THOME Ship Management Pte Ltd

BASSnet Vessel Go Live Operation Manual

BASSnet Technical Modules

PROPRIETARY NOTE: This document remains the property of BASS Software Limited. All
information herein is confidential. The information shall not be copied or distributed to external
parties any way detrimental to BASS‘s interest.

Document Change Control:

Document Name: BASSnet Vessel Go Live Handbook Date: Oct 13, 2022

Approved By: BASS Software Limited Version No: 2.11 SP1

Document Change Control:

Revision Revised Date Change Description By Reviewed By

13th October
1.1 Sub Component screen BASS Vicknesh Vasu
2022
Contents
1 Introduction 4
1.1 BASSnet Login 4
1.2 Forgot Password 5
1.3 Replication Process 5
1.4 Customizing Home screen 6
1.4.1 Setup My Favourites In Home Screen 6
1.4.2 Setup My Alerts in Home Screen 7
1.4.3 Setup My Notifications in Home Screen. 8
2 BASSnet Maintenance 9
2.1 Vessel Crew’s Duties at a Glance 9
2.2 Component: Search for Component 11
2.3 Manage Sub Component 15
2.3.1 Steps to change sub component after reporting job order. 15
2.4 Scheduled Job - Report Job Done of Scheduled Job 21
2.4.1 Under Maintenance Sub Module, click on Scheduled Jobs 21
2.4.2 Resource Consumption tab 26
2.4.3 Documents tab 26
2.5 Create New Job Order (Unplanned Job / Breakdown Job) 27
2.5.1 To Create New Record of Job Order 28
2.6 Report Job Done of Job Order 36
2.7 Re-planning of Job 39
2.7.1 To Re-Plan a Job Order 39
2.7.2 To create and replan a Job Order Using Maintenance Planner 43
2.8 Update Counter Reading 46
2.8.1 To Update the Counter Reading One by One 47
2.9 Shift Job to History 48
2.10 Finding certain items 49
2.11 Report Job Done of Routine Task 57
2.12 Create New Defect Record 61
2.12.1 Create Job Order with Job Type ‘Defects’ 61
2.12.2 Connect Defects Record with Job Order 62
2.12.3 Connect Defects Record with SAFIR Report 65
2.12.4 Closure of Defect record 65
2.13 Create New Claim 66
2.13.1 Create Job Order with Job Class ‘Claim’ 66
2.13.2 Create New Claim Record with Job Order Connected 68
2.14 Report Browser 69
3 BASSnet Materials 76
3.1 Search for Material Record 76
3.2 Update Inventory and Location 77
3.3 Update/Edit Location for Material 79
4 BASSnet Projects 80
4.1 Vessel Crew Duties at a Glance 80
4.2 Insert Jobs to a Section: 82
5 BASSnet Operations 84
5.1 Vessel Crew Duties at a Glance 84
5.2 Setup a Certificate 86
5.2.1 Manage Certificates 90
5.3 Reporting Crew Work & Rest Hour 91
5.3.1 Crossing International Datelines 94
 5.4 Manage Voyage 95
5.4.1 Create New Voyage 95
5.4.2 Update Voyage 97
5.5 Updating Electronic Log 99
5.5.1 Ship Log 99
5.5.2 Ballast Water Log 100
5.5.3 Garbage Record Books 101
5.5.4 Oil Record Books 102
5.5.5 Ozone Depleting Substances 103
5.5.6 Sewage Discharge Log 104
6 BASSnet Procurement 105
6.1 Vessel Crew Duties at A Glance 105
6.2 Create New Requisition 106
6.3 Create New Service/Repair Requisition (RSF) 109
6.4 Review Requisition 111
6.5 Perform Goods Receiving 112
6.5.1 Partially Received 112
6.5.2 Over Supplied 113
6.5.3 Fully Received 114
6.5.4 Update Supplier Evaluation 115
6.5.5 Attaching GRN Documents 118
BASSnet System Operational Policies and Guidelines

1 Introduction
This document provides guidelines to Vessel users on how to use the BASSnet system.

1.1 BASSnet Login

a. Each vessel crew is given a unique User ID and Password to log into BASSnet.
b. Enter your User ID and Password.
c. Both attributes are case-sensitive, therefore you need to ensure that you have entered
them correctly.

Figure 1.1.1: BASSnet Fleet Management System Login screen

d. The system will prompt you if the 'Caps Lock' keyboard feature has been turned on for the
Password field.
e. Click Login.
f. The BASSnet™ Fleet Management Systems Home screen will be displayed.
1.2 Forgot Password
a. Each BASSnet user has maximum three attempts to enter the correct password. Once it has
reached the maximum password tries, the system will block the user from logging in.
b. To reset your password, please contact the System Administrator.

1.3 Replication Process

Figure 1.3.1: The Replication Process

a. BASSnet Replicator synchronizes BASSnet data between vessels and shore with email
exchange.
b. Only changes from a previous replication date are extracted, compressed and transmitted.
c. The Replicator will run every day with 4 hours interval, at 0400H 0800H 1200H 1600H 2000H
and 0000H.
d. Once the replication process has taken place, vessel will receive the inputs made by Office in
BASSnet and vice versa (the vessel data will be replicated over to the office).
1.4 Customizing Home screen
1.4.1 Setup My Favourites In Home Screen

Go to module. Click star on the sub module to make it as favourite, system will flag it as golden
stars.

