LYA/MR/PED.

GEN11

Instructions and Guidelines for School Candidates of

Pearson Edexcel Examinations – October/November Series 2023

Dear Candidate,

Kindly refer to the guidelines and instructions before you proceed with the exam registration
process.
You can register for the following Qualification Levels through our registration portal
https://portal.lyceumassessments.lk/

 International General Certificate of Secondary Education (International GCSE)

 International Advanced Subsidiary (IAS)
 International Advanced Level (IAL)
Additional documents are available at the download section under International
Examinations of the Lyceum Assessments website https://lyceumassessments.lk/

1.0 Registration Guidelines

The candidates who are under the age of 18 years will be subjected to the Child Protection
and Safeguarding Policy.

● Candidates from 18 years and above at the time of registering can get registered on
their own.
● If a candidate is under the age of 18 years at the time of registering, then one of the
parents/guardians should handle the registration on behalf of the candidate.

The “Fee Structure” document with the subject/unit/option codes and relevant fees,
“Online Registration Guide Video”, “Online Registration Guide Document” has been
shared for both International GCSE and IAS/IAL along with this documents. However,
students are recommended to consult their subject teachers before selecting the
subject/unit codes and option codes.

Examination timetable: available in the download section under International examinations

of the Lyceum Assessments website.

Select the correct qualification type, subject name, subject/unit code and option code (some
subjects) with utmost attention as much as possible to avoid mistakes. Candidates are
responsible for their selections. Please refer the Table 1 and Table 2 in Section 1.0
Lyceum Assessments and your schools will NOT be responsible for the mistakes made during
the registration process.

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 1 of 11
Example:.
Table 1 - International GCSE Subject

Qualification Level Subject Name and Subject/Unit Code

Pearson Edexcel International GCSE Accounting:4AC1: (Paper 1 & Paper 2)

Table 2- International AS/IAL Subject

Qualification Level Subject Name and Subject/Unit Code

Pearson Edexcel International AS Accounting:WAC11:Unit 1: The Accounting System
and Costing
Cash-in
Accounting:XAC11: Advanced Subsidiary
(Cash-in) XAC11
International Advanced Level Accounting:WAC12:Unit 12:Corporate and
Management Accounting

Cash-in
Accounting:YAC11: Accounting International
Advanced Level (Cash-in) YAC11

2.0 Cash-in Codes and Late Cash-ins

Cash-in code is entered for International AS and A Level only and is used to tie all units
together and calculate an overall grade. Therefore all the candidates are required to select
relevant cash in codes along with the subject units. Without a cash-in code, the overall grade
or a certificate CANNOT be issued. You must add the Cash-in code as a subject.

AS cash in codes starts with an ‘X’.

IAL cash in codes starts with a ‘Y’.

Candidates cannot enter the cash-in Codes if the required number of units have not been
completed. Please refer to “Syllabus 2023-International IAL” document in the download
section under International Examinations of Lyceum Assessments website.

If a candidate fails to apply cash-in code pertaining to their past or registered examination,
candidate should fill out the “Late Cash-in Request Form” downloaded from the Lyceum
Assessments website and email to [email protected] mentioning “Late Cash-in
Request” as the subject of the email.

During the normal registration period ( 5th August 2023– 22nd August 2023) an additional
fee will not be charged for Cash-Ins. However, failing to notify before the normal entry
deadline will result in charging a “Late cash-in Fee”. Candidate should contact Lyceum
Assessments before applying for a Cash-In after the normal Entry deadline (22nd August
2023). Please refer Table 4 in Section 4.0

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 2 of 11
Table 3 - Fee for Cash-in

Cash-in Fee per Cash-in Fee (Rs)

Late Cash in Fees (Entries received after the deadline) 5000.00

3.0 UCI Number

A Unique Candidate Identifier (UCI) is a reference that is unique to a candidate and lasts for
the duration of their study career. It is used to aggregate unit results for modular exams.
Without the UCI, candidates may not be issued their full results.
If it is your first exam session (First sitting) you will receive a UCI number and this number
can be used throughout your exam life cycle. (Eg: International GCSE and IAL both may use
the same UCI Number).

4.0 Registration Deadlines

The online registration portal will be opened on the following dates for the International
Advanced Level and International GCSE candidates. This time frame is considered as the
“Normal Registration Period (Final Entry)”. However, it's important to note, that the
registration closing dates are not the same for the International Advanced Level (IAL) and
the International General Certificate of Secondary Education (International GCSE).
Please refer Table 4 given below.

