central
Purchase Organization or the concerned Ministry or Department or Startups as
recognized by Department of Industrial Policy & Promotion (DIPP)
Rs. 6.00 Cr. (Rupees Six Crore only) in original from a Scheduled Commercial Bank
approved by Reserve Bank of India (RBI). The Certificate should be issued between
the publishing of NIT & last date of submission of Bids, including extensions if any.
Solvency The hard copy of original Solvency Certificate shall be submitted to the following
Certificate address before Bid Submission End Date/Time:
Sr. General Manager (INFS-II)
WAPCOS Limited
76-C, Institutional Area, Sector-18, Gurgaon,
Haryana - 122015.
Bid Validity 80 days after last day of submission of bid
Tender 2 part- (i) Technical Bid with commercial terms & conditions
method (ii) Price Bid
Method for Least Cost Selection (LCS)
Selection
The Bidders must read all the terms and conditions of this bid document carefully and only submit the bid
if eligible and in possession of all the documents required. The Bidders must ensure that the quoted rate
shall be inclusive of all direct/ indirect costs i.e. Logistics, Accommodation, TA/DA of personnel,
Communication, Documentation, Transportation, Travel, Insurance etc., and other necessary and relevant
costs and taxes.
Further, any information or any issuance of corrigendum/addendum/amendment related to this tender will
be available on the GEM portal. The prospective bidders are advised in their own interest to regularly
check the designated website for any further information related to this tender. Further, clarification if any
required shall be sought through [email protected]. Any queries on the tender document can be
send on or before 7 days from the last date of submission of the tender. Any queries received after that
will not be entertained
The technical and financial bids shall be uploaded on the GEM portal. In case the office of WAPCOS
Limited, Gurgaon happens to be closed on the last date and time mentioned for any of the event such as
opening of technical and financial bids, the said event shall take place on the next working day at the
same time and venue.
WAPCOS Ltd.
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SECTION- II
INSTRUCTIONS TO BIDDERS
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SECTION–II
INSTRUCTIONS TO BIDDERS (ITB)
2.1 Introduction
This Part of the Bidding Documents i.e. Instructions to the bidder provides the information necessary
for bidders to submit responsive bids, opening and evaluation and process for award of contract. If
any information provided in this document has conflict with the provision of general conditions, than
the later shall prevail.
The Bidder, in his own interest is requested to read very carefully these instructions and the terms &
conditions as incorporated in all parts of tender document along with all amendments/ corrigendum’s
/ addendums before filling the Bid form. Submission of the Bid shall be deemed to be the conclusive
proof of the fact that the Bidder had acquainted himself and is in agreement with all the instructions,
terms & conditions governing the specification, unless otherwise specifically indicated/ commented
by him in his Bid.
2.2 Objectives and Scope of Work
Background of WAPCOS
WAPCOS Limited, an ISO: 9001:2015 Certified, “MINI RATNA-I”, Government of India
Undertaking, under the Ministry of Jal Shakti is a premier international organization. WAPCOS has
been awarded with “SCOPE” award for excellence and outstanding contribution to the public sector
Management in Institutional Category & Individual Leadership. WAPCOS is a Global Leader in
Consultancy and Engineering, Procurement & Construction (EPC) providing Integrated &
Customized Solutions for Sustainable Development of Water, Power and Infrastructure Projects.
WAPCOS undertakes projects from Concept to Commissioning as Project Implementing agency.
Well equipped with state-of-the-art latest Hardware and Software, survey equipment, technical
know-how and Expert Man Power of more than 2500 Personnel; WAPCOS derives its strength from
its human resource, which form the backbone of the organization. Over five decades of its operation,
WAPCOS has worked in more than 48 countries depicting versatility of working experience under
diverse climatic and environmental conditions.
Background of NPPC
NPCC was incorporated on 9th January 1957 under erstwhile Ministry of Irrigation (Currently
Ministry of Jal Shakti) to undertake Irrigation and Hydel Projects. Subsequently NPCC diversified in
other construction fields. Over the past 65 years NPCC has created land marks by completing
innumerable projects even in remote areas where private sector companies did not venture.
WAPCOS Limited, during the year 2018-2019, concluded its strategic investment in acquisition of
98.89% of shareholding in NPCC. NPCC by virtue of this strategic investment has become
subsidiary company of WAPCOS.
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Objectives
WAPCOS & NPCC has taken many initiatives related to Information Technology for different
business processes like Marketing/ Business Development, Project Management, Financial
Accounting and HR Management. However, we are facing various challenges in terms of complete
system integration and information availability. In order to remove bottlenecks and improve
efficiency, it is intended to implement a comprehensive Enterprise Resource Planning (ERP) across
its offices covering various business processes for seamless exchange of information within the
organization. The ERP solution should be flexible enough to cater the changing business needs of
both the organisation. The broad objective of the ERP is as follows -
Integrating with third party project management tools such as Microsoft Access etc. with the
proposed ERP.
 Adopt standard business practices
 Design and implement processes and applications that helps achieving the vision
 Improve efficiency of the firms through automation and streamlining of the business
processes.
 Integration of field offices/ regional offices in Indian and abroad with the head office in
terms of functions and operations
 Move towards paper less work culture
 Avail real time accurate data for analysis and better decision making
 Provide technology enabled medium to employees for timely benefit realization.
 Work plan and progress management for the projects.
 Budgeting & forecasting of the projects
 Project Status reporting
 Finance and Accounting of the Project and multi-entry with single data posting
 Project Performance reporting
 Increase accountability of engineers, departments and groups through recorded document
flow and workflow.
 Developing a single and integrated view of both the firms information system across all
functions and locations
The broad scope of work shall be:

The scope of the project is to Implement Enterprise Resource Planning (ERP) & Project
Management System in WAPCOS and NPCC (including 4 months implementation and 6 months
handholding support) and provide DLP and Annual technical Support for a period of 5 years. The
agency shall install transferable, on premises unlimited number of licenses. The licenses should be
compatible with existing hardware in WAPCOS and NPCC.
ERP is envisaged to be a user friendly, comprehensive, integrated information system designed to

manage the overall functioning of all the business and support divisions
 Detailed Functional Requirement study, System Requirements Study and System Design
 Supply, installation, implementation, configuration, customization, integration and testing of
Enterprise Resource Planning system together with relevant database, licenses and other
software in conformance to industry standards
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 The proposed ERP solution shall be hosted in MEITY approved cloud hardware.
 Manage the DC operations (including hardware & software related to DC) and provide list
of servers and other equipment’s including software applications for hosting the ERP system
as backup in the existing Data Center at WAPCOS & NPCC Office.
 Facilitate WAPCOS & NPCC in the estimation of required hardware components for
example servers, networking equipment and security requirements and all user computing
infrastructure comprising hardware and software, and help in the, installation, configuration
and commissioning of the same as and when required.
 Data Migration of all Ongoing Project Data (Migration of data include operational data as
required, including financial transaction/accounts data, contracts data, project details,
employee data, assets etc. in any format). Data migration in any format available from Head
Office and Corporate Office shall be the responsibility of the bidder and Data migration in
digital format from field offices shall be the responsibility of the bidder. The data may be
provided to the bidder in any of the general formats such as Word, Excel, DBF, PDF etc. or
in hard copy form for which the digitization activity.
 Change Management and Capacity Building including Training of users for effective use of
the system
 Documentation of the ERP system Project
The Scope of Work mentioned below is only indicative and non‐restrictive in nature. There may be
some services relevant but not expressly captured in the Scope of Work which would essentially be
required, which upon being brought to the notice of the agency by WAPCOS & NPCC in its normal
course of business will also form an integral and mandatory part of the Scope of the Work.
The Bidder should specify the Hardware and Software requirement and specification of Data Center/
Data Recovery for operation of ERP.
Functional Scope
The objective of ERP implementation is to adopt best of the industry and business practices.
Business functions and areas of work to be covered under the project is mentioned in the tender.
Exact scope shall be ascertained by the bidder during implementation. Only indicative business
requirements of WAPCOS & NPCC are provided in the Tender Document. Bidder shall provide the
functional modules to address the same.
The successful bidder shall be required to demonstrate standard functionality of each ERP modules
and the implementing agency will have an option to choose and implement available standard
functionalities of each ERP module at no extra cost as the same will be treated within scope of the
work. The implementing agency will decide on these additional functionalities before finalization of
final design. If bidder fails to demonstrate any features of procured modules (suited for WAPCOS
& NPCC) which are discovered at any stage of project during contract period including
handholding support period of 6 months then same shall be implemented by the bidder at no extra
cost.
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Functional areas
It is intended to cover the following functional areas under the ERP solution. Further, existing
activities and expectations as mentioned below shall also be an integral part of Scope of Work. All
ERP module required to cover the functional areas and the existing activities/ expectations shall be
provided by the bidder
 Marketing/ Business Development
 Project Management.
 Financial Accounting.
 HR Management.
The ERP product shall have a complete audit trial feature for all the transactions and must be
UNICODE compliant. The ERP product vendor shall support the product for a minimum period of
10 (ten) years ending last day of month previous to the one in which tenders/bids are invited.
ERP Product must have Indian Localization features such as taxation, PF, Gratuity, other statutory
requirements and employee related rules & regulations to meet State or Central Government /
Statutory compliances and is also capable of incorporating future changes therein.
The ERP product shall be of latest version and shall have a future Roadmap for the next 10 (ten)
years ending last day of month previous to the one in which tenders/bids are invited.
The successful bidder should integrate the existing e-office with ERP solution.
The Bidder should integrate ERP pan world on Real time bases comprising all Indian and Foreign
Offices of WAPCOS & NPCC.
The ERP should have the leverage/capacity of engrossing the functions of WAPCOS subsidiary i.e.
NPCC at a later stage.
All the modules shall have the provision to get independently established i.e., all the modules can
be used independently of each other. The above-mentioned functional area has to be implemented
in modules as given below:
Business Development Module

The Business Development Module of the offered software shall cover all aspect of bid management
beginning from business lead generation to outcome of bid. At present divisions are maintaining
separate data of Business Development. The software shall maintain records of the Business
Development activities and shall generate statements including division wise and overall new
business achieved, new business in pipeline and shall analyze the same viz-a-viz the success rate/
shortcoming and formulate the strategy for better performance.
The broad scope of the module will include:
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1. The software shall maintain data of EOI/bids marked to different divisions and the provision
for updating the status of their outcomes. Implementation shall ensure that Data comparison
and analysis shall be possible as required by the WAPCOS & NPCC team.
2. Record dates including pre-bid, submission, opening etc. and send reminders as required.
3. Centralization of data for managing all relationship data including current and past projects,
bids, clients, suppliers, subcontractors, and partners
4. EMD tracking: The software shall be able to maintain and track details of EMD submitted
against each bid after receipt of same from Bank.
5. The software shall be able to store details of EOIs/ proposals submitted including client
details, place and date of submission, field of submission etc. and shall be stored in such a
way that the details can be easily sorted and filtered at a later stage.
6. The software shall document all other details including Fees paid, association/JV details,
proposed Manpower details, financial quote etc.
7. Provision shall be given to include the outcome of the EOI/bid which shall be integrated to
the above data. Negotiation details and updated financial quote, if any, shall also be a part of
this.
8. Work order and Agreement: Provision to keep records of work order received, agreements
signed and related dates with client and features to interrelate the same with the corresponding
bids.
9. Memorandum of Understanding (MoUs): Provision to keep records and data related to
various general and project specific MoUs (Memorandum of Understanding) signed by
WAPCOS with various agencies and shall include feature to connect a specific MoU with
specific lead(s) for which MoU is signed or forms basis for bidding.
10. Reporting & Dashboards (as per business requirements) with ability to generate real-time
reports, create forecasts etc. This shall include interactive dashboard for Marketing with
feature of generation of graphical representation on the basis of various criteria. It shall also
have the feature to generate standard / customized reports (weekly, monthly, quarterly, half
yearly & yearly, periodical) based on requirements to be finalized during the implementation
stage
11. Provision to store and sort the Project Description Sheet along with completion certificate/
agreement/ work order of ongoing and completed projects. (There shall be multiple sort
options including sorting by date, amount, field of services, completed/ongoing works etc.)
12. Provision to store the basic details of proposed CVs including field and year of experience,
educational qualification with sort options.
Project Management Module

The Project Management Module of the offered software shall cover all aspects of projects from
project initiation to completion/handover of the project. The software shall maintain records of the
project related activities. It shall provide extensive search and analysis functions to enable hassle
free management/ monitoring of the projects.
Consultancy Projects:
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1. The software shall be able to store the data including contract data, addendums, drawings,
documents, layouts, reports submitted, internal estimate, related dates etc
2. ERP Integration with followings prepared through MS Project / Primavera:
• Master Project Schedule
• Detailed Project Schedule
• Micro schedule for critical areas
3. Software shall be able to store and sort details of tendering process and details of evaluation
of works/ services to be outsourced.
4. Manpower deployment schedule and attendance shall be integrated with the HR and finance
module. Consultant appointment data for specific project shall be stored and intimation shall
be provided in advance before their tenure ends.
5. Software shall include feature for updating of the schedule, keeping a copy of the previous
schedule
6. Periodic review of Man hours booking w.r.t job code allotted
7. Dashboard showing overall and component wise actual project progress and comparison
with planned progress
8. Records of turnover booked, expenditure booked and payment realized, comparison of the
same with target and its analysis. This shall be linked with the Finance module.
9. Invoice triggering in line with the updated project schedule and deliverables
10. Trigger on EOT, extension of validity of Guarantees, insurances etc.
11. Generation of MIS reports like progress S-curve (overall / area wise / package wise /
discipline wise), critical analysis, histograms, look ahead schedule, monthly progress report
as inputs to Project Coordinator, % progress calculation etc.- for project coordinator’s
further compilation
12. Dashboard shall be made for different user types (Top Management, Middle level
Management, Project Manager/ Coordinator, user etc.) in graphical form with drill-down
features.
13. Status of all projects (progress, invoicing, and collection) shall be visible on the dashboard
for management while concerned project / packages shall be visible to project coordinator
and package coordinators.
14. Provision shall be provided to include associate details including agreement, invoicing,
realization, progress etc. and shall be linked to the based project data.
15. Provision shall be provided to include data related to Project wise list of offices and vehicles
and intimations shall be provided on expiry of the above approvals. This shall be linked with
the Finance module.
16. Record of Contractual/ legal issues (Dates, milestones, hearing, decision, results etc.)
17. Upload of documents related Contract Closure activities for Client
18. However actual requirement of dashboard to be finalized during the implementation stage.
19. Library Management System shall be accessible from employee self-service portal.
Construction Projects:
1. The software shall be able to store the data including contract data, addendums, drawings,
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documents, layouts, reports submitted, internal estimate, related dates etc. with client and
contractor
2. ERP Integration with followings prepared through MS Project / Primavera:
• Master Project Schedule
• Detailed Project Schedule Construction Activities
• Status of Statutory Approvals and Clearances
3. Software shall be able to store and sort details of tendering process and details of evaluation
of works/ services to be outsourced.
4. Manpower deployment schedule and attendance shall be integrated with the HR and finance
module. Consultant appointment data for specific project shall be stored and intimation shall
be provided in advance before their tenure ends.
5. Software shall include feature for updating of the schedule, keeping a copy of the previous
schedule
6. Dashboard showing overall and component wise actual project progress and comparison
with planned progress
7. Records of turnover booked, expenditure booked and payment realized, comparison of the
same with target and its analysis. This shall be linked with the Finance module.
8. Invoice triggering in line with the updated project schedule and deliverables
9. Trigger on EOT, extension of validity of Guarantees, insurances etc.
10. Record of data related to Delay analysis with Client as well as with individual Vendors
11. Generation of MIS reports like progress S-curve (overall / area wise / package wise /
discipline wise), critical analysis, histograms, look ahead schedule, monthly progress report
as inputs to Project Coordinator, % progress calculation etc.- for project coordinator’s
further compilation
12. Dashboard shall be made for different user types (Top Management, Middle level
Management, Project Manager/ Coordinator, user etc.) in graphical form with drill-down
features.
13. Status of all projects (progress, invoicing, collection) shall be visible on the dashboard for
management while concerned project / packages shall be visible to project coordinator and
package coordinators of WAPCOS.
14. Provision shall be provided to include associate details including agreement, invoicing,
realization, progress etc. and shall be linked to the WAPCOS & NPCC data.
15. Provision shall be provided to include data related to Project wise list of offices and vehicles
and intimations shall be provided on expiry of the above approvals. This shall be linked with
the Finance module.
16. Record of Contractual/ legal issues (Dates, milestones, hearing, decision, results etc.)
17. Customer Complaints/ Feedback shall be registered
18. Details of Corrective Action Plan (CAP) and Preventive Action Plan (PAP) taken shall be
included
19. Provision shall be given to store the details of Redressal Mechanism
20. Vendor Performance Evaluation details shall be stored.
21. Learnings from each project shall be registered
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22. However actual requirement of dashboard to be finalized during the implementation stage.
Finance and Accounting Module
The Finance and Accounting module of the offered software should conform to all the accounting
standards as per Ind AS, Goods & Service Tax Act, 2017 as amended upto date, Income Tax Act,
1961, Companies Act 2013 & also to comply with the day to day WAPCOS/NPCC requirements.
NPCC software version shall be mirror image of WAPCOS in terms of codes, financial statement
structures, formats, data capturing, reports, customization etc.
The module to provide integrated solution for finance and accounts covering preparation of
quarterly / half yearly/ yearly financial accounts as per IND AS Based accounting , Recording of
Fixed Assets, Provision of assets coding sheets, Preparation of salary as per IDA Pattern of DPE/
CDA Pattern of Central Government, Audit module etc.
The company is operating in more than 35 countries abroad while in India the company is
having GST registration in 30 States. The company (WAPCOS) is registered in 3 countries
abroad for tax/ audit purposes. In all, the company is having 60 GST Registrations in India.
NPCC is also operating in all States in India.
Under GST regime, WAPCOS/ NPCC are providing taxable, Non Taxable / Bill of Supply,
Export services. Some portion of income is also generated through Sale of tender, Tender
Processing fee, Forfeiture of bond money, sale of scrap, sale of assets etc.
WAPCOS is using accounting software developed in Foxpro. While NPCC is using Tally.
The estimated number of projects under the accounting system at present is more than 1500 in
WAPCOS and more than 400 in NPCC.
The company recognizes income, expenses, assets, liabilities for each individual project through
Numeric codes through Journal Entry. After passing of the journal entry, payment voucher is
prepared for releasing net amount to be paid to any vendor etc. The numeric codes are separate for
Consultancy & Works contracts.
The sample list of numeric codes for Income, Expenditure, Assets, Liabilities etc. is enclosed at
Appendix I. The corresponding Income, Expenditure, Assets, Liabilities category should be
available in the software.
The Income, Expenditure, Assets, Liabilities in the offered software shall be captured project /State
& Location wise so that the information for a particular project/State/ Location is available at all
points of time. This also includes preparation of financial statements as per IND AS for every
project/state/ location.
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The agency shall be required to create all existing projects in the software, enter opening balances
of Income, Expenditure, Assets, Liabilities for each individual project/State/ Location in the offered
software once as at 01.04.2023 (unaudited for F.Y. 2021-22) and secondly after completion of the
Statutory and CAG Audit for F.Y.2021-22.
The agency shall also enter format of Statement of Profit & Loss, Balance sheet, Cash Flow
Statement, Financial Notes to Accounts as per IND AS and as provided by WAPCOS & NPCC.
Agency shall activate all standard features of the software and shall provide step by step manual for
entering every kind of transaction.
The Web based solution shall be real time financial accounting software which will capture
financial transactions of WAPCOS and NPCC on real time basis and integrate it with the main
financial data thus enabling the company to have access to the most recently processed financial
information which is going to be key for future growth & compliances.
The other broad areas of scope of shall be:

1) The offered software should be able to Maintain Books of Accounts in compliance with Double
Entry Accounting System in accordance with IND AS. The software solution should also be
able to produce quarterly/ half yearly/ yearly accounts final accounts on real time basis after
simultaneously consolidating the data from different state codes. Balance sheet / Profit & Loss
statement (along with tax calculations) , Cash flow statements along with all schedules & sub
schedules requited as per IND AS for any selected period would be required – project wise ,
location wise, state wise, WAPCOS & NPCC as a whole on standalone or consolidated basis
after incorporating the subsidiary data. Similar set of requirements shall be applicable for
NPCC.
2) Software must be GST and Income Tax compliant
3) Create and manage unlimited number of Ledgers and Sub Ledgers
4) Journal
5) Create unlimited number of Component Groups or Programs/Sub Programs and track funds
receipt and expenditure each Component Group or Programs/Sub Programs
6) Create and Manage Bank and Cash Account Ledgers with option to create unlimited sub ledgers
under them
7) Reversal of Expenditure wrongly accounted with tracking facility
8) Capitalization of Expenditure
9) Generate report regarding Cash/non cash related transactions
10) Generate Cash Book Register Report with Cash & Bank Columns
11) Generate Receipts & Payments Statement
12) The software should be able to record all kinds of sale, purchase, income, expenses, assets,
liabilities and related items in an integrated manner and be able to generate various kinds of
reports
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13) Generate Income & Expenditure A/c
14) Generate Bank Reconciliation Statement
15) Provision for generating invoices as per GST mandatory requirements
16) Provision to generate e-Invoicing and e-way Bill
17) The software should be able to generate all kinds of returns, including annual return, required
under GST and also be able to match Input data. It should also be able to generate state wise
Trial Balance, Income, Expenditure, Statement of Profit & Loss, Balance sheet, Cash Flow etc.
18) Provision for recording the items/stocks
19) The software should be able to support large number of cost groups under a single entity with
provision to identify it with State and Location.
20) Purchase & sales accounting to be done location wise / state wise and then for the company as a
whole on consolidated basis
21) The software shall capture foreign currency transactions.
22) Capturing user name in all the entries being made
23) User wise rights for viewing/ data entry to be available. This would imply that all data / data
entry / reports cannot be viewed/ printed by everyone.
24) Facility for exporting/ importing to Excel to be available for all the data / reports.
25) Facility for uploading journal voucher through excel to be available.
26) Control on receivables/ payables
27) It is proposed to have master data in place so that the data at the time of entry is picked up
directly from the masters.
28) The software shall have the facility of maintaining books of accounts of one or more subsidiary
apart from WAPCOS books of accounts.
29) Provision for adding other company / companies to be available.
30) The software shall capture foreign currency transactions and its integration into the main
accounting system in equivalent INR.
31) Maintenance of Asset ledger complying to the depreciation rates as per INDAS, complying to
Companies Act & Income tax act including calculation of depreciation for all the three.
32) All Balance Sheet GL's to have knocking off facility.
33) Creation of bank wise files for uploading directly to the bank site to be available
34) Preparation of system and user manual in complete detail to enable trouble shooting
35) Each data entry would have level of authorizations. The authorization level would be at the time
of creation of masters / data entry & reports. The exact level of authorizations required would be
shared with the SSP while creation of the software.
36) Maker checker system to be available for all the entries
37) Duplicate voucher control to be ensured white booking expenditure.
38) When advance is paid to any vendor/supplier/employee, the concerned WAPCOS employee
number to be captured for any future reference. The employee number of all the employees
creating advance head as well as of those employees who release the payment shall be captured.
39) Similarly, while making payment to vendors/ suppliers/employees through Payable Heads or
through direct expenditure heads, the concerned WAPCOS employee number to be captured for
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future reference. The employee number of all the employees creating direct expenditure /payable
head as well as of those employees who release the payment shall be captured.
40) The payment voucher for any payment shall be prepared from the payable head ledger by
clicking the JE reference in the payable head. There shall also be a facility to make payment
voucher of part amount against a particular JE Reference.
The basic aim of the Financial Accounting Package proposed to be procured is that every
transaction entered through Journal entry/ Voucher shall have consequential effect in -
 All relevant accounts  Statement of Profit & Loss
 Ledgers  Balance Sheet
 Trial Balance  Cash Flow Statement
 Reports  Financial Notes on real time basis.
The proposed software solution must comply with MCA requirement of keeping Audit Trail of Edit
log of all transactions entered through the software. The software should be able to generate query
based report for total number of transactions entered in a single day or for a defined period –income/
expenditure/assets/ liabilities ; details of transactions edited during the report period or any other
similar query.
Broadly the software should cover the following Finance & Accounting aspects with generation
of total / query based reports for each item :
1) General Ledger
2) Bank Payments & Receipts
3) Accounts Payables
4) Account Receivables
5) Bank Reconciliation
6) Project wise/State wise Accounting
7) GST compliance with generation of appropriate reports/ returns
8) Financial Reports on monthly / quarterly / yearly basis
9) Fixed Assets ledger / control & Management
10) Purchase & Vendor Management
11) Inventory Management
12) Project wise Accounting
13) Financial Reports on monthly / quarterly / yearly basis for INDAS with figures for comparative
last year and comparative budget
14) Fixed Deposit Accounting
15) Various reports on –
 Sales
 Trade Receivables
 Trade Payables
 Cash generation
 Project specific financial status covering VOP, Income booked, realized, expenditure
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incurred, balance available, Time over run/ cost over run
The above list is only indicative and new items shall be added as may be required from time to time.
Minimum following different types of voucher to be available