In your home screen favourite sub modules will appear as below:

1.4.2 Setup My Alerts in Home Screen
Click on the setting icon in My Alerts panel. Select the alerts which you wanted to be displayed
in the home screen. Click save button to save the changes.

To re position or sort the alerts, click on the triple line icon and you can perform the changes on
the alert screen.
1.4.3 Setup My Notifications in Home Screen.
Select the setting icon beside my notification, a list of control selection will appear. Double click
on My notification.

Select setting icon below the “My Notifications” and select the tick boxes for the modules which
which you would like to receive notification. Click save.
2 BASSnet Maintenance
2.1 Vessel Crew’s Duties at a Glance

Vessel Roles

MAST/CHENG/
CHOFF/2ENG

3ENG/4ENG/
2OFF/3OFF/

ELEC
Create New  
Main/sub
Update  
component
Transfer  
Create New  
Scheduled Job Report  
Shift to History ✓ ✓
Create New  
Job Order Report  
Shift to History ✓ ✓
Create New  
Routine Task Update ✓ ✓
Transfer  
Create New ✓ ✓
Counter
Update ✓ ✓
Create ✓ 
Defects
Update ✓ 
Create ✓ 
Claims
Update ✓ 
Create ✓ 
Hull Inspection Update ✓ 
Shift to History ✓ 
Create New (only Bonded Store & Provisions)  
Update ✓ ✓
Material
Update Inventory ✓ ✓
Transfer  
Create New ✓ ✓
Location
Update ✓ ✓
Figure 2.1.1: The Vessel Crew’s Duties
New Departments and Role Assignments.

Roles Department

PMS_MD Office Review and Closure

PMS_FGM Office Review and Closure

PMS_VM Office Review and Closure

MASTER PMS DECK 3, PMS DECK 2, PMS DECK 1, DECK

CHIEF OFFICER PMS DECK 2, PMS DECK 1, DECK

2ND OFFICER,3RD OFFICER PMS DECK 1, DECK

PMS ENG 3, PMS ENG 2, PMS ENG 1, ELECTRICAL,

CHIEF ENGINEER
ENGINE

SECOND ENGINEER PMS ENG 2, PMS ENG 1, ELECTRICAL, ENGINE

THIRD ENGINEER, FOURTH

PMS ENG 1, ELECTRICAL, ENGINE
ENGINEER

ELECTRICAL OFFICER ELECTRICAL

2.2 Component: Search for Component

a. This sub module allows users to view the list of all the vessel’s equipment along with their
details.

Figure 2.2.1: The BASSnet Maintenance Main Component search

b. There are two ways to find a component:

• Using the Tree-View

- On the Component screen, you may view the list of components that have been
categorized. Click on to expand the list of components.
 Figure 2.2.2: The Component Tree View

To see the details of the component:

• Double click on the record/right click the record and select Open.

Figure 2.2.3: The details of that particular component is displayed

o Using the Find button

Figure 2.2.4: Alternative way to find a Component using Find icon

Figure 2.2.5: The details of that particular component is displayed

Figure 2.2.6: The table for explanation of content in each tab
2.3 Manage Sub Component
2.3.1 Steps to change sub component after reporting job order.

a. Create Job Order from the Scheduled Job.

b. Follow the steps in 2.5.2 Report Job Done. Users will be guided on how to perform job
reporting via the system.

NOTE: Users are only required to fill in the Actual Counter Value on the Report Job Done screen.

c. Prior to shifting to history, the system will prompt users to change sub component. Click Yes
to replace the sub component. The Main Component screen will be shown.
d. Select the sub component and click Remove.

e. The Uninstall Sub Component screen will prompt. Select the Uninstalled Date similar to the
date of job completion. Select Maintenance Status as ‘To be Overhauled’.

f. Select both check boxes: “Do you wish to keep the counter value?” and “Keep this sub
component as spare”.
g. Click OK and Save.

h. Upon saving, the system will request users to choose Scheduled Jobs to create Job Orders.
By default, all the check boxes will be selected. Select only those jobs which is coming due
based on the running hours in mentioned in the description. Prior removing the
subcomponent check the total running hours of a sub component, refer to the running
hours in sub component screen.
i. After clicking OK on the Job order creation message, proceed to connect a new sub
component to the Main Component.
NOTE: Only sub components with no open jobs and with following statuses are available for
connection: Not in Use, New, Overhauled, Reconditioned, Repaired, Functional.

j. Click Connect and the list of Sub Component available for connection will be shown. Select a
sub component and then click OK.

NOTE: Before connecting a sub component, ensure the status has been changed to Overhauled and no
Job Orders are pending.

k. Select your installation date and click OK.

l. The new sub component will be connected to the Main Component. Click Save.
2.4 Scheduled Job - Report Job Done of Scheduled Job

Once you have completed a Scheduled Job, update the status of the job through Report Job Done.

2.4.1 Under Maintenance Sub Module, click on Scheduled Jobs

Figure 2.3.1.1: Scheduled Job pop up screen search

a. On the Scheduled Job screen, click Find to search for the job.
Note: For Schedule Job with RA and PTW, it is required to be created as Job Order prior
performing report job done

Figure 2.3.1.2: List of Scheduled Job details

b. To create job order from schedule job, select a schedule job from the find grid screen. Click on
the create job order icon. System will prompt message if you would like to create job order.
Click yes and job order is created.
 c. NOTE: There is a time window(+) and time window(-) in schedule job.
Time window(+) is the maximum allowed to report the job after due date.
Time window(-) is the number of days alert will be generated before the due date.