Table 4 - Deadline for Registration

Registration dates and final entry

Qualification Level
deadline
International Advanced Subsidiary (IAS) 5 August 2023 (9:00 am) to 22nd
th

August 2023 (11:59 p.m)

International Advanced Level (IAL) 5th August 2023 (9:00 am) to 22nd
August 2023 (11:59 p.m)
International General Certificate of 5th August 2023 (9:00 a.m) to 08th
Secondary Education (International GCSE) September 2023 (11:59 p.m)

The candidate can register for the following Qualification Levels through our website.
However, it's important to note, that the registration opening dates are not the same for the
International Advanced Level (IAL) and the International General Certificate of Secondary
Education (International GCSE).

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 3 of 11
Special Note:
Examination Venue: Please note that the upcoming Oct/Nov examination series will not
take place at your school. Instead, the exam will be held at a central location in Colombo.
Further details will be provided along with the statement of entry.

5.0 Registration Link

Registration Link: https://portal.lyceumassessments.lk/

Acceptable Identification documents:

● National Identity Card (NIC)/Passport/Postal ID – International GCSE
● National Identity Card (NIC)/Passport – International AS and International ALs

You should have a valid identification document (NIC/passport/Postal ID) to register for the
examination as mentioned above and the validity of the relevant identification documents
should be valid until 30th November 2023. You need to produce the original identification
document at the examination venue when required.

Table 5 - Key Dates for International AL

Key dates for IAL The year 2023 - Oct/Nov Series

Normal Registration Period (Final Entry) 5 August - 22nd August
th

Late Fee Charged from 23rd August - 08th September

High Late Fee Charged from 09th September - 24th September
Timetable Exam Period IAL 09th October -27th October

Table 6 - Key Dates for International GCSE

Key dates for International GCSE The year 2023 - Oct/Nov Series
Normal Registration Period (Final Entry) 5 August - 08th September
th

Late Fee Charged from 09th September - 18th September

High Late Fee Charged from 19th September to 09th October
Timetable Exam Period International GCSE 30th October - 24th November

6.0 Fees and Payment Methods

All examination fees are payable in Sri Lankan Rupees. You can access the fee structure
available in the download section of the Lyceum Assessments website. The candidate has
the options for online or offline payment methods through the online registration system on
or before the deadlines mentioned in 5.0.

 Online: These payments must be made by Visa/ Master Card during your online
registration process. A convenience fee (1.15%) will be added to the total amount of
Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 4 of 11
 online payment in addition to the total examination fee. Amex card payments are NOT
accepted by the online system.

 Offline: Candidates can pay through the bank or make an online bank transfer and
upload the payment slip on or before the stated deadlines. Failing to upload the
payment slip before the stated deadline on time despite applying or paying for the
examination prior to the stated deadline leads towards the consideration of your
account as frozen, and you have to register as a new candidate. Your entry will be
considered as a late and high late entry and a fee for late and high late entry will also be
applied.

 Candidate are advised to stick to one method of payment either offline or online for
one series of examination.

 Payment by cheque is NOT acceptable.

7.0 Regulations Pertaining to the Registration Process

 If you were unable to sit for May/June 2023 International GCSE/IAS module/s you have
the option of registering for Oct/Nov 2023 Series.
 International GCSE candidates are recommended to select a minimum of 7 subjects as
per the guidelines from your school.
 International Advanced Level (IAL) of Pearson Edexcel comprises of two parts.
First part known as IAS (International Advanced Subsidiary)
Second Part known as IA2 (International Advanced Level)
 Students are supposed to do the modules related to the First Year (IAS) at the end of
the First Year in May/June examination series and can obtain a certificate for IAS.
 All the students of the grade 11 are recommended to sit for the minimum of 3 subjects
to complete the International Advanced Subsidiary Level (IAS), where each subject
comprises of many modules.
 The remaining modules, which are relevant (Grade 12) to the Second Year (IA2) needs
to be completed at the end of the Second Year in May/June examination series.
 After completing all the modules of all three subjects, students can obtain a full
certificate of IAL.
 In order to claim the certificate the candidate should meet all the requirements
specified by the Examination Board, that pertain to the examination series.

If you wish to sit for Oct/Nov 2023 series, please inform the Principal in writing mentioning
the qualification and the subject you wish to sit for in order to get yourself excused from the
current lessons.

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 5 of 11
8.0 Practicals and Speaking Components :

School candidates are not allowed to register the subjects or units with a practical and
speaking component, after the normal entry registration(no late entries are allowed).
Syllabus and the Fees Structure documents are available in the download section under the
International Examinations of the Lyceum Assessments website.