1) Journal Voucher 5) Cash Receipts
2) Payment Voucher 6) Contra Vouchers for Bank to Bank
3) Receipt Voucher transfer
4) Cash Payment Voucher
Company Master: The complete details of WAPCOS, its subsidiaries to be added here. Modifications
to this master to be done only with the approval of Director (Finance).
Company Name: WAPCOS Ltd.
Registered office Address: 5 KAILASH 26 K.G.MARG, NEW DELHI-110001
Corporate Office Address: 76-C, Sector 18, Gurugram - 122015
Pan Number: AAACW0764A
CIN no: U74899DL1969GOI005070
GST No(s).: To be obtained from company GST Master
Company Name - Subsidiary - National Projects Construction Corporation (NPCC)Limited

Registered office Address- Raja House, 30-31, Nehru Place, New Delhi- 110019
Corporate Office Address:- Plot No. 148, Sector 44, Gurugram - 122003
CIN no : U45202DL1957GOI002752
GST Nos.: To be obtained from subsidiary company GST Master
State / Location Master: The State / location master would be used for creating a new location/ state
as & when operations at a new location/ state are started.
State State Code Locations Location Code
To get updated list of State / Location code
from the company.
Address: The address of the location to be filled. However, the state to be allowed only from drop
down of the state's available in the state master. State short name in two alphabets to taken from the
state master once the state is chosen.
Date of Start of Location: Date to be entered from which the locations have started operations.
The rights for Additions/ Modifications to be allowed as per authorization.
Project Code Master
A master data of all projects secured by the company shall be created in the software application. The
information stored in the master shall be used for various purposes such as raising of invoices,
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accounting for payments received – trade receivables etc. This shall be done by capturing project data
as per Project Coding Sheet.
Sample format attached at Appendix II
Bank Master: A master data of all bank accounts (India / Abroad) for both receipt / payments should
be maintained. This would be used for ensuring reflection of the bank account for invoices raised by
WAPCOS as well as for ensuring release of payments. The updated list should be obtained from the
company.
Name of the Bank Bank Address Account No. IFSC Code MICR Code
The Additions to be allowed easily. Modifications to this master to be done only with the approval of
Director (Finance).
Bank Master to be created for all banks using bank coding format as per Appendix III
Foreign Currency Master: A master data of all foreign currencies shall be maintained in the software
which shall be used for accounting / report or other purposes. This would be used for ensuring
reflection of foreign currencies for invoices raised by WAPCOS as well as for ensuring release of
payments.
Name of the Foreign Foreign
country Currency Currency code
Sample format attached at Appendix IV

Type of Services Master: WAPCOS is providing different services to its clients. The type of services
rendered to be incorporated in the master which would be used for all future purpose. The rights for
addition shall be with GST cell only.
Type of Service Service Service Narration SAC Code
Consultancy Consultancy Service Consultancy 998311
TS Technical Services Technical Services 998311
Construction Contracts
Additions to be allowed in the master in case of addition of Service
GL Type Master: All the Balance Sheet / P&L GLs to be categorized under some primary code. The
GL codes would start from such codes only.
Type Code Remarks
Assets 1
Liabilities 2
Capital Assets 3
Balance Sheet (Both) 4 It may happen that an GL is to be considered as an
asset or a liability depending on the closing balance.
For Example, balance in vendors account.
Expense 5
Income 6
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Bank GL’s 7
Suspense GL’s 8
Additions to be allowed if required
GST No: The GST number for the location / state would be filled, Two checks to be imposed. One the
first two numbers are strictly in line with the code as appearing in the state master for the particular
state. Also, the subsequent ten digit numbers to be strictly the PAN number of WAPCOS as appearing
in the Company master.
GST master to be obtained from the company.
Purchase Order / Work Order Reference Number: The Work Order / Purchase order reference number
against which the work has been awarded to be entered here.
Effective Date Effective Date upto Work Order/ Purchase Type
from order
Work Order / Purchase
Order to be chosen
Additions to be allowed in case of extension of tenders.
GST Masters: These masters are to be necessarily available.
GSTIN MASTER – Clients/ Vendors/ suppliers
TDS on GST Master – Clients/ vendors/suppliers
GST Type Master: At present the following GST types are available as per the GST act.
Type of GST Narration
CGST
SGST
IGST
UCGST
USGST
Additions to be allowed only be GST cell as per rights
GST Rate Master: GOI changes the rats of GST & new rates are being added. Whenever there is a
new GST rate, it would be added in the master. For all purchases & sales, only the rates as available in
the GST Rate master can be made applicable. The authority for addition to be available only to GST
Cell / Director (Finance) on every occasion involving change of GST rate:
GST Rate Effective CGST Rate SGST Rate IGST Rate UCGST USGST
date Rate Rate
Addition to be allowed
Create column for type- sale/purchase
Create column for type of services – consultancy services
Technical services
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Supply of goods
Construction contracts
Only GST rate would be entered & other field would be auto calculated.
Additions/Modifications to be done only by GST cell as per rights.
Input Credit Master: There are cases where either input credit is available or not available. Also
though the input credit is available, the same may be put on hold for the time being due to some
reasons. While entering purchases, we propose to enter this field. Accounting entries to be passed
accordingly depending on the input type chosen.
Type of Input Credit Accounting Implications
Input Credit Available Expenses to be booked for invoice value other than GST, GST to be
booked under input credit for CGST/SGST/IGST respectively as
applicable.
Input Credit available but to Expenses to booked for invoice value other than GST. GST to be
be deferred booked under input credit for CGST/SGST/IGST respectively as
applicable.
Input Credit Not Available Expense to be booked for full invoice value including GST.
Reverse Charge Expenses to be booked for the invoice value for GST being paid under
reverse charge, entry to GST output as well as GST input to be passed.
Additions/ Modifications to be done only by GST Cell as per rights
Income tax Classification Master :As per the income tax act the assessed status is done based on
Individual/Company/Proprietor/HUF etc. The same is also reflected in the PAN, TDS deduction rate
would depend on the same, master for capturing the same would be created.
Type Classification PAN Status
Individual 01 P
Firm 02 F
Company 03 C
TDS Master: For ensuring deduction of TDS for the payments being made by WAPCOS, TDS master
to be maintained. The master would be maintained section wise & tax category wise.
Effective Date Effective till Type Section Rate of TDS
GOI may change the TDS rates, Duplicate entry for any type / section to be allowed. The TDS to be
applicable at the most current rate as available in the Master.
PAN MASTER – Vendors/ Suppliers/ Employees
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TAN Master - Clients
Suppliers Name/ Code Master: Details of the Suppliers to be maintained in the master
Name of Supplier Supplier Code
Address of Supplier
State
Pin Code
Contact details –
-Person Name
- Telephone No.
- Mobile No.
- E Mail Id
PAN No.
Whether Registered under GST or Not Yes/No
If Registered under GST, whether registered under
- Composition Scheme Drop Down
Selection
- Non-Composition Scheme
GSTIN No.
State of Registration
GST TDS No.
HSN Code
Addition to be allowed without Limits
Suppliers GST Master: The GST number for each supplier against respective state would be entered
here
Supplier Karnataka Delhi Maharashtra Haryana
Under supplier, all the suppliers as maintained in 6.13 above to appear. Under states all the states where
locations are operative to appear.
Supplier Billing Address:
Suppliers Name WAPCOS & NPCC Billing Address State
Location
From Drop down From Drop down From Drop down

(Supplier Master) (Location Master) (State Master)
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Vendor Master: Vendor Master Creation & maintenance should contain as much data as available for
the particular vendor. One vendor code would be used for all locations across WAPCOS. No two
vendors with the same PAN No & GST No should be created (Except if authorized by Director
(Finance). Each Vendor would be assigned an auto vendor code. This code/ Vendor name would be
used for all future references in purchase/ payments etc. The requirement given below should be
available apart from the other routine data as may be available in the vendor master.
Vendor Code : To be an eight digit code ABBCCCCC to be generate as under
A : 2- Liabilities code as defined the GL Type Master
BB : As appearing in “Income tax Classification Master”
CCCCC : Auto Generated code
Name of the Vendor :_____________________________

Address : The address of the Vendor to be filled. However, the state to be allowed
only from drop down of the state’s available in the state master. State short name in two alphabets to
taken from the state master once the state is chosen.
GST Category : Registered/ Unregistered/ Registered under composite scheme.
PAN NO : Check for the duplicate PAN Number. Vendor can have two codes with
the same PAN number in case the GST number is different. However, such vendors can be created only
by CFO under his authorization.
GST No :Check for the Duplicate GST Number. No two vendors with the same GST numbers to be
created. Two checks to be imposed. The first two numbers are strictly in line with the code as appearing
in the state master for the state. Also, the subsequent ten digit/ numbers to be strictly the PAN number
as mentioned above. However, such vendors can be created only by CFO under his authorization. GST
number for Registered & registered under composite scheme should be mandatory.
Vendor Bank Details: Vendor bank details maintenance capturing the following data
Name of Bank Account IFSC Code MICR code Remarks
the Bank Address number
If Vendor is a Capital Vendor __________ (Yes it No)

Vendor Blocking: A vendor should be allowed to be blocked / unblocked. Once blocked no purchases
/ payments should be allowed from such vendor. Authority for blocking/ unblocking to rest with
Director (Finance).
Contact Person: ______________ E mail Address: ___________ (Multiple e-mail option)
Mobile Number: ______________ Contact Number: ___________
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WAPCOS & NPCC Contact Person (Name/ Mobile No / Email ID) (Once the name is chosen other
details from employee master.
Vendor would also be identified if the same would fall under the preview of related parties.
Customer Master
Customer Master Creation & maintenance should contain as much data as available for the particular
Customer. The same would be used for maintaining suppliers / airlines data. One Customer code would
be used for all locations across WAPCOS & NPCC. No two Customer with the same PAN No & GST
no should be created (Except if authorized by Director (Finance). Each Customer would be assigned an
auto cede. This code / Customer name would be used for all future references in billing/ receipts etc.
The requirement given below should be available apart from the other routine data as may be available
in the master.
Customer Code: To be as per WAPCOS & NPCC format.
Address: The address of the Customer to be tilled. However, the state to be allowed only from drop
down of the state's available in the state master. State short name in two alphabets to taken from the
GST Category: Registered / Unregistered / Registered under composite scheme.
PAN NO: Check for the duplicate PAN Number. Customer can have two codes with the same PAN
number in case the GST number is different. However, such Customers can be created only by Director
(Finance) under his authorization.
GST No: Check for the Duplicate GST Number. No two Customers with the same GST numbers to be
created. Two checks to be imposed. The first two numbers are strictly in line with the code as appearing
in the state master (6.3) for the state. Also, the subsequent ten digit/ numbers to be strictly the PAN
number as mentioned above. However, such Customers can be created only by Director (Finance)
under his authorization. GST number for Registered & registered under composite scheme should be
mandatory.
Customer Bank Details: Vendor bank details maintenance capturing the following data
Name of Bank Account IFSC Code MICR code Remarks
the Bank Address number
Customer Master to be created as per format placed at Appendix V

Employee Master
Employee code: To be entered based on the employee code allocated.
Name of the Employee:
Department _______________ (From Dropdown) Designation _______________
Date of joining _______________Date of Leaving ________________
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Address : The address of the Employee to be filled. However, the state to be allowed only from drop
down of the state’s available in the state master. State short name in two alphabets to taken from the
PAN NO: Compulsory field, Check for the duplicate PAN Number. However, employee code without
PAN number can be created only by Director (Finance) under his authorization. System to generate
weekly list of such cases for perusal by D(F).
Employee Bank Details: Employee bank details maintenance capturing the following data
Name of the Bank Address Account IFSC Code MICR Code Remarks
Bank number
Aadhar Card Number: Compulsory field, check for the duplicate Aadhar Card Number. However,
employee code without Aadhar number can be created only by Director (Finance) under his
authorization.
Passport Number: E mail Address:
Mobile Number: Contact Number:
Signatures of Each Employee to be captured GST TDS Master
Effective Effective to Location State CGST TDS SGST TDS Total TDS
from Rate Rate Rate
Income tax rate master: For calculation of corporate Income tax, master to be maintained. Also,
deductions as being claimed by WAPCOS & NPCC under various income tax sections to be taken care
of. The final Income tax for the company to be calculated taking all the factors into account complying
to Income tax act.
Effective from Effective to Section Category Tax rate
PURCHASE ORDER SYSTEM

WORKFLOW & DELIVERABLES
1. Once an approval note is approved and a work order is issued or agreement signed, the
concerned finance department shall create a purchase order in the system with a PO number
automatically assigned to it. PO should necessarily be with reference approval note for the
internal view.
2. The amount of purchase order cannot exceed the approval note amount.
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3. Once an invoice is received from the vendor , the quantity and amount of the invoice should be
reduced from the purchase order quantity and value. If the full amount and quantity is received,
then the purchase order shall stand closed automatically.
4. Unit finance head should be able to see a consolidated view with all purchase orders within
unit’s domain as per the following fields. An option to export to excel & word should be
provided.
PO Number Date Issued Amount Vendor Name Status (Open,
Closed,
Cancelled etc)
5. Amendment of PO's in case they are left open inadvertently to be done only with approval of
D(F).
6. Option to close the PO to be available & for the closed PO's, the budget would be reduced
7. Option to do a custom search/query with the following variables
a. Total Amount paid to a specific vendor (based on vendor ID) for a date range
b. PO List based on status (open, closed etc)
c. Number of PO's issued with a list display based on a specific vendor ID.
8. The purchase order should have fields for Name of Vendor, Vendor Address, Date of issuance,
PO Number, Item Quantities, Item Rate, Delivery Date, Payment terms, Total Value etc at the
minimum.
9. In case the current date exceeds the PC delivery date and the item/items is/are not yet received,
then an automated alert should be sent to the person who initiated the Approval Note / Purchase
Order.
10. An option to amend the purchase order via a change order system should also be put in place. In
case a change is issued by changing the quantities, rate or delivery time, then the document
needs to be sent to the same distribution list which approved it in the first place to get a 2"
approval on the changes made to the PO.
11. Checkbox for selecting if the PO includes taxes or not .
12. Traceability should exist in the system so that an invoice can be traced back to a PO through a
link.
BILL TRACKING
In order to ensure that the Company's commitment towards vendors and contractors in respect to timely
payment as per the terms of contract and also ensure that bills duly submitted by vendors and
contractors are not held up by the users without any valid reason, a module on the Bill Tracking needs
to be incorporated.
The broad suggested flow is as under:
1. As soon as a Vendor’s bill is received in unit/ HQ finance , the concerned unit head shall ensure
that the vendor’s bill is entered into the system which would generate an auto number.
Vendor Name Vendor PO Date Issued Amount Vendor Status(Open,
Code Number Name Closed,
Cancelled etc)
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(Drop down) (Auto) (Drop (Drop
down down)
2. This number would be handwritten on the Bill.
Bill tracking number to be chosen while booking the liability
Payment released by finance
 Vendor wise / Invoice wise Billing tracking register (location wise / Company code) wise to be
available
 Billing tracking by entering bill tracking number to be available.
PURCHASE
Booking of expenditure is one of the prime accounting requirements. In case the entries are correctly
captured at the time of entering purchases, any of the data as per requirements can be taken out from
the system.
The main purpose would be to have a single window for booking purchases & expenditure for all the
locations & states.
The following data is proposed Remarks
to be captured in purchase data
WAPCOS/NPCC Location Since purchases of all WAPCOS / NPCC locations would
be captured at a single place, the choice of location in which
the purchases have been made should be a mandatory field
This would in turn capture the state (from the location
master which can be used for GST input compliances.
Vendor Name When vendor is selected, the following would also be
available from the vendor master. Type of vendor (Reg
/un-reg /composite). Vendor GST No. Vendor state,
Vendor PAN no etc. These data would be used for
GST Type filling
For theGST returns.being made if input credit is available
purchases
/Input credit not available) GST under reverse charge would
be chosen. This would help in passing necessary financial
entries as well as in filing of GSTR returns.
GL Purchase from a single vendor can he made, where in the
expenses may be debited to different expense codes.
Provision for multiple line entries to be available.
HSCN Code HSCN Code against each purchase, as appearing in the

vendor invoice is Required to be captured This would help
in GST returns.
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The following data is proposed Remarks
to be captured in purchase data
GST Rate Purchase from a simple vendor can be made and there can
be different GST rates are for different material. Provision
For multiple line entries to be available.
Data entry For each purchase being made, GST rate may be multiple /
GL booking code can be multiple as also HSCN code may
be multiple. Thus, multiple entries with a combination of
GL/HSCN Code /GST Rate should be allowed without any
limits.
SALES
The following to be taken care of:
 GST E Invoice to be raised
 List of invoices raised location wise / client wise / month / period wise to be available option to
print any invoice from the list to be available.
 Sales register to be created.
 Control on invoice number/ credit note number to be maintained state wise
 Option of raising debit note for claiming expense reimbursement to be available.
 Option for printing / reprinting an individual invoice or bulk invoices by choosing range
RECEIPT VOUCHER
Receipt vouchers can be possible in several situations.
 Receipt on monies against the invoices raised for sales.
 Receipt of monies against sale of tender / etc
 Receipt of advance payments
Receipts against invoices.
Client’s Name ________________
Date of receipt __________________
Bank in _______________________
Invoice Amount TDS GST TDS Total Amount Difference
Number receivable Deducted Deducted
(A) (B) (C) (D) E=(B+C+D) Invamt-E
Invoice Number would be chosen from the list of invoices where payments are pending to be received.
Amount receivable would automatically appear, which would be allowed to he changed.
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TDS & GST TDS amounts would also appear against the particular invoice but would be allowed to be
changed.
Once saved, the amounts would be frozen & no change would be allowed. Any changes to be made are
to be with the authorization of CFO only.
Corresponding journal entry would be passed & also same would also get reflected in the sales register
as payments received against the particular invoice in the invoice listing as a subsequent entry of the
amounts received. For differences of (+ / -) ₹10, the invoice would be presumed to be received in
totality & the status of fully received would appear. For all other invoices, the status of pending to
continue.
Entries in the customer / supplier ledger would be passed after knocking off the amount receivable vs
the total amount received
Entries to balance sheet GL's would be though reference number which would be the invoice umber.
Other receipts.
Vendor / Employee / Suppliers Name ______________
Date of receipt _______________
Cash / Bank Receipt _____________
Bank in ____________________
GL to be credited ___________________
The receipt of money would be credited to the respective account. A provision to raise invoice from
here also to be available so that simultaneous invoice can be raised by us.
There may be instance where Security deposit / EMD / Bank Guarantees are received from the vendors.
Provision of receipt to be available. Such credit to appear in vendor code under special GI. Category,
from where payments would not be allowed. For payments, the same needs to be transferred to general
vendor code.
The receipt may also be from FD on maturity / Mutual Funds. Provision to be available.
PAYMENTS
All payment vouchers to be generated only from the respective payable ledger against particular JE
reference. Preparation of part vouchers against a particular JE to be allowed. However, control to be
placed that no payment voucher is generated which exceeds the JE amount.
For Bank payments through e mode, the upload file for direct uploading to the bank site to be
developed in consultation with the respective banks.
Facility for Reverse file as received from the banks for faster reconciliation to be made available.
Generation of payment advise for each payment made & auto mail to the respective vendor.
Option of setting RTGS / NEFT limits for all the vendors (Say all payments less than 1 Cr to be
through NEFT mode)
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Apart from direct upload, provision of direct payment should also be available.
List of expenses paid in cash over to 10,000/- to be available location wise / IOSPI. as a whole for any
period.
Control on debit balance in vendor account to he maintained. No payment to be allowed to the vendor
in the event of
 In the company code if after the payment is released, the balance in the vendor account becomes
debit
 For all the company code if after the payment is released by any company code, the balance in
the vendor account becomes overall debit for WAPCOS.
EMPLOYEE BULK PAYMENTS

Bulk payments are being made to employees like salaries / extended hour / Bonus etc on regular basis.
It is proposed that Direct upload through a excel file for the employee wise salaries should be available.
Similarly, for other bulk payments, direct upload through excel file should be available.
With the upload, individual employee account should be credited while debiting the relevant expenses
GL. Also deductions made on account of TDS / PF / EPF / professional tax etc to be credited to
respective GL's individually with each employee code which can be used for discharging the liabilities
as well as used for generation of relevant tax returns.
Payments would be made when deductions arc also done. The same to be taken care.
Narration to appear against all employees' entries, so that we can choose the entries where a similar
narration is appearing & make the payment. Option of not choosing a particular employee for payment
also to be available
Individual IDS entries to be credited to TDS GL with the employee code_ From the employee master,
the relevant PAN number can be added so that returns can be filed for salaries
For other deductions also, individual employee wise entries to appear in the GL For expenses a single
entry for the total amount would be done. Individual type payments as being made at present would be
shared with the final vendor to enable them to develop the same.
CAPITALIZATION
The following would be required
 Asset ledger creation & maintenance as per INDAS
 Asset Value to be maintained as per INDAS
 Calculation of depreciation as per INDAS & Income tax. Thus, at the time of calculation all the
three rates would be entered.
 An asset can be depreciated upto 95% of the value or 100% of the value. This would also be
captured at the time of capitalization itself .
 Each asset would have a unique Asset number which would be for Location specific as well as
WAPCOS/ NPCC as a whole
 WDV of any asset to be available at any given point of time.
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 Capitalization can be direct purchase capitalization or through WIP .
 Addition to the old asset for some part to be allowed & the same to be depreciated in the
remaining life of the old asset.
 Transfer of assets from one location to another.
 Capitalization of GST in certain cases, where input would not be available.
 Assets coding sheet to be generated simultaneously with booking of Capital Asset.
 Assets schedule /Fixed Assets Register to be available as per WAPCOS/NPCC format.
JOURNAL VOUCHER /AUDIT VOUCHERS

Since the purchase/sales would be captured location wise, it is proposed that even journal vouchers are
passed where locations would be specified. At the time of entering purchases only one location is
chosen. However, the cost may have to be bifurcated to different locations as well. Multiple entries
with multiple locations may be allowed in a single journal voucher.
This would help capturing location wise/state wise even those entries passed though journal
voucher/audit voucher route.
A single Journal vouchers with multiple type of transactions (Cash / Bank, Vendor , Customer,
Expenses, Income etc.) to be possible.
Provision for reverse journal voucher for reversing the provisions if any to be available.
GST CONTROLS
State wise / Location wise GST controls have to be maintained as per the GST Act. Payment has to be
made monthly for the output tax less the Input credit availed.
For all the purchases made & accounted, the same would appear in the purchase ledger for the state /
location. The purchase ledger can be viewed in any combination & for any period. All the eligible
input credit entries would also be appearing against each entry month & year would be entered in
MM/YY format signifying that the input is availed in the month.
At any given point of time, amounts of input credit pending for availment to be available. The GST
payable in a state needs to be bifurcated location wise to arrive at the total GST payable for the state by
WAPCOS & NPCC.
All GST returns along with annexures to be generated by the system for filling. Any data as required to
be incorporated. Provision for download for the relevant files for direct uploading to GST portal to be
available in the required formats.
The data as above has to be maintained location wise as well as state wise.
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FINALIZATION & CONSOLIDATION
WAPCOS & NPCC is maintaining accounts as per INDAS. Monthly /Quarterly / Half yearly / annual
profit & loss account along with Balance sheet & Cash flow of WAPCOS / NPCC & Consolidated
WAPCOS would be required depending on the requirement. The same to be available along with notes
to accounts
While preparation of P&L, the tax calculations complying to Income tax laws to be taken care off.
Audit reports along with relevant schedules to be available.
All Board reports along with graphs to be available.
TDS CONTROLS
TDS is being deducted from the payments being made to vendors /TDS deducted from salaries under
different sections. Section wise list to be available so that accurate & timely TDS payments are
ensured.
FIXED DEPOSIT CONTROL REGISTER
* The control register to be maintained/ should contain – Bank Name, amount invested Date of
Deposit, Date of Maturity, Status, No. of Days, Rate of Interest, Interest amount. TDS and Net Interest.
* Pop-Up to be available on the screen for before one week of the maturity of the Fixed Deposit.
EMPLOYEE SECURITY DEPOSIT REGISTER
* WAPCOS will collect deposits when Employee Join in to the Company,
* The company has to give the interest on the amount collected for 3 years.
* The system should make available the Quarterly Simple Interest working for location
wise/Department wise.
* Entry of the interest so calculated to be allowed on checking the same by the concerned officer.
* Full tracking of the Deposit taken to Simple interest to be credited and get accumulated upto 3 years
from the date of joining of the company.
* Pop-Up to be available on the screen for before one week of the completion of 3 years period.
LOAN ANALYSIS
* WAPCOS/NPCC may take loan for its Capital projects/ Working Capital Purpose.
* It should be able to keep track of the Loan draw down as per the details provided time to time when
transaction takes place project wise/location wise. The interest also to be calculated based on the
project wise/ location wise,
* Repayment also to be recorded whether quarterly project wise location wise/monthly/quarterly
* The schedule to be available as per the INDAS requirement like Payable within one year and more
than one year and within one year 1-2 year, 2-3 year, 3-4 year, 4-5 year and more than 5 year.
32
TRANSFER OF COST
Expenses like salaries, other costs are being apportioned to other locations. As per the GST act
requirements also such costs are to be captured separately & GST Invoice has to be raised. The GST
has to be paid in the issuing state & input credit utilized in the receiving state.
INTER COMPANY CODE ENTRIES

