Microsoft Word Processing

Microsoft Word Processing
Specific Objectives:
By the end of the unit the learner should be able to:
 Use MS Word program to create, modify, spell-check, and grammar-check, save, and print a simple document.
 Use MS Word program to enhance the appearance of a simple document by using centered, right justification, boldface, underlined, italicized text,
etc.
 Use MS Word program to change the default page margins and line/paragraph spacing.
 Use MS Word program to create a document with headers, footer, and footnotes.
 Create and format tables.
 Use different drawing objects.
Contents:
 Starting and Exiting Microsoft Word

 Creating, Saving and Opening a Document
 Editing Documents
 Formatting a document
 Working with Paragraphs
 Proofing Tools (Spelling, Grammar check, Synonyms)
 Setting Page Margins
 Tables
 Drawing Toolbar
 Header, Footer, and Footnotes
 Print Preview and Printing
 Course ModuleBook
 Assignment #1
 Chat Room
 Usefull Links Page
 Quiz
Introduction
What is Microsoft Word?
A word processor is a computer program used to create and print text documents that might otherwise be prepared on a typewriter. The key advantage
of a word processor is its ability to make changes easily, such as correcting spelling, adding, deleting, formatting and relocating text. Once created, the
document can be printed quickly and accurately saved for later modifications
https://youtu.be/Y07aFiqI6qQ
Starting and Exiting Microsoft Word
Use the start menu: Click Start > All Programs > Microsoft Office > Microsoft Office word 2007.
See the illustration
The Microsoft Word 2007 screen

Creating, Saving and Opening a Document
Creating a New Document (Ctrl + N)

When you start Word without opening an existing document, the program gives you an empty one to work in. If you’re eager to put words to page, then type away.
Say you want a new blank document, just like the one Word shows you when you start the program. No problem—here are the steps:
1. Choose Office button → New.
The New Document dialog box appears.
2. In the upper-left corner of the large “Create a new Word document” panel, click “Blank document” (See Below Picture).
The New Document box presents a seemingly endless number of options, but don’t panic. The “Blank document” option you want is on the left side of
the first line.
3. At the bottom of the New Document dialog box, click Create.
Blank page of a new Word document opens.
Save a Document
Saving by keyboard shortcut

 Ctrl+S. If you’re an old hand at Word, this keyboard shortcut may already be burned in your brain. It still works with Word and other Office programs.
This command quickly saves the document and lets you get back to work.
 Alt+F, S. This keyboard shortcut does the exact same thing as Ctrl+S. Unlike Ctrl+S, though, you get visual reminders of which keys to press when you
press the Alt key. See the box above.
Saving by menu command

 Office button → Save. If you don’t want to use keyboard shortcuts, you can mouse your way to the same place using menus. Like the options above,
this command saves your file with its current name.
 Office button → Save As. The Save As option lets you save your file with a new name. When you use this command, you create a new document with
a new name that includes any changes you’ve made. (The individual steps are described in the next section.)
 Office button → Close. When you close a document, Word checks to see if you’ve made any changes to the file. When you’ve made changes, Word
always asks whether you’d like to save the document.
https://youtu.be/5fBPkxYChLg
Opening an Existing Document

1. Choose Office button → Open, In the Open window, navigate to the folder and file you want to open.
The Open window starts out showing your My Documents folder, since that’s where Word suggests you save your files. When your document’s in a
more exotic location, click the My Computer icon, and then navigate to the proper folder from there.
Tip
When you open a document you’ve used recently, you may see its name right on the Office button → Recent Documents menu. If so, simply click to
open it without a trip to the Open dialog box.
2. With the file selected, click Open in the lower-right corner.
The Open box goes away and your document opens in Word. You’re all set to get to work. Just remember, when you save this document (Ctrl+S), you
write over the previous file. Essentially, you create a new, improved, and only copy of the file you just opened. If you don’t want to write over the existing
document, use the Save As command (F12), and then type a new name in the File Name text box.
Editing Documents
What is Editing?
Making changes in a document like inserting or deleting text, copying or moving text, replacing text, etc. is called text Editing. To make changes in the block of
text, it is necessary to select it. you can select a word, line, paragraph or entire document text.
Selecting Text
Besides entering text, selecting text is probably the most common task for most Word users. Almost every task begins by selecting something. Perhaps that's why
there are so many ways to select text
https://youtu.be/zNXZD0cS0VM
[Ctrl]+a: Pressing [Ctrl]+a selects the entire document.
Click and drag: Probably the most intuitive and common way to select text is to click and drag the mouse in any direction.
[Shift]+arrow: To move one character or one line at a time, hold down the [Shift] key while pressing the right and left arrow keys and the up and down arrow keys,
respectively.
Double-click: To select the current word, double-click it. Word will select to the left and right of the cursor, until it encounters a space character.
Triple-click: A triple-click selects the current paragraph.
[Shift]+[Home] | [End]:Pressing [Shift] + [Home] selects everything from the insertion point to the left margin in the current line. Similarly, [Shift]+[End] selects
everything from the insert point to the last character to the right.
Margin+click11; To select an entire line, move the cursor into the left margin. When you see the insertion pointer turn into an arrow pointer, click. Doing so will
select the current line. You can also press [Home]+[Shift]+[End], but doing so is a bit awkward.
Margin+click and drag: This selection method is similar to the previous one. If you drag while holding down the mouse, Word will select multiple lines, even
paragraphs. Word will stop selecting when you stop dragging.
[Ctrl]+click:To select a sentence (not just a line), hold down [Ctrl] and click any place within the sentence.

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Microsoft Word Processing

 Starting and Exiting Microsoft Word

 Usefull Links Page

What is Microsoft Word?

See the illustration

The Microsoft Word 2007 screen

Creating a New Document (Ctrl + N)

1. Choose Office button → New.

The New Document dialog box appears.

3. At the bottom of the New Document dialog box, click Create.

Blank page of a new Word document opens.

Saving by keyboard shortcut

Saving by menu command

Opening an Existing Document

2. With the file selected, click Open in the lower-right corner.

Triple-click: A triple-click selects the current paragraph.

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