9.0 Subject Entry/ Unit Code Amendments

If a candidate has a requirement to make any amendments in the subject entry (add
subject/remove subject /edit option code), the candidate should fill out the Subject Entry
Amendments Form (available in the download section under International Examinations of
the Lyceum Assessments website) and e-mail it along with the payment slip to
[email protected] with the subject: “Subject Entry Amendments” on or before
below the mentioned deadlines. Please refer Table 7 given below.

Table 7 - Deadline for Subject/Unit Amendments

Qualification Level Deadline

International Advanced Subsidiary (IAS) 22nd August 2023
International Advanced Level (IAL) 22nd August 2023
International General Certificate of Secondary Education
(International GCSE) 08th September 2023

Lyceum Assessments sends an acknowledgement e-mail within 48 hours and in-case where
the candidate does not receive such an acknowledgement, the candidate should contact the
Lyceum Assessments immediately. A fee will NOT be charged for the process. However, the
candidate has to pay any additional subject fee and or fee difference/s, if it is required.
Candidates who add new subject/s by withdrawing already registered subject/s must pay
the fee difference, if it involves an extra payment.

Sickness:

Candidates who withdraw their entries due to sickness before the following deadlines will be
refunded the entry fee. Please refer Table 8 given below.

Table 8 - Deadline for Refunds (Prior to exam)

Qualification Level Deadline

International Advanced Subsidiary (IAS) 08th September 2023
International Advanced Level (IAL) 08th September 2023

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 6 of 11
International General Certificate of Secondary Education
(International GCSE) 18th September 2023

During the period of 9th October 2023 to 27th October 2023 for IAS/IAL candidates and 30th
October 2023 to 24th November 2023 for Intentional GCSE candidates, no refund requests
will be accepted without supporting medical evidence obtained only from the List of
Approved Hospitals by Pearson Edexcel. The list of approved hospitals is available in the
download section under International Examinations of the Lyceum Assessments website.

For every stage 1 and stage 2 refunds, administration fee of Rs 2000.00 and 3,000.00 will be
charged respectively.

Late fees applicable at any stage will NOT be refunded.

For more details please read the “Refund Policy” which is available in the download section
under International Examinations of the Lyceum Assessments website.

Please note the final decision will be taken by the Pearson Edexcel Examination Board.

10.0 Personal Data Amendments

If a candidate needs to alter the personal data, the candidate has to fill out the Personal
Data Amendments Form (available in the download section under international
Examinations of the Lyceum Assessments website) and e-mail it to
[email protected] mentioning “Personal Data Entry Amendments” as the subject
on or before the below deadline (Please refer Table 9 given below) Please note that
together with all personal data amendments, you must attach a copy of your identification
document produced at the time of registration. A fee will NOT be charged within the normal
entry process.

Table 9 - Deadlines for Personal Data Amendments

Qualification Level Deadline

International Advanced Subsidiary (IAS) 27th October 2023
International Advanced Level (IAL) 27th October 2023
International General Certificate of Secondary Education
(International GCSE) 24th November 2023

However, if you intend to make personal data amendments (name change) after a results
are released, a fee will be applicable. The charges will be notified at the time of the request
by the candidate. The candidate has to submit an affidavit with English translation for any
personal data amendments made after the release of the results.

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 7 of 11
11.0 Refunds

It is compulsory to read the refund policy (available in the download section under
International Examinations of the Lyceum Assessments website), before submitting a refund
request. Deadlines for the refund requests are as follows:
Please refer Table 10 given below.

Table 10 - Deadline for Refunds- Stage1 and Stage 2

Stage1 Stage2
IAS and IAL Candidates -From 5 th
IAS and IAL Candidates 09th October 2023 to 27th
August 2023 to 08th September October 2023
2023

International GCSE Candidates - International GCSE Candidates 30th October 2023 to

From 5th August 2023 to 18th 24th November 2023
September 2023 No more than 5 days after the first missed test date

If a candidates wants to apply for a refund, fill out the below forms which can be
downloaded from the Lyceum Assessments website and attach the requested documents
stated in the refund policy and email it to [email protected]. However the
original document should be handed over or couriered to the Exam Officer, Lyceum
Assessments (Private) Limited, Lyceum Campus Building , No 10 Raymond Road Nugegoda
within the specified time period.
Please refer Table 11 given below.