For all transactions for transfer of costs from one company code to another to be allowed only through
suspense GI code.
ADVANCE TO EMPLOYEES
Provision for granting advance to employees for routine official expenses to be available in the system.
The employee code with advance can be used for granting advance.
It has to be ensured that no second advance is allowed until the previous advance has been cleared or
has been approved by an officer authorized by Director (Finance).
For old advance outstanding, mail to be sent to the concerned employee regularly,
SALE OF SCRAP
Accounting of sale of scrap to be available.
Pay Roll Accounting
The ERP shall provide Pay Roll as an integral part of the solution. The module should be able to
prepare salary as per DPE Guidelines for IDA/ CDA Pattern. The module should be able to provide
Due-Drawn Statement for any periods. The module should provide the facility of adding increase in
DA Rates, Grant of Annual Increments as well as making statutory and other deductions. The module
to provide monthly pay bill and generate monthly /annual salary register for every employee.
Reports
The features as available are made available. Reports with remarks “As required” can be generated for
any period.
Reports with remarks “As required” can be generated for any period.
SI. Report Name Description Report Type Frequency
1 Detailed User Manual On implementation of the software
Finance & Accounting
2 Trial Balance WAPCOS / NPCC As
required
3 Ledger Accounts WAPCOS / NPCC As
required
4 Balance Sheet INDAS WAPCOS/ NPCC / Consolidated Including As
schedules required
33
5 Profit & Loss INDAS WAPCOS/ NPCC/ Consolidated Including As
schedules required
6 Cash Flow as per INDAS WAPCOS/ NPCC/ Consolidated As
required
7 Statement of changes in WAPCOS/ NPCC/ Consolidated As
Equity required
8 Notes to Accounts WAPCOS/ NPCC / Consolidated As
required
9 Cash Inflow –Ouflow Project /Location/Division wise – As
statement WAPCOS/NPCC required
10 Board Presentation Comparative to Budget/ Last Individual As
(Multiple) Year Reports would required
be provided
11 Board Graphs (Multiple) Comparative to Budget/ Last Individual As
Year (Location wise/ WAPCOS) Reports would required
be provided
12 BS & P&L State wise/ Location wise As
required
13 Forecast P&L Location wise/ As
WAPCOS/NPCC/Consolidated required
14 Five Year Forecast P&L Location wise/ Including As
WAPCOS/NPCC/Consolidated quantities required
15 Ratios WAPCOS/NPCC/Consolidated As
required
16 Location wise P&L Location wise As
Summary required
17 Asset Ledger Project /Location/Division wise – As
WAPCOS/NPCC required
18 Sales Journal Project /Location/Division wise – As
19 Purchase Journal Project /Location/Division wise – As
20 Pending payments Project /Location/Division wise – As
21 Vendor wise outstanding Project /Location/Division/Age As
wise (Aging upto 10 years) – required
WAPCOS/NPCC
22 Revenue Generated Project /Location/Division wise – Location wise As
23 Operating expense Project /Location/Division wise – Comparative to As
WAPCOS/NPCC LY/ Budget required
24 Expense statement Project /Location wise/ As
Department wise/ Vendor wise required
WAPCOS/NPCC
25 Client wise sales Project /Location/Division wise – As
34
26 Client wise outstanding Project /Location/Division/Age In different As
with ageing –Main Debtors wise (Aging upto 10 years) – parameters required
as well as for Tax Amount WAPCOS/NPCC
separately
27 Customer/ vendor wise list Project /Location/Division wise – Bill/ Invoice As
with ageing WAPCOS/NPCC wise required
28 Generation of customer Project /Location/Division wise – As
correspondence viz WAPCOS/NPCC required
balance confirmation
29 Expenses pending to be Project /Location/Division wise – As
booked WAPCOS/NPCC required
30 Payment reminders to Project /Location/Division wise – As
customers / suppliers with WAPCOS/NPCC required
invoice number & other
details
31 Transactions with related Project /Location/Division wise – As
parties WAPCOS/NPCC required
32 Report of budget utilized Project /Location/Division wise –
under each type of budget WAPCOS/NPCC
33 Assets reports Project/Location/Division wise / - As
/ WAPCOS/ NPCC/Depreciation required
rate wise
34 List of unposted / parked Project /Location/Division wise – As
documents WAPCOS/NPCC required
35 Tax Invoice Generation Tax invoice printing as per As
invoice number allotted by GST required
Department
36 Debit note/ Credit Note Same as above As
required
37 Purchase order wise Project /Location/Division wise – As
expenses report WAPCOS/NPCC required
38 Annual work order wise Project /Location/Division wise – As
expenses report WAPCOS/NPCC required
39 Vehicle wise Repair & Project /Location/Division wise – As
Maintenance Report WAPCOS/NPCC required
40 Vendor wise Purchase Project /Location/Division wise – As
Report WAPCOS/NPCC required
41 TDS paid/ payable report Project /Location/Division wise – As
42 EPFO/ESIC report Project /Location/Division wise – As
43 Profession Tax report Project /Location/Division wise – As
44 Import duty report Project /Location/Division wise – As
45 Foreign payment report Project /Location/Division wise – Vendor/ As
35
WAPCOS/NPCC Employee with required
ageing
46 Advances to employees Project As
/Location/Division/Employee required
wise details with aging upto 10
years –WAPCOS/NPCC
47 Cash generation report Project /Location/Division wise – As
48 Advance paid to vendor Project As
/Location/Division/vendor wise required
details with aging upto 10 years –
WAPCOS/NPCC
49 WIP report Project /Location/Division wise – As
50 Stock transfer report Project /Location/Division wise – As
51 Sale of scrap/ Asset Project /Location/Division wise – As
52 Working capital report Project /Location/Division wise – As
53 TDS receivable GST/ Project /Location/Division wise – As
Income tax TDS WAPCOS/NPCC required
54 Employee Claims report Project /Location/Division wise –
WAPCOS/NPCC
55 Earnest Money Deposit/ Project /Location/Division wise – As
Security deposit/ WAPCOS/NPCC required
Performance Bank
Guarantee received/paid in
reference to Tender
Process
56 Tender fees received/ paid Project /Location/Division wise – Tender/ Project As
WAPCOS/NPCC wise required
57 Discount given to Project /Location/Division wise – As
Customer wise report (if WAPCOS/NPCC required
any)
58 Summary of Vendor Project /Location/Division wise – As
details in terms of WAPCOS/NPCC required
PANCARD, GST Details
59 Prepaid Expensed report Project /Location/Division wise – As
60 Stores & Consumables as Project /Location/Division wise – With Value As
on date WAPCOS/NPCC required
61 Loan Analysis Including repayment alerts & As
Internet calculation required
62 Foreign Exchange Earnings & Outgo With Value As
required
36
63 Fixed Deposit Control FD wise for any period With FD As
register Amount & required
maturity value
64 Mutual Fund Control With Mutual Funds balances As
register required
65 Employee deposit register Employee wise/ Location wise With interest As
working required
66 Employee wise expenses Project /Location/Division wise – As
67 Prepaid expenses Project /Location/Division wise – As
68 Invoice Control register Project /Location/Division wise – As
69 Performance Indices Project /Location/Division wise – As
70 Employee wise Basic Project /Location/Division wise – As
salary WAPCOS/NPCC required
71 Board Report Operations Project /Location/Division wise – Operational As
WAPCOS/NPCC parameters required
72 List of vouchers made Project /Location/Division wise – Cash/ JV/ Bank As
73 Cash Book Location wise As
required
74 Bank Book Location wise As
required
75 Bank Reconciliation Bank account wise As
required
76 Report of cost transferred Project /Location/Division wise – As
77 Bank guarantee register Project /Location/Division wise – As
78 Loan Register Location wise As
required
79 Fixed deposit register Location wise As
required
80 Employee security deposit Location wise As
register required
81 EMD register Location wise As
required
82 Vendor security deposit Location wise As
register required
83 Employee wise expenses Location wise Expense head As
incurred wise required
84 Advance to employees Location wise Ageing wise As
register required
85 Advance to vendor register Location wise Ageing wise As
37
required
TDS/ GST Compliance & Reports

86 GST Reports Location/ State wise Dynamic report As
for the field required
selected
87 HSN Code wise purchases Location/ State wise Dynamic report As
selected
88 GST rate wise purchase Location/ State wise Dynamic report As
with provision to avail the for the field required
input credit in any selected
subsequent month
89 Sales Register Location/ State wise Dynamic report As
selected
90 Purchase register with Location/ State wise/ HSN Code/ Dynamic report As
provision to avail the input Rate wise for the field required
credit in any subsequent selected
month
91 State wise/ Location wise summary of GST output tax/ Payable under RCS/ ITC As
availed & Net tax liability payable required
92 ITC remaining unveiled Location/ State wise As
with ageing required
93 GST Returns Location/ State wise As
required
94 Segregations of expenses Location/ State wise Service/ As
Material required
95 PAN wise TDS deducted Location/ State wise/ As
96 TDS Returns Location/ State wise/ As
97. Old Debtors/Retention Project /Location/Division/Age As
outstanding statement – wise (Aging upto 10 years) – required
Main & Tax WAPCOS/NPCC with summary
98. Current Debtors/Retention Project /Location/Division/Age As
outstanding statement – wise (Aging upto 10 years)- required
Main & Tax WAPCOS/NPCC with summary
99. GST Input heads schedule Project /Location/Division/Age As
wise (Aging upto 10 years)- required
WAPCOS/NPCC with summary
100. GST Payable Heads Project /Location/Division/Age As
schedule wise (Aging upto 10 years)- required
WAPCOS/NPCC with summary
101. All GST Returns Project /Location/Division As
38
102. Head wise Ledgers WAPCOS/NPCC As
required
103. Head wise schedule of WAPCOS/NPCC As
Debtors required
Retention required
Creditors required
106. Statement of Project wise Project /Location/Division As
Income Expenditure with WAPCOS/NPCC required
summary
107. Statement of Old Debtors Project /Location/Division As
realization with summary WAPCOS/NPCC required
108. Statement of Current Project /Location/Division As
Debtors realization with WAPCOS/NPCC required
summary
109. Statement of Total Project /Location/Division As
Debtors realization with WAPCOS/NPCC required
summary
110. Statement of Cash Project /Location/Division As
Generation (Debtors + WAPCOS/NPCC required
Advances received from
clients)
111. All HOA Schedules Project /Location/Division /Age As
wise - WAPCOS/NPCC required
112. Project wise MIS Report Project /Location/Division wise - As
113. Project wise Time /Cost Project /Location/Division wise - As
Overrun statement with WAPCOS/NPCC required
Summary
114. Balance Value of Project Project /Location/Division wise - As
Statement with Summary WAPCOS/NPCC required
115. Statement showing Project /Location/Division wise - As
comparison of Expenditure WAPCOS/NPCC required
incurred vis-à-vis Project
Estimates
116. Outward Bank Guarantee Project /Location/Division wise - As
with summary report WAPCOS/NPCC required
117. Inward Bank Guarantee Project /Location/Division wise - As
Register with summary WAPCOS/NPCC required
report
118. Outward EMD Register Project /Location/Division wise - As
with summary report WAPCOS/NPCC required
119. Inward EMD Register with Project /Location/Division wise - As
summary report WAPCOS/NPCC required
120. Daily report of Edit Project /Location/Division wise - Daily
39
Transactions done in WAPCOS/NPCC
finance module
121. GST Mis match report Project /Location/Division wise - Daily
WAPCOS/NPCC
The reports mentioned above are some of the key reports required at present along with the other
reports as mentioned anywhere in the tender. The list is not exhaustive & WAPCOS /NPCC may ask
for more reports which the SIA would have to provide at no extra cost.
Inventory Management:-
 Maintenance of Inventory for:
- All offices.
Analysis of items
BANK ACCOUNT CODING SHEET
NAME OF THE BANK

BRANCH
ADDRESS
PIN CODE
GST NO
TAN NO
CONTACT PERSON
TELEPHONE NO
MOBILE NO.
EMAIL ID
FAX
CURRENT ACCOUNT NUMBER
IFSC CODE
SWIFT CODE
ABA #
CURRENCY
DEDICATED / NON DEDICATED
FLEXI/NON FLEXI ACCOUNT
DEALING UNIT TO WHICH ACCOUNT RELATES
HEAD OF ACCOUNT
40
Full Agree Client' Nature of Whether Whether Full State PIN Country Name of Telephon Mobile Fax no. E Mail Clien Clien Clien
Project ment s name Client project is Project address CODE of Project contact e no. no. id t Clien t t
Name no. & subject to belongs of Executio person GST t PAN TAN
date GST to Bill of client n IN GST No. No.
Levy Supply TDS
category No.
Popula Populat Popula Populate Populate Populate Populat Populate Populate Populate Populate Populate Populat Populat Populat
te from e from te from YES/NO YES/NO e from from from from from from e from e from e from
Project Project from Project for for Project Project Project Project Project Project Project Project Project
Master Master Project Master selection selection Master Master Master Master Master Master Master Master Master
Master
Central
Governm
ent If Yes,
State Allot
Governm Code for
ent updation
in Bill of
Supply
Project
Master
PSU
Private
Entity
Others
41
HR Module
The following records are required to be maintained and necessary provision for analysis of data shall
be included:
1. Leave Management:-
 Leave Management of all types of leave like earned leave, commuted leave/Half Paid Leave,
casual leave, maternity leave, earned leave with home passage, extraordinary leave
(application, approval, processing, encashment etc.).
 Holiday list (Location wise).
 Interfacing with existing biometric attendance system.
2. Medical :-
 Provision for declaration of Dependent’s list by employees and its acceptance.
 Provision for Outstation medical permission.
 Processing of medical bills to insurance company
 Processing loss of salary
 Distribution of medical cards
 Disbursement of mediclaim amount to Individuals
 Issuance of medical health checkup letter to Regular & Retired employees
3. Insurances:-
 Group Personal Accident Policy
 Group Health Insurance Policy
 Professional Indemnity Engineers Insurance Policy
 Public Liabilities Insurance Policy
 Employees Compensation Insurance Policy
 Fire & Burglary Insurance Policy
 Policy adjustment to finance division
4. No Objection Certificate :-
 Outside Employment -application, approval & No Objection Certificate (NOC)
 Higher studies – application, approval & permission
 Foreign Visit/ Personal Visit- application processing, approval & Issuance of NOC
 Passport related activities – application processing and issuance of NOC
 Processing for employment certificate/ experience certificate/address proof certificate
 Vigilance clearance
5. Perks :-
 Checking opted medical, Processing & implementing in salary
6. Marriage Gifts :-
 Application processing & Disbursement of Gift amount to Individual by NEFT.
42
7. Internship :-
 Processing for Internship- application, approval & Permission
8. Scholarship :-
 Processing for approval
 Issuance of circulars
 Processing of scholarship application shortlisting (upto level of Sr. Asstt Gr-II)
 8 students for 12th & 4 students for 10th standard with minimum 60% marks
 Processing to committee for awards of Rs.1500/- per month for 1 year
9. Probation :-
 Processing the performance report
 To organized Presentation of E.Ts for Regularization
 Issuance of O/o for E.Ts to Engineers
 Issuance of O/o for Probation clearance
10. Misc. Employee Services :-

 Leave Travel Concession (LTC)/ Leave Travel Allowance (LTA) request & processing.
 Processing for House Rent Allowance (HRA).
 Foreign deputation.
 Permission for acquisition of movable/ immovable property.
 Lien/ Deputation.
 Probation and confirmation on appointment & promotion.
 Employee Family benefit scheme.
 Outdoor Medical Treatment Services for ex-employees- processing of applications. Details to
be obtained from Ex-employee portal through integration.
 Honorarium/ Conveyance charges/ Dinner charges of employees
11. Transfer:-
 Request for single status.
 Processing for “Transfer” Allowance & Other Benefits
 Benefits on Permanent transfer (PT).
12. Exit from Service :-

 Processing of resignation/ Voluntary Retirement Scheme (VRS) cases. (Regular, Contract Pay
Scale & Contract Consolidated)
 Vigilance Clearance of Exit Staff
 Salary Stop of Exit Staff
 Processing of Discontinuation/Termination cases
 Processing of Sudden Demise cases
 Processing Superannuation cases.
43
 Issue of Residential certificate & Employment Verification
 Report Section (Name, Designation, Place of posting, Division, File No, Date of Joining, Exit
date, Mobile No. Email, Address, Recovery in lieu of Short Notice period)
 Superannuation order.
 Issue of Demand/ no Demand certificate.
13. Pay Fixation :-

 Pay fixation on joining.
 Pay fixation on promotion.
14. Recruitment :-
 Type of recruitment- All India Basis/Campus
 Processing of manpower – Regular/ contract/ Deputation/ Foreign Local/ third party
(Application & approval).
 Recruitment notification in company website: Direct Recruitment (Regular/ Contract/ Pay
Scale)
 Recruitment notification in company website.- Deputation
 Recruitment notification in company website.- Data Bank (Contract/ Pay Scale)
 Web based Portal for application by candidates and subsequent processing.
 Web based Portal for application by candidates and subsequent processing for Data Bank
 Call Letter for Interview
 Offer of appointment.
 Pre-employment medical check up.
 Antecedent verification.
 Generation of employee ID.
 Joining details.
 Issue of joining office order.
 Reimbursement of joining expenses.
 Confirmation orders.
 Processing for Extension of contract employees.
 Processing for Extension of employees on Deputation.
 Processing for Appointment /Re-Appointment of Daily Wage employee
 Processing of Enhancement of Salary
 Processing of Grant of Allowances
 Processing of regularization of contract/pay scale employees
 Police Verification
15. Reservation Rosters:

 Rosters for Schedule Caste (SC)/Schedule Tribe (ST)/Other Backward Class
(OBC)/Economically Weaker Section (EWS)-(Regular/Contract (Payscale/ Consolidated)
 Rosters for Person with Benchmark Disability (PwBD)
 Rosters for Ex-Servicemen (ESM).
44
16. Promotion:
 Eligibility (includes ACR Grading, Education Qualification, Eligibility period) and approval by
Management
 Recommendation by Committee
 Issuance of DPC presentation letter and subsequent processing
 Issuance of Promotion order
17. Coordination:
 Seniority list
 Vacancy position
 R&P Rules
 Periodical Returns/Reports (Quarterly/Half yearly/ Yearly)
 Correspondence with Ministry/ DPE/ other organizations
 VIP Reference cases and Parliament Questions
18. Organizing Events: Swachhta Pakhwada, Vaccination Drives, Yoga Day, Tree Plantation,
Constitution Day etc.
19. Experts (Consultants)

 Empanelment and submission of Data Bank of Experts for approval from competent authority
 Appointment and extension cases of Experts for various ongoing projects.
 Generation Office Orders of Experts
 Shortlisting of Experts from Data Bank as and when required for projects
 Maintaining Data Bank.
 Maintenance of records and documents of Expert.
 Creation of monthly report of Experts for review by superiors.
 Assisted in retrenchment of Expert above 65 years of age which resulted in cost saving for the
company.
20. Training
 Conduct training needs analysis
 Training & Development Programmes (In-house/Outside/Web based)
 Training & Development Programmes (In-house/Outside/Web based)
 Annual Orientation Training Program
 Identify training facilitator and conduct training programme
 Technical presentations by vendors for future association & Training.
 MoU Targets on Training and Development.
21. Manpower Management:

 Details of Employee- (Name, Designation, Type of Appointment, payscale Scale/Salary, Basic
Pay, Date of Birth, Date of Joining (Daily wages/Consolidated/Payscale & Regular), Gender,
45
Category, Qualification, Permanent Address, Temporary Address, Dependents, Spouse name,
Experience, Father’s/Husband’s Name, Aadhaar No., PAN No., Bank Details, Place of Posting,
Promotion details, Phone number, BAS ID, Previous posting details, Employee No., Employee
Code, Reporting Officer, Division, EPF Details, Personal File No., Email Id, Marital Status,
Date of Retirement, Religion, Disability Type, Blood Group, Passport Details, Emergency
Contact details, Exit Date, exit Reason, Expertise, Remarks Column, Extension details.)
22. Organization Development :-

 Requisition for transfer.
 Transfer order.
 Employee Performance Management System (EPMS).
 Employee Life cycle information management system – regular & Contract (Joining/ transfer/
posting/ promotion/ pay details/ dependent details/ leave/ trainings/ foreign deputation etc.
 Position Management.
23. Industrial Relations : -

 Disciplinary management.
 Grievance management.
 Compliance management.
 Policy circulars.
24. Employee level/Section Level services:-

 All necessary workflow/display for individual employees.
 Maintenance of Reporting Structure by concerned Section/Location In-charges.
25. Disciplinary Action cases
26. Annual Increment
27. Unauthorized Absence/Memorandum
28. Extension of Posting/Service in respect of officials posted in field offices.
29. Delegation/Sub Delegation of Power’s.
30. Transfer/Posting with respect to Foreign Assignment.
31. Grievances/RTI/Complaints/Vigilance Queries/Prevention of Sexual Harassment Act/Legal
Matter.
32. Hiring/ Extension of Lease agreement of Offices/Guest House/Site Offices etc.
33. Release of Bond Money.
34. Employee’s welfare measures e.g. benevolent funds, T&C society etc.
Administration:
 Asset Management with linking to Financial Accounting.
 Outsourcing activities with linking to Financial Accounting.
 Online booking and allotment for Air/Rail ticket, Hotel, Mobile, Broadband/data card
connection, telephone bill, reimbursement of misc. office expenditures , Guest House etc. and
subsequent linking to financial accounting(FA)
46
Inventory Management:-
 Maintenance of Inventory for:
- All offices.
Analysis of items
Handholding support and Annual Technical Support (ATS)
Successful bidder shall deploy resources for carrying out handholding support & ATS as given in the
manpower requirement section.
Handholding Support
During Handholding period, extensive support to the users shall be provided by the bidder. All
necessary software modifications shall be carried out to meet the change needs of the organization.
Handholding support shall be provided on-site as well as remotely through VC, Skype, over phone etc.
Additional training, if required shall also be carried out by the bidder during the handholding period.
Annual Technical Support (ATS)
Sl. Description Support Period

No. (Years/ Months)
1 DLP during Annual Technical Support (ATS) - Free of Cost 1 year
2 Annual Technical Support (ATS) 5 years
ATS for Bidder