For e.g.: in the screenshot below, this schedule job is allowed to be reported 60 days after the due date
and 10 days prior the due date alert will be generated from the home screen. Users should be aware of
this time-based window alert for them to prepare prior a job is coming due.

d) Alternatively, user can directly use the Report Job Done button to report job order.
o Fill in the necessary job report details. The items marked with asterisk (*) are mandatory.
 Figure 2.3.1.3: Report Job Done screen

d. Update the Job Status to ‘Completed’ and enter the Actual Counter Value for Counter-based
jobs.

Figure 2.3.1.4: Material Consumption screen

 o Step 3:
▪ Material Consumption is to enter material consumed.
▪ Resource Consumption is to enter resources assigned to the job.
▪ Documents is to upload documents or images.

Under the Material Consumption tab, the selected materials are displayed.

Figure 2.3.1.5: List of Materials Used and update the Quantity Used
2.4.2 Resource Consumption tab

Figure 2.3.2.1: Resource Consumption tab screen that Crew carried out the Job

2.4.3 Documents tab

Vessel crew may attach necessary documents that are related to the job.

Figure 2.3.3.1: Attach documents and locate documents in Document Manager screen

Once the steps are completed, click Done to save the report.
2.5 Create New Job Order (Unplanned Job / Breakdown Job)

You would usually create a Job Order when a need to perform a corrective job arises. The process of
creating a Job Order is similar to that of creating a Scheduled Job except that it is not on an automatic
schedule and will only have one due date.

Note: A breakdown job order that is created will be automatically flagged as corrective in the interval.
Refer to section 2.10 on how to find corrective job orders.
2.5.1 To Create New Record of Job Order
a. Click Maintenance module > Job Orders > New
o Fill up the necessary details; those marked with an asterisk (*) are mandatory.

S
Figure 2.4.1.1: Job Order screen

Figure 2.4.1.2: The table for explanation of content in each tab

b. Component Selection tab, add components that are related to the Job Order.

Figure 2.4.1.3: Component Selection screen

 c. Materials Connection tab, add related materials that are to be used to carry out the job.

Figure 2.4.1.4: Material Connection screen

Step 2:
- Linked to Any Components: A list of materials linked to any Component in the system will be
displayed.
- Linked to Selected Components: A list of all materials linked to Components that you have selected
in the Components Selection section of the Wizard will be displayed.

o Quick Search Column

Figure 2.4.1.5: Material Lookup screen

 o Est. Qty Column

Figure 2.4.1.6: Job Order Wizard screen for Estimated Quantity fill

d. Document Connection tab, attach necessary documents that are related to the job.

Figure 2.4.1.7: Job Order Wizard screen for documents search

 e. Risk Assessment Connections tab, where the selected risk assessment operation will be
displayed.

Figure 2.4.1.8: Job Order Wizard screen for Risk Assessment search

- Risk Assessments connected to job orders can be completed and shifted to history prior to reporting
the job order.
- In the Risk Management module, open the Risk Assessment sub module and open the selected Risk
Assessment connected to the job order.
- Then, open the Risk Assessment tab. Complete the Risk Assessment by selecting the Residual Risks
and any Additional Control Measures to reduce the residual risk (you can only enter Residual Risks
after the Initial Risk is entered). Residual Risk must be equal or lower than the Initial Risk.

Figure 2.4.1.9: Risk Assessment Form screen

 - For every Hazard, select the Probability of the risk (from A-E) and select the Consequence level
(from 1-5). Click the Risk Matrix button to refer to the correct probability and consequence
number.

Figure 2.4.1.1.10: Risk Matrix screen

If there are any Residual Risks that are higher than the Risk Severity selected in the header, the record
will need to be approved before it can be shifted to history.

- In the Remarks column, type in remarks pertaining to the hazard and control measures taken, if any.
 - Under the Other Existing Control Measures tab, add Control Measures that are applicable for the
entire assessment and not tied to a particular Hazard.

Figure 2.4.1.1.11: Other Existing Control Measures tab

- Under the Permit to Work tab, submit the permit to work to an authorized person. Once the
authorized person receives it, they can then issue the permit to work and determine its Start and
End Date/Time of its validity period.

Figure 2.4.1.1.12: Permit to Work tab

- You can also attach files under the Documents tab, or insert comments and start a discussion under
the Other Activities and Discussion tabs, respectively.
- After you have completed the Risk Assessment and if the risk is lower than the severity defined in
the RA Form, click Shift to History. The record will be moved to the Risk Assessment History.

Figure 2.4.1.1.13: Risk Assessment screen – Shift to History

f. Click Done on the Job Order Wizard screen to finish creating the Job Order.
2.6 Report Job Done of Job Order

After you have performed a particular job; you will need to report the job as having been completed to
inform the office user that the job has been carried out.

a. Click Maintenance > Job Order > Find

o Click on the Job Order record that you want to report as done.
The Job Orders screen is displayed.

Figure 2.5.1: Job Order Wizard screen for Report Job Done
- Fill in the necessary job report details. The items marked in asterisk (*) are mandatory.