Table 11 - Documents for submission to obtain Refunds

Documents to be filled for Refunds For Stage 1 For Stage 2

Refund Application Form (Lyceum Assessments) Yes Yes
Pearson Edexcel Examinations Application for Refund of Fees No Yes
Subject Amendment Form (for Subject Withdrawals) Yes No
Refund Consent Form (Only for School Candidates) Yes Yes
Copy of the Statement of Entry Yes Yes
Copy of the Bank Passbook/Statement Detail page Yes Yes

It is mandatory to submit medical report from Pearson-Edexcel approved hospital on a

hospital letterhead. List of approved hospitals given by Pearson is available on the Lyceum
Assessments website in the download section of International examinations. A medical
report must be written in English and it should explain valid reasons with sufficient evidence.
Please note that the final decision is mad by the Pearson Edexcel Examination Board.

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 8 of 11
12.0 Statement of Entry

The School will inform candidates about the availability of the Statement of Entry (other
than late entries), which can be collected from the school. For International AL students, the
statement of entry can be collected by the 01st week of October 2023. For International
General Certificate of Secondary Education (International GCSE) students, the statement of
entry can be collected by the 3rd week of October 2023. However, your school will notify
you regarding the receipt of the statement of entries and the deadline for collection. If you
do not receive your statement of entry during the specified week, please contact the school.

13.0 Results and Certificates

Candidates can view their results using ResultsPlus online service.

Results will be officially released online (ResultsPlus Direct Account) on the days mentioned
below. Please refer Table 12 given below.
The link to view the results will be circulated among the candidates (New Users) by Lyceum
Assessments to the e-mail address provided by the candidates at the time of registration.
The candidates need to set up the user name and password.

Those who already have a previous registration with ResultsPlus Direct (existing users) will
not receive an email with a username/password. They can access the portal with an existing
username/password.
The certificate issuing date will be notified by the schools.

Table 12 - Releasing of Results

Time Frame for Releasing of the Results (online) Certificate Issuing

Pearson Edexcel International GCSE 24th January 2024 Will be notified later
Pearson Edexcel IAL 18th January 2024 Will be notified later

The best results of the last two sittings will count towards the overall result of IAL,
provided that the same UCI number has been used.

14.0 Access Arrangements

Access Arrangements are pre-exam arrangements made on behalf of a candidate with

particular needs. This allows candidate with special educational needs disabilities or injuries
to sit the examination using access arrangements. (eg, Reader, Scribe, Extra time etc)

Lyceum Assessments has already sent the relevant forms to be filled to your school.
(Head/Coordinator of the Academic Enrichment Centre) The Access Arrangements deadline

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 9 of 11
is 07th August 2023. The Head/Coordinator of the Academic Enrichment Centre will
coordinate with Lyceum Assessments for Access Arrangements requirements.

Please note that the final decision will be taken by the Pearson Edexcel Examination Board.

15.0 Child Protection Policy

The candidates who are under the age of 18 will be subjected to the Child Protection and
Safeguarding Policy. The summarized policy is available in the download section under
International Examinations of the Lyceum Assessments website .

If a Parent/Guardian wish to pick up the child from the examination hall, email the following
details to [email protected].

Name of the Candidate:

Candidate Number:
Exam Centre
Pick up Date:
Name of the Child Pick up Person:
ID Number:
Relationship to the Candidate:
Contact Number/s (Mobile):
Contact Number/s Land:
Name of the Person who sends the Child Pick up Details:
Contact Number:

16.0 Health and Safety

We have implemented relevant safety measures for candidates at all our test centres, in
accordance with the current government directives.

17.0 Downloads

Following documents related to Oct/Nov 2023 examination is available in the download

section under International Examination of the Lyceum Assessments website.

 Instructions and Guidelines for School Candidates of Pearson Edexcel Examination -

Oct/Nov 2023
 Syllabus 2023-International GCSE
 Syllabus 2023-International AL
 Online Registration Guide -Video
 Online Registration Guide Document

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 10 of 11
 Fee Structure-Oct/Nov 2023
 Late Cash-in Request
 Pearson Edexcel Final Exam Timetable International GCSE 2023
 Pearson Edexcel Final Exam Timetable International AL 2023
 Subject Entry Amendments Form
 Personal Data Amendments Form
 Child Protection Policy (summarized version)
 Refund Policy
 Refund Application Form (Lyceum Assessments)
 Pearson Edexcel Examinations Applications for Refund of Fees
 Refund Consent Form (Only for School Candidates)
 List of Approved Hospitals

18.0 Help Desk Contact Details

Lyceum Assessments (Private) Limited

No. 10, Raymond Road, Nugegoda
071 162 7777
[email protected]

Date of Issue: 2023/08/02 Date of Revision: Version No: 00

Page 11 of 11