 During ATS period, bidder shall provide all upgrades, patches, updates and/or bug -fixes related to
ERP, database, middleware or any other software supplied as part of the complete solution.
 Cost of ATS support (if any) till the successful completion of Stabilization Test and during DLP
shall be borne by the Bidder
 Successful bidder shall provide ATS support as per SLA parameters including but not limited to
ERP solution, database/ databases, patches and releases, system/ utility software etc.
 Shall incorporate any change in business conditions such as organization restructuring (e.g., change
in structure, change in workflow, expansion etc.).
 Shall incorporate any change in statutory requirements such as State / Central guidelines, Taxes &
duties (e.g. GST), change in accounting standards & norms.
 Shall provide training to users of WAPCOS wherever required.
 Installation, reinstallation of all software components including complete ERP solution, Database
etc., if required.
 Successful bidder shall be responsible for database and application performance monitoring and
make necessary changes such as performance tuning and optimization to ensure that the complete
solution is performing as per contract requirements.
 The successful bidder shall be required to undertake regular analysis of events and logs regarding
the solution and make necessary changes along with submission of relevant reports to WAPCOS.
During the ATS period agency shall ensure that:
47
 All necessary measures are taken for the smooth operation of the ERP system
 Ensure that persons from WAPCOS team & NPCC team are duly trained and prepared in a
progressive manner so as to operate the system on their own, with a view to eventually
takeover operations at the end of contractual term
 Ensure that all necessary know-how is transferred to WAPCOS team & NPCC team in an
effective manner to facilitate a smooth transition.
Warranty Support
 Warranty support for hardware and system & utility software shall be provided. Necessary spares
shall be maintained for warranty support.
 Cost of warranty support (if any) till the successful completion of Stabilization Test shall be borne
by the Bidder
 Handholding support start after successful system stabilization.
 Subsequent to successful completion of stabilization test, ATS of the bidder shall commence.
 Warranty Support of hardware and system/ utility software shall start after successful completion
of stabilization test at both DC and DR site.
Warranty Period
Sl. Description Warranty Support
No. (Years/ Months)
1 Warranty for all hardware & system / utility software at DC 5 years
& DR sites after successful completion of stabilization test.
General Points
• ERP solution shall have MIS and Management Dashboard. The Bidder shall configure Management
Dashboard and Reports as per requirements of WAPCOS & NPCC.
• Bidder shall ensure that the entire solution is seamlessly integrated and user shall operate through a
single sign-on.
• Output for Generating Report in Excel/PDF or any other format as desired by WAPCOS & NPCC
• In case there is a change in version or upgrade of ERP product before supply, the bidder shall
provide latest version of the ERP suite to the Purchaser without any additional cost.
• The bidder shall develop bilingual (English & Hindi) reports during solutions realization phase as
per purchaser's needs.
• Bidder shall strictly adhere to completion schedule
• Bidder shall carry out acceptance test as per quality acceptance test
• Data collection and migration shall be carried out as per requirement.
• Trainings and Change management awareness workshops shall be carried out as per Capability
Development Scope.
Training
 Successful bidder shall prepare detailed training strategy and plan based on training requirements.
 Successful bidder shall prepare detailed training schedule & course material.
 Successful bidder shall provide in house training based on the modules and conduct functional
training, technical training & end user training etc.
* WAPCOS & NPCC shall provide infra such as training-conference halls, laptops/desktops,
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projectors/ displays for the purpose of training at it's offices in Delhi and Gurgaon. All other expenses
shall be borne by the Agency
ERP Product Overview Training

Successful bidder shall provide ERP product overview training (as per modules) to key stakeholders of
WAPCOS such as Management, Core Team members and domain experts to familiarize them on
product modules, functionalities, nomenclature etc. for both the phases.
Functional Training
Successful bidder shall submit a functional training plan to WAPCOS & NPCC.
 Training shall be provided on training environment of the ERP product so that users can
understand the working process of actual ERP product.
 After training, successful bidder shall incorporate suggestions/ comments given by core team/
domain experts of WAPCOS in the ERP solution.
 Provide ERP functional training including project management to the core team and other
nominated officials (domain experts) of WAPCOS & NPCC.
End User Training:

End users need to be trained by the successful bidder for the smooth functioning of the solution.
Successful bidder shall conduct extensive/multiple training session for the end users before “Go-Live”
of the proposed solution phase wise for respective modules.
Technical training:
This shall cover the following minimum
 ERP System Administration
 Database Administration
 Programming for customizations/development works, forms and reports development.
 Data Migration
 Technical tools associated with the implementation
Training Material
 Adequate training materials such as training manual, practice guide, quick-reference guide shall
be provided by the successful bidder in both hard copy and soft copy.
 Training material shall cover subjects like ERP fundamentals, standard functionalities of ERP,
configured system manual relevant to WAPCOS & NPCC, functional training manual, technical
training manual etc., as per agreed plan and requirements.
Training Types Minimum no. of trainings
ERP overview Training 3 Nos.
Functional Training 3 Nos.
Technical Training 3 Nos. for each module
End User Training 6 Nos. for each module
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Change Management and Capacity Building
The agency shall provide a change management plan to WAPCOS & NPCC which addresses the
various aspects of capacity building and training.
Change Management Program shall ensure:

1. A smooth transition to the new way of working
2. The organization/people support the changes implemented
3. Individuals know how the changes affect them and the role they have to play
4. Stakeholders to understand the benefits of the changes and internalize it
5. The new system and its underlying concepts are understood
6. People are aware of how roles and responsibilities are changing
7. Everyone is motivated and committed to the change program
8. The success and progress of the program is monitored and measured
With the implementation of a new ERP system, WAPCOS & NPCC will have several change
implications emanating from the following changes:
1. Process and procedural (necessary introduction of some new process and systems emanating
from the need of changing core functional information flow in a few cases)
2. Technical and technological (introduction of new technologies for enabling the new /
unaddressed business requirements)
3. Organizational (transformation of existing organizational structure and redefined roles and
responsibilities)
It will be critical to assess issues that will have the highest impact on the change management plan and
manage them through appropriate interventions. Some of the interventions proposed are listed below:
1. Help to make employees realize the benefits of the new system
2. Identification and preparation of change agents to deal with change at local level
3. Rationalized and planned work schedule and workload
4. Highlight the learning and growth opportunities in the new system
5. Highlight the easy of working in the new system with better technology and simpler processes
DEPLOYMENT OF MANPOWER
Design, Implementation & Handholding Support
SL. Criteria/sub- Minimum Requirements Documents to be

NO Criteria submitted
1. Team Leader / B.TECH or equivalent in Computer Engineering or IT. Relevant CV certified
Project Masters in Management is Preferable by the Bidder
Manager  Experience- At least 15 years with minimum 10
(five) years in the ERP implementation
 Past experience in implementation of ERP system in
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SL. Criteria/sub- Minimum Requirements Documents to be
NO Criteria submitted
at least 1 (One) project in Government / PSU in
India as Project Manager
2. Functional CA/ICWA for Financial Accounting (FA) module. Relevant CVs certified
Expert for  Experience- At least 10 years of experience in the by the Bidder
Finance respective modules of the ERP product
Module-1 Nos.
3. Functional B.TECH/B.E Relevant CVs certified
Expert for all Experience- At least 10 years of experience in the by the Bidder
other Modules- respective modules of the ERP product
1 Nos.
4. Technical B.TECH/B.E Relevant CVs certified
Expert (TE)- 2 Experience- At least 10 years of experience in the ERP by the Bidder
product
Nos.
All the professionals shall be in the direct payroll of the successful bidder. Certified Provident Fund
statement shall be submitted by the successful bidder.
The above experts shall be available offline/online as per requirement of WAPCOS during the Design,
Implementation & Handholding Support period.
Annual Technical support
Sl. No Resource Minimum number of manpower

2 Technical Expert  2 (Two) each at WAPCOS/NPCC office as when required
(4 Nos.) during as per requirement during DLP period and ATS period.
In addition to the above offshore support shall also be provided
whenever required.
Data Migration of Ongoing Project Data
Data migration including entry and validation of Ongoing Project data, and porting shall be the
responsibility of the agency. Data shall be migrated from the current application/ media/ document
section to the new application prior to the ‘go-live’ of the respective location. The agency needs to do
the following on data migration from the existing systems and/or data stored otherwise
1. Design the data migration & acceptance methodology and plan
2. Risk Identification and Mitigation Plan for Data Migration
3. Mapping of the data
4. Identifying the data gaps
5. Perform data cleansing for incorrect/ incomplete data
6. Providing templates for data collection
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7. Extraction and Loading of the data
8. Listing of errors during data migration
9. Corrections of the migrated data during Data Quality Assessment and Review
10. Final porting of the data into the ERP system
11. Meta tagging of key words
12. Testing and obtain sign off on migrated data
The tool / utility for performing data migration must be designed by the agency after adequate study of
the data to be migrated.
Data Assessment: The study of the source systems must provide comprehensive insights into the
content, structure, quality, and integrity of the source systems.
Risk Identification and Mitigation Plan for Data Migration: The agency shall identify all risks
associated with the data migration and enumerate mitigation measures and prepare a Risk
Identification and Mitigation plan for Data Migration. The plan must address the contingency
measures to be adopted during the event of a data migration failure. It must also clearly specify
measures to be taken to prevent data loss. It may be preferable to consider migration of data to a
backup system at the same time as the new system to address data loss due to system failures
Data Mapping and cleansing: Since there would be significant difference between existing database
table structures and database table structures of new application, there must be mapping done between
existing tables and proposed tables and data be made compatible for migration into new tables. A
comprehensive data mapping exercise must be undertaken by the agency before embarking on data
migration. A good data map will detail an in-depth cross-referencing of all mutual fields across the
source system and the target system. It must include the following (but not limited to):
1. Names of applicable to and from fields
2. Lengths and data types of these fields
3. Mapping of relationships between entities
4. Check on the constraints, unique fields and integrity checks
5. Any logic involved in mapping such as string truncations or validations against any business
rules.
WAPCOS & NPCC will provide the complete information about the existing database. It is the
responsibility of the agency to develop the tools, extract data from the database, check the data
integrity and migrate the data. However, the complete data validation is the responsibility of WAPCOS
& NPCC. The agency shall be responsible for migration of operational data as required, including
financial transaction data such as ongoing contracts, employee transaction data etc. In the event of any
gaps in data migration, the agency shall discuss with WAPCOS & NPCC, document the findings and
get it signed-off from WAPCOS & NPCC
1. Agency shall run mock data migration tests to validate the conversion programs that have been
written.
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2. Agency shall validate the data before uploading the same to the production environment.
3. Agency shall support in conducting the acceptance testing and verifying the completeness and
accuracy of the data migrated to the proposed solution
Technical Requirement Specifications (TRS)

Requirements defined under TRS shall be part of scope of work and need to be provided as per
WAPCOS’s requirement.
Sl. No. ERP product Technical Requirements
A. GENERAL REQUIREMENTS
1. Real-time data update among modules shall be supported
2. Shall support distributed processing
3. Shall support the TCP/IP protocol stack
4. Shall be Scalable.
5. Shall support auto switching over to other available servers in case of server failure
6. Shall be operable form Windows/Linux/IOS/Android devices.
B. INSTALLATION/ENHANCEMENTS/UPGRADE
7. The following types of system implementation tools shall be available:
(a) Quick implementation/configuration tools
(b) Development tools (e.g. report writer, screen painter, programming language etc.)
(c) Debugging, auditing and testing tools (for both functional and performance testing)
(d) Provision for remote patch and version administration

8. All for patches & fixes of ERP solution shall be provided on a proactive basis during ATS
period.
C. LANGUAGE
9. Shall support UNICODE
D. FLEXIBILITY
10. Shall be configurable in terms of data retention, automatic time-outs to adapt various
workload.
11. Shall offer ‘Fast-path’ options for speedier navigation in the system.
12. Shall provide data archiving capabilities, which can, selectively archive
inactive/obsolete data into separate storage media
13. Shall synchronize the time (clock) with other 3rd Party software
14. Shall automatically update workflow requirements based on user role change
E. TECHNICAL INTERFACING/INTEGRATION/CONVERSION
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15. Shall support interfaces with software from other Vendors or in-house developed systems.
16. Shall support data conversion tools.
17. Shall support e-mail integration with 3rd party email solutions.
18. Shall integrate with SMS gateway to allow SMS alerts
19. Shall support access via the Internet with secured connectivity.
20. Shall support the upload and download of the following type of documents into the
system: Microsoft Word, Microsoft Excel, Adobe acrobat files, Image files, Microsoft
PowerPoint files, Microsoft Project files, PDF, audio, video files, multimedia files, zip
files etc.
21. Shall support data export and import facility to databases and other software packages
(such as Excel sheet).
F. SECURITY
22. Shall provide details of user activity/security violation for auditing.
23. Shall restrict users from unauthorized access by allowing only the authorized users with
valid profile/password to access only the allowed transactions, as well as be capable of
restricting access to unauthorized users.
24. Shall have multiple levels of security such as Objects, Transactions, Forms, and Process etc.
25. Shall have a capability to assign activities to roles, profiles, map roles / profiles to users and
provide role based access to users.
26. Shall track User ID, Terminal, Session, IP Address etc. as a part of the audit trail.
27. Shall be capable of encrypting/decrypting sensitive data.
28. Shall include parameters on global and user level security.
29. Shall have “user and user group authorization administration” tool to assign security levels
to functions and data and allow the access by users / by groups with valid security level
only.
30. Shall have the feature of automatic log-off if there is no user activity for a specified time
period.
G. BACKUP/RESTORE
31. Shall provide backup facility.
32. Shall provide recovery facility from a checkpoint (i.e. from a specific date & time).
33. Shall support backup of database while in operation.
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34. It shall be possible to schedule a backup/restoration task.
35. Shall have the ability to run multiple backup tasks in parallel.
36. Shall have the ability to manually override scheduled backup operations.
37. Shall have the ability to produce a report for each backup/restoration task.
38. Shall support direct backup of data from one machine to another / from server to backup
tapes/ CDs/ Storage Area Network etc.
H. OPERATIONAL
39. Shall have transaction processing monitoring facility with easy to use Graphical User
Interface (GUI).
40. Shall support database administration with reporting facility.
41. Shall support system monitoring with reporting facility.
42. Shall support performance monitoring with reporting facility.
43. Shall support performance tuning tools.
44. Shall have the ability to report system alerts to administrator such as: Database alert and
System alert
45. Shall provide methods to manage and prioritize batch jobs queued.
46. Shall support job scheduling.
47. Shall offer graphics and charting capabilities.
48. Shall restrict users from deleting data directly from database unless authorized to do so.
49. Shall support logical deletion first and then physical deletion - to allow the reversal of
deletion by user
50. All Temporary data, table or files generated by the system shall automatically be managed.
51. Shall allow multiple users to access the same module simultaneously.
52. Shall allow designing of workflow with ability to define business rules, alerts and triggers
53. Shall support creation of secondary workflow attached to a parent workflow.
54. Shall have utilities to automate report distribution with generation of alerts.
I. CONTROL ENVIRONMENT
55. Shall support version control to maximize the productivity of parallel teams.
J. REPORTS
56. Drilling down of reports shall be possible.
57. Provision for previewing of reports before printing
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58. Shall support user defined reports generation.
59. Shall provide user-friendly interfaces and generate graphical reports and queries.
K. INDIAN LOCALIZATION
60. Shall support Indian specific requirements (any notification or guideline issued by State or
Central government) e.g. taxes, duties & other government levies and statutory
requirements etc.
L. ON-LINE HELP
61. Shall have comprehensive help facility wherein the users can obtain system specific
technical / functional help on line.
62. Shall maintain a database of FAQ(s).
M. OTHERS
63. Shall generate relevant transaction documents, number and time stamp for future reference
and tracking.
N. INTEGRATION
64. Shall support Integration as per scope
QUALITY ACCEPTANCE TEST

a) Testing
List of tests to be conducted are given below.
Testing Type Objective
Unit Test Process/activity wise testing of developed / configured solution for each Module.
System End to End integrated test of business process involving multiple modules or
Integration Test applications.
User Acceptance Complete testing of the ERP solution based on user roles & responsibilities.
Test
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Testing Type Objective
Stabilization Test The Stabilization Tests shall be conducted for the ERP Solution after
successful Go-live period.
The test shall be conducted for ascertaining Response Time Performance Test
criteria and availability performance criteria. The tests shall be carried as
described below:
- Response Time Performance Test and Availability performance test shall be
carried out simultaneously for ten (10) continuous calendar days for DC site
and five (5) continuous calendar days for DR site.
- The availability performance test shall be carried out by powering up and
continuous operating all the systems on 24x7 basis to ascertain that all
components of the solution are working in the desired fashion individually and
together meeting the Availability Performance criteria.
- During stabilization test, the successful bidder shall deploy performance
measurement tools to establish adherence to desired Standards of Performance.
- If the system is found to be lacking in meeting prescribed availability

performance and response time performance, the successful bidder shall at its
cost and expense make such changes, modifications, replacements, and/or
additions to the ERP Solution /Hardware/ System Software/ Database/
Middleware as may be necessary for fully conforming to the Standards of
Performance without any commercial implication.
- The successful bidder shall notify the Purchaser upon completion of such
necessary changes, modifications, and/or additions and shall request the
Purchaser for repeat of stabilization tests for the same period as mentioned
above for DC & DR site (as applicable). If the “ERP Solution” including all
Hardware and Software fail after the second stabilization test, penalty as per
tender conditions shall be applicable.
A maximum of 60 (sixty) days will be allowed to complete the stabilization test
in case of failure of the first stabilization test for DC & DR site together.
However, total timeline for project completion remains the same and necessary
LD clause will be applicable in case of delay.
b) Response Time Performance Test (RTPT) criteria
Bidder shall carry out the Response Time Performance Test of the system based on simulated growth
as well as based on actual system usage in terms of no. of users and transaction volume. Response
Time Performance Test shall be carried out in both the cases. Failure of the any one of the test shall be
treated as failure of Response Time Performance Test.
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Sl No. User Activity (for DC site) Maximum
permissible time
LAN WAN
1. Menu Navigation - To display the menu as per the defined user <1 sec <3 sec
role and profile
2. Screen Opening - To display the selected data entry screen from <1 sec <2 sec
the menu chosen
3. Field Navigation - To navigate between the data entry fields in the <1 sec <2 sec
screen
4. Look-up response time - To display items from list of values <1 sec <2 sec
5. Look-up response time - To display items from table <5 sec <8 sec
6. Screen navigation - Time taken to navigate from one screen (tab <1 sec <2 sec
page) to another which does not involve processing in earlier
screen
7. Transaction commit - Response time taken to commit a <2 sec <3 sec
simple transaction like Store Issue Indent, Stores Receipt Indent
etc.
8. Query Retrieval Response Time - Simple query <5 sec <10 sec
9. Query Retrieval Response Time - medium complexity query <8 sec <12 sec
10. Query Retrieval Response Time - High complexity query <15 sec <20 sec
11 Reports Generation Response Time - Simple report <5 sec <10 sec
12. Reports Generation Response Time - Medium complexity report <30 sec <50 sec
13. Reports Generation Response Time - High complexity report <1 min <3 min
Maximum
Sl. No. User Activity (for DR site)
permissible time
LAN WAN
1. Menu Navigation - To display the menu as per the defined user role <2 sec <4 sec
and profile
2. Screen Opening - To display the selected data entry screen from the <2 sec <3 sec
menu chosen
3. Field Navigation - To navigate between the data entry fields in the <1 sec <2 sec
screen
4. Look-up response time - To display items from list of values <1 sec <2 sec
5. Look-up response time - To display items from table <7 sec <10 sec
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Maximum
Sl. No. User Activity (for DR site)
permissible time
LAN WAN
6. Screen navigation - Time taken to navigate from one screen (tab <1 sec <2 sec
page) to another which does not involve processing in earlier screen
7. Transaction commit - Response time taken to commit a simple <3 sec <4 sec
transaction like Store Issue Indent, Stores Receipt Indent etc.
8. Query Retrieval Response Time - Simple query <7 sec <12 sec
9. Query Retrieval Response Time - medium complexity query <11 sec <15 sec
10. Query Retrieval Response Time - High complexity query <20 sec <25 sec
11 Reports Generation Response Time - Simple report <7 sec <12 sec
12. Reports Generation Response Time - Medium complexity report <45 sec <65 sec
13. Reports Generation Response Time - High complexity report <1.5 min <3.5 min
Note:-
 Simple Query- Which can retrieve result with one single table containing minimum 10 columns
and minimum 1000 records.
 Medium Complexity Query- Which can retrieve result from minimum 5 joins (excluding self joins)
with each table containing minimum 10 columns and minimum 2000 records in each table.
 High Complexity Query- Which can retrieve result from minimum 8 joins (excluding self joins),
with each table containing minimum 10 columns and minimum 5000 records in each table.
Any additional hardware/ software required to meet the requirements of Response Time Performance
shall be provided by the bidder without any cost implication. Failure to meet the acceptance test shall
attract penalty as per tender conditions.
SYSTEM ACCEPTANCE
The agency will develop acceptance test procedures and the same will need to be approved by
WAPCOS. The purpose of this acceptance is to ensure conformance to the required process operations
response time, the integrity of the application after installation, and to eliminate any operational bugs.
This will include:
4. Fine tuning of the application, ensuring all required related component software are installed and
any debugging required.
5. The acceptance tests will be carried out before Go-Live at site.
At the satisfactory conclusion of these Acceptance tests to the satisfaction of WAPCOS & NPCC, the
implementation of the application shall be considered to be complete however if any bugs/errors is
reported by WAPCOS & NPCC, the agency shall be responsible for taking the corrective action
immediately.
Go Live
Declaration of “Go Live” – the system will be declared “Go Live” when the following tasks/activities
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are accomplished satisfactorily
a) Acceptance testing
b) Installation and commissioning of Hardware
c) Data migration
d) Training
e) User creation / role identification
The Final Go Live will be after completion of stabilization period.
2.3 Deliverables
The agency shall carry out the assignment in a time bound manner and will provide the following to
WAPCOS & NPCC as per agreed timelines. Time is the essence of the assignment.
Item Timeline
Project Initiation T0+ 15 days
- Project Kick-off meeting
- Project Plan, including Work Breakdown Structure, communication/
coordination procedure, deliverable submission schedule and
detailed implementation schedule
- Document standards and templates for deliverables and reports
- Initial workshop on overview of ERP & functionality of various
modules
Template and Software Licenses delivery T0+ 1.0 Month
- Delivery confirmation for purchase of software licenses and
initiation of installation
Business Blueprint Design T0+ 1.5 Month
- Detailed Plan for Business blueprint design
- Report on Validation of AS-IS processes
- TO-BE processes Report / Blueprint design document
- Gap Assessment Report
- ERP Change Management plan and implementation schedule
Technical Solution Design and system development T0+ 2.0 Month
Data Migration T0+ 2.5 Month
Testing T0+ 3.0 Month
Go-Live and Acceptance T0+ 3.0 Month
Training and Change management T0+ 4.0 Month
Handholding T0+ 4.0 to T0+ 10
Month
Annual Technical Maintenance 5 years from the end
of handholding period
* Finance Module shall be completed and shall go-live within one month from LOA. The agency shall
complete the works for Business Blueprint Design, Technical Solution Design, Data Migration System
Development, Testing, Training and Change management of Finance Module ahead of the above
schedule to ensure the go-live within 1 month.
# T0 = Start of Project
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2.4 Period of Completion
The company intends to complete process within a span of 10 months (4 months implementation &
training and 6 months handholding support) and 5 years of Annual Technical Maintenance including 1
year DLP. However, if for any reason, the time frame for completion of implementation gets extended
beyond 4 months, then the prospective bidder selected and appointed shall remain liable for
completing the implementation to the satisfaction /acceptance of WAPCOS and nothing extra shall be
paid on any account. LD clause as per tender shall be applicable for delay on part of the agency.
2.5 Eligible Bidders
The bidder must be a Company or LLP incorporated, or registered Partnership Firms located in India.
The company must be registered in India under The Companies Act, or the Limited Liability
Partnership must be constituted under LLP Act, 2008 or Partnership firm must be registered in Indian
Partnership Act, 1932.
Bidder must have valid PAN and GST registration number.
The prospective bidder must have experience of operation of more than 10 years in India. Also, the
bidder must be in the business of providing ERP Services in India for at least Three (3) years. The 3
year period shall be reckoned from the last day of the month previous to the one in which bids are
invited. The bidder shall submit proof of its existence in the business of providing ERP services in India
for at least three (3) years by submitting certified copy of the work order pertaining to the desired
timeline along with proof of constitutional existence.
The average annual turnover of the bidder shall not be less than ₹ 7.50 cr. during the preceding three
financial years i.e. 2019-20, 2020-21, 2021-22. Audited Balance sheet, Statement of Profit & Loss,
Financial & other Notes together with Statutory Auditor’s Report duly certified by the current statutory
auditor must be submitted along with bid for last 5 financial years i.e. 2017-18, 2018-19, 2019-20,
2020-21, 2021-22. The certificate of statutory auditor must carry the UDIN (Unique Document
Identification Number).
The Bidder should not have incurred any loss (Profit After Tax should be positive) in more than 2 years
in last 5 financial years viz. – 2017-18, 2018-19, 2019-20, 2020-21, 2021-22. A certificate from the
Statutory auditor shall be attached. The certificate of statutory auditor must carry the UDIN (Unique
Document Identification Number)
The bidder must not have been banned / blacklisted / debarred from business for adopting any corrupt,
fraudulent, collusive and coercive practices including misrepresentation of facts by any Govt. agency or
Public Sector Undertaking. A certificate shall be attached in this regard.
The bidder must have executed at least two (2) ERP implementations in India during last seven (7)
years. The 7 year period shall be reckoned from the last day of the month previous to the one in which
bids are invited. All such implementation must have minimum 100 (one hundred) full service licenses.
Bidder certificates to be attached.
Out of the above two projects the bidder must have implemented at least 1 project covering ERP
implementation for State or Central Govt./ PSUs in India during last seven (7) years.
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Bidder must have completed at least one project covering IND-AS and GST based Module in India
The bidder shall be a CMMI -5 certified.
ERP product OEM shall have at least 1 (one) Research & Development center in India.
2.6 Work Experience
The bidder should essentially possess the following work experience:
The bidder must have executed at least two (2) ERP implementations in India during last seven (7)
years. The 7 year period shall be reckoned from the last day of the month previous to the one in which
bids are invited. All such implementation must have minimum 100 (one hundred) full service licenses.
Bidder certificates to be attached.
Out of the above three projects the bidder must have implemented at least 1 project covering ERP
implementation for State or Central Govt./ PSUs in India during last seven (7) years.
2.7 Joint Venture
Joint Venture is not allowed.
2.8 Sub-letting / Association
Allowed for either Hardware including utility software. However, WAPCOS shall deal only with the
bidder finally appointed for ERP implementation which shall be responsible as a single source entity
for successful completion of the implementation. The company shall not have any responsibility
towards Associations/ Sub-Letting entities engaged by the prospective bidder and it shall keep
WAPCOS fully indemnified against all losses, penalties, levies, fees etc. that may arise due to the
actions of persons/ entities engaged by the agency.
2.9 Cost of Bidding
The Bidder shall bear all the costs associated with the preparation and submission of Bid and the
Employer in no case will be responsible or liable for those costs, regardless of the conduct or outcome
of the Bidding process.
2.10 Tender Documents

