Model Management Control Policy

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Model Management Control Policy

1. Management is charged with the responsibility for establishing a network of processes with the
objective of controlling the operations of “XYZ Organization” in a manner which provides the
board of director’s reasonable assurance that:
 Data and information published either internally or externally is accurate, reliable, and
timely.
 The actions of directors, officers, and employees are in compliance with the organization’s
policies, standards, plans and procedures, and all relevant laws and regulations.
 The organization’s resources (including its people, systems, data/information bases, and
customer goodwill) are adequately protected.
 Resources are acquired economically and employed profitably; quality business processes
and continuous improvement are emphasized.
 The organization’s plans, programs, goals, and objectives are achieved.

Controlling is a function of management and is an integral part of the overall process of


managing operations. As such, it is the responsibility of managers at all levels of the
organization to:
 Identify and evaluate the exposures to loss which relate to their particular sphere of
operations.
 Specify and establish policies, plans, and operating standards, procedures, systems, and
other disciplines to be used to minimize, mitigate, and/or limit the risks associated with the
exposures identified.
 Establish practical controlling processes that require and encourage directors, officers, and
employees to carry out their duties and responsibilities in a manner that achieves the five
control objectives outlined in the preceding paragraph.
 Maintain the effectiveness of the controlling processes they have established and foster
continuous improvement to these processes.

2. The internal auditing function is charged with the responsibility for ascertaining that the
ongoing processes for controlling operations throughout the organization are adequately
designed and are functioning in an effective manner. Internal auditing is also responsible for
reporting to management and the audit committee of the board of directors on the adequacy
and effectiveness of the organization’s systems of internal control, together with ideas,
counsel, and recommendations to improve the systems.

3. The audit committee is responsible for monitoring, overseeing, and evaluating the duties and
responsibilities of management, the internal audit activity, and the external auditors as those
duties and responsibilities relate to the organization’s processes for controlling its operations.
The audit committee is also responsible for determining that all major issues reported by the
internal auditing department, the external auditor, and other outside advisors have been
satisfactorily resolved. Finally, the audit committee is responsible for reporting to the full board
all-important matters’ pertaining to the organization’s controlling processes.

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