Figure 2.5.2: Report Job Done screen

Figure 2.5.3: The table for explanation of content in each tab

b. Under the Material Consumption tab, the connected materials when you created the job order
are displayed.

Figure 2.5.4: Report Job Done screen

c. Under the Resource Consumption tab, the resources assigned to the job are displayed.
d. Under the Documents tab, the Vessel Crew may attach necessary documents or images that are
related to the job.
e. Click Done to complete the Report Job Done.
2.7 Re-planning of Job

If you are unable to carry out the job on time as per the due date, you may perform a re-planning of the
job order.

You can only re-plan a job from the Job Orders sub module. Therefore, if it is a Scheduled Job that has to
be re-planned, you need to create a Job Order from that Scheduled Job first. You should create a new
discussion to discuss with the Superintendent and obtain the approval from the discussion before you
proceed with job re-planning.

2.7.1 To Re-Plan a Job Order

Figure 2.6.1.1: Details of Job Order screen

a. Re-planning Details > Suggested Planned Date and select your new planned date.

Figure 2.6.1.2: Job Order to Re-plan the job screen

o Re-planning Reason screen is displayed.

Figure 2.6.1.3: Re-planning Reason screen

b. Re-plan a Scheduled Job

Figure 2.6.1.4: Re-planning from Scheduled Job screen

o Proceed to the Job Orders sub module.

o Find the Job Order that was previously created from the Scheduled Job.

Figure 2.6.1.5: Job Order screen to view Scheduled Jobs column

 o Select the Job Order record and the details of the Job Order is shown on screen.
- Re- planning Details > Suggested Planned Date and select your new Planned Date.

Figure 2.6.1.6: Job Order to Re-plan the job screen

o The Re-planning Reason screen is displayed.

Figure 2.6.1.7: Re-planning Reason screen

2.7.2 To create and replan a Job Order Using Maintenance Planner

a. Open the Maintenance Planner from your home screen

b. Select the schedule job radio button. User may search by next due date/filter
certain date range. Click GO. All the schedule job will be listed in the planner.
c. Right click on the blue box and create job order. You are allowed to create Job order
for schedule job which is overdue and not due.

d. Message will prompt that a new job order is created.

e. Select the job order radio button. User may search by next due date/planned
date/filter certain date range. Click GO. All the job orders will be listed in the
planner. Only those in progress/approved can be replanned.

f. Should you want to replan a job, drag the blue colour box(3) to a future date and
system will prompt the next level approver. Select the user in next level and insert
your comment. Click OK
2.8 Update Counter Reading

a. Open the Maintenance module > Manage Counters sub module

Figure 2.7.1: Counters screen

Figure 2.7.2: Update Counters screen

2.8.1 To Update the Counter Reading One by One

Figure 2.7.1.1: Update Counters reading screen

2.9 Shift Job to History
o Open the Job Order that you would like to shift to history.

Figure 2.8.1: Listing of Job Order screen

Figure 2.8.2: Listing of Job Order screen

NOTE: Jobs that have been shifted to history can no longer be amended. To view the list of Job History,
go to Maintenance > Job History.
2.10 Finding certain items

a) How to find Overdue Job List using Maintenance Overview.

- Open Maintenance Overview from Maintenance Module

- For office environment, you need to select the vessel. For vessel environment, vessel selection is
defaulted to your own vessel. Alternatively, for office users, you may select vessel type i.e.:
BULK. All the vessel under BULK category will be displayed. Click GO.

- Click on the numbers under the overdue jobs’ column and the list of job will be displayed in the
bottom half of the screen segregated in departments.
- Users can export the list of jobs to excel file. Multiple select the jobs and export to excel.
 b) How to find Overdue Job List using Schedule Job find grid screen

- Open schedule job click on the query, filter using the Due Date. Click Execute.

- All the jobs that comes due within the filtered date will be shown.

- User may filter according to resources to narrow down the search.

 c) How to find Critical Equipment List

- Open Main Component screen. Select on the query. Choose criticality code as critical and
execute the query.

- A list of critical equipment will be displayed.

 d) How to find Critical Equipment Jobs in Schedule Job.

- Open schedule job. Click on the find grid icon.

- Filter by the component’s criticality

- All the schedule jobs linked with critical component will be displayed.
 e) How to find Critical Material list in Material screen.

- Open spare part screen. Click on the find grid icon and press enter.

- Click on the critical column. Automatically the tick box will appear. Click enter.
 f) How to find Defect list.

- Open Defects Management sub module and click find grid icon.
 - List of defects created in vessel will be visible. Refer to sections 2.11 on the steps to create
defects

g) How to find Corrective job list.

Open Job Order screen. Click on the find grid icon. Key in “Yes” in the corrective column and press enter.

- Alternatively, users may find corrective job order by filtering the interval type as corrective.
2.11 Report Job Done of Routine Task

a. Open the Maintenance module, and double click Routine Tasks.

Figure 2.9.1: Routine Task screen

 Figure 2.9.2: Megger Test screen

- If there is a failed result, ensure that you also select the Failed check box of that task.
- The system will ask you to create a Job Order if the Failed check box is selected.
- To close the tasks, select the All Completed check box and click Done.
b. Example for Safety Task update.
o Select Safety Task.

