Handout

KEYBOARD SHORTCUTS
A to Z CONTROL KEYS IN COMPUTER

S/ SHORTCUT KEYS FUNCTIONS
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1. Alt + F4 Exit the current program
2. Alt + Tab Switch to the previous application
3. Alt + Tab + Tab Scroll through the list of open software applications
4. Control + Esc Show the startup menu and task bar if it is hidden
5. Shift + F3 Change case type of a word
6. Shift + F10 View a short cut menu for a selected item or area.
This gives you access to the right mouse button
features without touching the mouse.
7. Shift + Ctrl + > Increases font size of an highlighted item
8. Shift + Ctrl + < Reduces font size of an highlighted item
9. Shift + Highlight to the right
10. Shift + Highlight to the left
11. Ctrl + A Select all text
12. Ctrl + B Bold text.
13. Ctrl + C Copy text
14. Ctrl + D Open font formatting window
15. Ctrl + E Center text
16. Ctrl + F Find a phrase
17. Ctrl + G Go to a specific page
18. Ctrl + H Replace text with another text
19. Ctrl + I Italicize text
20. Ctrl + J Justify text
21. Ctrl + K Open insert hyperlink window
22. Ctrl + L Left align text
23. Ctrl + M Indent a paragraph from the left
24. Ctrl + N Open new document or file
25. Ctrl + O Open an existing document or file
26. Ctrl + P Print a document
27. Ctrl + Q Remove paragraph formatting
28. Ctrl + R Right align text
29. Ctrl + S Save the document or file
30. Ctrl + T Create a hanging indent
31. Ctrl + U Underline selected text
32. Ctrl + V Paste any text or object that has been copied.
33. Ctrl + W Close open tab in a browser or a document in Word.
34. Ctrl + X Cut text or object.
35. Ctrl + Y Redo any undo action.
36. Ctrl + Z Undo any action.
A mouse is a handy tool for selecting an action from a menu. However, there are
also keyboard shortcuts that let you perform the same tasks. Here are few
shortcuts that work in most windows software.
MICROSOFT WORD ENVIRONMENT
(Meaning of word processor)
Microsoft Word is application software for writing texts, and helps us to produce
letters, reports, magazines, memos etc.
In other words, it is a word processor that allows you to create and edit text. As
long as you know what the parts of Microsoft Word are and what they are used
for. With this software, the user will be able to write and design texts where they
will be able to use different fonts, colors, and sizes, with the different commands
of Word.
In this section, we will make references to the basic parts of Microsoft Word
Windows 2019. This program is a part of the Microsoft Office package developed
by Microsoft. Along with other programs, there is a number of visual
appearances and program window layout that can make the work easier.
HOW TO GO TO MS WORD
 Click on the start menu button
 Select program option
 Select Ms. Office option
 Click on Ms. Word
After exceeding word program, screen will be displayed and the blank area
where the typed document is displayed is known as the document editing area.
FEATURES IN MICRSOFT WORD ENVIRONMENT