The tender documents are as stated below and should be read in conjunction with any
corrigendum/modification issued on these documents:
 Notice Inviting Tender (NIT)
 Instructions to Bidders (ITB)
 Annexures for Bid Submission
 General Conditions of Contract (GCC)
The Bidder is expected to examine carefully the contents of all the above documents. Failure to comply
with the requirement of the Bid submission will be at the Bidder’s own risk. Bids which are not
substantially responsive to the requirement of the bidding document shall be rejected.
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2.11 Clarification of Bid Documents
Prospective Bidder requiring any clarification of the bidding documents may submit his queries in the
pre-bid meeting as mentioned in the NIT.
The Employer will reply to only those queries which are received before the scheduled time and which
are essentially required for submission of bids. The Employer will not reply to the queries which are not
considered fit like or replies of which can be implied /found in the NIT/Tender Documents or which are
not relevant or in contravention to NIT/Tender Documents. While all efforts have been made to avoid
errors in the drafting of the tender documents, the Bidder is advised to check the same carefully. No
claim on account of any errors detected in the tender documents shall be entertained and the WAPCOS
Limited shall remain indemnified on all counts in this regard.
2.12 Amendment of Bid Documents
At any time prior to the deadline for submission of bids, the Employer may, for any reason (s), whether
at their own initiative or in response to a clarification requested by a prospective Bidder, modify the
Bidding Documents by the issuance of a corrigendum/ addendum. No modification of Bid shall be
permissible after last date of submission, whatever may be the reason. The Employer may at their
discretion may extend the deadline for submission of Tender/ Bid, if considered necessary. Any
corrigendum/ addendum thus issued shall be part of the bidding documents. Prospective Bidders shall
download the same from the e-portal and submit along with the submission of Bid as token of
acceptance.
2.13 Preparation of Bids
Bidders Responsibility
a) The Bidder is solely responsible for the details of their Bid and the preparation of bids. In no case
shall the Employer be responsible for any part of the tender documents submitted by him.
b) Irrespective of whether or not the Bidders have sent the pre-bid queries, they shall be deemed to have
taken into account all relevant factors pertaining to the work as defined in the tender and
clarifications/ modifications/ additions given in Pre-Bid clarification, if any, or addendum issued, if
any, in the preparation and submission of the Bid.
2.14 Documents Comprising the Bid
The technical and financial bids shall be submitted online on GEM Portal. Technical Bid to be
prepared and submitted by the bidder for consideration shall comprise of the following:
a) Documentary evidence of having deposited the EMD quoting UTR of RTGS/NEFT
b) Signed & scanned copy of duly filled Bid Acceptance Letter as per Annexure-I.
c) Signed & scanned copy of duly filled Bidder Information as per Annexure-II.
d) Signed & scanned copy of duly filled statement of details of work experience as per Annexure-
III.
e) Details of orders in hand as per Annexure III A
f) Signed & Scanned Copy of duly filled Financial Information of the Bidder’s organization as
per Annexure-IV & IVA
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g) Signed & Scanned Copy of information about EMD submitted as per Annexure-V
h) Signed & Scanned Copy of No conviction Certificate as per Annexure-VI
i) Signed & Scanned Copy of No Deviation Certificate as per Annexure-VII
j) Signed & Scanned Copy of Litigation History, Liquidated Damages & Disqualification as per
Annexure-VIII
k) Availability of skilled & trained manpower as per Annexure-IX
l) Solvency Certificate as per format enclosed in Annexure – XI
m) Pre-Contract Integrity Pact as per format enclosed in Annexure - XII
n) Signed & scanned copy of Certificate of registration of company/ firm.
o) Signed & scanned copies of documents for PAN.
p) Signed & scanned copy of Audited balance sheets for the last three financial years as a proof
of turnover and profit details from similar works.
q) Signed & scanned copy of Letter of Award/Work Order along with completion certificates
regarding experience in similar types of works.
r) Signed copy of the notarized Power of Attorney on Stamp Paper from the Bidder in respect of
Authorized Signatory for the Bid.
s) Signed & scanned copy of the declaration of the bidder regarding Blacklisting
t) Bid Security/EMD shall be submitted by the Bidder before the date & time of submission of
Bid, failing which the bid shall summarily be rejected and the Bid shall not be opened.
Completed bidding document, annexures etc., used thereto duly filled in and signed wherever
required without altering the formats
u) Complete tender document stamped & signed on all pages, including reply to pre-bid
corrigendum & addendum if any
v) Detailed plan of execution of the project –Methodology and Undertaking that the Bidder
would be able to provide complete solutions matching the requirements of WAPCOS and
other terms and conditions of this tender.
w) All pages of the bids should be numbered in single series of numbers. Section-wise separate
numbering will not be accepted.
x) Failure to submit bid on time shall cause the proposal to be rejected.
y) Submission of proposal by fax or email is not acceptable.
2.15 Bid Prices
2.15.1 Unless stated otherwise in the Bidding Documents, the Contract shall be for the whole work as
described in ITB Clause-2.2 based on the prices submitted by the bidder.
i. The bid should include the complete scope of the tender.
ii. The Bidder shall quote his price in the stipulated format in Indian Rupees. All payments under
the contract resulting from the bid process shall be paid in India in INR only. Accordingly,
only bids quoted in INR shall be treated as responsive to the bid process. The price quoted by
the bidder shall be firm & fixed during the entire period of contract, including the extension, if
any and should be for undertaking the entire project in all respects as per the bidding
document. Price quoted by the bidder with additional conditions shall not be accepted and
same is liable to be rejected.
2.15.2 Prices quoted by the Bidder will include all costs towards Software, Equipment, supervision,
training, travel, manpower and other costs, profit; other levies together with all general risks,
liabilities and obligations set out or implied in the contract, statutory payments like PF, ESI,
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applicable Professional Tax etc. to its employees, cost of insurance to this contract, all
applicable tax liabilities like, Income Tax & Surcharges, etc.
2.15.3 GST shall be paid on submission of GSTR 1 & GSTR 3B towards proof of deposit of tax by
TA.
2.16 Bid Validity Period
Bids shall remain valid for acceptance for a period of 80 days (eighty days) from the date of opening
of bids. In exceptional circumstances, prior to expiry of the original bid validity period, WAPCOS &
NPCC may request the bidder for a specified extension in the period of validity along with validity of
Bid Security. The request and the responses thereto shall be made in writing or by email. A bidder
may refuse the request without forfeiting his bid security. A bidder agreeing to the request will not be
required/ nor permitted to modify his bid, but will be required to extend the validity of his bid security
correspondingly. The provision of ITB regarding discharge and forfeiture of bid security shall
continue to apply during the extended period of bid validity.
2.17 Bid Security / Earnest Money:

The bidder who wish to participate in the bid needs to make following payment within the period of
bid submission:
The Earnest Money Deposit (EMD) of Rs. 30,00,000/- (Rupees Thirty Lakhs only) to WAPCOS
which shall be deposited through RTGS/ NEFT in the Bank as per the details given below:
Name of Bank Indian Overseas Bank
Bank Account Number 193502000000028
IFSC Code IOBA0001935
Branch Address National Horticulture Board Building, G-85, Industrial Area,
Sector 18, Gurugram-122015, Haryana
1. The Unique Transaction Reference (UTR) of RTGS/ NEFT shall have to be uploaded by the
Bidder in the e-tendering system by the time of submission of bid.
2. The EMD shall be payable to WAPCOS without any condition(s), recourse or reservations
4. The Bid will be rejected in case EMD is not submitted. Request for adjustment of pending bills
or credit towards Earnest Money Deposit will not be entertained.
5. The EMD of unsuccessful bidders will be returned not later than 45 (forty five) days after the
expiry of bid validity without any interest.
6. The EMD of the successful bidder will be discharged after the bidder has furnished the required
acceptable performance guarantee.
7. The EMD shall be forfeited:
i If a bidder withdraws the bid after bid opening during the period of validity;
ii In the case of a successful bidder –
 fails to Sign the Agreement within the 15 days from the date of issue of LOA.
 fails to furnish the required performance security.
 fails to commence the work within the stipulated time period prescribed in the contract.
iii If a bidder Hides/misrepresents facts
iv If a bidder Refuses to accept Letter of Award
v If a bidder Tampers/modifies Price Bid Template in any manner
vi If a bidder Gets involved in any corrupt, collusive, coercive or fraudulent practices
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2.18 Bidding Condition
The bidder shall submit offers which comply fully with the requirements of the Bid Document.
Any deviation in submitted bid for the bidding documents shall be liable for rejection.
2.19 SUBMISSION OF BIDS
Online submission of Bid

The bidders shall submit their Technical and Financial Bid electronically through GEM Portal.
2.20 Technical Bid
The Technical bid may be declared non responsive / invalid, if the Bid is not accompanied by
the requisite documents as stipulated in ITB of Bid document. The Technical Bid should not
contain any financial information related to Financial Bid. The technical bid shall contain:
Documentary evidence of having deposited the cost of bid document and EMD quoting
reference of RTGS/NEFT
Signed & scanned copy of all duly filled Forms and Annexures as per clause 2.14 of ITB and
other requirements mentioned elsewhere in the Tender document
2.21 Financial Bid
The Financial Bid shall not include any Commercial or Technical conditions/ information.
Financial offers shall be submitted as per prescribed format given in Section-V of Bid document.
Financial Bid shall be uploaded through GEM Portal of Government of India.
2.22 Deadline for Submission of Bids
WAPCOS may, at its discretion, extend the deadline for submission of bids by issuing an
amendment, in which case all rights and obligations of WAPCOS and the bidders previously
subject to the original deadline shall thereafter be subject to the new deadline as extended. The
notice for extension of bid submission date shall be put on GEM Portal of Government of India
2.23 Modification and Withdrawal of Bids
The bidder may modify or withdraw his bid prior to deadline for submission of bid by giving
modification or withdrawal notice in writing to WAPCOS. The bid shall be modified / withdrawn on
GEM Portal.
No bid will be modified after the deadline for submission of the bid. Withdrawal of bid between
deadline for submission and expiry of bid validity will result in forfeiture of earnest money pursuant
to ITB clause-2.17.
2.24 WAPCOS’s Right to accept any Bid and to reject any or all Bids
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WAPCOS reserves the right to accept or reject any bid, and to annul the bidding process and reject all
bids, at any time prior to award of Contract, without thereby incurring any liability to the affected
bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for
WAPCOS’s action.
2.25 Bid Opening & Evaluation
WAPCOS shall open the bids as per electronic bid opening procedure. The bidder will be at liberty to
be present either in person or through an authorized representative at the time of opening of the Bid.
WAPCOS will open the bids in the presence of Bidders’ representative who wish to attend at the time,
date and venue as mentioned in NIT.
2.26 Evaluation of Bid
WAPCOS reserves the right to reject the bid under any of the following circumstances:
i. Bid is incomplete and/ or not accompanied by all required documents.

ii. Bid is not in conformity with the terms and conditions of tender document.
iii. Specifications stipulated in the tender document are not met by the bidder
iv. Any other reasons due to which WAPCOS finds that the bidder is not eligible.
WAPCOS will examine the Bids to determine their completeness in all respect as per the
requirements of this Tender/ Bid document. WAPCOS may waive off any minor non-conformity or
irregularity in a Bid, which does not constitute a material deviation, provided such waiver does not
prejudice to affect the relative ranking of any Bidder.
WAPCOS shall evaluate the Bid based on the documents submitted by the Bidder.
The financial bids of the technically qualified bidders shall be opened at the notified date & time
mentioned in NIT. Final selection of the bidder will be made based on the least cost method.
2.27 Shortfall Documents
WAPCOS may ask the bidder for submission of additional documents if required in case of shortfall
documents during the evaluation of the bids. These documents shall not be relating to submission of
EMD. Request for documents and the response shall be in writing and no changes in the prices of the
bid shall be offered or permitted. No modification of the bid and any form of communication with
WAPCOS or submission of any additional documents, not specifically asked for by WAPCOS, will
be allowed and even when submitted they will not be considered by WAPCOS.
2.28 Confidentiality of Bids
After the public opening of bids, information relating to the examination, clarification, evaluation and
comparison of bids and recommendations concerning the Award of Contract shall not be disclosed to
bidders or other persons not officially concerned with such process.
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Any effort by a bidder to influence WAPCOS in the process of examination, clarification, evaluation
and comparison of bids, and in decisions concerning Award of Contract, may result in the rejection of
his bid.
2.29 Clarification of Bids
To assist in the examination, comparison and evaluation of bid WAPCOS may ask bidders for
clarification of the bids, if any. But no change in price or substances of bid will be sought, agreed or
permitted. The request for clarification and its response shall invariably be in writing.
2.30 Determination of Responsiveness
Prior to detailed evaluation of bid it will be determined whether each bid:

i) has been properly signed
ii) is accompanied by required securities
iii) is substantially responsive to the requirement of bidding document
iv) provides necessary clarification or substance
A substantially responsive document is one which conforms to all the terms, conditions &
specifications without material deviation or reservation which:
i) affects in any substantial way the quality or scope of the work
ii) limits in any substantial way the scope of work
iii) is inconsistent with the bidding document
iv) affects unfairly the competitive position of other bidder
Bids not found substantially responsive are liable to be rejected. Conditions if added by the bidder,
which have adverse bearing on the cost and scope of tendered work shall make the tender liable to
disqualification.
2.31 Corrections of Errors in Bids
Bids will be checked for any arithmetical error and will be corrected by WAPCOS irrespective of
concurrence of the bidder. If the bidder does not accept the corrected amount of bid, his bid will be
rejected and the bid security will be forfeited.
2.32 Evaluation of Bids
WAPCOS will only evaluate and compare the bids determined to be substantially responsive. In
evaluating bids, WAPCOS will determine, for each bid, the Evaluated Bid Price by adjusting the Bids
Price as follows:
i. making any correction for errors.
ii. making an appropriate adjustment for any discount and
WAPCOS reserves the right to accept or reject any variation, deviation or alternative offers.
Variations, deviations, alternative offers and other factors which are in excess of the
requirements of the Bidding Documents or otherwise result in the accrual of unsolicited
benefits to WAPCOS shall not be taken into account in bid evaluation.
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2.33 Comparison of Bids and Award Criteria
WAPCOS shall not be bound to award any work to eligible bidders. The bids being invited are non-
binding and without any commitment of award of work. WAPCOS will award the Contract to the
Bidder whose Bid has been determined to be Substantially Responsive to the Bidding Documents and
whose total evaluation price for the is the lowest.
Notification of Award
Prior to the expiry of the period of Bid validity prescribed by WAPCOS or any extension thereof,
WAPCOS will notify the successful Bidder by email and confirmed in writing by registered letter that
his Bid has been accepted. This “Letter of Award” shall contain the consultancy fee quoted by the
Bidder and accepted by WAPCOS payable to the successful bidder in consideration of the completion
of the Contract by the successful Bidder prescribed in the Contract (hereinafter and in the Conditions
of Contract called “the Contract Price”). The notification of Award will constitute the part of the
Contract agreement.
2.34 Signing of the Contract
Within 5 days of receipt of the Letter of Award, on a date and time mutually agreed upon, or a
specified in the letter of award the successful bidder or his authorized representative shall attend the
office of WAPCOS Limited at Plot No-76 C, Institutional Area, Sector-18, Gurugram-122015,
Haryana for signing of the Contract Agreement.
Failure on the part of the successful bidder to comply with the above requirements will constitute
sufficient grounds for the annulment of the award and forfeiture of the bid security.
2.35 Performance Security & Security Deposit
PERFORMANCE SECURITY
Within 5 days of the receipt of the notification of award from WAPCOS, but not later than the date of
the signing of the Agreement, the successful bidder shall furnish to WAPCOS, a Performance
Security in the form of a Bank Guarantee for an amount of 3% (Three percent) of the Contract Price
in accordance with the Conditions of the Contract.
The performance bank guarantee shall be valid for a period of 60 (sixty) days beyond the duration of
the contract period plus 1 (One) year of claim period beyond this duration. The vendor shall be
obliged to extend the validity of the performance guarantee as per the instructions of WAPCOS.
The Performance Security provided by the successful bidder in the form of a Bank Guarantee, from a
Scheduled Commercial Bank drawn in favor of WAPCOS LIMITED. The Bank Guarantee shall be
on the Performa given in tender document. Failure of the successful bidder to comply with this
requirement shall constitute sufficient grounds for the annulment of the award and forfeiture of the
bid security.
No claim shall lie against the Company in respect of interest on Performance Guarantee or
Depreciation thereof. The Company shall be entitled to deduct from the deposit any loss or damage
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which the Company may be put to by reason of any act or default recoverable by the Company from
TA and to call upon it to maintain the deposit at the original limit by making further deposits
In the event of agency failing to make and maintain a performance security in the manner aforesaid,
the contract shall be liable for Termination by the Company making it entitled to recover the amount
of damages, if any, from the available deposit amount and call upon agency to make good the
shortfall.
In the event of termination of contract owing to the agency, the company shall be entitled to engage
an alternate party for completing the work as per specifications at the risk and cost of the original
agency.
The performance Guarantee shall be refunded to the contractor without interest, after contractor duly
performs and completes all obligations under the contract but not later than 365 days of completion of
the contract.
All sums of compensation or other sums of money payable by agency may be deducted from
performance security. In the event of performance security being reduced from the original quantum
duo to recoveries as aforesaid the agency shall within 15 days of recoveries, make good deficiency in
performance security by way of Demand Draft.
RECOVERY OF SECURITY DEPOSIT

The successful bidder shall permit WAPCOS at the time of making any payment to him under the
contract to deduct a sum at the rate of 2.5% of the gross amount of each bill till the sum
deducted will amount to security deposit of 2.5% of the tendered value of the work. The agency
may, at his option, replace the retention amount with an unconditional BG from a bank acceptable to
the Procuring Entity at the following stages:
i. After the amount reaches half the value of the limit of retention money; and
ii. After the amount reaches the maximum limit of retention money. The retention money (or
BG, which replaced the retention money) shall be released upon expiration of 365 days after
the DLP of the works or final payment, whichever is earlier, on certification by the engineer.
In the event of different defect liability periods being applicable to different sections or parts,
the expiration of defect liability period shall be the latest of such periods.
2.36 Income Tax/ GST TDS
Deduction towards income tax/ GST TDS, as per prevailing laws, shall be made from gross amount of
every interim payment released by the company.
2.37 Execution and Completion of Work
The TA shall execute & complete the work within the stipulated period of time, in accordance within
the provision of contract till acceptance by WAPCOS. In case of failure, the damages will be imposed
as specified in the contract.
2.38 Format of Contract
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No bidder shall either during the bid stage or after award of work shall put forward any form of
contract/ agreement format of their own. The contract agreement shall be entered into between the
successful bidder and WAPCOS as per format specified in the tender document.
Any deviation with regard to above shall be treated as breach of essential contract conditions and shall
be lead to rejection of bid/ cancellation of Award of work.
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SECTION - III
CONDITIONS OF CONTRACT
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Clause-1: Definitions
In the Contract, as hereinafter defined, the following words and expressions shall have the meanings
hereby assigned to them, except where the context otherwise requires:
‘Employer’ means WAPCOS Limited & NPCC who will employ the Agency.
Tender/Bid, tenderer /bidder / agency are synonymous throughout this contract document.
‘Agency’ means the person or persons, firm or company, group of firms whose bid has been accepted
by WAPCOS and includes the agency’s personal representatives, successors and permitted assigns.
“Contract” means the Tender Document, Any Addendum/ Corrigendum to Tender Document,
Conditions Governing the Contract, Successful Bidder’s Bid, Correspondence exchanged between
WAPCOS and TA, Letter of Award and the Contract Agreement.
“Contract Price” or “Contract value” means the sum indicated in the Letter of Award“
“Approved” means approved in writing
“Letter of Award” means the letter from WAPCOS conveying acceptance of the bid subject to such
reservations as may have been stated therein.
“Month” means from the beginning of a given date of a calendar month to the end of the preceding date
of the next calendar month.
Words in singular number shall include the plural number and vice-versa where the context so requires.
“He” shall include “She” and vice-versa
Work means Procurement, Design, Development & Implementation, Maintenance and Training of
ERP Solution in WAPCOS Ltd & NPCC complying with IND-AS and GST by the agency appointed
through tender process.
Party or Parties’ means WAPCOS Limited and NPCC (agency) or both, as the case may be;
Clause-2: Assignment
The agency shall not assign the Contract or any part thereof, or any benefit or interest therein or
thereunder, otherwise than by a charge in favor of the agency’s bankers of any money due or to become
due under this Contract, without the prior written consent of the WAPCOS & NPCC.
Clause-3: Ruling Language and Law
The Contract documents shall be drawn up in English. All correspondence and documents relating to
the contract, exchanged by the agency and the WAPCOS & NPCC, shall be submitted in the
prescribed form in English. All supporting documents and printed literature in connection with the bid
shall be in English. The law to which the Contract is to be subject and according to which the
Contract is to be construed shall be the law for within the jurisdiction of Delhi courts.
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i) Documents Mutually Explanatory
Several documents forming the Contract are to be taken as mutually explanatory of one another, but in
case of ambiguities or discrepancies, the documents shall take precedence in the order in which they
are set out in the Proforma of Agreement.
Clause-4: Agency’s Responsibilities
The responsibilities of the agency would be to execute all the activities mentioned in the scope of
Work as per contract. The agency shall take full responsibility for the adequacy, stability and safety of
all operations and methods adopted for implementation of work as per contract.
Clause-5: Contract Agreement
The agency shall, when called upon so to do, enter into and execute a Contract Agreement, to be
prepared and completed at the cost of the agency in the Performa annexed, with such modification as
may be necessary and agreed between the parties.
Clause 6 : Performance Security
Within 5 days of the receipt of the notification of award, but not later than the date of the signing of
the Agreement, the successful bidder shall furnish a Performance Security in the form of a Bank
Guarantee for an amount of 3% (Three percent) of the Contract Price in accordance with the
Conditions of the Contract.
The performance bank guarantee shall be valid for the duration of the contract. The agency shall be
obliged to extend the validity of the performance guarantee as per the instructions of the executing
agency.
The Performance Security provided by the successful bidder in the form of a Bank Guarantee, from a
Scheduled Commercial Bank drawn in favor of WAPCOS Limited. The Bank Guarantee shall be on
the Performa given in tender document. Failure of the successful bidder to comply with this
requirement shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid
security.
No claim shall lie against the Company in respect of interest on Security Deposit or Depreciation
thereof. The Company shall be entitled to deduct from the deposit any loss or damage which the
Company may be put to by reason of any act or default recoverable by the Company from the agency
and to call upon the agency to maintain the deposit at the original limit by making further deposits
In the event of agency failing to make and maintain a performance security in the manner aforesaid, the
contract shall be liable for Termination by the Company making it entitled to recover the amount of
damages, if any, from the available deposit amount and call upon agency to make good the shortfall.
In the event of termination of contract owing to the agency, the company shall be entitled to engage an
alternate party for completing the work as per specifications at the risk and cost of the original agency.
The performance security will be released after the scheduled date of successful completion of the work
as per contract.
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All sums of compensation or other sums of money payable by agency may be deducted from
performance security. In the event of performance security being reduced from the original quantum
duo to recoveries as aforesaid the agency shall within 15 days of recoveries, make good deficiency in
performance security by way of Demand Draft.
Clause-7: Sufficiency of Bid
The agency shall be deemed to have satisfied himself before bidding as to the correctness and
sufficiency of his Bid for the Work and prices if any, which Bid rates and prices shall, except in so far
as it is otherwise provided in the Contract, cover all his obligations under the Contract, and all matters
and things necessary for the proper execution/completion of all the work.
Clause-8 : Work to be executed to the Satisfaction of Employer
Save in-so-far as it is legally or physically impossible, the agency shall execute the Work executed
strictly in accordance with the Contract to the satisfaction of the Employer and shall comply with and
adhere strictly to the Employer’s instructions and directions on any matter whether mentioned in the
Contract or not, touching or concerning the Work.
Clause-9: Agency’s Employees
i. The agency shall provide and employ in connection with the execution of the Work only such technical
personnel as are qualified, skilled and experienced in their respective trades and are necessary for the
proper and timely execution of the Work.
a) such skilled, semi-skilled and unskilled labour
ii. The Employer or its authorized representative shall be at liberty to object to and require the agency to
remove forthwith from the Work any person employed by the agency in or about the execution or
maintenance of the Work who, in the opinion of the Employer, misconducts himself, or is incompetent
or negligent in the proper performance of his duties, or whose employment is otherwise considered by
the Employer to be undesirable and such persons shall not be again employed upon the Work without
the written permission of the Employer. Any person so removed from the Work shall be replaced as
soon as possible by a competent substitute approved by the Employer.
Clause-10: Accidents or Injury to agency’s Employee / Personnel employed by it
The WAPCOS shall not be liable for or in respect of any damages or compensation payable according
to law in respect or in consequence of any accident or injury to any person in the employment of the
agency. The agency shall indemnify and keep indemnified the WAPCOS & NPCC against all such
damages, against all claims, proceedings, costs, charges and expenses whatsoever in respect thereof or
in relation thereto.
Clause 11: Compliance with Statutes & Regulations
This RFP, Resultant proposal and Agreement between parties, their meaning and interpretation and
the relation between the Parties shall in all respects be governed by and construed in accordance with
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the laws of the Republic of India.
The parties irrevocably agree that the Indian Courts at New Delhi shall, subject to provisions of
Clause 6 have jurisdiction to hear and determine any action or proceedings, and to settle any dispute,
which may arise out of or in connection with the resultant Agreement and, for such purpose
irrevocably submit to the jurisdiction of such courts.
This Parties irrevocably waive any objection which they might at any time have to the courts
referred to above being nominated as the forum to hear and determine any action or proceedings, and
to settle any dispute, which may arise out of or in connection with this Agreement and agree not to
claim and any such court is not a convenient or appropriate forum.
The agency shall conform in all respects with the provisions of any such Statute, Ordinance or Law as
aforesaid and the regulations or bye-laws of any local or other duly constituted authority which may be
applicable to this Work and with such rules and regulations of public bodies and companies as aforesaid
and shall keep the WAPCOS indemnified against all penalties and liability of every kind for breach of
any such Statute, Ordinance or Law, regulation or by-law.
The agency shall, at all times, take all reasonable precautions to prevent any unlawful, riotous or
disorderly conduct by or amongst his employees and for the preservation of peace and protection, of
persons and property at Employer’s office or in the neighborhood of it .
Notwithstanding anything contained herein, the Employer may take such actions as may be necessary
for compliance of the various laws and recover the costs thereof from the agency.
Clause-12: Suspension of Work