Figure 2.9.3: Routine Task to find Safety Task screen

 Figure 2.9.4: Safety Task (Reporting) pop up screen

o The system will ask you to create a Job Order when the Failed check box is selected.
o To close the tasks, select the All Completed check box and click Done.
2.12 Create New Defect Record

On this sub module, user can create defects record of the components or materials. You can link a Job
Order that is created for the defect rectification to this Defect record.

2.12.1 Create Job Order with Job Type ‘Defects’

a. Open the Maintenance module > Job Orders sub module. Create a new Job Class and select Job
Type ‘Defects’.

Figure 2.10.1.1: Job Order in Job Details screen

Figure 2.10.1.2: Job Order in Component Selection screen

2.12.2 Connect Defects Record with Job Order

Figure 2.10.2.1: Defects screen

NOTE: You may select only one, either Damaged Component or Damaged Item.

o Select the same Component that you have selected for the previously created Job Order.

Figure 2.10.2.2: Selecting Component from Component Lookup screen

o For the bottom half of the screen, fill in the necessary tabs;
 - Description tab: Enter the details of the defect.

Figure 2.10.2.3: Defects tab in Description screen

- Job Details tab: Attach a Job Order that is related to this defect record. (select the Job Order
that was created with Job Type ‘Defect’ previously).

Figure 2.10.2.4: Defects tab in Job Details screen

If a selection is made in the Damaged Component field, then under the Job Details sub tab, when you
click Connect it will automatically filter the available jobs based on the Component ID of the damaged
component.

Figure 2.10.2.5: Job Order Lookup under Job Details sub tab pop up screen

- Select the Job Order record and it will be displayed on screen.

Figure 2.10.2.6: Job Details sub tab details screen

- Under the Documents tab, click Attach and Send or Connect to connect documents.
- Open the Images tab to attach any images related to the defect.
- Under the Claims tab, connect any claims record related to the defect.

Figure 2.10.2.7: Claims sub tab details screen

2.12.3 Connect Defects Record with SAFIR Report
Open a defect record. Click on the report No field. Reports lookup screen will appear. Filter the report
with the type of the reports and select one report. Click OK and save the record.

NOTE: Defect due dates will be controlled only by office users. Vessel to complete on the job order
and defect rectification within the due date

2.12.4 Closure of Defect record

Upon completion of the defect, vessel to inform office using discussion tab.

Note: only office users can close a defect.

2.13 Create New Claim

When there is a component breakdown that requires a warranty claim raised, create a Job Order with its
Job Class as ‘Claim’ and this will automatically create a record in the Claims sub module.

2.13.1 Create Job Order with Job Class ‘Claim’

Figure 2.11.1.1: Job Order on Job Class screen

o Under the Component Selection tab, select the component that requires the claim.

Figure 2.11.1.2: Job Order on Component Selection screen

2.13.2 Create New Claim Record with Job Order Connected

Figure 2.11.2.1: Claims details screen

- A ‘Draft’ status Claim has been created based on the Job Order you previously created.
- A Claim record with Draft status will not be replicated to the office until it is submitted. All
fields in the Claim record will remain editable, until you ‘Submit’ it.

Figure 2.11.2.2: Submission of claims based on Job Order in Claims screen

- The Claim Status will now automatically change to New and replicated to the office.
2.14 Report Browser

a) How to use report browser

Open Administration Module. Click on Report Browser.

Click on Maintenance Module. A list of BASSnet reports will be displayed.

To open a report, double click on the title of the report and a filter screen will appear.
To get a specific report, users may use the filters available in the report. After setting the filters, click on
generate report. Report will be shown as below.

To make a report as favourite. Right click and add to favourites.

A gold star will appear beside the title of the report once added to favourites.

Alternatively, users may view the favourite reports from Home screen.
 b) Types of Reports commonly used:

Maintenance History Report: Click on Maintenance module. Use History List Report and filter the Done
date as required. Click generate.

Maintenance History Report for Breakdown Jobs: Click on Maintenance module. Use History List
Report, select corrective job tick box and filter the Done date as required. Click generate. All the
breakdown job order will be flagged as Corrective in the interval.
Critical Job List: Click on Maintenance module. Use Schedule Job List report. Filter the criticality ID by
Critical and generate. All the critical Job will be listed in the report.

Material Consumption Report: Select Material module. Use Material Transaction and filter the date
from and date to. Click generate.
Critical Material Consumption Report: Select Material module. Use Material Transaction and filter the
date from and date to. Click the critical only tick box. Click generate. Only materials flagged as critical
will be displayed in the report.

Schedule Job Due List: Click on Maintenance module. Use Schedule Job Due List report. Filter on the due
date and click generate.
Deferred Job List: Click on Maintenance. Use Postponed Job list. Click generate.
3 BASSnet Materials
3.1 Search for Material Record

Under Material Management, the materials are categorized into the following categories:

• Spare Parts
• Consumables
• Provisions
• Services
• Tools
• Free Items (Unregistered Items)

a. Search for Spare Parts

Figure 3.1.1: Search for Spare Part screen

 Figure 3.1.2: Search for Spare Part screen

- The same steps can be taken to search for materials in other categories as well.

3.2 Update Inventory and Location

Figure 3.2.1: Location Manager screen

Figure 3.2.2: Connect material using Material tab in Location Manager screen

Figure 3.2.3: Update stock using Materials tab on the Location Manager screen
3.3 Update/Edit Location for Material

a. Connect materials to a new Location from the Inventory.