In the below screenshot, you can see and learn about the various important
parts of Microsoft Word Windows. If you learn the name of these parts then you
will easily use MS Word application.
Quick Access Toolbar: This bar is one of the most important parts of Microsoft
Word Window. It is also located at the top of the screen, in the left corner just
above the File Tab. It is the place for the most frequently used commands. You
can customize this Toolbar by clicking the little arrow that displays some more
commands such as “New” which refers to opening a new
document, “Open” which implies displaying a document that we have saved on
our computer, “Undo” reverse the previous action or “Redo” do the action
again, and “Save” to save the current document.
Title Bar: The title bar is also one of the parts of the Microsoft Word window. It
is located at the center and top of the document window and shows the name of
the program or document. There, when we open a Microsoft Word document,
we can read the title as Document1 – Word. It refers to a general name
displayed by the program software. When we save our document, we can
replace that name with a personalized one related to our file.
Still on this tittle bar, on the right side, there are three more buttons known as
window controls. It allows you to perform three commands i.e., Minimize,
Maximize, or Close the document or file.
The 1st is the “X” icon that is used to close the window of the Microsoft Word
document we are working on. And the 02 nd component “ “is a double box
icon which is located in the center of the previous ones and used to maximize or
enlarge the document. The 03rd icon is a dash “-” used to minimize the document
we are working on.
File Tab: In Microsoft Word 2019, the File tab replaces the Microsoft Office
button from Word 2007. Microsoft Office button is the circular button that is
located in some operating systems at the bottom and in others at the top, on the
left side. You can click it to see the backstage view. In this tab, where you can
see the previously opened or saved files, create a new document, print a
document, and do other operations.
Ribbon of Microsoft Word: The Ribbon is one of the basic parts of Microsoft
Word Window and contains organized commands in three layers.
 Tabs or Menu: These are the horizontal menu that appears at the top of
the Ribbon and contain groups of related commands, i.e., File, Home,
Insert, Design, Layout, References, Mailings, Review, View, and Help are
examples of ribbon tabs.
 Groups: These are the organized related commands displayed below each
tab or menu. The name of each group appears below the group on the
Ribbon. For example, a group of commands related to a paragraph or a
group of commands related to the font, etc.
 Commands: Commands appear within each group as mentioned above.
For example, when we press the “File” tab, some commands or functions
such as “New”, “Open” “Save”, “Save as” etc. are displayed.
Ruler Bar: Microsoft Word has two rulers – one is a horizontal ruler and the
second is a vertical ruler. The horizontal ruler seems just under the Ribbon. It is
used to set the size of the margins and tab stop position of the document. The
vertical ruler appears on the left side of the document window and is used to
measure the vertical position of elements on the page.
Scrollbar: It is one of the parts of MS Word window, which is characterized by

being a long bar that is generally located on the right side of the document. It
consists of an open bar containing an arrow that allows the user to scroll up and
down more quickly.
Help icon: The Help Icon can be used to find online-related queries. This

provides helpful tutorials on various functions and commands related to MS
Word.
Zoom Control Buttons: The zoom slider allows you to resize the document to
view it according to the user’s requirements. It allows you to zoom in or zoom
out from 0% to 500% wide range. The zoom controls consist of a slider that you
can slide left (zoom in) or right (zoom out); you can also click the plus or
minus sign buttons to increase or minus decrease the zoom factor.
View Buttons: It is a group of buttons located to the left of the Zoom control and
near the bottom of the screen. It lets you switch the various Word document
views.
 Print Layout view −This view displays pages exactly as they will show in
print.
 Read Mode −This displays a full-screen view of the document.
 Web Layout −This displays a document view that appears on a Web
browser, such as Internet Explorer.
 Outline view −This lets you display your document in outline form. For
this view, we will first create using Word’s standard heading styles.
 Draft view −This displays only the text of your document as it appears on
the printed page. No headers and footers are shown in this view.
Document or Work Area: If we open MS Word on the computer then we can

see different parts of the MS Word window on the screen. The document or
work area is the area where we can type documents, letters, memos, or simply
communication will be developed. The vertical flashing bar is called Cursor and
the insertion point represents the location where text can write. It is generally
white and can see when we open the MS Word application. These allow giving
width and flexibility to the document.
Status Bar: It is located at the bottom of the document and displays the
information related to the Word document. From left to right, it shows the total
number of pages, word count, language, translator, error notifications, and
sections among other information.
In this bar, we can visualize the document we are working on in five ways, e.g.
print layout, full-screen reading, web layout, and outline view.
Dialog Box Launcher: We can see a small arrow in the lower-right corner of
many groups on the Ribbon that display some commands. By clicking this arrow,
the downward window will open that provides more options about the group.
Menu Bar: It lies just below the title bar; displaying list of drop down menu such
as File, Home, Insert, Page layout, References etc. using Ms. word 2010 as object
of reference.
Tool Bar: This can be seen right under the menu bar. Tool bar display list of
commonly used commands in the form of icon.

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KEYBOARD SHORTCUTS

A to Z CONTROL KEYS IN COMPUTER

FEATURES IN MICRSOFT WORD ENVIRONMENT

Scrollbar: It is one of the parts of MS Word window, which is characterized by

Help icon: The Help Icon can be used to find online-related queries. This

Document or Work Area: If we open MS Word on the computer then we can

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