The agency shall, on receipt of the order in writing from the Employer, (whose decision shall be final
and binding on the agency) suspend the progress of work as the Employer may consider necessary:
a) On account of occurrence of force majure events
b) On account of any default on the part of the agency or for improper execution of the work or part
thereof or for reasons other than the default of the agency .
Clause-13: Commencement of Work
The agency shall commence the Work from the date of issue of the Letter of Award to this effect by the
WAPCOS and shall proceed with the execution of Work with due expedition and completion within the
stipulated period.
Clause-14: Time for Completion

The period of completion of the whole of the Work shall be 10 months (Design, Implementation &
handholding support) plus 5 years of Annual Technical Maintenance including DLP of 1 year or such
extended time as may be allowed by the Employer at its discretion. The period of completion shall be
reckoned from the day of issue of the Letter of Award to the agency by the Employer.
Clause-15: Extension of Time for Completion

WAPCOS & NPCC may consider to extend the Intended Completion Date if an Event occurs beyond
the control of which makes it impossible for Completion to be achieved by the intended Completion
date.
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The Employer shall decide whether and by how much to extend the Intended Completion date within
15 days of the agency’s request for a decision upon the effect of Event submitting full supporting
information. If the agency has failed to give early warning of a delay or has failed to cooperate in
dealing with a delay, the delay by this failure shall not be considered in assessing the new Intended
Completion Date.
If the work be delayed by:- Force majeure conditions like war, hostilities, epidemic, pandemic etc. then
upon the happening of any such event causing delay, the agency shall immediately give notice thereof
in writing to the Employer, but nevertheless use constantly his best endeavors to prevent or make good
the delay and shall do all that may be reasonably required to the satisfaction of the Employer to proceed
with the work.
Should the amount of extra or additional work of any kind or any cause of delay referred to in the above
Conditions amounts to circumstances beyond the control of the agency which may occur, other than
through a default of the agency, be such as fairly to entitle the agency to an extension of time for the
Completion of the Work, the Employer shall determine the period of such extension and shall notify the
agency accordingly. The agency shall not be entitled to any payment for the time related costs incurred
by him, if any, except those provided under the Contract, during the extended period for completion of
Work.
Clause-16: Liquidated Damages for Delay

i. If the agency shall fail to achieve completion of the Work within the time prescribed, then the
agency shall pay to the WAPCOS & NPCC, the sum stated in sub-clause (ii) of this Clause as
liquidated damages for such default for each week or part thereof which shall elapse between the time
prescribed and the date of certified completion of the Work. The WAPCOS & NPCC may without
prejudice to any other method of recovery, deduct the amount of such damages from any money in its
hands, due or which may become due to the agency. The payment or deduction of such damages shall
not relieve the agency from his obligation to complete the Work, or from any other of his obligations
and liabilities under the Contract.
ii. The Liquidated damages penalty will be charged for all delays due to the fault of the agency at
the rate of 0.5% of contract value per week beyond the stipulated period of completion including
authorized extensions if any, subject to maximum of 10% of the contract value.
Clause-17: Terms of Payment

The payment for services provided in relation to the Contract shall be released as follows:
Sl. No. Milestone % of Contract Amount

1. Delivery of ERP Template and Software 100% of the cost for item No.1 of
Licenses for all modules Price Bid or 30% of the project cost
whichever is lower
2. Submission of Blueprint of the project 5% of Item No.2 of price bid
3 Technical Solution Design and system 5% of Item No.2 of price bid
development
4 Data Migration 5% of Item No.2 of price bid
5 User Acceptance Test submission 15% of Item No.2 of price bid
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6.A “Go-Live” of Finance module in WAPCOS 15% of Item No.2 of price bid
and NPCC
6.B “Go-Live” of Business Development module 15% of Item No.2 of price bid
in WAPCOS and NPCC
6.C “Go-Live” of Project Management module 15% of Item No.2 of price bid
in WAPCOS and NPCC
6.D “Go-Live” of HR module in WAPCOS and 15% of Item No.2 of price bid
NPCC
7. Completion of trainings 10% of Item No.2 of price bid
8A. On Completion of Annual support 25% of Item No.3 of price bid
and Maintenance – 2nd Year
8B. On Completion of Annual support 25% of Item No.3 of price bid
and Maintenance – 3rd Year
8C On Completion of Annual support 25% of Item No.3 of price bid
and Maintenance – 4th Year
8D On Completion of Annual support 25% of Item No.3 of price bid
th
and Maintenance – 5 Year
 In case the price of item no. 1 of price bid is higher than 30% of the project cost, then the
balance of item no. 1 shall be paid at Go-Live.
 ATS payment shall be made quarterly in arrears.
Taxes
Goods & Services Tax (GST) shall be reimbursed to the TA on submission of GST Payment Challan
and proof of having filed GSTR 1 and GSTR 3B for the relevant challan.
Notes:-
a. No claim /additional fees on account of any price variation/Escalation on whatsoever ground shall
be entertained at any stage of work. Quoted fees shall be firm and fixed for entire contract period
as well as extended period for completion of the work.
b. Agency shall submit its Tax invoice along with full description about service provided.
c. Agency shall not claim payment against pending services or incomplete stages of work.
d. All payments paid to agency shall be “On Account” payments and can be adjusted at any stage as
well as during finalization of final bill.
e. In case only a part of the project is continued beyond any stage, no further payment shall be made
to the agency for the part not executed. Further payments shall be released proportionate to the part
continued beyond the above stage.
f. The cost of references to be made by the agency to his in house professional experts or outside
professional experts are deemed to be included in the contract price and nothing extra will be paid
by WAPCOS on this account.
Clause 18: Dispute Resolution
Any dispute, controversy or claims arising out of or relating to this Agreement or the breach,
termination or invalidity thereof, shall be settled through following mechanism:
a. Firstly, the aggrieved party shall write a letter to the other party detailing its grievances and
calling upon the other party to amicably resolve the dispute by convening a joint meeting.
Accordingly, the parties as per their convenience shall jointly convene the said meeting(s),
wherein minutes of the said meeting(s) shall be prepared and countersigned by all the parties. It is
78
mandatory to prepare minutes of meeting(s) and to be countersigned by all the parties, irrespective
of the outcome of the said meeting(s).
b. In the event the parties are unable to reach on any settlement in the said meeting(s) then the
aggrieved party may resort to resolution of disputes through arbitration of a Sole Arbitrator. The
appointing authority of Sole Arbitrator is CMD, WAPCOS Limited & NPCC, to which neither of
the parties have any objection nor they shall ever object.
c. Subject to the parties agreeing otherwise, the Arbitration proceedings shall be conducted in
accordance with the provisions of the Indian Arbitration and Conciliation Act, 1996 (amended as
on date).
d. The place/seat of arbitration shall be Delhi and any award whether interim or final, shall be
made, and shall be deemed for all purposes between the parties to be made, in Delhi. The arbitral
procedure shall be conducted in English language and any award or awards shall be rendered in
English. The procedural law of the arbitration shall be Indian Law. The award of the arbitrator
shall be final and conclusive and binding upon the Parties.
The Contract and any dispute or claim arising out of or in connection with it or its subject matter or
formation (including non-contractual disputes or claims) shall be governed by and construed in
accordance with the laws of India and the Parties submit to sole & exclusive jurisdiction of courts at
Delhi.”
Clause-19: Notices
i. Service of Notices on agency
All notices or written orders to be given by the Employer to the agency under the terms of the Contract
shall be served either e-mail or by sending by post or delivering the same to the agency’s office or his
principal place of business, or such other address as the agency shall nominate for this purpose.
ii. Service of Notices on WAPCOS
All notices to be given to the WAPCOS under the terms of the Contract shall be served either e-mail or
by sending by post or delivering the address:
WAPCOS Limited,
76-C, Sector-18, Gurgaon, Haryana-122015.
iii. Change of Address
Either party may change a nominated address to another address by prior written notice to the
other party.
79
SECTION-IV
ANNEXURES
80
Annexure-I
FORMAT FOR BID ACCEPTANCE LETTER
(To be given on Company Letter Head)

Date:_________
WAPCOS LIMITED,
76-C, INSTITUTIONAL AREA,
SECTOR-18, GURGAON, HARYANA-122015
Subject: Acceptance of Terms & Conditions of the Tender Document.
Work Name: ___________________________________________________________________
Tender No: ____________________________________________________________________
Dear Sir,
1. I/We have downloaded / obtained the tender document for the above mentioned ‘Tender’
from the web site namely:
_________________________________________________________
as per your advertisement, given in the above mentioned website.
2. I/We hereby certify that I / we have read the entire terms and conditions of the tender
document from Page No. _______ to ______ (including all documents like annexures, etc.,
which shall form part of the contract agreement and I / we shall abide by the terms / conditions
/ clauses contained therein.
3. The corrigendum/Addendum issued from time to time by your department/organization too

have been taken into consideration, while submitting this acceptance letter.
4. I/We hereby unconditionally accept the conditions of above mentioned tender

document(s)/corrigendum/Addendum in its totality/entirety.
5. I/We do hereby declare that our Company has not been blacklisted/ debarred by any Govt.
Department/Public Sector Undertaking.
6. I/We certify that all information furnished by the our Firm/Company is true & correct and
in the event that any information is found to be incorrect/untrue or found violated, then your
department/ organization shall without giving any notice or reason therefore summarily reject
our bid or terminate the contract (if awarded), without prejudice to any other rights or remedy
including the forfeiture of the full said Bid Security/EMD deposit.
Yours Faithfully,
(Signature & Seal of the Bidder)
81
Annexure-II
FORMAT FOR BIDDER INFORMATION

Name of the Bidder
Full Address and Contact Details of the Bidder
(a) Telephone
(b) Fax No.
(c) E-mail
(d) Mobile
Name of the Authorized Signatory for this Bid
Address of the Authorized Signatory
(e) Telephone
(f) Fax No.
(g) E-mail
(h) Mobile
PAN of Bidder
GST Registration Number
EPFO No.
Date of Incorporation of company
Date of Partnership deed
Address of Local office of bidder in NCR
Date:
Company Seal:
WITNESSES
Witness 1 Witness 2
Signature:
Name:
Address:
Date:
82
Annexure-III
A. Details of Work Experience (During last Seven years) (To be given on Company Letter Head)
Name of work Client Purchase Value of Detailed Scope of Date of

Name & order the order Work completion
Address Ref.no. &
date
Note :
a) Bidder shall enclose copy of the above referred orders and completion certificates in the
Technical Bid .
b) Enclose a separate statement if space is not sufficient.
(Signature & Seal of the Bidder)
83
Annexure-III A
ORDERS IN HAND:-
To submit the list of the current orders in hand - The information be submitted on a separate sheet as
per following format:
SN Details of Name of the Work being Value of Expected date of

purchase orders customer executed work completion of
pending order in
hand
84
Annexure-IV
FINANCIAL INFORMATION
(To be submitted on original company Letter Head)

1. Financial Analysis: Details to be furnished duly supported by figures in balance sheet/ profit
& loss account for the last Three years duly certified by the Statutory Auditor, as submitted
by the applicant to the Income Tax Department (Copies to be attached).
Years Gross Annual Turnover in Profit (After Tax) / Loss
similar works
2020-21
2019-20
2018-19
Average
Bidder shall furnish copies of audited accounts duly certified by the Statutory Auditors
towards proof of turnover. A certificate from the Statutory Auditors of the company
confirming the above turnover shall also be enclosed along with the bid.
2. Financial arrangements for carrying out the proposed work : It is hereby declared that ------
----------- (Name of firm with address) has enough financial resources to execute the
proposed work.
Signature of Charted Accountant Signature of Bidder
(With Seal) (With Seal)
Note Bidders would be required to enclose a Certificate issued by the company secretary
certifying the name of the Statutory Auditors of the bidder’s entity.
85
Annexure IVA
- Financial Information – Profit & Loss
Profit/ Loss Statement: Details to be furnished duly supported by figures in profit/ loss statement sheets for last 5
years duly certified by the Chartered Accountant, as submitted by the applicant to the Income Tax Department
Years PROFIT LOSS
2016-2017
2017-2018
2018-2019
2019-2020
2020-2021
Signature of Chartered Accountant Signature of Bidder(s) (with Seal)

(with Seal)
86
Annexure V – EMD/ Bid Security Declaration
(FORMAT FOR BID SECURITY / EMD
To,
WAPCOS LIMITED,
Subject- Submission of Bid Security / EMD
Reference-
Sir,
With reference to the tender under reference we would like to participate in the tender. As per the
instruction given in tender document, we are forwarding herewith the prescribed Earnest Money Deposit
(EMD) as detailed below along with duly filled tender documents.
DETAILS OF EMD SUBMITTED
1 Amount of EMD as per NIT

2 Amount of EMD submitted through RTGS/NEFT
3 Unique Transaction Reference of RTGS/NEFT
OR
As we are registered with NSIC/MSME certificate firms for the work we have quoted, we may please be exempted
from submission of Earnest Money Deposit (EMD). Copy of NSIC/MSME certificate is forwarded herewith as
instructed in the tender.
DETAILS OF NSIC/MSME CERTIFICATE:
1 Registered with NSIC / MSME certificate
2 Registration Certificate No. & Date
3 Registration Certificate valid up to
(Copy of documentary evidence of having deposited EMD or copy of valid NSIC/ MSME certificate should
be uploaded in the appropriate cover while submitting the tender)
SIGNATURE OF BIDDER WITH SEAL
87
‘Bid Security Declaration’
Proforma for Earnest Money Deposit
(For MSME registered Bidders)
Whereas, I/we……………………………………….(name of agaency)

……………………………….. have submitted bids for ………………………….(name of the
work)
I/We hereby submit following declaration in lieu of submitting Earnest Money Deposit.
If after the opening of tender, I/We withdraw or modify my/our bid during the period of validity
of tender (including extended validity of tender) specified in the tender documents,
If, after the award of the work, I/We shall fail to sign the contract, or to submit performance
guarantee before the deadline defined in the tender documents,
I/We shall be suspended for one year and shall not be eligible to bid for CPWD/State
Govt./Central Govt./CPSU’s/any other Govt. tenders from date of issue of suspension order.
Signature of the Contractor(s)
88
Annexure-VI
FORMAT FOR UNDERTAKING REGARDING BLACKLISTING / NON-

DEBARMENT
[To be submitted on Bidder’s Original Letter Head

Name of work:
Ref.: Tender No………………. dated…………………………
To,
Engineer In charge of Project,
WAPCOS Limited,
76 C, Industrial Area,
Gurgaon, Haryana
This is to certify that we have taken the cognizance of Blacklisting Policy of WAPCOS Ltd.
Further, we hereby confirm and declare that we, M/s _______________, is not blacklisted/
De-registered/ debarred by any Government department/ Public Sector Undertaking/ Private
Sector/ or any other agency for which we have Executed/ Undertaken the works/ Services
during the last 5 years.
For -----------------------------------
Authorised Signatory
Date:
Place:
89
Annexure-VII
FORMAT OF NO DEVIATION CERTIFICATE
(To be submitted on Bidder’s Letter Head)
WAPCOS Limited,
Subject: No Deviation Certificate for ------ (name of Work /Project)

Dear Sir,
With reference to above this is to confirm that We have read and understood the
complete tender document together with corrigendum/ amendments etc. , if any, in
its entirety. We reconfirm that we have fully understood the scope of Work and
noted the job content etc. We also confirm that we have not changed/modified the
above tender document and in case of observance of the same at any stage it shall
be treated as null and void.
We hereby also confirm that we have not taken any deviation from Tender Clause
together with other reference as enumerated in the above referred Notice Inviting
Tender and we hereby convey our unconditional acceptance to all terms &
conditions as stipulated in the Tender Document. In the event of observance of any
deviation in any part of our offer at a later date whether implicit or explicit, the
deviations shall stand null and void. In case any variation is noted, the WAPCOS
may at its discretion can reject our bid or if detected subsequently cancel the award
of work/ contract without any liability.
Yours faithfully,
Signature, name and designation of the Authorized signatory)
Name and seal of Bidder
Date:
Place:
90
Annexure-VIII
FORMAT FOR LITIGATION HISTORY, LIQUIDATED DAMAGES,

DISQUALIFICATION
(To be submitted on Bidder’s Letter Head)
WAPCOS Limited,
Subject: NO LITIGATION HISTORY, LIQUIDATED DAMAGES, DISQUALIFICATION

CERTIFICATE FOR ------ (NAME OF WORK /PROJECT)
Dear Sir,
It is hereby declared that our firm /Company ____________________ (Name with address--------
) is neither disqualified, nor have any Litigation history and no Liquidated Damage have
ever been imposed on the firm by any Department / client.
Or
The litigation details are enclosed.
Yours faithfully,
(Signature, name and designation of the Authorized signatory)
91
LITIGATION HISTORY
Subject: Tenderer should provide information as per this Performa for the firm/company on
any history of litigation or arbitration resulting from contracts executed in the last 5 years
ending 31.03.2021 or currently in execution.
1. ARBITRATION CASES
Year Name of Work Name & Address Cause of Disputed Actual

of Client Litigation Amount in Award
and matter in Rs. amount in
dispute Rs.
2. COURT CASES
Year Name of Work Name & Address Cause of Name of If Judgement

of Client Litigation Court given
and matter in whether for
dispute or against the
bidder
3. Information Regarding Current Litigation, Debarring / Expelling Of Tenderer Or

Abandonment of Work By Bidder :
a. Has the Bidder consistent history of litigation…..Yes/No If yes, give details:
b. Has the Bidder been debarred/ expelled by any Agency in any state /India, during the
last 5 year on the date of application except on account of reasons other than non-
performance, ….. Yes/No
If yes, give details:
c. Has the Bidder abandoned any contract work during the last 5 years…Yes/No If yes, give
details:
d. Has the Bidder been declared bankrupt during the last 5 years…Yes/No
If yes, give details, including present status:
Note: i) Separate sheet may be used for giving detailed information.
Yours faithfully,
(Signature, name and designation of the Authorized signatory)
92
Annexure-X
FORMAT OF PERFORMANCE SECURITY
(To be executed on a non-judicial stamp paper of requisite value)
WAPCOS LIMITED
In consideration of __________ (Employer’s name) (hereinafter referred to as "the

Employer") which expression shall, unless repugnant to the context or meaning thereof
include its successors, administrators and assigns) having awarded to ______________
(agency name & address) (hereinafter referred to as "the agency “ which expression shall
unless repugnant to the context or meaning thereof, include its successors, administrators,
executors and assigns) a contract, by issue of Employer’s Notification of Award No.
_________ dt. __________ and the same having been unequivocally accepted by the agency,
resulting into a contract valued at Rs. _______(Rupees ____________only) for
___________(name of work) (hereinafter called “ the contract”) and the agency having agreed
to provide a Contract Performance Guarantee for the faithful performance of the entire
contract equivalent to Rs. _______(Rupees ________________only) (3 % of the said value of
the Contract to the Employer.
We, ________(name & address of bank) (hereinafter referred to as "the Bank" which
expression shall, unless repugnant to the context or meaning thereof, include its successors,
administrators, executors and assigns) do hereby guarantee and undertake to pay the
Employer, on demand any or, all monies payable by the agency to the extent of Rs.
_________(Rupees __________only) as aforesaid at any time upto ___________without any
demur, reservation, contest , recourse or protest and/or without any reference to the agency.
Any such demand made by the Employer on the bank shall be conclusive and binding
notwithstanding any difference between the Employer and the agency or any dispute pending
before by the Employer on the bank shall be conclusive and binding notwithstanding any
difference between the Employer and the agency or any dispute pending before any Court,
Tribunal, Arbitrator or any other authority. The Bank undertakes not to revoke this guarantee
during its currency without previous consent of the Employer and further agrees that the
guarantee herein contained shall continue to be enforceable till the Employer discharges this
guarantee.
We the said Bank further agree that the guarantee herein contained shall remain in full force
and effect during the period that would be taken for the performance of the said Contract and
that it shall continue to be enforceable till all the dues of the Employer under or by virtue of
the said contract have been fully paid and its claims satisfied or discharged or till the
Employer certifies that the terms and conditions of the said Contract have been fully and
properly carried out by the said agency and accordingly discharges the guarantee.
The Employer shall have the fullest liberty without affecting in any way the liability of the
Bank under this guarantee, from, time to time to extend the time for performance of the
Contract by the agency. The Employer shall have the fullest liberty without affecting this
guarantee, to postpone from time to time the exercise of any powers vested in them or of any
93
right which they might have against the agency and to exercise the same at any time in any
manner and either to enforce or to forbear to enforce any covenants, contained or implied, in
the Contract between the Employer and the agency or any other course or remedy or security
available to the Employer. The bank shall not be released of its obligations under these
presents by any exercise by the Employer of its liberty with reference to the matters aforesaid
or any of them or by reason of any other act or forbearance or other acts of omission or
commission on the part of the Employer or any other indulgence shown by the Employer or
by any other matter or thing whatsoever which under law would but for this provision, have
the effect of relieving the Bank. The guarantee shall not be affected by a change in the
constitution of the bank or of the employer.
The bank also agrees that the Employer at its option shall be entitled to enforce this Guarantee
against the Bank as a principal debtor, in the first instance, without proceeding against the
agency and notwithstanding any security or other guarantee that the Employer may have in
relation to the agency liabilities.
We The Said Bank do hereby declare that we have absolute and unconditional power to issue
this guarantee in your favor under the Memorandum and Articles of Association or such other
constitutional documents of the Bank and the undersigned have full power to execute this
guarantee under the Power of Attorney/ Post Approval Authorization dated of the bank
granted to him / us by the Bank.
We the said bank do hereby declare and undertake that your claim under the guarantee shall
not be affected by any deficiency or other defect in the powers of the bank or its officials and
the guarantee shall be deemed to have been issued as if the bank and its officials have all the
powers and authorization to give this guarantee on behalf of the bank.
We the said bank do hereby certify the genuineness and appropriateness of the Stamp paper
and stamp value used for issuing the guarantee. We the said bank do hereby declare and
undertake that your claim under the guarantee shall not be affected by any deficiency or other
defect in the stamp paper or its stamp value.
We the said bank do hereby declare that our payments hereunder shall be made to you , free
and clear of and without and deduction, reduction on account of any reasons including any
and all present and future taxes, levies, charges of withholding whatsoever imposed or
collected with respect thereto.
Notwithstanding anything contained hereinabove our liability under this guarantee is
restricted to Rs. _____________(Rupees ____________________ only) and it shall remain in
force upto and including _____________ and shall be extended from time to time for such
period as may be desired by M/S WAPCOS Limited in whose favor this bank guarantee has
been given.
Notwithstanding anything contained herein
i) our liability under this guarantee shall not exceed Rs. _____________ (Rupees
_______________ only) ;
ii) This bank guarantee shall be valid upto _____________; and
iii) our liability to make payment shall arise and we are liable to pay the guaranteed amount or
any part thereof under this guarantee, only and only if you serve upon us a written claim
94
or demand in terms of the guarantee on or before _________(indicate a date twelve
months after validity of guarantee).
Dated this ________day of ________ at New Delhi.
Annexure XI
Form of Solvency Certificate
(from a Scheduled Commercial Bank approved by Reserve Bank of India (RBI)