Figure 3.3.1: Inventory screen

4 BASSnet Projects
4.1 Vessel Crew Duties at a Glance

Vessel Roles

MASTER

CHENG
CHOFF

2ENG

EVV
Standard Template Manage     
Delete     
Standard Specifications Create New     
Update ✓ ✓ ✓ ✓ 
Project
Delete     
Create New     
Update     
Edit Budget     
As Reviewer     
Project
Onboard Office Access     
Award Project     
Revoke Awarded Project     
Complete Project     
Close Project     
Re-open Closed Project     
 Vessel Roles

HEAD OF SHIPMANAGEMENT
TECHNICAL MANAGER
VESSEL MANAGER
ADMIN

EVO
Section
Delete     
Create New     
Update     
Job/ Task
Delete     
Project
Create New     
Update     
Progress Overview
Report on Section     
Report on Job     
Report on Task     
Delete     
Create New     
Update     
Reset version     
Yard Quotation Edit Currency Rate     
Select yard     
Evaluate     
Delete     
Create New     

Figure 4.1.1: The Vessel Crew’s Duties

4.2 Insert Jobs to a Section:

Figure 4.2.1: Search for Specification in Manage Project screen

Figure 4.2.2: Select and attach job in Manage Project screen

 Figure 4.2.3: New added jobs will appear under Jobs tab screen

NOTE: The added PMS jobs by Vessel requires approval from the Office.
5 BASSnet Operations
5.1 Vessel Crew Duties at a Glance

Vessel Roles

OPS Contributor Level

OPS Contributor Level

OPS Reader(Vessel)
2(Vessel)

1(Vessel)
Delete   
Copy to another vessel   
Update
General   
Owner ✓  
Principle   
Engines   
Pumps   
Tanks   
Particulars
Cargo Holds   
Winches   
Lifting   
Tankers   
General Carriers   
Automation Cargo   
Lifeboat/Liferaft   
Additional Equipment ✓  
Documents ✓  
Delete ✓  
Setup & Distribute ✓  
Certificates
Update ✓  
Update Condition ✓  
 Vessel Roles

OPS Reader(Vessel)
OPS Contributor

OPS Contributor
Level 2(Vessel)

Level 1(Vessel)
Delete *Only Ship Log ✓  ✓
Voyage Create New ✓  ✓
Update ✓  ✓
Delete ✓  
Create New
Ship Log ✓ ✓ ✓
Ballast Water ✓ ✓ 
E-Log Garbage Record Books ✓ ✓ 
Oil Record Books ✓ ✓ 
Ozone Depleting Substances ✓ ✓ 
Sewage Discharge Log ✓ ✓ 
Verify Data ✓  
Environmental
Update ✓  
Mgt
Delete ✓  
Insert ✓ ✓ ✓
Manage Rules   
Work & Rest Manage International Crossing
✓ ✓ ✓
Hours Datelines
Manage Schedules ✓  
Update ✓ ✓ ✓
View & Update for others ✓  

Approval ✓  

Figure 5.1: The Vessel Crew duties

5.2 Setup a Certificate

This sub module gives your ability to setup a new certificate.

Figure 5.2.1: Certificates Setup screen

Figure 5.2.2: Certificates Setup screen
Figure 5.2.3: Certificates Setup screen
Figure 5.2.4: Certificates Setup screen
5.2.1 Manage Certificates

This sub module gives you the ability to supervise and manage all certificates that have been distributed
from the office. It allows for the updating of multiple certificates at a time; where you can record critical
details such as certificate number, issue date, expiry date and others.

Figure 5.2.1.1: Manage Certificates screen

o Open the Documents tab and click Attach and Send to upload the certificate of this particular
record, then click Save.
5.3Reporting Crew Work & Rest Hour

Figure 5.3.1: Work & Rest Hours screen

- Open the Work & Rest Hours screen. Then double click the crew member's name in the Crew
Information section.
- Click the Individual Hours Worked tab.
- The Yellow bars in the calendar indicate the days for which the actual hours need to be filled.
Click on a day in the Calendar. Notice that the normal hours, as per the initial schedule that
was set, will be pre-filled in the time-blocks.

Figure 5.3.2: Individual Hours Worked screen

- If you have worked the hours exactly as per the schedule, then you will not need to make any
change to the hours displayed. However, if you have worked hours different from the schedule,
then click the respective time blocks to indicate this. Altered hours will appear in Blue. The day in
the Calendar will also appear in Blue to indicate that the day contains altered work hours.

Figure 5.3.3: Individual Hours Worked screen

- If you have worked hours more than what is allowed in the Work & Rest Hours Rules, notice
that the time-blocks for these hours will be displayed in Red. The day in the Calendar will also
appear in Red.

- These are known as Non-Conformities as it does not conform to the rules set for work and rest
hours. The Non-Conformities section will display the rules that the crew member does not
conform to, for example, 'less than 10 hours of rest in some 24-hour periods'.

- In the case of a non-conformity to the rules, the Comment field is a mandatory entry. Please
enter a reason as to why you have worked the excess hours.
 Figure 5.3.4: Individual Hours Worked screen

- The Recall Schedule button enables you to retrieve the initial work/rest hour schedule that was
set (under the Crew's Schedule tab) and allows you to re-enter your work hours. This is handy if
you have made a mistake in your work hour entry and cannot remember the initial work/rest
hours that were set for you.

- The Clear Schedule button allows you to clear your work/rest hour entry for the day as well as
the schedule displayed in the time-blocks.

- After you have completed your entries, click Save at the top of the screen.
5.3.1 Crossing International Datelines

Figure 5.4.1: Crossing International Datelines screen

- If ‘East to West’ option is selected, one day will be added to the affected date for the voyage. A
plus symbol (+) will be displayed to indicate the added (repeated) day.

- Click on the (+) symbol to set the working hours for the added day.

- If ‘West to East’ option is selected, one day (that is the affected date) will be removed for the
voyage. A minus (-) symbol will be displayed to indicate the ‘lost’ day.

Figure 5.4.2: Individual Hours Worked screen

5.4 Manage Voyage

5.4.1 Create New Voyage

Figure 5.5.1.1: Voyage screen

- Fill up all necessary information and click Save.

- New voyage details can only be created after the current voyage has been completed. Hence
you must ensure that the status of previous voyage has been updated to ‘Completed’ before
creating a new voyage.
Figure 5.5.1.2: Voyage Details screen
5.4.2 Update Voyage
o Double click the specific voyage for which you want to add new port details. You can only add
port details for a voyage that is currently in progress.

Figure 5.5.2.1: Voyage Details screen

- You can also add a port in between two existing ports. Use the 'No.' field to ensure the correct
sequencing of the ports in your voyage.

o The Voyage Details screen for the selected voyage is displayed. Highlight the particular Port that
you want to edit and click Edit OR click Add to add new port details.

o In the Port Details portion of the screen, enter the relevant details.

Field Description
No. The sequence of this port in the voyage.
Port The destination ports.
Berth The location of the berth at a port.
Port Action The action that will be carried out at the port for example,
loading, bunkering and so on.
Agent The vessel's port agent
Arrival The vessel's arrival date and time at the port
Condition The condition of the vessel upon arrival at the port, for example,
laden, partly laden and so on.
Departure The vessel's departure date and time from the port
Condition The condition of the vessel upon departure from the port, for
example, laden, partly laden and so on.
Distance The calculated distance of travel.
Hours Stay The hours of stay at the port.
Comments Enter any additional remarks as required.
Stability Conditions Click this button to enter the stability condition details of the
vessel during port arrival and departure.
Figure 5.5.2.3: The table for explanation of content in each tab
 Figure 5.5.2.4: Add and edit in Voyage Details screen

Figure 5.5.2.5: Shifting Berth screen

o Add cargo information under Cargo tab.

o Add document or image under Documents tab.
o Click Save in the header to save the entire record.
5.5 Updating Electronic Log
5.5.1 Ship Log

Figure 5.6.1.1: Ship Log screen

- Repeat the steps to log the Lube Oil, Fuel, and Fresh Water in each respective tab.
5.5.2 Ballast Water Log

Figure 5.6.2.1: Ballast Water screen

- A new row will appear in the listing. Fill up the necessary information under the respective
columns in each tab: Ballast Sounding Log, Ballast Tank Atmosphere Log, and Ballast Handling
Activity Log.

Figure 5.6.2.2: Ballast Water Log screen

5.5.3 Garbage Record Books

Figure 5.6.3.1: Garbage Record Book screen

o A new row will appear in the listing. Fill up the necessary information under respective columns
in the Garbage Record Log tab.
o To upload any documents related to this log, click on the Documents tab.
o Click Save.
5.5.4 Oil Record Books

Figure 5.6.4.1: Oil Record Book screen

- A new row will appear in the listing. Fill up the necessary information under respective columns
in Oil Record Book Part 1 or Oil Record Book 2.
o To upload any documents related to this log, click on the Documents tab.
o Click Save.

- When you delete a record in the Oil Record Log Book, the system will strike-through the record
in red instead of removing it so you can still see the record that was deleted.
-

Figure 5.6.4.2: Oil Record Book screen

5.5.5 Ozone Depleting Substances

Figure 5.6.5.1: Ozone Depleting Substances main screen

- A new row will appear in the listing. Fill up the necessary information under respective columns
in each tab: Monthly Record, List of Equipment Containing ODS, Leak Inspection Checklist
- Then click Save.

Figure 5.6.5.2: Ozone Depleting Substances screen

5.5.6 Sewage Discharge Log
- A new row will appear in the listing. Fill up the necessary information under respective columns
in the Effluent Discharge tab.

- You can only create new logs for the month selected in your filter.

Figure 5.6.6.1: Sewage Discharge Log screen

6 BASSnet Procurement
6.1 Vessel Crew Duties at A Glance

ONBOARD
Privileges Name VESSEL VESSEL
(Senior Rank) (Junior Rank)
PO READ READ
PO - Create with 'Accepted' status YES YES
PO - Landing Form YES YES
PO - Qty received at Warehouse YES YES
Procurement - PO - Received Goods YES YES
Quotation - Edit UOM NO NO
Requisition INSERT INSERT
Requisition - Create with 'Requisition' status YES NO
Requisition - Edit UOM YES YES
Requisition - Landing Form YES YES
Shipment YES YES
Module Supplier Performance YES YES
Procurement Supplier Quotation NO NO
Alert New Requisition NO NO
Alert Partial Received Purchase Order NO NO
Alert Purchase Order Approved YES NO
Alert Purchase Order Not Ready NO NO
Alert Purchase Order Rejected NO NO
Alert Quantity Approved is Changed NO NO
Alert Requisition Approved YES NO
Alert Requisition Rejected YES NO
Task Procurement NO NO
Task Purchase Order on Hold NO NO
Task Quotation Reviewed and Approved NO NO
Task Quotation to Be Reviewed NO NO
Task Requisition Not Responded NO NO
Task Requisition on Hold NO NO