To
WAPCOS Limited,
76-C, Sector 18, Gurgaon - 122015
Name of the work: -------- (NAME OF WORK /PROJECT)
This is to certify that to the best of our knowledge and information that M/s.
………………………………………………………….having marginally noted address, a
customer of our Bank are/is respectable and can be treated as good for any engagement upto a
limit of Rs………………….
(Rupees………………………………………………………………………………..).
This certificate is issued without any Guarantee or responsibility on the Bank or any of the
officers.
(Signature) For the Bank with seal

Name:
Designation:
Power of Attorney No. :
NOTE:
1. Solvency certificate shall be on letter head of the Bank
95
Annexure XII
Pre-Contract Integrity Pact
General
This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is made on_____day of
the month of ______20____, between, on one hand, the President of India acting through Shri
_________ Designation of the officer, Ministry/Department, Government of India (hereinafter
called the "BUYER", which expression shall mean and include, unless the context otherwise
requires, his successors in office and assigns) of the First Part and M/s __________ represented by
Shri _________Chief Executive Officer (hereinafter called the "BIDDER/Seller” which expression
shall mean and include, unless the context otherwise requires, his
successors and permitted assigns) of the Second Part.
WHEREAS the BUYER proposes to procure (Name of the Stores/Equipment/Item) and the
BIDDER/Seller is willing to offer/has offered the stores and
WHEREAS the BIDDER is private company/public company/Government

undertaking/partnership /registered export agency, constituted in accordance with the relevant law
in the matter and the BUYER is a Ministry/Department of the Government of India/PSU
performing its functions on behalf of the President of India.
NOW, THEREFORE,
To avoid all forms of corruption by following a system that is fair, transparent and free from any
influence/prejudiced dealings prior to, during and subsequent to the currency of the contract to be
entered into with a view to:-
Enabling the BUYER to obtain the desired said stores/equipment at a competitive price in
conformity with the defined specifications by avoiding the high cost and the distortionary impact
of corruption on public procurement, and
Enabling BIDDERS to abstain from bribing or indulging in any corrupt practice in order to secure
the contract by providing assurance to them that their competitors will also abstain from bribing
and other corrupt practices and the BUYER will commit to prevent corruption, in any form, by its
officials by following transparent procedures.
The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:
Commitments of the BUYER
1.1 The BUYER undertakes that no official of the BUYER, connected directly or indirectly with
the contract, will demand, take a promise for or accept, directly or through intermediaries, any
bribe, consideration, gift, reward, favour or any material or immaterial benefit or any other
advantage from the BIDDER, either for themselves or for any person, organisation or third party
related to the contract in exchange for an advantage in the bidding process, bid evaluation,
contracting or implementation process related to the contract.
1.2 The BUYER will, during the pre-contract stage, treat all BIDDERS alike, and will provide to
all BIDDERs the same information and will not provide any such information to any particular
BIDDER which could afford an advantage to that particular BIDDER in comparison to other
BIDDERs.
96
1.3 All the officials of the BUYER will report to the appropriate Government office any attempted
or completed breaches of the above commitments as well as any substantial suspicion of such a
breach.
2. In case any such preceding misconduct on the part of such official(s) is reported by the BIDDER
to the BUYER with full and verifiable facts and the same is prima facie found to be correct by the
BUYER, necessary disciplinary proceedings, or any other action as deemed fit, including criminal
proceedings may be initiated by the BUYER and such a person shall be debarred from further
dealings related to the contract process. In such a case while an enquiry is being conducted by the
BUYER the proceedings under the contract would not be stalled.
Commitments of BIDDERs
3.The BIDDER commits itself to take all measures necessary to prevent corrupt practices, unfair
means and illegal activities during any stage of its bid or during any pre-contract or post-contract
stage in order to secure the contract or in furtherance to secure it and in particular commit itself to
the following-
3.1 The BIDDER will not offer, directly or through intermediaries, any bribe, gift, consideration,
reward, favour, any material or immaterial benefit or other advantage, commission, fees, brokerage
or inducement to any official of the BUYER, connected directly or indirectly with the bidding
process, or to any person, organisation or third party related to the contract in exchange for any
advantage in the bidding, evaluation, contracting and implementation of the contract.
3.2 The BIDDER further undertakes that it has not given, offered or promised to give, directly or
indirectly any bribe, gift, consideration, reward, favour, any material or immaterial benefit or other
advantage, commission, fees, brokerage or inducement to any official of the BUYER or otherwise
in procuring the Contract or forbearing to do or having done any act in relation to the obtaining or
execution of the contract or any other contract with the Government for showing or forbearing to
show favour or disfavour to any person in relation to the contract or any other contract with the
Government.
3.3 BIDDERs shall disclose the name and address of agents and representatives and Indian
BIDDERS shall disclose their foreign principals or associates.
3.4 BIDDERs shall disclose the payments to be made by them to agents/brokers or any other
intermediary, in connection with this bid/contract.
3.5 The BIDDER further confirms and declares to the BUYER that the BIDDER is the original
manufacturer/integrator/authorised government sponsored export entity of the defence stores and
has not engaged any individual or firm or company whether Indian or foreign to intercede,
facilitate or in any way to recommend to the BUYER or any of its functionaries, whether officially
or unofficially to the award of the contract to the BIDDER, nor has any amount been paid,
promised or intended to be paid to any such individual, firm or company in respect of any such
intercession, facilitation or recommendation.
3.6 BIDDER, either while presenting the bid or during pre-contract negotiations or before signing
the contract, shall disclose any payments he has made, is committed to or intends to make to
officials of the BUYER or their family members, agents, brokers or any other intermediaries in
connection with the contract and the details of services agreed upon for such payments.
3.7 The BIDDER will not collude with other parties interested in the contract to impair the
transparency, fairness and progress of the bidding process, bid evaluation, contracting and
implementation of the contract.
97
3.8 The BIDDER will not accept any advantage in exchange for any corrupt practice, unfair means
and illegal activities.
3.9 The BIDDER shall not use improperly, for purposes of competition or personal gain, or pass on
to others, any information provided by the BUYER as part of the business relationship, regarding
plans, technical proposals and business details, including information contained in any
electronic data carrier. The BIDDER also undertakes to exercise due and adequate care lest any
such information is divulged.
3.10 The BIDDER commits to refrain from giving any complaint directly or through any other
manner without supporting it with full and verifiable facts.
3.11 The BIDDER shall not instigate or cause to instigate any third person to commit any of the
actions mentioned above.
3.12 If the BIDDER or any employee of the BIDDER or any person acting on behalf of the
BIDDER, either directly or indirectly, is a relative of any of the officers of the BUYER, or
alternatively, if any relative of an officer of the BUYER has financial interest/stake in the
BIDDER's firm, the same shall be disclosed by the BIDDER at the time of filing of tender.
The term 'relative' for this purpose would be as defined in Section 6 of the Companies Act 1956.
3.13 The BIDDER shall not lend to or borrow any money from or enter into any monetary dealings
or transactions, directly or indirectly, with any employee of the BUYER.
4. Previous Transgression
4.1 The BIDDER declares that no previous transgression occurred in the last three years
immediately before signing of this Integrity Pact, with any other company in any country in respect
of any corrupt practices envisaged hereunder or with any Public Sector Enterprise in India or
any Government Department in India that could justify BIDDER's exclusion from the tender
process.
4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be
disqualified from the tender process or the contract, if already awarded, can be terminated for such
reason.
5. Earnest Money Deposit
5.1 While submitting commercial bid, the BIDDER shall deposit an amount _________(to be
specified in RFP) as Earnest Money Deposit, with the BUYER through any of the following
instruments:
(i) Bank Draft or a Pay Order in favour of ___________
(ii) A confirmed guarantee by an Indian Nationalised Bank, promising payment of the guaranteed
sum to the BUYER on demand within three working days without any demur whatsoever
and without seeking any reasons whatsoever. The demand for payment by the BUYER shall be
treated as conclusive proof of payment.
(iii) Any other mode or through any other instrument (to be specified in the RFP).
5.2 The Earnest Money Deposit shall be valid upto a period of five years or the complete
conclusion of the contractual obligations to the complete satisfaction of both the BIDDER and the
BUYER, including warranty period, whichever is later.
5.3 In case of the successful BIDDER a clause would also be incorporated in the Article pertaining
to Performance Bond in the Purchase Contract that the provisions of Sanctions for Violation shall
98
be applicable for forfeiture of Performance Bond in case of a decision by the BUYER to forfeit the
same without assigning any reason for imposing sanction for violation of this Pact.
5.4 No interest shall be payable by the BUYER to the BIDDER on Earnest Money Deposit for the
period of its currency.
6. Sanctions for Violations
6.1 Any breach of the aforesaid provisions by the BIDDER or any one employed by it or acting on
its behalf (whether with or without the knowledge, of the BIDDER) shall entitle the BUYER to
take all or any one of the following actions, wherever required: -
(i) To immediately call off the pre contract negotiations without assigning any reason or giving any
compensation to the BIDDER. However, the proceedings with the other BIDDER(s) would
continue.
(ii) The Earnest Money Deposit (in pre-contract stage /Performance Bond (after the contract is
signed) shall stand forfeited either fully or partially, as decided by the BUYER and the BUYER
shall not be required to assign any reason therefore.
(iii) To immediately cancel the contract, if already signed, without giving any compensation to the
BIDDER.
(iv) To recover all sums already paid by the BUYER, and in case of an Indian BIDDER with
interest thereon at 2% higher than the prevailing Prime Lending Rate of State Bank of India, while
in case of a BIDDER from a country other than India with interest thereon at 2% higher than the
LIBOR. If any outstanding payment is due to the BIDDER from the BUYER in connection with
any other contract for any other stores, such outstanding payment could also be utilised to recover
the aforesaid sum and interest.
(v) To encash the advance bank guarantee and performance bond/warranty bond, if furnished by
the BIDDER, in order to recover the payments, already made by the BUYER, along with interest.
(vi) To cancel all or any other Contracts with the BlDDER. The BIDDER shall be liable to pay
compensation for any loss or damage to the BUYER resulting from such cancellation/rescission
and the BUYER shall be entitled to deduct the amount so payable from the money(s) due to the
BIDDER.
(vii) To debar the BIDDER from participating in future bidding processes of the Government of
India for a minimum period of five years, which may be further extended at the discretion of the
BUYER.
(viii)To recover all sums paid in violation of this Pact by BIDDER(s) to any middleman or agent or
broker with a view to securing the contract.
(ix) In cases where irrevocable Letters of Credit have been received in respect of any contract
signed by the BUYER with the BIDDER, the same shall not be opened.
(x) Forfeiture of Performance Bond in case of a decision by the BUYER to forfeit the same without
assigning any reason for imposing sanction for violation of this Pact.
6.2 The BUYER will be entitled to take all or any of the actions mentioned at para 6.1(i) to (x) of
this Pact also on the Commission by the BIDDER or any one employed by it or acting on its behalf
(whether with or without the knowledge of the BIDDER), of an offence as defined in Chapter IX
of the Indian Penal code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted
for prevention of corruption.
99
6.3 The decision of the BUYER to the effect that a breach of the provisions of this Pact has been
committed by the BIDDER shall be final and conclusive on the BIDDER. However, the BIDDER
can approach the independent Monitor(s) appointed for the purposes of this Pact.
7. Fall Clause
7.1 The BIDDER undertakes that it has not supplied/is not supplying similar product/systems or
subsystems at a price lower than that offered in the present bid in respect of any other
Ministry/Department of the Government of India or PSU and if it is found at any stage that similar
product/systems or sub systems was supplied by the BIDDER to any other Ministry/Department of
the Government of India or a PSU at a lower price, then that very price, with due allowance for
elapsed time, will be applicable to the present case and the difference in the cost would be refunded
by the BIDDER to the BUYER, if the contract has already been concluded.
8. Independent Monitors
8.1 Panel of IEM’s will be conveyed in due course of time.
8.2 The task of the Monitors shall be to review independently and objectively, whether and to what
extent the parties comply with the obligations under this Pact.
8.3 The Monitors shall not be subject to instructions by the representatives of the parties and
perform their functions neutrally and independently.
8.4 Both the parties accept that the Monitors have the right to access all the documents relating to
the project/procurement, including minutes of meetings.
8.5 As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he will so
inform the Authority designated by the BUYER.
8.6 The BIDDER(s) accepts that the Monitor has the right to access without restriction to all
Project documentation of the BUYER including that provided by the BIDDER. The BIDDER will
also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and
unconditional access to his project documentation. The same is applicable to Subcontractors. The
Monitor shall be under contractual obligation to treat the information and documents of the
BIDDER/Subcontractor(s) with confidentiality.
8.7 The Buyer will provide to the Monitor sufficient information about all meetings among the
parties related to the Project provided such meetings could have an impact on the contractual
relations between the parties. The parties will offer to the Monitor the option to participate in such
meetings.
8.8 The Monitor will submit a written report to the designated Authority of BUYER/Secretary in
the Department within 8 to 10 weeks from the date of reference or intimation to him by the
BUYER BIDDER and, should the occasion arise, submit proposals for correcting problematic
situations.
9. Facilitation of Investigation
In case of any allegation of violation of any provisions of this Pact or payment of commission,
the BUYER or its agencies shall be entitled to examine all the documents including the Books of
Accounts of the BIDDER and the BIDDER shall provide necessary information and documents in
English and shall extend all possible help for the purpose of such examination.
100
10. Law and Place of Jurisdiction
This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the
BUYER.
11. Other Legal Actions
The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may
follow in accordance with the provisions of the extant law in force relating to any civil or criminal
proceedings.
12. Validity
12.1 The validity of this Integrity Pact shall be from date of its signing and extend up to 5 years or
the complete execution of the contract to the satisfaction of both the BUYER and the
BIDDER/Seller, including warranty period, whichever is later. In case BIDDER is unsuccessful,
this Integrity Pact shall expire after six months from the date of the signing of the contract.
12.2 Should one or several provisions of this Pact turn out to be invalid; the remainder of this Pact
shall remain valid. In this case, the parties will strive to come to an agreement to their original
intentions.
13. The parties hereby sign this Integrity Pact at __________on__________
BUYER BIDDER
Name of the Officer, CHIEF EXECUTIVE OFFICER
Designation
Dept./MINISTRY/PSU
Witness Witness
1.___________________ 1.________________________
2 ___________________ 2.________________________
 Provisions of these clauses would need to be amended/ deleted in line with the policy of the
BUYER in regard to involvement of Indian agents of foreign suppliers.
101
SECTION –V
FINANCIAL BID
102
Format of Price Bid on the Letterhead of the Bidder
TOTAL TOTAL
Amount
Applicable AMOUNT AMOUNT
Item. exclusive
Item Description GST inclusive of inclusive of
No. of GST
(INR) GST GST
(INR)
(INR) (In Words)
1 2 5 6 7 8
1 ERP Template and 0.00 INR Zero
Software Licenses* Only
2 Design, Development & 0.00 INR Zero
Implementation and Only
Training of ERP Solution
in WAPCOS & NPCC
complying with IND-AS
and GST
3 Annual Technical 0.00 INR Zero
Maintenance for 5 years Only
including 1 year DLP of
ERP Solution in
WAPCOS & NPCC
complying with IND-AS
and GST
Total (B)
GRAND TOTAL Z=(A+B)

* Bidder shall provide unlimited licenses
Note: In case of mismatch in figure and the words quoted; the words will be taken as correct
for all purposes.
For The taxes being charged by the agency please specify the current applicable tax rates (In
percentage (%) only)
The tenderers shall ensure that the rates quoted by them are given both in figures and words
failing which the tenders are liable to be rejected.
The tender should be filled in legible hand writing. No overwriting / white ink / scribbling is
permitted in the price bid
The rate quoted for would be valid for the entire period till the completion of work as certified
and accepted by WAPCOS.
Seal with signatures of authorized signatory of the Bidder
103
Agreement for Services
THIS AGREEMENT (hereinafter referred to as ‘Agreement’) is made at …………………
on this --------- day of ------- BY AND BETWEEN WAPCOS Limited acting through
_ _ _ _ _ _ _ _ _ _ (hereinafter referred to as “Company” which expression shall mean and
include its successors and assigns) of the ONE PART AND _________(Name of the
Agency) incorporated under the Companies Act, 1956/Companies Act, 2013 and having
its registered office at _________ and having its Corporate offices at ____________
(hereinafter referred to as “Agency “ which expression shall mean and include its
successors and permitted assigns of the OTHER PART.
WHEREAS
(I) WAPCOS Limited (hereinafter referred to as “the company”), a Public Sector

Enterprise, under the Ministry of Jal Shakti, Department of Water Resources,
River Development and Ganga Rejuvenation and having its registered office at 5,
Kailash, 26 K.G. Marg, New Delhi- 110001.
(II) WAPCOS Limited have appointed __________(Name of the Agency) as its

Consultant for the proposed project with WAPCOS Limited vide letter No
_____dated _____.
1. Definitions
Unless the context requires otherwise, the following terms, wherever used in this Agreement
shall have the following meanings:
‘Employer’ means WAPCOS Limited who will employ the Agency.
Tender/Bid, tenderer /bidder / agency are synonymous throughout this contract document.
‘Agency’ means the person or persons, firm or company, group of firms whose bid has been
accepted by the WAPCOS and includes the agency’s personal representatives, successors and
permitted assigns.
“Contract” means the Tender Document, Any Addendum/ Corrigendum to Tender

Document, Conditions Governing the Contract, Successful Bidder’s Bid, Correspondence
exchanged between WAPCOS and Agency, Letter of Award and the Contract Agreement.
“Contract Price” or “Contract value” means the sum indicated in the Letter of Award.
“Approved” means approved in writing
“Letter of Award” means the letter from WAPCOS conveying acceptance of the bid subject to
such reservations as may have been stated therein.
“Month” means from the beginning of a given date of a calendar month to the end of the
preceding date of the next calendar month.
Words in singular number shall include the plural number and vice-versa where the context so
requires. “He” shall include “She” and vice-versa
104
Work means Procurement, Design, Development & Implementation, Maintenance and
Training of ERP Solution in WAPCOS Ltd. complying with IND-AS and GST appointed
through tender process
Party or Parties’ means WAPCOS Limited and _______(Agency) or both, as the case may
be;
NOW, THEREFORE, IN CONSIDERATION OF THE PREMISES, THE DETAILED

REQUEST FOR PROPOSAL CONTAINING THE TERMS AND CONDITIONS, THE
BID SUBMITTED BY THE AGENCY, CORRESPONDENCE EXCHANGED
BETWEEN THE PARTIES AND FOR OTHER GOOD AND VALUABLE
CONSIDERATION THE PARTIES HEREBY AGREE TO PERFORM THEIR
RESPECTIVE OBLIGATIONS AS FOLLOWS:
2. Relationship between the Parties
2.1 This Agreement shall be construed as establishing a relationship of principal and Advisor and
not of principal and agent, between WAPCOS Limited on the one part and
_ _ _ _ _ _ ( agency) on the other part.
2.2 This agreement shall be binding upon and shall inure to the benefit of WAPOS Limited and
______(agency) and their respective successors and permitted assignees. Neither WAPCOS
nor agency shall assign this Agreement or their respective rights or obligations as the
case may be under this Agreement without the consent of the other party.
3. Governing Law
3.1 This Agreement, its meaning and interpretation and the relation between the Parties shall in
all respects be governed by and construed in accordance with the laws of the Republic of
India.
3.2 The parties irrevocably agree that the Indian Courts at New Delhi shall, have jurisdiction to
hear and determine any action or proceedings, and to settle any dispute, which may arise out
of or in connection with this Agreement and, for such purpose irrevocably submit to the
jurisdiction of such courts.
3.3 This Parties irrevocably waive any objection which they might at any time have to the
courts referred to above being nominated as the forum to hear and determine any action or
proceedings, and to settle any dispute, which may arise out of or in connection with this
Agreement and agree not to claim and any such court is not a convenient or appropriate
forum.
3.4 The agency shall conform in all respects with the provisions of any such Statute, Ordinance or
Law as aforesaid and the regulations or bye-laws of any local or other duly constituted
authority which may be applicable to this Work and with such rules and regulations of public
bodies and companies as aforesaid and shall keep the WAPCOS indemnified against all
penalties and liability of every kind for breach of any such Statute, Ordinance or Law,
regulation or by-law.
3.5 The agency shall, at all times, take all reasonable precautions to prevent any unlawful, riotous or
disorderly conduct by or amongst his employees and for the preservation of peace and
protection, of persons and property at Employer’s office or in the neighborhood of it .
3.6 Notwithstanding anything contained herein, the Employer may take such actions as may be
necessary for compliance of the various laws and recover the costs thereof from the agency.
105
4. Headings
The headings shall not limit, alter or affect the meaning of this Agreement.
5. Notices
5.1 A ny notice request or consent required or permitted to be given or made pursuant to this
Agreement shall be in writing and shall be deemed to have been given or made when sent
by registered mail or air courier or facsimile to such Party at the following address and
facsimile numbers:
For WAPCOS Limited

Sr. General Manager (INFS-II),
WAPCOS Limited,
76C, Institutional Area, Sector-18,
Gurgaon -122015
For agency
----------------------------------------------------------------------
5.2 Notice will be deemed to be effective as follows:
 In case of registered mail or air courier, on delivery; and