Figure 6.1.1: The Vessel Crew duties

6.2 Create New Requisition

Figure 6.2.1: Requisition screen – Fill up the necessary info and click Next
Figure 6.2.2: Add material screen
 Figure 6.2.3: Create New Requisition screen

o Click Next to proceed to the Additional Info tab.

o The Comments to Procurement Department screen is displayed. Here, you can enter specific
comments to the Procurement department regarding this order, if any.
o Click Next to proceed to Documents tab.
o The Documents screen is displayed.
o Click Attach and Send or Connect to upload any document.
o Click Done to complete the creation.
6.3 Create New Service/Repair Requisition (RSF)

o Under the Procurement module, click Requisition

Figure 6.3.1: Requisition screen

 Figure 6.3.2: Order information screen

- Fill in the required information, then click Next to proceed to the Items tab. The Materials to
Order screen is displayed.

o Under the Job Orders tab, connect existing Job Orders by clicking Insert or click New to add
New Job Order.

Figure 6.3.3: Add Job Order screen

o Click Next to proceed to the Documents tab to upload any relevant documents.
o Click Done to finish.
6.4 Review Requisition

o Change Requisition status from “Draft” to “Requisition”.

o Once saved, requisitions with Status = “Requisition” will be sent to office for processing.

Figure 6.4.1: Requisition screen

6.5 Perform Goods Receiving
6.5.1 Partially Received

Some of the goods is yet to receive from the Vendor.

o Open the Procurement module > Purchase Order.

o Click Find and select the relevant Purchase Order record. Double click to open it.
o Update the status of the goods received to Received Goods.
o Qty. Received enabled
o Update the Qty. Received to the actual receive quantity.

o The status changed to Partially received upon detecting any item with Qty. Received lesser than
Qty. Ordered
o Then click on “Save” button.

Info (Action to be perform by Office): If to be resupplied with the same vendor, GRN to be adjusted
once deliveries are complete. Otherwise, splitting of PO from the has to be done separating the supplied
with the unsupplied line items. Decision has to be taken whether to cancel the unsupplied goods or
reprocessed thru another vendor.
6.5.2 Over Supplied
The goods received on board is more than purchase request.

o Open the Procurement module > Purchase Order.

o Click Find and select the relevant Purchase Order record. Double click to open it.
o Update the status of the goods received to Received Goods.
o Qty. Received enabled
o Update the Qty. Received to the actual receive quantity.

o The status changed to Oversupplied upon detecting any item with Qty. Received greater than
Qty. Ordered
o Then click on “Save” button.
Info (Action to be perform by Office): If oversupply from Vendor is accepted, the office requires to
perform amendment on the Purchase Order. If not accepted, LGA is to be perform with the adjustment
of GRN once LGA is completed.

6.5.3 Fully Received

All the goods are received onboard.

o Open the Procurement module > Purchase Order.

o Click Find and select the relevant Purchase Order record. Double click to open it.
o Update the status of the goods received to Received Goods.
o Qty. Received enabled
o Click on the All Received at the screen below.
o Status change to Fully Received
6.5.4 Update Supplier Evaluation

It is mandatory for vessel staff to provide Supplier Performance Rating per purchase order on the
purchasing system on every storing arrangement based on the following criteria:

Grade Grade Description

0 Not Available
1 Poor
2 Fair
3 Average
4 Good
5 Very Good

Evaluation
Evaluation Category Description
Category
DELIVERY DELIVERY TIMING
DELIVERY PACKAGING
PRODUCTQUALITY CORRECTNESS OF DELIVERED ITEMS
PRODUCTQUALITY COMPLETENESS OF DELIVERED ITEMS
PRODUCTQUALITY QUALITY OF PRODUCT OF DELIVERED ITEM
Pls rate the technicians is able to perform the job scope as per
SERVICE requirement.
SERVICE Pls rate the technician’s quality of work
Pls rate the service carried out as per schedule and follow safety
SERVICE compliance.
SERVICE Pls rate the service done as per vessel requirement
Please rate the overall performance of the attending technicians
SERVICE and service satisfaction.
o Under the Delivery tab, click on the Performance. Then, click New.

o Update the Grades for each of the evaluation if applicable. Then, click Save.
o Update the Grades for each of the evaluation if applicable.
o Update the Comments if applicable.

o At the Documents tab, click on the Attach and Send button. Attach the GRN documents (Refer
to Item 6.3.5 below)
o Then, click Save.
6.5.5 Attaching GRN Documents

All documentations relating to onboard delivery should be attached by the Vessel Crew in the
Purchasing Module while performing the Goods Received Note process.

• Required Documentations: Invoice, Delivery Order/Note, Service Report, Shipping Document.

• The Documents should be attached on the Supplier Performance under the Documents tab.
Users are to utilize the Attach and Send button.

********************************** END **********************************