 In case of facsimile following confirmed transmission.
5.3 Facsimile transmissions shall require to be re-transmitted in the event the Receiving Party
communicates illegible transmission and notice in such an event will be deemed to be
effective upon receipt of legible transmission.
5.4 A Party may change its address and facsimile numbers for notice under this Agreement
by giving the other Party notice pursuant to this Clause.
6. General Provisions
6.1 Effective date
This Agreement shall come into force and effect on the Effective Date being ___ .
6.2 Entire Agreement
This agreement alongwith NIT, RFP, Technical and Financial Proposal submitted by the
agency, correspondence exchanged between parties, Letter of Award and its acceptance by
agency contains all covenants, stipulations and provisions agreed to by the Parties.
6.3 Modification
Modification of the terms of the Agreement may only be made by written agreement
between the parties. Each party shall give due consideration, and not unreasonably delay
a considered response to any proposal for modification made by a Party.
106
6.4 Force Majeure
Definition
6.4.1 For the purpose of this Agreement, ‘Force Majeure’ means an event or circumstance which is
beyond the reasonable control of the affected Party and which makes affected Party’s
performance of its obligation under this Agreement impossible or so impractical as
reasonably to be considered impossible in the circumstance and includes but is not limited to
war, riots, civil disorder, earthquake, fire, explosion, storm, cyclone flood, drought or other
adverse weather or other conditions and situations including pandemic etc.
6.4.2 Force Majeure shall not include:
a) Strikes, lockouts or other industrial action, confiscation or any other action in and/ or by the
parties or their employees:
b) Any event which is caused by the negligence or willful action of a party;
c) Any event which is in control of a party;
d) Any event which a diligent party could reasonably have been expected both (a) to have taken
into account on the Effective Date of this Agreement and/or thereafter during the terms of
the Agreement and (b) to have avoided or overcome in the course of carrying out
obligations under this agreement; and
e) Insufficiency of funds or failure to make any payments/ short time/ non availability of
personnel
6.4.3 No Breach of Agreement
The failure of a party to fulfill any of its obligations under this Agreement shall not be
considered to be a breach of or a default under this Agreement in so far as the inability
arises from an event of Force Majeure, provided the party affected by that event has
complied with its obligations under para 6 .4.4 in respect of such event.
6.4.4 Measure to be taken
A party affected by an event of Force Majeure shall take all reasonable measure to remove
its inability to fulfill its obligations under this Agreement with a minimum of delay and shall
notify the other Party in writing of the event concerned as soon as possible and in any event
not later than ten days following the occurrence of the event concerned and shall similarly
give notice of the restoration of normal conditions as soon as possible. Parties shall
together take all reasonable measure to minimize the consequences of any event of Force
Majeure.
6.4.5 Consultation
Not later than ten days after either party has served a notice to the other party as per
Paragraph 6.4.4 notifying its inability to perform a portion of the services as a result of an
event of Force Majeure, the Parties shall consult between themselves with a view to agreeing
on appropriate measure to be taken in the circumstances.
6.4.6 Extensions of time
107
Should the amount of extra or additional work of any kind or any cause of delay referred to in
the above Conditions amounts to circumstances beyond the control of the agency which may
occur, other than through a default of the agency, be such as fairly to entitle the agency to an
extension of time for the Completion of the Work, the Employer shall determine the period of
such extension and shall notify the agency accordingly. The agency shall not be entitled to
any payment for the time related costs incurred by him, if any, except those provided under
the Contract, during the extended period for completion of Work.
6.5 Earlier Termination
WAPCOS may by not less than ten days written notice of termination to agency terminate
this agreement if:
a) Agency is in breach of its obligations under this Agreement and the terms and conditions
mentioned in the RFP and the Affidavit-cum- Undertaking submitted by agency at RFP stage
and has not remedied the same within 7 days (or such longer period as WAPCOS may have
subsequently approved in writing) following the receipt by agency of notice from WAPCOS
specifying the breach.
b) Agency fails to comply with any final decision reached as a result of arbitration proceedings
pursuant to Clause 6;
c) Agency is unable as a result of Force Majeure to perform a material portion of the
services for a period of not less than twenty days;
d) Agency becomes insolvent or bankrupt or goes into liquidation or receivership whether
compulsory or voluntary;
e) WAPCOS decided at any time to abandon the project;
f) Agency is found guilty of any criminal offence in any court of law or of violation of
regulations of a statutory body that material adversely affects its ability to carry out the
engagement;
g) WAPCOS in its sole discretion decides to do so.
6.6 Cessation of Rights and Obligations
On termination pursuant to any part of Clause 6 .5 and / or expiration of this Agreement

all rights and obligations of the Parties shall cease, except
a. rights and obligations that have accrued as of the date of termination or expiration.
b. any right which a Party have under law and
6.7 Cessation of Services
On the termination of this Agreement by notice of WAPCOS, Agency will take all
necessary steps to bring the services to a close within Ten days of the receipt of the notice of
termination. Upon cessation of services either on expiry of termination (including earlier
termination) of the agreement hereunder, agency shall hand over to WAPCOS such material
documents and records prepared directly by agency in connection with the services whether
in final or draft form, complete or in the process of being completed, on paper and if
applicable floppy diskettes together with material documents and records as provided by
WAPCOS to agency save the copies thereof will be allowed to be retained by agency for
their files.
108
7. Obligations of Agency
Confidentiality
7.1.1 Agency and its Personnel shall not, during the term of this Agreement, and for a period of
one year commencing from the date of terminating or expiry of this Agreement, disclose to
any party other than WAPCOS, other concerned consultants, valuers, lawyers or any
information (other than publicly available information) relating to the services, this
agreement, WAPCOS business or operations without the prior written consent of WAPCOS,
unless such disclosure is requested by any statutory or regulatory or judicial/ quasi – judicial
authority constituted under the laws of India and having jurisdiction over a Party, or unless
such disclosure is required in connection with any litigation affecting a party, or unless such
disclosure is necessary to perform agency’s services or obligations under this Agreement or
unless such information has entered the public domain other than by a breach of the
Agreement.
7.1.2 Provided that no confidentiality is required to be maintained in respect of disclosure required

and made on account of legal requirements. External professionals appointed, if any will also
be bound by such requirement/s of confidentiality as may be stipulated by WAPCOS.
7.2 Indemnification of WAPCOS by agency
Agency agrees to indemnify and hold harmless WAPCOS, officers, employees and
representatives of WAPCOS (each, an “Indemnified Person”) from and against any claim,
loss or liability (including without limitation reasonable fees and expenses of solicitor and
legal counsel) arising out of the negligence or willful misconduct of agency or its personnel
in providing the services.
7.3 TA’s Personnel
For the services agency shall deploy such personnel as are qualified and experienced in the
opinion of agency to carry out the services. Provided that in the event WAPCOS, at any
point in time while the services are being carried out, expressly communicates to agency the
opinion that any of the Personnel need to be substituted for, agency will take into account
such opinion and will not unreasonably continue to deploy such personnel to carry out the
services.
8. Time for Completion
The period of completion of the whole of the Work shall be 10 months (4 months for Design,
Implementation & 6 months handholding support) plus 5 years of Annual Technical
Maintenance including DLP of 1 year. However, if for any reason, the time frame for
implementation of ERP gets extended beyond 4 months, then the agency shall remain liable
for completing the transaction to the satisfaction /acceptance of WAPCOS and nothing extra
shall be paid on any account. LD clause as per tender shall be applicable for delay on part of
the agency.
The timelines notified by the company shall be final and binding on the agency and no pretext
of short time/ non availability of resources / deal team shall be entertained under any
109
circumstances. The agency shall keep the company fully indemnified from all costs, losses,
expenses, damages, penalties etc. that may be inflicted upon the company directly flowing /
related to the advisor’s scope of work / laxity in performance. In case of non-performance, the
company shall have the option to recommend the Agency for blacklisting with all
Government departments/PSEs etc. for all future government business apart from invoking
other legal remedies.
9. Terms of Payment
The payment for services provided in relation to the Contract shall be released as follows:
Sl. No. Milestone % of Contract Amount

1. Delivery of ERP Template and Software 100% of the cost for item No.1 of
Licenses for all modules Price Bid or 30% of the project cost
whichever is lower
2. Submission of Blueprint of the project 5% of Item No.2 of price bid
3 Technical Solution Design and system 5% of Item No.2 of price bid
development
4 Data Migration 5% of Item No.2 of price bid
5 User Acceptance Test submission 15% of Item No.2 of price bid
6.A “Go-Live” of Finance module in WAPCOS 15% of Item No.2 of price bid
and NPCC
6.B “Go-Live” of Business Development module 15% of Item No.2 of price bid
in WAPCOS and NPCC
6.C “Go-Live” of Project Management module 15% of Item No.2 of price bid
in WAPCOS and NPCC
6.D “Go-Live” of HR module in WAPCOS and 15% of Item No.2 of price bid
NPCC
7. Completion of trainings 10% of Item No.2 of price bid
8A. On Completion of Annual support 25% of Item No.3 of price bid
and Maintenance – 2nd Year
8B. On Completion of Annual support 25% of Item No.3 of price bid
and Maintenance – 3rd Year
8C On Completion of Annual support 25% of Item No.3 of price bid
8D On Completion of Annual support 25% of Item No.3 of price bid
 In case the price of item no. 1 of price bid is higher than 30% of the project cost, then
the balance of item no. 1 shall be paid at Go-Live.
 ATS payment shall be made quarterly in arrears.
Taxes
Goods & Services Tax (GST) shall be reimbursed to the agency on submission of GST
Payment Challan and proof of having filed GSTR 1 and GSTR 3B for the relevant challan.
Notes:-
a. No claim /additional fees on account of any price variation/Escalation on whatsoever ground
shall be entertained at any stage of work. Quoted fees shall be firm and fixed for entire
contract period as well as extended period for completion of the work.
110
b. Agency shall submit its Tax invoice along with full description about service provided.
c. Agency shall not claim payment against pending services or incomplete stages of work.
d. All payments paid to agency shall be “On Account” payments and can be adjusted at any
stage as well as during finalization of final bill.
e. In case only a part of the project is continued beyond any stage, no further payment shall be
made to the agency for the part not executed. Further payments shall be released proportionate
to the part continued beyond the above stage.
f. The cost of references to be made by the agency to his in house professional experts or outside
professional experts are deemed to be included in the contract price and nothing extra will be
paid by WAPCOS on this account.
10. Insurance
 The Bidder shall insure himself against any liability under any workmen compensation
ordinance or equivalent prevailing legislation and any modifications thereof, which
may be put in force by the government during the continuance of the contract.
 In the event of any loss or damage suffered in consequence of any accident or injury or
disease resulting from his work to any workman or other person in the employment of
the Bidder, the Bidder shall pay compensation to the victims.
 The Bidder shall in respect of his employees who are employed by him pay rates of
wages, observed hours of labour and provide other facilities not less favorable than
those required by law.
 Damage to material, machinery and works due to fire theft etc.
 Any other risk to be covered by insurance as may be specified by the employer in the
special conditions of contract.
11. Dispute Resolution
Any dispute, controversy or claims arising out of or relating to this Agreement or the breach,
termination or invalidity thereof, shall be settled through following mechanism:
a. Firstly, the aggrieved party shall write a letter to the other party detailing its grievances and
calling upon the other party to amicably resolve the dispute by convening a joint meeting.
Accordingly, the parties as per their convenience shall jointly convene the said meeting(s),
wherein minutes of the said meeting(s) shall be prepared and countersigned by all the parties.
It is mandatory to prepare minutes of meeting(s) and to be countersigned by all the parties,
irrespective of the outcome of the said meeting(s).
b. In the event the parties are unable to reach on any settlement in the said meeting(s) then the
aggrieved party may resort to resolution of disputes through arbitration of a Sole Arbitrator.
The appointing authority of Sole Arbitrator is CMD, WAPCOS Limited, to which neither of
the parties have any objection nor they shall ever object.
c. Subject to the parties agreeing otherwise, the Arbitration proceedings shall be conducted in
accordance with the provisions of the Indian Arbitration and Conciliation Act, 1996
(amended as on date).
d. The place/seat of arbitration shall be Delhi and any award whether interim or final, shall be
made, and shall be deemed for all purposes between the parties to be made, in Delhi. The
arbitral procedure shall be conducted in English language and any award or awards shall be
rendered in English. The procedural law of the arbitration shall be Indian Law. The award of
the arbitrator shall be final and conclusive and binding upon the Parties.
111
The Contract and any dispute or claim arising out of or in connection with it or its subject
matter or formation (including non-contractual disputes or claims) shall be governed by and
construed in accordance with the laws of India and the Parties submit to sole & exclusive
jurisdiction of courts at Delhi.”
12. Liquidated Damages for Delay
i) If the agency shall fail to achieve completion of the Work within the time prescribed, then the
agency shall pay to the WAPCOS, the sum stated in sub-clause (ii) of this Clause as liquidated
damages for such default for each week or part thereof which shall elapse between the time
prescribed and the date of certified completion of the Work. The WAPCOS may without
prejudice to any other method of recovery, deduct the amount of such damages from any
money in its hands, due or which may become due to the agency. The payment or deduction
of such damages shall not relieve the agency from his obligation to complete the Work, or
from any other of his obligations and liabilities under the Contract
ii) The Liquidated damages penalty will be charged for all delays due to the fault of the agency
at the rate of 0.5% of contract value per week beyond the stipulated period of completion
including authorized extensions if any, subject to maximum of 10% of the contract value.
This agreement executed at ……………..the day and year first written above.
FOR THE AGENCY
NAME:
OFFICE ADDRESS:
FOR WAPCOS LIMITED
NAME :
ADDRESS :
WITNESS: (1)
NAME:
ADDRESS:
WITNESS: (2):
NAME:
ADDRESS:
112
Appendix I
Sample List of Numeric Codes for Income, Expenditure, Assets, Liabilities
TYP DI STCOD SCHEDUL CATEGOR LOC

HOA NAME PC E V E E Y A
1.001 CONSULTANCY INCOME 000 C 0 0
101.94 F015
5 IMP A/C COMBO 2 12 0
1.002 IND PROJ-NON TAXABLE 000 C 0 0
1.003 FOR. PROJ-FOR. EXCH 000 C 0 0
1.004 FOR. PROJ-IND.Rs. NT 000 C 0 0
1.005 FOR.PROJ-IND Rs. TAX 000 C 0 0
1.006 TURNKEY PROJECTS T 0 0
1.010 SALES-PIL 000 C 0 0
2.001 INTT.-BANK DEPO.-HQ 000 0 0
2.002 INTEREST-P S Us-HQ 000 0 0
2.003 INTT.-INVESTMENT-HQ 000 0 0
2.004 INTT-ADV-EMPLOYES-HQ 000 0 0
2.005 INTT-DEFE PAYMENT-HQ 000 0 0
2.006 INTT- ADV TAX REFUND 000 0 0
2.007 INTT ON BANK ABR-HQ 000 0 0
2.008 OTHERS 000 0 0
2.101 INTT.-BANK DEPO.-PJ 000 0 0
2.102 INTEREST-P S Us-PJ 000 0 0
2.103 INTT.-INVESTMENT-PJ 000 0 0
2.104 INTT-ADV-EMPLOYES-PJ 000 0 0
2.105 INTT-DEFE PAY-SALMA 000 0 0
3.002 DIVEDENT RECIEVED-HQ 000 0 0
3.102 USAGE OF ASSETS 0 0
3.103 DISCOUNT RECIEVED 0 0
4.001 PROV.W/BACK-DEP -HQ 000 0 0
4.002 PROV.W/BACK-S.CR-HQ 000 0 0
PROV.W/BACK-OTHER-
4.003 HQ 000 0 0
4.101 PROV.W/BACK-DEP - PJ 000 0 0
4.102 PROV.W/BACK-S.CR.-PJ 000 0 0
4.103 PROV.W/BACK-OTHER-PJ 000 0 0
5.001 PROFIT-ASSET SALE-HQ 000 0 0
5.101 PROFIT-ASSET SALE-PJ 000 0 0
6.001 PRIOR PERIOD INC-PJ 0 0
6.002 PRIOR PERIOD INC-HQ 0 0
11.001 SALARY & ALLOWANCES 000 C 0 0
PERMORMANCE
11.002 INCENTIV 00 C 0 0
11.003 RENT RESIDENTIAL 000 C 0 0
113
11.004 LS & PC 000 C 0 0
11.005 CPF CONTRIBUTION 000 C 0 0
11.006 G I S (LIC) 000 C 0 0
11.007 MEDICAL CLAIMS 000 C 0 0
11.008 LEAVE ENCASHMENT 000 C 0 0
11.009 LTC 000 C 0 0
11.010 OVER-TIME 000 C 0 0
11.011 BONUS 000 C 0 0
11.012 INSURANCE PER - RISK 000 C 0 0
11.013 HONORARIUM 000 C 0 0
11.014 EX-GRATIA 000 C 0 0
11.015 GRATUITY 000 C 0 0
11.016 LIVERIES 000 C 0 0
11.017 STAFF WELFARE(SALARY) 000 C 0 0
0000
11.018 COMPUTER EXPENSES 0 C 0 0
11.019 TRNSPORT/CONV-PERKS C 0 0
11.020 HOSPATILITY EXPENSES 000 C 0 0
11.023 CONVEYANCE-PERKS C 0 0
11.101 SALARY & ALLOWANCES T 0 0
PERMORMANCE
11.102 INCENTIV T 0 0
11.103 RENT RESIDENTIAL T 0 0
11.104 LS & PC T 0 0
11.105 CPF CONTRIBUTION T 0 0
11.106 G I S (LIC) T 0 0
11.107 MEDICAL CLAIMS T 0 0
11.108 LEAVE ENCASHMENT T 0 0
11.109 LTC T 0 0
11.110 OVER-TIME T 0 0
11.111 BONUS T 0 0
11.112 INSURANCE PER - RISK T 0 0
11.113 HONORARIUM T 0 0
11.114 EX-GRATIA T 0 0
11.115 GRATUITY T 0 0
11.116 LIVERIES T 0 0
11.117 STAFF WELFARE(SALARY) T 0 0
11.118 COMPUTER EXPENSES T 0 0
11.119 TRNSPORT/CONV-PERKS T 0 0
11.120 HOSPATILITY EXPENSES T 0 0
11.123 CONVEYANCE-PERKS T 0 0
12.001 TRAVEL EXPS - INDIA 000 C 0 0
12.003 TRAVEL EXPS - ABROAD 000 C 0 0
12.101 TRAVEL EXPS - INDIA T 0 0
114
12.103 TRAVEL EXPS - ABROAD T 0 0
13.001 CONVEYANCE CHGS 00 C 0 0
13.003 VEHICLES - POL 000 C 0 0
13.004 REPAIR - VECHICLES 000 C 0 0
13.005 INSURANCE - VEHICLES 000 C 0 0
13.006 CARRIAGE & FREIGHT 000 C 0 0
13.008 HIRE CHARGES-TRUCKS C 0 0
13.009 TRUCKS-POL C 0 0
13.010 REPAIRS -TRUCKS C 0 0
13.011 INSURANCE-TRUCKS C 0 0
13.101 CONVEYANCE CHGS T 0 0
13.103 VEHICLES - POL T 0 0
13.104 REPAIR - VECHICLES T 0 0
13.105 INSURANCE - VEHICLES T 0 0
13.106 CARRIAGE & FREIGHT T 0 0
13.108 HIRE CHARGES-TRUCKS T 0 0
13.109 TRUCKS-POL T 0 0
13.110 REPAIRS -TRUCKS T 0 0
13.111 INSURANCE-TRUCKS T 0 0
14.001 POSTAGE & TELEGRAM 000 C 0 0
Note: – Detailed List of Numeric Codes for Income, Expenditure, Assets, Liabilities is
attached separately
115
Appendix II
Sample Format for Project Code Master
Sh COU Fiel
Ful FUL NAM Sc
ort Agre NTRY F d Value
l CLI L PI E OF E op
na eme OF TELE MO A of Value of of
Pr ENT Natur ADD ST N CON M e
me nt PROJ PHON BIL X Pro Project Project
oje 'S e of RES AT C TAC ai Nature of work of
of no. ECT E E N ject Consult -
ct NA Client S OF E O T l w
pr & EXEC NOS. NO. O Act ancy Constr
Na ME CLI DE PER id or
oje date UTIO . ivit uction
me ENT SON k
ct N y
I For W
Cons Supply N eign or
ultan Construction of R Curr P ks
cy Goods enc M Co
y C st
E
PM P
C C
(To
be
sele
cte
d
fro
m
Fiel
d
NO of
Polul N Act
ate DEP DEP ivit
OSI OSI y
for T T Ma
Select WO WO ster
ion RK RK )
116
Centr
al
Gover
nmen
t
State
Gover
nmen
t
PSU
Privat
e
Entity
Other
s
117
Appendix III
Sample Format for Bank Master
1 NAME OF THE BANK

2 BRANCH
3 ADDRESS
4 PIN CODE
5 GST NO
6 TAN NO
7 CONTACT PERSON
8 TELEPHONE NO
9 MOBILE NO.
10 EMAIL ID
11 FAX
12 CURRENT ACCOUNT NUMBER
13 IFSC CODE
14 SWIFT CODE
15 ABA #
16 CURRENCY
17 DEDICATED / NON DEDICATED
18 FLEXI/NON FLEXI ACCOUNT
DEALING UNIT TO WHICH ACCOUNT
19 RELATES
20 HEAD OF ACCOUNT
AM (F)/ DM ACM(F) /
(F) M (F)/ DCM (F) CM(F)
118
Appendix IV
Sample Format for Foreign Currency Master
S. NO. PARTICULARS CURRENCY CODE
1 US DOLLARS 1
2 POUNDS STERLLING 2
3 EURO 3
4 ETHOPIAN BIR 4
5 UGANDA SHILLING 5
6 SRILANKAN RUPEES 6
7 NEPALI RUPEES 7
8 BHUTANI RUPEES 8
9 INDONESIA RUPAIYA 9
10 NORWAYIAN CRONE 10
11 SWEDISH KRONA 11
12 YEMEN RIYAL 12
13 METICLES 13
14 OMANI RIYAL 14
15 ZIMBABWE DOLLAR 15
16 AFGHANI 16
AM (F)/ DM (F) M (F)/ DCM (F) ACM(F) / CM(F)
119
Appendix V
Sample Format for Customer Master
Full Agreem Client Nature of Whet Whet Full State PIN Count Name Teleph Mobil Fax E Clie Clie Clie Clie
Proje ent no. 's Client her her addre COD ry of of one no. e no. no. Mail nt nt nt nt
ct & date name proje Proje ss of E Projec conta id GST GS PA TA
Name ct is ct client t ct IN T N N
subje belon Execut perso TD No. No.
ct to gs to ion n S
GST Bill of No.
Levy Suppl
y
catego
ry
Popul Populat Popul Populate Popul Popul Popul Popul Popul Popula Popul Popula Popul Popul Popul
ate e from ate from Project ate ate ate ate ate te ate te from ate ate ate
from Project from Master YES/ YES/ from from from from from Project from from from
Proje Master Proje NO NO Proje Proje Proje Projec Proje Master Proje Proje Proje
ct ct for for ct ct ct t ct ct ct ct
Maste Maste selecti selecti Maste Maste Maste Master Maste Maste Maste Maste
r r on on r r r r r r r
Central If
Government Yes,
State Allot
Government Code
for
updat
ion in
Bill of
Suppl
y
Proje
ct
120
Maste
r
PSU
Private Entity
Others
121

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SHORT NOTICE INVITING TENDER

REQUEST FOR PROPOSAL (RFP)

Procurement, Design, Development & Implementation, Maintenance and

WAPCOS Limited (A Govt. of India Undertaking) 76-C, Institutional Area,

WAPCOS Ltd. intends to invite e-tender for above work.

THROUGH e-TENDER PROCESS

Bidder must have valid PAN and GST registration number.

The bidder shall be CMMI -5 certified.

2.2 Objectives and Scope of Work

The broad scope of work shall be:

ERP is envisaged to be a user friendly, comprehensive, integrated information system designed to

Business Development Module

The broad scope of the module will include:

Project Management Module

NPCC is also operating in all States in India.

The other broad areas of scope of shall be:

Minimum following different types of voucher to be available

Company Name - Subsidiary - National Projects Construction Corporation (NPCC)Limited

Sample format attached at Appendix IV

Additions/ Modifications to be done only by GST Cell as per rights

Addition to be allowed without Limits

From Drop down From Drop down From Drop down

BB : As appearing in “Income tax Classification Master”

CCCCC : Auto Generated code

Name of the Vendor :_____________________________

If Vendor is a Capital Vendor __________ (Yes it No)

Customer Master to be created as per format placed at Appendix V

PURCHASE ORDER SYSTEM

2. This number would be handwritten on the Bill.

Bill tracking number to be chosen while booking the liability

Payment released by finance

HSCN Code HSCN Code against each purchase, as appearing in the

EMPLOYEE BULK PAYMENTS

JOURNAL VOUCHER /AUDIT VOUCHERS

INTER COMPANY CODE ENTRIES

Pay Roll Accounting

TDS/ GST Compliance & Reports

BANK ACCOUNT CODING SHEET

NAME OF THE BANK

10. Misc. Employee Services :-

12. Exit from Service :-

13. Pay Fixation :-

15. Reservation Rosters:

19. Experts (Consultants)

21. Manpower Management:

22. Organization Development :-

23. Industrial Relations : -

24. Employee level/Section Level services:-

Handholding support and Annual Technical Support (ATS)

Annual Technical Support (ATS)

Sl. Description Support Period

ATS for Bidder

During the ATS period agency shall ensure that:

ERP Product Overview Training

End User Training:

Change Management Program shall ensure:

SL. Criteria/sub- Minimum Requirements Documents to be

Annual Technical support

Sl. No Resource Minimum number of manpower